City Council Workshop or Special Called Meeting

CITY COUNCIL WORKSHOP WEDNESDAY - JUNE 14, 2023 - 5:00 PM Notice of AGENDA City Council Chamber/Municipal Courtroom 2801 Ranch Road 1869 Liberty Hill, TX 78642 Angela Jones Chris Pezold Crystal Mancilla Amanda L Young Will Crossland Liz Branigan LIVE VIDEO ACCESS AND RECORDINGS The live video link will be on the City's Facebook page. Following the meeting, the link for the live meeting will be removed. The recording of the meeting will be placed on the City's webpage: www.libertyhilltx.gov PLEASE SILENCE YOUR CELL PHONES 1) CALL TO ORDER AND ESTABLISH QUORUM 2) REGULAR AGENDA a) 5:00 PM to 5: 30 PM - Review and Discussion regarding City of Liberty Hill City Employees Insurance Benefits cost projections for 2023-2024. (S. Smith/J. Harris/P. Brandenburg) Liberty Hill_PLIBERT0_Options PY 2023-24 2023.05.23.pdf Liberty Hill_PLIBERT0_Letter2023-2024.pdf TX HEALTH BENEFITS POOL -MEDICAL COST PROJECTION - FY2023.pdf b) 5:30 PM - 6:00 PM - Discussion of Board and Committee Member Appointments and related issues. (E. Simpson) Board and Committee Appointment Night PowerPoint Presentation 6-14-2023.pdf 3) ADJOURNMENT 1 The City Council, Boards, and Commissions reserve the right to reconvene, recess, realign, change the order of business, or adjourn into Execu ve Session at any me during the course of the mee ng, prior to adjournment, to discuss any item listed above, as authorized by Texas Government Code Sec on §551.071 (Consulta on with A orney), §551.072 (Delibera ons about Real Property), §551.073 (Delibera ons about Gi s and Dona ons), §551.074 (Personnel Ma ers), §551.076 (Delibera ons about Security Devices), and §551.087 (Development). In compliance with the Americans with Disabili es Act, the City of Liberty Hill will provide reasonable accommoda on for persons a ending mee ngs. To be er serve you, requests need to be received 48 hours prior to the meeting. Contact the City Secretary at 512-778-5449 – Extension 125. POSTING CERTIFICATION: I, ELAINE SIMPSON – CITY SECRETARY – CITY OF LIBERTY HILL certify that the attached notice of meeting was duly posted on the bulletin board at City Hall located at 926 Loop 332, Liberty Hill, Texas 78642 and on the City website (www.libertyhilltx.gov) on the ______ day of ____________________, 202_ at ______. Elaine Simpson – City Secretary. REMOVAL CERTIFICATION: I ELAINE SIMPSON – CITY SECRETARY – CITY OF LIBERTY HILL certify that the attached notice of meeting was removed from the bulletin board at City Hall located at 926 Loop 332, Liberty Hill, Texas 78642 on the ______ day of __________________, 202_ at _______. INITIALS _______ 2  CITY COUNCIL WORKSHOP CITY COUNCIL WORKSHOP WEDNESDAY - JUNE 14, 2023 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 2.a 5:00 PM to 5: 30 PM - Review and Discussion regarding City of Liberty Hill City Employees Insurance Benefits cost projections for 2023-2024. (S. Smith/J. Harris/P. Brandenburg) 3  5/30/2023 8:20 PM MEDICAL COST PROJECTION Liberty Hill - PLIBERT0 05/30/23 MEMBER OPTION $0.00 $0.00 18% Increase 18% Increase Current Plans PPO Plan HDHP Plan 2022-2023 2023-2024 2022-2023 2023-2024 Current Rates New Rates Current Rates New Rates Copay-750-4K ER Copay-750-4K ER Consumer HSA-4K-6K E Consumer HSA-4K-6K E 80% / 50% 80% / 50% 80% / 50% 80% / 50% PPO PPO HSA HSA $750 In Ded $750 In Ded $4,000 In Ded $4,000 In Ded $1,500 Out Ded $1,500 Out Ded $8,000 Out Ded $8,000 Out Ded $4,000 In OOP $4,000 In OOP $6,000 In OOP $6,000 In OOP $0 Tela Health Copay $0 Tela Health Copay $44 Tela Health Copay $44 Tela Health Copay $30 OV/$60 SP/$75 UC/$500 ER Cop0 OV/$60 SP/$75 UC/$500 ER Copay No OV/SP/UC/ER Copay No OV/SP/UC/ER Copay DAW1&2 Rx Plan DAW1&2 Rx Plan DAW1&2 Rx Plan DAW1&2 Rx Plan EE $726.98 $857.84 $494.72 $583.78 EE + Spouse $1,475.92 $1,741.60 $1,004.36 $1,185.16 EE + Child(ren) $1,279.54 $1,509.86 $870.74 $1,027.48 EE + Family $2,399.00 $2,830.82 $1,632.48 $1,926.34 New Plan Options Option 1 Option 2 2023-2024 7.13% Increase 8.7% Increase 0.66% Increase 4.88% Increase (from PPO Plan) (from HDHP Plan) (from PPO Plan) (from HDHP Plan) Copay-1500-5K ER Consumer HSA-5K-6900 E Copay-2K-6K ER Consumer HSA-6K-6900 E 80% / 50% 80% / 50% 80% / 50% 80% / 50% PPO (copay) HSA Embedded PPO (copay) HSA Embedded $1,500 In Ded $5,000 In Ded $2,000 In Ded $6,000 In Ded $3,000 Out Ded $10,000 Out Ded $4,000 Out Ded $12,000 Out Ded $5,000 In OOP $6,900 In OOP $6,000 In OOP $6,900 In OOP $0 Tela Health Copay $48 Tela Health Copay $0 Tela Health Copay $48 Tela Health Copay $30 OV/$60 SP/$75 UC/$500 ER Copay No OV/SP/UC/ER Copay $30 OV/$60 SP/$75 UC/$500 ER Copay No OV/SP/UC/ER Copay DAW1&2 Rx Plan DAW1&2 Rx Plan DAW1&2 Rx Plan DAW1&2 Rx Plan EE $778.78 $537.74 $731.76 $518.86 EE + Spouse $1,581.08 $1,091.68 $1,485.62 $1,053.38 EE + Child(ren) $1,370.70 $946.44 $1,287.94 $913.22 EE + Family $2,569.90 $1,774.40 $2,414.76 $1,712.14 Option 1 Option 2 Please sign & date option chosen: Signature / Date Signature / Date 7/1/2023 10/1/2023 6/26/2023 THIS DOES NOT COMPLETE THE RERATE PROCESS. YOU WILL NEED TO SIGN THE MEMBER OPTION AND RETURN TO YOUR MARKETING CONTACT BY 06/26/2023. THEN A NEW RERATE NOTICE WILL BE GENERATED AND MAILED TO YOU. THE RERATE SHEET MUST BE SIGNED AND RECEIVED IN AUSTIN BY 07/01/2023 FOR THE NEW BENEFITS AND RATES TO BE EFFECTIVE FOR 10/01/2023. The information contained in this option includes proprietary information that should not be shared with other competitors or used to circumvent the requirements of Texas Competitive Bidding laws. 4 May 25, 2023 City of Liberty Hill 926 Loop 332 Liberty Hill, TX 78642 Dear James Harris, Thank you for your partnership with the Pool this year. We have some important news to share with you. We are changing our name to Texas Health Benefits Pool (TX Health Benefits Pool). Why are we changing our name? The Pool was started over 40 years ago to help municipalities find comprehensive coverage at an affordable rate. Over these 40 years, the Pool has expanded to offer coverage to other political subdivisions and government agencies, not just municipalities. As our mission grew, our name didn’t fully reflect that, and we recognized the need to change our name to encompass all the Texas public employees we serve. TX Health Benefits Pool is still governed by the same Board of Directors, led by current and former public officials who look out for the best interests of our member groups. You will work with the same staff members who have supported you until now. Most importantly you will continue to have the same protections that the Pool has provided you, your employees, and their families for many years. As we make this name change, we are recommitting to our 44-year-long promise to provide quality healthcare benefits at an exceptional value for our nearly 50,000 members. We are changing our name — not our purpose. Benefit Changes for the Upcoming Plan Year Mental Health Parity – In compliance with the federal Mental Health Parity law, TML Health will now offer mental/ behavioral health and substance abuse coverage with no limits on the number of treatments. Certain treatments, such as inpatient admissions, may be subject to prior authorization. Deer Oaks EAP and Wondr Health – Effective 10/01/23, Deer Oaks EAP, and Wondr Health will no longer be offered. After careful consideration, the Board determined that the cost of these programs far outweighed the benefits to the Pool and our members. Utilization of these programs was very low. There are also some booklet updates for benefit and eligibility that we will communicate to you in a webinar in the coming weeks. Please be on the lookout for a save the date and invite to attend the webinar which will include details for these important updates. Plan Options There are plan options we can share with you to help reduce the impact of the projected rate increase you have received, please reach out to your Account Executive, Heather VonGonten at 512-719-6519 for assistance. They will be able to consult with you on reviewing the healthcare options available for you which can fit your budget. Also, if it is available in your area, they can also talk to you about the savings that can be achieved by looking at an HMO option or how consumer spending account products, such as FSA, DCA, HRA, or HSA may be able to help your employees save on their out-of-pocket costs. 1|P a g e 5 Open Enrollment We offer several ways to manage open enrollment, including Employee Self-Service options. So, if you want to allow your employees to make their elections on their own, then make sure you indicate that option on your renewal. All you need to do is check the box for Employee Self Service. As a reminder, if you do not give your employees this option, you as the Benefit Coordinator will enter their elections online. Don’t forget that we also allow all members to call Member Services to enroll by phone. This is an easy and convenient option for your employees that do not have computers. We provide a follow up email with confirmation of their elections, and also provide you with a summary so that you can update your payroll deductions, if applicable. Renewal Timeline To ensure your benefits are set up in time for your open enrollment period, we need to have your benefits decision at least 90 days prior to your anniversary date. Thus, if we do not receive your decision by the renewal deadline, this could interrupt your employee’s ability to access healthcare. How to Renew If you need assistance completing your renewal, that’s where your Account Executive, Heather VonGonten comes in. They will be reaching out to you shortly to answer any of your questions regarding the renewal timeline and to help you accurately designate your elections. For faster processing, please return the completed, signed form by email to Heather.VonGonten@tmlhb.org as soon as possible, but no later than 07/01/2023. Our Partnership Many of you have been longstanding members of the Pool and we sincerely thank you for your loyalty. As we move into this next chapter with our new name, we look forward to our continued partnership into the future. On behalf of the Trustees and the entire TX Health Benefits Pool, thank you for trusting us with your employees’ healthcare needs. We look forward to serving you, your employees, and your retirees during this new plan year. Respectfully, Jennifer Hoff Executive Director 2|P a g e 6 7 8  CITY COUNCIL WORKSHOP CITY COUNCIL WORKSHOP WEDNESDAY - JUNE 14, 2023 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 2.b 5:30 PM - 6:00 PM - Discussion of Board and Committee Member Appointments and related issues. (E. Simpson) 9  Our Volunteers are out of this World Wednesday, June 14, 2023 10 Appointment Night June 14, 2023 Reg. Council Mtg. Agenda Section 5 11 Ordinance #2023-O-009 Establishes that City Council will make appointments to Boards, Committees and Commissions during the First Meeting in June each year. These appointments will be for 2 years beginning July 1st. 12 Attendance 13 Re- Appointments 14 Re-Appointments Planning and Zoning Chad Cormack Vice Chair Planning and Zoning Diane Williams Secretary Downtown Revitalization Lonnie Wendling Member Downtown Revitalization Kellie Olisky Vice Chair LH Economic Development Corp. Tiffany Stillwell Chair Parks Advisory Board Lisa Messana Member Parks Advisory Board Mosby Hamilton, Jr. Vice-Chair Parks Advisory Board Mary Lyn Jones Chair 15  Re-Appointments Planning and Zoning Chad Cormack Vice Chair Planning and Zoning Diane Williams Secretary Downtown Revitalization Kellie Olisky Vice Chair LH Economic Development Corp. Tiffany Stillwell Chair Parks Advisory Board Mary Lyn Jones Chair Parks Advisory Board Lisa Messana Member Mr. Wendling from Downtown Revitalization has decided to not seek reappointment. At their April meeting, the DRC appointed Daniel Scott to serve as Chair. Mr. Mosby “Junior” Hamilton, long-time volunteer on Parks Advisory Board has also decided not to seek reappointment. 16 Re-Appointments Planning and Zoning Chad Cormack Seat #2 Planning and Zoning Diane Williams Seat #3 Downtown Revitalization Kellie Olisky Seat #4 LH Economic Development Corp. Tiffany Stillwell Seat #3 Parks Advisory Board Mary Lyn Jones Seat #1 Parks Advisory Board Lisa Messana Seat #2 17 Existing Vacancies 18 Planning and Zoning Commission 2-22-2023 Council Set In City Term Proposed End Seat/Plc # Committee Name Office Held Email limits? ETJ? Zip Code? In LHISD Date Applied Date Appointed Date 1 Planning and Zoning Steve Messana Chair smessana@libertyhilltx.gov Y Y Y 09.30.2021, 09.24.2018; 6/30/2024 11.02.2022 11.9.2022 Reappointed 2 Planning and Zoning Chad Cormack Vice Chair ccormack@libertyhilltx.gov Y 06.14.2021 06.23.2021 6/30/2023 6/30/2023 3 Planning and Zoning Diane Williams Secretary dwilliams@libertyhilltx.gov Y Y Y 07.01.2020 05.24.2021 4 06/30/2023 5 Planning and Zoning Bryan Rivera Member brivera@libertyhilltx.gov Y Y Y 10.15.2021 01.05.2022 6/30/2024 This existing vacancy in Seat #4 is left due to the resignation of Jon Mathiasen, this will be for a full 2-Year term, as term for Seat #4 was scheduled to expire June 30, 2023. 19 Planning and Zoning Commission Applicants for Seat #4 are: Name of Applicant: Date of Application Stephen Foster 3.13.2023 Sarah Novo 3.27.2023 Jacquetta Thayer 5.3.2023 Peter Toomey 5.9.2023 Rachael Holladay 5.9.2023 At their Regular Called Meeting 6-6-2023 the Planning and Zoning Commission forwarded a favorable recommendation to City Council for Sarah Novo and Jacquetta Thayer. Possible Motion Wording to appoint a new Commissioner to Seat #4 vacancy: I move, to appoint _____________ to serve a two-year term in Seat #4 on the Planning and Zoning Commission, to begin July 1, 2023 and end June 30, 2025. 20 Liberty Hill Economic Development Corp. Board of Directors Business 2-22-2023 Council Set In City In Utility Owner in Term Proposed End Seat/Plc # Committee Name Office Held Email limits? ETJ? Zip Code? Service Area In LHISD DWNTN Date 1 LH Economic Development Corp. Robert Baughn Director rbaughn@libertyhilltx.gov Y Y Y 6/30/2024 2 LH Economic Development Corp. Landon Smith Director lsmith@libertyhilltx.gov Y Y Y 6/30/2025 3 LH Economic Development Corp. Tiffany Stillwell Chair tstillwell@libertyhilltx.gov Y Y 6/30/2023 4 LH Economic Development Corp. Demetrice Gonzalez Secretary dgonzalez@libertyhilltx.gov Y Y Y 6/30/2024 5 LH Economic Development Corp. Amy Gandy Director agandy@libertyhilltx.gov Y Y Y 6/30/2024 6 6/30/2024 7 LH Economic Development Corp. Gregory Parma Director gparma@libertyhilltx.gov Y Y Y 6/30/2025 The existing vacancy in Seat #6 resulted from the resignation of Steven Schiff, Council may appoint a new member to serve in Seat #6 for the remainder of the unexpired term. (One Year) 21 Liberty Hill Economic Development Corp. Board of Directors Applicants for Seat #6 are: Robert Calvisi 7.6.2022 Daniel Duckworth 4.13.2022 Keith Elliston 7.10.2022 John Grossenbacher 11.17.2022 Jeffrey Mayes 6.3.2022 Kerry Redding 11.15.2022 Travis Redding 11.17.2021 Andrei Rogers 9.20.2022 Kim Sanders 6.4.2021 Kyle Smith 11.5.2021 Travis Tabor 11.15.2022 Steve Tatro 6.28.2021 Jake Thomas 9.30.2020 Ryan Todd 11.15.2022 Ashley Vaughan 7.5.2022 Cory Milam 5.13.2023 At their Regular Called Meeting of May 17th, the LHEDC forwarded a favorable recommendation to City Council for the following three applicants: Ashley Vaughan, Daniel Duckworth, and Cory Milam. Possible Wording for a motion to fill vacancy in Seat #6 for unexpired term of Steve Schiff: I move to appoint _________ to serve in LHEDC Seat #6 for the remainder of the unexpired term beginning July 1, 2023 and ending June 30, 2024. 22 Liberty Hill H20 Task Force In Utility Other Qualifications as 2-22-2023 Council Set Seat/Plc # Committee Name Office Held Email In City limits? ETJ? Zip Code? Service Area In LHISD Required (if applicable) Date Appointed Term Proposed End Date 1 LH20 Committee Council Member Chris Pezold Member LH20 cpezold@libertyhilltx.gov Y 1/11/2023 Open 2 LH20 Committee Council Member Angela Jones Member LH20 ajones@libertyhilltx.gov Y 1/11/2023 Open 3 LH20 Committee Open 4 LH20 Committee Thomas 'Tom' Golden Member LH20 tagolden1@gmail.com Y 2/8/2023 Open 5 LH20 Committee Brian Williams Chair, LH20 brian.williams.ce@gmail.com Y 2/8/2023 Open smessana@libertyhilltx.gov 6 LH20 Committee P&Z Chair Steve Messana Member LH20 1/17/2023 Open 7 LH20 Committee P&Z Vice Chair Chad Cormack Member LH20 ccormack@libertyhilltx.gov 1/17/2023 Open The existing vacancy in Seat # 3 resulted from the resignation of Jennifer Byrd. City Council did not assign term limit dates for the LH20 Task Force, because it was believed to be a temporary committee when it was formed. 23 Liberty Hill H20 Task Force Applicants for Seat #3 are: Christy Lynn Gessler 1.12.2023 Terry Malcom 1.14.2023 Kristyn Massey 1.12.2023 Travis Redding 1.14.2023 Possible Wording for a motion to fill vacancy in Seat #3 due to resignation of Jennifer Byrd: I move to appoint _________ to serve as a member on the LH2O Task Force in Seat #3. 24 Liberty Hill Downtown Revitalization Commission In Zip Utility Business Other 2-22-2023 Ethics Conflict of Qualifications Seat/ In City Code Service In Owner in as Required Date Date Council Set TOMA Statement Ordinance Interest Plc # Committee Name Office Held limits? ETJ? ? Area LHISD DWNTN (if applicable) Applied Appointed Term End Date Certificate and Oath Signed Statement 1 07.06.202 2 Downtown Revitalization Danyel Cake Member Y Y Y 2 08.24.2022 6/30/2024 09.06.2022 10.13.2022 10.12.2022 1.24.2023 08.05.202 3 Downtown Revitalization Kristan LeBaron Member Y 2 08.24.2022 6/30/2024 09.05.2022 10.13.2022 10.13.2022 1.24.2023 4 Downtown Revitalization Kellie Olisky Vice Chair Y 11.22.2021 6/30/2023 01.18.2023 1.27.2023 01.18.2023 1.27.2023 11.28.202 5 Downtown Revitalization Daniel Scott Chair Y Y Y 2 12.14.2022 6/30/2024 12.15.2022 1.24.2023 12.15.2022 1.24.2023 Appointment will be for a 2 year term in Seat #1 to fill the vacancy left by Lonnie Wendling, who chose not to apply for re-appointment. 25 Liberty Hill Downtown Revitalization Commission The following are applicants for the DRC for the Seat vacated by former Chair Wendling. Name of Applicant: Date of Application Sheila Nardelli 8.12.2022 Sunday Taylor 12.5.2022 Nathan Curley 5.24.2023 Sanjuana Saenz 6.6.2023 Appointment will be for a 2 year term in Seat #1 to fill the vacancy left by Lonnie Wendling, who chose not to apply for re-appointment. Possible Wording for a motion to fill vacancy in Seat #1 : I move to appoint _________ to serve as a member on the DRC in Seat #1 for a term of 2 years beginning July 1, 2023 and ending June 30, 2025. 26 Liberty Hill Parks and Recreation Advisory Board In Utility 2-22-2023 Ethics Conflict of Seat/P In City Zip Service In Term Runs Council Set TOMA Statement Ordinance Interest lc # Committee Name Office Held limits? ETJ? Code? Area LHISD Date Applied Date Appointed From Term End Date Certificate and Oath Signed Statement 1 Parks Advisory Board Mary Lyn Jones Chair Y Y 10.01.2020 12.13.2020 11.19.2020 12.03.2020; 09.28.2020 6/30/2023 1.19.2023 1.19.2023 2 Parks Advisory Board Lisa Messana Member Y Y Y 6.23.2021 6.23.2021 6/30/2023 1.18.2023 08.26.2021 1.19.2023 1.19.2023 3 Parks Advisory Board 4 Parks Advisory Board Terrie Chambers Member Y Y 7/13/2022 8.24.2022 6/30/2024 01.19.2023 09.22.2022 1.19.2023 1.19.2023 5 Parks Advisory Board Nicole Bauer Secretary Y Y 9/15/2022 9.28.2022 6/30/2024 10.15.2022 10.20.2022 1.19.2023 1.19.2023 Appointment will be for a 2 year term in Seat #3 to fill the vacancy left by Mosby “Junior” Hamilton, who chose not to apply for re-appointment. 27 Liberty Hill Parks and Recreation Advisory Board These applications were received for Seat #3. Name of Applicant: Date of Application Travis Tabor 1.10.2022 Frank Lara 9.15.2022 Steven Schiff 10.16.2022 Matthew Armstrong 5.31.2023 Appointment will be for a 2-year term in Seat #3 to fill the vacancy left by Mosby “Junior” Hamilton, who chose not to apply for re-appointment. Possible Wording for a motion to fill vacancy in Seat #3 : I move to appoint _________ to serve as a member on the Parks Board in Seat #3 for a term of 2 years beginning July 1, 2023 and ending June 30, 2025 28  Liberty Hill Home Rule Charter Commission The HRC Commission was established by Resolution #2023-R-012 passed March 22, 2023. This Commission is a special purpose (ad hoc) committee which will meet from July 2023 to Jan 2024 to draft a proposed Charter to present to the voters at a Special Election on May 4, 2024. The Commission will need 15 voting members. Applicant eligibility requirements are: being a qualified voter, and residency within the City Limits of the City of Liberty Hill. The following eligible citizens applied on the dates listed: Daniel Barringer – 4.24.2023 Daniel Duckworth – 4.25.2023 Keeling Neves – 4.29.2023 Karlyn Keller – 4.30.2023 Chuck Walker – 5.3.2023 Cathy Enderle – 5.3.2023 Jacquetta Thayer – 5.3.2023 Sandra Slade – 5.10.2023 Jessica Solis – 5.14.2023 Matthew Pappas – 5.23.2023 Wade Ashley – 5.25.2023 Bryan Rivera – 5.29.2023 Pastor Bill Brennen – 6.5.2023 Lucie Roy – 06.05.2023 Luke Jernejcic – 6.5.2023 This is a new Commission, and there are 15 applicants as of June 7, 2023. 29 Liberty Hill Home Rule Charter Commission City Council has many options for making appointments to the HRC Commission. Since this is a Special Purpose/ Temporary / Ad hoc Commission, the Ordinance allows City Council members to appoint members to this temporary Commission who are already serving on other Standing Boards. Applicant Bryan Rivera is currently a Planning and Zoning Commissioner. City Council has several options if they wish to make appointments to a Board or Commission. #1. Make a separate motion for each citizen that he/she wishes to appoint. Possible wording: ‘I move to appoint ________ to be a Commissioner on the Home Rule Charter Commission.’ #2. Make a motion to appoint several applicants at one time ‘as a slate’. Possible wording: ‘I move to appoint the following applicants, as a slate, to be members of the Home Rule Charter Commission: (then list of names of applicants to be included in the slate of names) ____, ____, ____ …” Daniel Barringer Daniel Duckworth Keeling Neves Karlyn Keller Chuck Walker Cathy Enderle Jacquetta Thayer Sandra Slade Jessica Solis Matthew Pappas Wade Ashley Bryan Rivera Bill Brennan Lucie Roy Luke Jernejcic 30 For Future Consideration: Miscellaneous Boards and Special Circumstances City Administrator Brandenburg and City Secretary Simpson recommend Council Consider the dissolution of the following Committees that are no longer meeting. More research will be required to make sure that these Boards are no longer needed, however, they have been dormant for several years. This issue will be a an item on a future agenda. • Building Standards Board • Impact Fee Committee (has not met since 2020) • San Gabriel River Basin Parks Board (has not met since 2020) 22 31 For Future Consideration - Miscellaneous Boards and Special Circumstances The Following are existing TIRZ Boards • Butler Farms TIRZ Board #3 – has not met since Dec. 2021 • Summerlyn West TIRZ Board #2 – has not met since 2018. These TIRZ Boards have not met in several years, however, there are statutory laws that need to be reviewed before city staff makes a formal recommendation. It may be that these boards will no longer need coordination by the City. The City Staff will bring back at a future meeting an agenda item and formal recommendation. 232 For Future Consideration - Miscellaneous Boards and Special Circumstances When/If a future Downtown TIRZ is established, there will be the requirement that a Board be established to serve for it. 24 33 For Future Consideration - Miscellaneous Boards and Special Circumstances FUTURE BOARD OF ADJUSTMENTS At this time, the City Council is evaluating options for adoption of an Ordinance to Establish a Board of (Zoning) Adjustments or leaving the duties of BOA to the City Council, or establishing another type of Board to consider appeals. 2534 Bylaws At their Special Joint Meeting with the Planning and Zoning Commission held 6-1-2023, the City Council received a proposed format to use to standardize the look and arrangement of all Board and Committee bylaws. This proposed format was modeled after the format the city staff uses to compose Staff Report Cover Sheets for agenda items. The proposed Bylaws Format would have each Board, Committee & Commission create their bylaws on a uniform template. If the current bylaws contain references or duplicated sections of other Ordinances or statutes, these could be eliminated to streamline the bylaws if the Board members/Council Members desire. City Council, by adoption of Ord. 2023-O-003 and Ord. 2023-O-009 the Uniform Board and Committees Ordinance, as well as Resolution 2023-R-010 Board and Committee Member Handbook, have established most of policies and procedures which govern the city’s Boards and Committees. Individual Committee bylaws can now be drafted to contain information about the unique features of each Board and Commission. 35  City of Liberty Hill Bylaws Board and Committee Bylaws Format Draft 5-24-2023 If City Council desires to adopt the Uniform Bylaws Format, a possible motion could be: ‘I move to accept and to adopt the proposed Name of Board, Committee, Commission, or Task Force: Uniform Board and Committee Bylaws Name/List of Enabling Legislation: section of City Code, Ordinance or Resolution establishing Board: Format Draft 5-24-2023, to be used to update Number of Members: Voting: _______________________________ Non-Voting (ex-Officio): _____ bylaws for current and future Boards and Officers to be Elected: (such as Chair, Vice Chair, Board Secretary…. (Council may appoint Chair…) Commissions.’ Charge of the Board, Committee, Commission: (What makes this Board different from other Boards?) What is the specific function of this Board? Any special qualifications for the members? 36 When do they meet? (Annually, Bi-Annually, Monthly? Is there a regular meeting time? Thank You 37