City Council Workshop or Special Called Meeting

CITY COUNCIL JOINT SPECIAL MEETING WITH CITY BOARDS, COMMITTEES, AND COMMISSIONS WEDNESDAY - APRIL 12, 2023 - 5:30 PM Notice of AGENDA Council Chamber/Municipal Court Building 2801 Ranch Road 1869 Liberty Hill, Texas 78642 Angela Jones Chris Pezold Crystal Mancilla Amanda L Young Will Crossland Liz Branigan 1) Call To Order / Welcome / Introductions - Mayor Branigan Mayor Branigan will call the meeting to order for the City Council. Representatives from the Boards, Committees and Commissions will call their respective meetings to order if a quorum of members is present. 2) Planning and Zoning Commission, Downtown Revitalization Committee and Liberty Hill Economic Development Corporation Board of Directors will discuss the Downtown Masterplan Requests for Qualifications. (K. Wenzel, J. Millard, P. Brandenburg) The Downtown Masterplan is a joint project. a) Discussion, consideration and possible action on the Request for Qualifications (RFQ) for the Downtown Masterplan, a joint project involving City Council, Downtown Revitalization Committee and Liberty Hill Economic Development Corporation (LHEDC) Board Members. (K. Wenzel, J. Millard, P. Brandenburg) Agenda Cover Page Downtown Masterplan RFQ CC 4.12.23.pdf Master Evaluation Matrix S2023-020.pdf Master Evaluation Matrix S2023-020 CC.pdf RFQ for Downtown Masterplan.pdf 3) Adjournment(s) - Mayor Branigan 1 The City Council, Boards, and Commissions reserve the right to reconvene, recess, realign, change the order of business, or adjourn into Execu ve Session at any me during the course of the mee ng, prior to adjournment, to discuss any item listed above, as authorized by Texas Government Code Sec on §551.071 (Consulta on with A orney), §551.072 (Delibera ons about Real Property), §551.073 (Delibera ons about Gi s and Dona ons), §551.074 (Personnel Ma ers), §551.076 (Delibera ons about Security Devices), and §551.087 (Development). In compliance with the Americans with Disabili es Act, the City of Liberty Hill will provide reasonable accommoda on for persons a ending mee ngs. To be er serve you, requests need to be received 48 hours prior to the meeting. Contact the City Secretary at 512-778-5449 – Extension 125. POSTING CERTIFICATION: I, ELAINE SIMPSON – CITY SECRETARY – CITY OF LIBERTY HILL certify that the attached notice of meeting was duly posted on the bulletin board at City Hall located at 926 Loop 332, Liberty Hill, Texas 78642 and on the City website (www.libertyhilltx.gov) on the ______ day of ____________________, 202_ at ______. Elaine Simpson – City Secretary. REMOVAL CERTIFICATION: I ELAINE SIMPSON – CITY SECRETARY – CITY OF LIBERTY HILL certify that the attached notice of meeting was removed from the bulletin board at City Hall located at 926 Loop 332, Liberty Hill, Texas 78642 on the ______ day of __________________, 202_ at _______. INITIALS _______ 2  CITY COUNCIL CITY COUNCIL JOINT SPECIAL MEETING WITH CITY BOARDS, COMMITTEES, AND COMMISSIONS WEDNESDAY - APRIL 12, 2023 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 2.a Discussion, consideration and possible action on the Request for Qualifications (RFQ) for the Downtown Masterplan, a joint project involving City Council, Downtown Revitalization Committee and Liberty Hill Economic Development Corporation (LHEDC) Board Members. (K. Wenzel, J. Millard, P. Brandenburg) 3 City Council Meeting Date: April 12, 2023 Item No. Requested By: City Administrator Paul Brandenburg Submitted/Prepared By: City Administrator Type: Regular Agenda, Discussion and Possible City Council Action AGENDA ITEM COVER SHEET ITEM/TITLE: Downtown Masterplan AGENDA ITEM WORDING : Discussion and Possible Action on the Request for Qualifications (RFQ) for the Downtown Masterplan EXECUTIVE / BACKGROUND SUMMARY: The Liberty Hill Downtown s a very valuable piece of the community fabric. While development is occurring all around the community, we cannot lose sight of the importance of having a vibrant and flourishing downtown. While a very basic downtown assessment was conducted in 2021 by the Texas Downtown Association (TDA) and the Downtown Revitalization Committee (DRC) has developed an Action Plan and Strategies, A strategic masterplan for the Downtown is warranted to delve deeper into the following Scope of Services (SOS): - Land use and Overlay Recommendations. - Historic Preservation Design Recommendations - Downtown Asset Inventory - Opportunities for Infill - Parking Analysis - Infrastructure gap Analysis and Recommendations - Complete street strategies - Conceptual design for signage for Wayfinding - Alleyway activation and Placemaking - Strategies for Downtown Branding and Identity - Review of Ordinances - Market gap Analysis - Desired Land Use and Intensity Page 1 of 2 4  - Funding strategies and CIP The City sent out Request for Qualifications (RFQ’s) solicitations on February 19, 2023 to approximately 551 vendors. The RFQ deadline was March 15, 2023. A total of eight (8) RFQ’s were received. The review team consisting of three members of staff and one member from the DRC independently reviewed and ranked the submittals. The top -rated firm was interviewed by the review team on March 3, 2023. It is the review team’s recommendation to move forward with the top rated firm for the Downtown Masterplan and enter into a contract for professional services. FISCAL NOTES/FINANCIAL BACKGROUND/FINANCIAL IMPACT: The Liberty Hill Economic Development Corporation will be funding this study from their 2023/2024 budget. ATTACHMENTS: 1. RFQ Overall Matrix 2. RFQ Individual Reviewer Matrix 3. RFQ Submittal Page 2 of 2 5  Bid Info: Downtown Masterplan Solicitation No. S2023-020 Opening: March 15, 2023, at 2:00PM CST EVALUATION CRITERIA Max Points Relevant Qualifications and Experience: 50 41 41 38 42 42 36 46 44 Provide detailed information on firm and team experience with providing Services as described. • Respondent shall identify key project staff, task leaders and sub-consultants along with their respective field and expected services to the City for the Scope of Work on behalf of the firm. Information shall include education and professional registrations. Resumes shall be included for each of the individuals and sub- consultants referenced which demonstrate their qualifications to satisfy all the critical and service requirement areas. The City reserves the right to approve or disapprove all sub-consultants prior to any work being performed. RESUMES SHALL NOT COUNT TOWARD THE 35-PAGE CONTENT LIMIT. • Respondent shall provide a representative list of similar completed projects in the past 3-4 years with a scale and complexity similar to the project being considered by the City. The list shall include the location, City, services provided by your firm, term of services, project construction cost and an owner contact name, telephone and e-mail address. Include a brief overview of each project with, at a minimum, a short description of the services provided and methodology used for projects. • Proof of licensure shall be required with submittal. Available Resources and Location: 20 17 19 16 17 14 15 20 18 Provide information on size, resources, and business history of the firm. Respondent must provide percentage of time allocation the proposed team has to dedicate to the project being considered by the City. Methodology, Approach and Timeline 30 26 27 25 27 28 27 29 26 Respondent shall define the method and approach to be used. Respondent shall provide a timeline to complete the project as per the Scope of Work contained herein. References Acceptable/ Inacceptable TOTAL: 100 84 87 78 85 84 79 95 88 6  Bid Info: Downtown Masterplan Solicitation No. S2023-020 Opening: March 15, 2023, at 2:00PM CST EVALUATION CRITERIA Max Points Relevant Qualifications and Experience: 50 41 41 38 42 42 36 46 44 Provide detailed information on firm and team experience with providing Services as described. • Respondent shall identify key project staff, task leaders and sub-consultants along with their respective field and expected services to the City for the Scope of Work on behalf of the firm. Information shall include education and professional registrations. Resumes shall be included for each of the individuals and sub- consultants referenced which demonstrate their qualifications to satisfy all the critical and service requirement areas. The City reserves the right to approve or disapprove all sub-consultants prior to any work being performed. RESUMES SHALL NOT COUNT TOWARD THE 35-PAGE CONTENT LIMIT. • Respondent shall provide a representative list of similar completed projects in the past 3-4 years with a scale and complexity similar to the project being considered by the City. The list shall include the location, City, services provided by your firm, term of services, project construction cost and an owner contact name, telephone and e-mail address. Include a brief overview of each project with, at a minimum, a short description of the services provided and methodology used for projects. • Proof of licensure shall be required with submittal. Available Resources and Location: 20 17 19 16 17 14 15 20 18 Provide information on size, resources, and business history of the firm. Respondent must provide percentage of time allocation the proposed team has to dedicate to the project being considered by the City. Methodology, Approach and Timeline 30 26 27 25 27 28 27 29 26 Respondent shall define the method and approach to be used. Respondent shall provide a timeline to complete the project as per the Scope of Work contained herein. References Acceptable/ Inacceptable TOTAL: 100 84 87 78 85 84 79 95 88 Interview Selected 7  Bid Info: Downtown Masterplan Solicitation No. S2023-020 Opening: March 15, 2023, at 2:00PM CST EVALUATION CRITERIA Max Points Relevant Qualifications and Experience: 50 40 35 30 35 40 30 45 35 Provide detailed information on firm and team experience with providing Services as described. • Respondent shall identify key project staff, task leaders and sub-consultants along with their respective field and expected services to the City for the Scope of Work on behalf of the firm. Information shall include education and professional registrations. Resumes shall be included for each of the individuals and sub- consultants referenced which demonstrate their Experience with Liberty Hill Parks qualifications to satisfy all the critical and service Would like to have seen more small Established in 2017. No small Projects cited were not downtown and Nacogdoches, Grand Prairie,Aubrey, Little if any Texas experience, Galevston Masterplan and Regional Trail City of Lubbock Downtown Masterplan requirement areas. The City reserves the right to cities experince with downtowns/Main downtowns or main streets provided. main streets. Eclectic experience. Work Texas Downtowns. Would like to have Broadway corridor and streetscape. No Texas downtown projects or Main Plan.Leander and Marble falls referenced. Streetscapes. Nothing for approve or disapprove all sub-consultants prior to any streets. A little havy on the parks side. Larger plans for a campus center: in the northwest and Canada. seen more downtown specific main Good experience elsewhere. Based out Streets. Some in California. Variety of Comprehensive Plans incorporating small downtowns? Central Texas work being performed. RESUMES SHALL NOT COUNT Sufficient experience with other plan Georgetown and Beltonsplan for Concerned about experince and lack of TOWARD THE 35-PAGE CONTENT LIMIT. streets and not just elemnets.Staffing of Ohio - pay more for travel amd planning and design projects. their downtowns. I have experience with masterplanning experience in other elements such as infrastructure, connectivity and districts.Did include work product specific to Downtown • Respondent shall provide a representative list of seems sufficient. overnights? their Principal in Charge. Other staff categories. transportation, parking. plan and budget costs. masterplanning. similar completed projects in the past 3-4 years with a streetscape and downtown experience. scale and complexity similar to the project being considered by the City. The list shall include the location, City, services provided by your firm, term of services, project construction cost and an owner contact name, telephone and e-mail address. Include a brief overview of each project with, at a minimum, a short description of the services provided and methodology used for projects. • Proof of licensure shall be required with submittal. Available Resources and Location: 20 20 20 15 15 10 15 20 15 Provide information on size, resources, and business history of the firm. Respondent must provide Teamed up with Goodman. Large team Western USA based. Austin office but Project manager only 33% dedicated to Austin. Four dedicated staff. % not Time broken out amongst three primary Large netwaork of rsources to tap into - Houston office. Plenty of resources and Austin and centrally located. Dedicated percentage of time allocation the proposed of Burditt and Goodman to work on this states support would come from LH project ? Other primary and subs broken out for how dedicated to employees and two engineering subs too large? Texas experience? dedicated team team at 50%. team has to dedicate to the project being considered by project. Would they need all? Boulder. small percentage of dedicated time. project.Five subs for other work. the City. Methodology, Approach and Timeline 30 25 25 20 25 30 30 30 25 Respondent shall define the method and Thorough engagement plan. Public Pretty standard. Again this may work Well defined methodology and public At least ten public engagements and Interactive process. Have conducted Timeline done in approximately 6 approach to be used. Respondent shall provide a input and interaction. 8 months to for a facility or street specific or Nine month approach. Comprehensive process, elected and staff interarction, interactive tools for input and Standard methodology similar successful pocesses in Liberty months. Stadard methodolgy, timeline to complete the project as per the complete? Seems long - due to small neighborhood but what about a and interactive public engagement. Use of technology Scope of Work contained herein. transparency Hill interaction, and engagement staff and resources? Experience? downtown with huge potential? and social media all pluses. References Acceptable/ Inacceptable Accceptable Acceptable Acceptable Acceptable Acceptable Acceptable Aceptable TOTAL: 100 85 80 65 75 80 75 95 75 8  Bid Info: Downtown Masterplan Solicitation No. S2023-020 Opening: March 15, 2023, at 2:00PM CST EVALUATION CRITERIA Max Points Relevant Qualifications and Experience: 50 40 47 40 40 42 40 48 45 Provide detailed information on firm and team experience with providing Services as described. • Respondent shall identify key project staff, task leaders and sub-consultants along with their respective field and expected services to the City for the Scope of Work on behalf of the firm. Information shall include education and professional registrations. Resumes shall be included for each of the individuals and sub- consultants referenced which demonstrate their 3 companies/firms identified. qualifications to satisfy all the critical and service 3 companies/firms identified. 2 companies/firms identified. 2 companies/firms identified. 6 companies/firms identified. 4 companies/firms identified. 2 companies/firms identified. 4 companies/firms identified. 9 team members identified. requirement areas. The City reserves the right to 11 team members identified. 5 team members identified. 9 team members identified. Larger firm. 14 team members identified. 10 team members identified. 7 team members identified. 13 team members identified. 77 projects noted among team. approve or disapprove all sub-consultants prior to any 161 projects noted among team. 82 projects noted among team. 74 projects noted among team. 167 projects noted among team. 150+ projects noted among team. 22 projects noted among team. 142 projects noted among team. 96 years experience of team noted. work being performed. RESUMES SHALL NOT COUNT 91 years experience of team noted. 59 years experience of team noted. 81 years experience of team noted. 208 years experience of team noted. 235 years experience of team noted. 45 years experience of team noted. TOWARD THE 35-PAGE CONTENT LIMIT. 75 years experience of team noted. Response is 30 pages total of counted. Response is 27 pages total. Response is 39 pages total. Response is 39 pages total. Limited Response is 63 pages total. Response is ?? pages total. Response is 17 pages total of counted. • Respondent shall provide a representative list of Response is 47 pages total. Liberty Hill past projects, San Antonio, Limited local projects Numerous local projects local projects Regional and international projects CIQ not signed. Liberty Hill past projects, Leander, Hutto similar completed projects in the past 3-4 years with a Austin, Buda scale and complexity similar to the project being considered by the City. The list shall include the location, City, services provided by your firm, term of services, project construction cost and an owner contact name, telephone and e-mail address. Include a brief overview of each project with, at a minimum, a short description of the services provided and methodology used for projects. • Proof of licensure shall be required with submittal. Available Resources and Location: 20 18 20 15 13 10 11 20 19 Provide information on size, resources, and business history of the firm. Respondent must provide Located in Dallas, Houston, Australia, Located in Bryan. Located in Liberty Hill, Temple, Gtown Located in Austin, Denver, Montana Located in Austin, Colorado Located in Ohio Located in Austin Located in Austin, Round Rock percentage of time allocation the proposed California 35% allocaion average 50% allocaion average 35% allocaion average 27% allocaion average 29% allocaion average 50% allocaion average Allocaion not noted team has to dedicate to the project being considered by Allocaion not noted the City. Methodology, Approach and Timeline 30 30 28 28 28 30 28 29 30 Respondent shall define the method and approach to be used. Respondent shall provide a 22 weeks Sep/Oct 9 months Jan 24 9 months Jan 24 9 months Jan 24 6-8 months Oct/Dec 9 months Jan 24 9 months Jan 24 6 months Oct timeline to complete the project as per the Scope of Work contained herein. References Acceptable/ Inacceptable Acceptable Acceptable Acceptable Acceptable Acceptable Acceptable Acceptable Acceptable TOTAL: 100 88 95 83 81 82 79 97 94 9  Bid Info: Downtown Masterplan Solicitation No. S2023-020 Opening: March 15, 2023, at 2:00PM CST EVALUATION CRITERIA Max Points Relevant Qualifications and Experience: 50 45 45 40 50 43 40 43 49 Provide detailed information on firm and team experience with providing Services as described. • Respondent shall identify key project staff, task leaders and sub-consultants along with their respective field and expected services to the City for the Scope of Work on behalf of the firm. Information shall include education and professional registrations. Resumes shall be included for each of the individuals and sub- consultants referenced which demonstrate their qualifications to satisfy all the critical and service Noteworthy Projects: Seaholm, Old requirement areas. The City reserves the right to Noteworthy Projects: Nacogdoches, Noteworthy Projects: Belton & Temple Mostly out of state downtowns, Leander Town Burleson, 2014 LH Comp Plan, approve or disapprove all sub-consultants prior to any Noteworthy Downtowns: Hitchcock, Waco, Grand Prairie, Sulphur Springs 169 Downtown Plans, No Local Noteworthy Project: Downtown Downtowns, Temple Arts District, Bar W, RR/29 Retail, Willie Nelson Luck Not many downtowns Lubbock Downtown, Plaza Saltillo, Lots work being performed. RESUMES SHALL NOT COUNT Brazoria, Waller, Giddings Downtowns, Dripping Springs Master Experience Beaumont TOWARD THE 35-PAGE CONTENT LIMIT. Georgetown City Center Ranch of Unique Features, Historical Plan • Respondent shall provide a representative list of Preservation Focus similar completed projects in the past 3-4 years with a scale and complexity similar to the project being considered by the City. The list shall include the location, City, services provided by your firm, term of services, project construction cost and an owner contact name, telephone and e-mail address. Include a brief overview of each project with, at a minimum, a short description of the services provided and methodology used for projects. • Proof of licensure shall be required with submittal. Available Resources and Location: 20 17 20 18 20 17 20 20 19 Provide information on size, resources, and business history of the firm. Respondent must provide HQ: Conroe, Office: Bryan (no travel Local , with lots of local experience and percentage of time allocation the proposed Getorgetown Austin Office, Staff of 450 Austin Office, Subconsultants Not Local Austin Office Austin Office fee) history team has to dedicate to the project being considered by the City. Methodology, Approach and Timeline 30 25 28 27 29 27 25 28 30 Respondent shall define the method and approach to be used. Respondent shall provide a 22 weeks 9 months 9 months 9 months 6-8 months 9 months 6 months timeline to complete the project as per the Scope of Work contained herein. References Acceptable/ Inacceptable TOTAL: 100 87 93 85 99 87 85 91 98 10  Bid Info: Downtown Masterplan Solicitation No. S2023-020 Opening: March 15, 2023, at 2:00PM CST EVALUATION CRITERIA Max Points Relevant Qualifications and Experience: 50 40 38 40 42 42 35 48 45 Provide detailed information on firm and team experience with providing Services as described. • Respondent shall identify key project staff, task leaders and sub-consultants along with their respective field and expected services to the City for the Scope of Work on behalf of the firm. Information shall include education and professional registrations. Resumes shall be included for each of the individuals and sub- consultants referenced which demonstrate their qualifications to satisfy all the critical and service requirement areas. The City reserves the right to approve or disapprove all sub-consultants prior to any 40 38 40 42 42 35 48 45 work being performed. RESUMES SHALL NOT COUNT TOWARD THE 35-PAGE CONTENT LIMIT. • Respondent shall provide a representative list of similar completed projects in the past 3-4 years with a scale and complexity similar to the project being considered by the City. The list shall include the location, City, services provided by your firm, term of services, project construction cost and an owner contact name, telephone and e-mail address. Include a brief overview of each project with, at a minimum, a short description of the services provided and methodology used for projects. • Proof of licensure shall be required with submittal. Available Resources and Location: 20 12 15 15 18 18 15 18 18 Provide information on size, resources, and business history of the firm. Respondent must provide percentage of time allocation the proposed 12 15 15 18 18 15 18 18 team has to dedicate to the project being considered by the City. Methodology, Approach and Timeline 30 25 25 25 26 25 25 30 20 Respondent shall define the method and approach to be used. Respondent shall provide a 25 25 25 26 25 25 30 20 timeline to complete the project as per the Scope of Work contained herein. References Acceptable/ Inacceptable TOTAL: 100 77 78 80 86 85 75 96 83 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62