City Council Workshop or Special Called Meeting

CITY COUNCIL SPECIAL CALLED MEETING FRIDAY - JULY 26, 2024 - 2:00 PM Notice of AGENDA Liberty Hill City Hall Downstairs Conference Room 926 Main ST, Liberty Hill, TX 78642 Diane Williams Jacquetta Thayer Crystal Mancilla Wade Ashley Michael Helbing Amanda L Young NOTICE Notice is hereby given that a Special Budget Meeting of the City Council of Liberty Hill, Texas has been called by Mayor Crystal Mancilla, for the purpose of discussing the proposed budget for the City of Liberty Hill for Fiscal Year (FY) 2024-2025. LIVE VIDEO STREAMING Please click the link on the City's Facebook page to watch the meeting live. PLEASE SILENCE YOUR CELL PHONES 1) CALL TO ORDER Establish quorum. 2) PUBLIC COMMENTS Regarding items not on this agenda/Public Comments: Those desiring to speak on a topic not listed on the agenda, please complete a speaker form and present to the City Secretary before the meeting. Speakers will have three minutes each to speak, this time cannot be transferred or shared. Council members may not take action during this item and any responses will be limited to factual statements, recitation of existing policy, or request for the topic to be placed on a future agenda. Regarding topics listed as an agenda item/During specific agenda item: Council requests that speakers complete a speaker form, indicate which agenda item they are interested in speaking about, and submit form to the City Secretary before the agenda item is addressed. Speaker forms 1  may be emailed to the City Secretary before the meeting at esimpson@libertyhilltx.gov. 3) REGULAR AGENDA a) Discussion, consideration and possible action related to discussions of budget priorities, budget goals and the direction of City Council for the formulation of the proposed budget for the City for FY 2024-2025, which may include projects, programs, personnel, supplemental budget(s), and related matters. (P. Brandenburg, T. McCord) City Council members will discuss their proposed goals and priorities. b) Discussion and consideration regarding identifying items for future agendas, and making any needed adjustments to the Budget Season Calendar. CALENDAR FOR ADOPTING FY2025 BUDGET ES for 5.22.2024 Calendar for adopting above VAR but lower than de minimus.pdf 4) ADJOURNMENT The City Council, Boards, and Commissions reserve the right to reconvene, recess, realign, change the order of business, or adjourn into Execu ve Session at any me during the course of the mee ng, prior to adjournment, to discuss any item listed above, as authorized by Texas Government Code Sec on §551.071 (Consulta on with A orney), §551.072 (Delibera ons about Real Property), §551.073 (Delibera ons about Gi s and Dona ons), §551.074 (Personnel Ma ers), §551.076 (Delibera ons about Security Devices), and §551.087 (Development). In compliance with the Americans with Disabili es Act, the City of Liberty Hill will provide reasonable accommoda on for persons a ending mee ngs. To be er serve you, requests need to be received 48 hours prior to the meeting. Contact the City Secretary at 512-778-5449 – Extension 125. POSTING CERTIFICATION: I, ELAINE SIMPSON – CITY SECRETARY – CITY OF LIBERTY HILL certify that the attached notice of meeting was duly posted on the bulletin board at City Hall located at 926 Loop 332, Liberty Hill, Texas 78642 and on the City website (www.libertyhilltx.gov) on the ______ day of ____________________, 202_ at ______. Elaine Simpson – City Secretary. REMOVAL CERTIFICATION: I ELAINE SIMPSON – CITY SECRETARY – CITY OF LIBERTY HILL certify that the attached notice of meeting was removed from the bulletin board at City Hall located at 926 Loop 332, Liberty Hill, Texas 78642 on the ______ day of __________________, 202_ at _______. INITIALS _______ 2  CITY COUNCIL CITY COUNCIL SPECIAL CALLED MEETING FRIDAY - JULY 26, 2024 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.a Discussion, consideration and possible action related to discussions of budget priorities, budget goals and the direction of City Council for the formulation of the proposed budget for the City for FY 2024-2025, which may include projects, programs, personnel, supplemental budget(s), and related matters. (P. Brandenburg, T. McCord) 3  CITY COUNCIL CITY COUNCIL SPECIAL CALLED MEETING FRIDAY - JULY 26, 2024 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.b Discussion and consideration regarding identifying items for future agendas, and making any needed adjustments to the Budget Season Calendar. 4  v4 7.22.2024 at 4:00 PM Proposed Rough Draft of Budget Season City Council Calendar - 24/25 FY Budget Year Assumes that the tax rate to be adopted will be higher than VAR, but below deMinimis Introduce Interim Finance Director Rebecca Elliott Wed, April 24th Capital Improvement Program (2023-2028) Adopted Mon., April 29th ??? Chief Appraiser for Wilco submits estimated tax roll valuation Wed., June 26th Council approves Employee Health Benefits program for FY24/25 June 28th and 29th City Council retreat/goal setting/orientation as needed & introduction to budget process. Wed, July 17th LHEDC meeting - approval of LHEDC Budget for 2025 and Budget amendments for FY 2024 City staff/Department Head/Finance meetings held to discuss departmental July 12th-23rd budgets -City Manager files the proposed budget in the office of the City Secretary with Cover Pages (must be filed in City Secretary’s office at least 30 days before tax Wed, July 24th rate is eligible for adoption), must be posted on the city website. -At the Regular Meeting Council receives Audit Report/Presentation from Whitley Penn Auditors on City’s budget fiscal year (FY) 2022-2023. -Certified Tax Rolls (Estimated Tax Values) are Due from Wilco Central Thurs, July 25th Appraisal District City Council Special Called Budget Meeting – Goals and Priorities from 2 PM Friday, July 26th to 4 PM City Hall Conference Room. Special Called Budget Meeting for City Council. Agenda item: 1.) Submit tax rate calculations to the City Council. 2.) City Council adopts tax rate to consider Monday, July 29th a.k.a. the ‘Proposed Rate’, ( formerly known as ‘not to exceed rate’ ) at or higher than the voter approval rate (VAR) but lower than the de minimis rate. 3.)-Council schedules 2 Public Hearings for Tax Rate and Budget, respectively. Must send Public Hearing notice to Wilco Sun in order to have it published 08/04/2024) * Tuesday, July 30th -Post Tax Rate / Budget Public Hearing Notices on the city’s official website. *If rate is higher than VAR and lower than de minimus- must modify the notice in accordance with Tax Code Section 26.063. Thursday, Aug. 1st -Special Called Budget Workshop Council meeting. Publication of NOTICE OF PUBLIC HEARINGs on Tax Rate and Budget Sun, Aug. 4th (8/14/24 and 8/26/2024) * printed in the Wilco SUN including date Council will consider adoption of Budget and Tax rate (8.26.2024) Wed. Aug. 7th Special Called Budget Workshop Council Meeting. Send Wilco SUN Notice of Date City Council will consider adoption of Tax Rate Tuesday, Aug. 13th / Budget to the SUN so it can be published 8.18.2024. At Regular Meeting: Wed. Aug 14th -First Public Hearings for Both Tax Rate and Budget (#1 of 2) -Budget Workshop? Publication of Notice of Date City Council will consider adoption of Tax Rate / Sun. Aug. 18th Budget to the SUN Special Meeting to hold Public Hearing(s) #2 and to Adopt the Budget and Monday, August the Tax Rate for 2024-2025, LHEDC budget for 2024-2025 and Motion to 26 Ratify the increase reflected in the budget. Tuesday, August Notify Williamson County Appraisal District of Tax Rate Adopted. 27th October 1st First Day of New Budget Year. 5  7/24 7/25 7/29 7/30 7/31 8/1 8/7 8/8 Crystal Amanda Yes Yes Yes Yes Yes Yes Yes Yes Diane Yes Yes Yes Yes Yes Yes Yes No Jacquetta No No Yes No No Yes Yes No Michael Yes Yes Yes Yes Yes Yes Yes Yes Wade Yes No Yes Yes Yes Yes Yes Yes Wilco Sun publication deadlines – Legal Notice Line Advertising Email legals@wilcosun.com with legal notices. Please note our new deadlines: •5 pm Friday for the following Wednesday issue • 5 pm Tuesday for the following Sunday issue Publisher's notarized affidavits of publication are available. 6