City Council Workshop or Special Called Meeting

CITY COUNCIL WORKSHOP WEDNESDAY - JULY 13, 2022 - 5:30 PM Notice of AGENDA City Council Chamber/Municipal Courtroom 2801 Ranch Road 1869 Liberty Hill, TX 78642 Crystal Mancilla Amanda L Young Will Crossland Chris Pezold Angela Jones Liz Branigan LIVE VIDEO ACCESS AND RECORDINGS The live video link will be on the City's Facebook page. Following the meeting, the link for the live meeting will be removed. The recording of the meeting will be placed on the City's webpage: www.libertyhilltx.gov PLEASE SILENCE YOUR CELL PHONES 1) CALL TO ORDER AND ESTABLISH QUORUM 2) RECONVENE TO REGULAR SESSION City Council will reconvene to Regular Session for deliberation of the following items pursuant to Texas Government Code Section 551.071 (Consultation with Attorney), Section 551.072 (Deliberations about Real Property), Section 551.073 (Deliberations about Gifts and Donations), Section 551.074 (Personnel Matters), Section 551.076 (Deliberations about Security Devices), and Section 551.087 (Economic Development). 3) REGULAR AGENDA a) City Administrator Strategic Action Plan Presentation. Action Plan CC Narrative_Workshop.pdf City Administrator Action Plan 2022.pdf b) Presentation of Boards and Committee Structure for Public Works Committee, General 1  Government and Finance Committee. City Boards and Commissions Narrative (002)_workshop.pdf General Government and Finance Committee_Workshop.pdf 4) ADJOURNMENT The City Council, Boards, and Commissions reserve the right to reconvene, recess, realign, change the order of business, or adjourn into Execu ve Session at any me during the course of the mee ng, prior to adjournment, to discuss any item listed above, as authorized by Texas Government Code Sec on §551.071 (Consulta on with A orney), §551.072 (Delibera ons about Real Property), §551.073 (Delibera ons about Gi s and Dona ons), §551.074 (Personnel Ma ers), §551.076 (Delibera ons about Security Devices), and §551.087 (Development). In compliance with the Americans with Disabili es Act, the City of Liberty Hill will provide reasonable accommoda on for persons a ending mee ngs. To be er serve you, requests need to be received 48 hours prior to the meeting. Contact the City Secretary at 512-778-5449 – Extension 125. POSTING CERTIFICATION: I, ELAINE SIMPSON – CITY SECRETARY – CITY OF LIBERTY HILL certify that the attached notice of meeting was duly posted on the bulletin board at City Hall located at 926 Loop 332, Liberty Hill, Texas 78642 and on the City website (www.libertyhilltx.gov) on the ______ day of ____________________, 202_ at ______. Elaine Simpson – City Secretary. REMOVAL CERTIFICATION: I ELAINE SIMPSON – CITY SECRETARY – CITY OF LIBERTY HILL certify that the attached notice of meeting was removed from the bulletin board at City Hall located at 926 Loop 332, Liberty Hill, Texas 78642 on the ______ day of __________________, 202_ at _______. INITIALS _______ 2 CITY COUNCIL WORKSHOP CITY COUNCIL WORKSHOP WEDNESDAY - JULY 13, 2022 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.a City Administrator Strategic Action Plan Presentation. 3  I have been building an Action Plan to share with Council on departmental issues, projects, and initiatives (attached). This is a working document. It is my intent that following our Planning Session on July 23rd I will do several things as this becomes a strategic plan: - Update the items based upon City Council feedback and consensus. - Prioritize items based upon City Council feedback and consensus. - Develop next steps. - Develop timeframes. - Create budgets and funding options if applicable. The thought is to have this strategic plan for the City Council as you commence your budget review and deliberations. 4  City Administrator Action Plan DRAFT Communications Katie Amsler • Hire a Parks and Recreation Coordinator • Budget Amendments • Review and create new Parks/Soccer/Football Usage Agreements • Introduce and conduct the Liberty Hill University • Install CVB/Visitor’s Signage • Install directional Signage to Downtown • Study and design of Monument Signs – Welcome to Liberty Hill • Promote Water Education and Conservation Development Services Elias Carrasco • Adopt 2015 International Codes • Adopt new Peddlers Ordinance • Hire a New Building Inspector • Create and provide inspection and building metrics 5 Finance Sidney Smith • Develop a purchasing Policy • Approve Bank RFA Contract • Decide on a Merchant Provider • Advertise and hire for a Purchasing Position • Decide on purchasing Card Provider • Review the Credit Card Program and Policy • Conduct a Utility Rate Study • Conduct an Impact Fee Review • Hire a New Utility Billing Clerk • Introduction and implementation of a Save Us Money (SUM) Program • Review, development, and creation of Liberty Hill Financial Policies and Procedures Planning and Development Jerry Millard • Hire a Planning Technician • Decide on the vendor for the Comprehensive Plan and commence work • Codification of Unified Development Code (UDC) • Conduct a Planning Session with TXDOT • Implement Online Accounts for MyPermit Now • Utilize GIS Mapping for the City through Franklin Legal • Study options for the creation of a Highway 29 Plan 6 Police Department Chief Royce Graeter • Analyze options and decision on the Patrol Vehicles and schedules • Adopt a Child Safety Zone Ordinance • Budget amendments • Review Lexipol Policy and Update Solution • Create a 3-5 year Vehicle Replacement Schedule • Conduct a study of a new Police Facility Public Works Jay Holmes • Hire licensed operators • Hire Entry Level Technicians • Pursue New Water Supplies • Increase Wastewater Capacity and Treatment • Create a Street Maintenance Plan and Schedule • Amend Budget for needed infrastructure and street/drainage improvements. • Conduct Water Conservation and Education 7 Human Resources James Harris • Create a Citywide Compensation and Pay Plan • Revise and update the Cities HR Policies and Procedures • Actively coordinate and recruit for vacant and new positions • Automate Exit Interviews and process • Create an Employee Safety Committee • Create an Employee Recognition Program • Automate Employee On-Boarding • Review job descriptions and fitness for duty • Review Performance Evaluation System Information Technology • Security and Backup • Hiring of an Information Technology Technician • Creation of a 3 Year IT Plan with staff and Univista • Standardization, Replacement, and Uniformity of Equipment and Software • Development of a City Employee Portal (Intranet) • Creation of an Employee IT Steering Committee 8 City Council/City Secretary • Conduct New Councilmember Orientation and Training • Create and Implement a City Council and Staff Planning Retreat • Develop a City Mission Statement • Create City Guiding Principles • Recodification of City Code of Ordinances • Review Paperless Agendas and Council Computers • Review and options for Committee Structure (P&Z, Park and Recreation, Public Works, General Government and Finance, EDC, Downtown) • Develop a Records Management and Retention Program and Policy • Evaluate and upgrade Council Chambers Audio and Video Economic Development and Downtown • Create a Downtown Revitalization Masterplan (part of Comprehensive Plan) • Development of Economic Development metrics • Design monthly Economic Development Reports • Creation of an Economic Development Strategy for Tier 1 and Tier 2 Samsung and Tesla suppliers. • Create an Overlay Design District for Downtown • Analyze the creation of a Downtown TIRZ • Create a Land Bank for Downtown • Acquire strategic Vacant Property Downtown • Relocate the Police Department • Review and analysis of the Liberty Hill Business Park 9 Facilities • Create a City Facility Plan • Pursue Additional meeting and office space. • Study of a New Police Department facility • Conduct an ADA Audit City Administrator • Schedule and conduct regular meetings with LHISD • Schedule and conduct regular meetings with County Commissioner Long • Schedule and coordinate regular meetings with ESD #4 • Create a Weekly Report for the Elected Body • Regular cadence with the Cities of Leander and Georgetown City Managers. • Create Operational Benchmarking • Identify Operational Best Practices and Implementation • Department Director Peer Reviews and Reports 10 Municipal Court Tracy Ventura • Install Panic Buttons • Purchase Adobe and MS Office licenses • Upgrade Security Cameras • Purchase new computers and monitors for clerks and courtroom • Purchase new laptop for Court Administrator 11  CITY COUNCIL WORKSHOP CITY COUNCIL WORKSHOP WEDNESDAY - JULY 13, 2022 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.b Presentation of Boards and Committee Structure for Public Works Committee, General Government and Finance Committee. 12 The City Administrator is proposing to the City Council the potential creation of an expanded committee structure to its governing process. The City currently utilizes boards and commissions to address planning and zoning, parks and recreation, economic development, and downtown revitalization. These boards and commissions serve an integral role and function in our governing process and structure. Given the complexity and volume of issues confronting the City Council, the City Administrator is recommending the addition of two committees: The General Government and Finance Committee, and the Public Works Committee. There would be five members on each. The benefits of these committees will be: - Greater vetting of issues and questions before coming to the City Council. - Identifies a body and place for issues to go as directed by the City Council. - Serves as a first step for staff to bring items forward for discussion and recommendation to the City Council. - Enhances greater financial stewardship by having financial matters reviewed and recommended to the City Council for approval. - Affords greater public transparency of our governing process. If the Council is supportive, there are some details to consider: 1. Does the City Council want to have any elected representative(s) on the boards and commissions? 2. Will the citizen members be from within the City Limits, ETJ, member of the Utility service area? 13 General Government and Finance Committee Committee Purpose The purpose of the General Government and Finance Committee is to review and analyze the general government and finance activities of the City of Liberty Hill for the City Council, to include but not limited to the following areas: - Finance administration to include fiscal matters, debt and treasury management and the City Budget and Capital Improvement Plan (CIP) - Accounting, to include financial reporting - Purchasing - Law Enforcement and overseeing outsourced services related to provisions of public safety services (ESD) - Municipal Court - Facilities maintenance, including construction and renovation of City facilities - Vehicle services - Information technology - Records Management - Human Resources - Compensation and benefits - City insurances - Other related items as recommended by the City Administrator 14 Public Works Committee Committee Purpose The purpose of the Public Works Committee is to work in cooperation with the City Council to review and analyze the Liberty Hill Water and Wastewater Utility and Transportation System to include but not limited to the following areas: - Water, wastewater, and transportation planning - Water and Wastewater Utility Construction and Operations - Water and Wastewater Finance and Accounting - implementation of the Liberty Hill Water and Wastewater Masterplan - Review matters of City infrastructure and maintenance of streets, curbs, sidewalks, sanitary sewers, and water lines under City jurisdiction. - Review the City flood mitigation program and maintenance of supporting infrastructure (detention, retention) under City jurisdiction - Review and utilize outsourced engineering, street, and utility maintenance services - Work with TXDOT, Williamson County, and CAMPO on transportation planning and funding - Other related items as recommended by the City Administrator 15