Downtown Revitalization Committee (DRC)

DOWNTOWN REVITALIZATION COMMITTEE TUESDAY - MAY 28, 2024 - 5:30 PM Notice of AGENDA Liberty Hill Municipal Court / City Council Chamber 2801 RR 1869 Liberty Hill, Texas 78642 Nathan Curley Amber Jackson Sheila Nardelli Daniel Scott Kristan LeBaron LIVE VIDEO ACCESS Live video of the meeting will be displayed on the City's Facebook page. PLEASE SILENCE YOUR CELL PHONES 1) CALL TO ORDER a) Establish quorum a) Administration of the Oath of Office to newest member of Committee: Nathan Curley. (City Secretary Simpson) 2) PUBLIC COMMENTS Regarding items not on this agenda/Public Comments: Those desiring to speak on a topic not listed on the agenda, please complete a speaker form and present to the City Secretary before the meeting. Speakers will have three minutes each to speak, this time cannot be transferred or shared. Committee members may not take action during this item and any responses will be limited to factual statements, recitation of existing policy, or request for the topic to be placed on a future agenda. Regarding topics listed as an agenda item/During specific agenda item: Committee Members request that speakers complete a speaker form, indicate which agenda item they are interested in speaking about, and submit form to the City Secretary before the agenda item is addressed. Speaker forms may be emailed to the City Secretary before the meeting at esimpson@libertyhilltx.gov. 3) REGULAR SESSION 1  a) Discussion, consideration and possible action regarding the Downtown Revitalization Committee (DRC) meeting minutes from April 23, 2024. (K. LeBaron) 04.23.2024 DRC Regular Meeting draft meeting minutes.docx b) Discussion, consideration and possible action related to Downtown Master Plan, hear update from Mary Poche and Katie Amsler. c) Receive Status Updates and discuss, consider and possibly take action related to the following current Downtown projects: o Roundabout feature o Streetscape design o Lane widths o PEC line relocation o VFW development d) Discussion, consideration and possible action regarding project for Texas Department of Transportation (TXDOT) Hwy 29 Downtown wayfinding signage, including approval for printed 'mock ups'. (Chair Scott) LH_TXDoT Wayfinding Study_Ver-5_24-2024.pdf e) Discussion, consideration and possible action to elect a Vice Chair for the Committee. (E. Simpson) f) Discussion, consideration and possible action related to Public Art Program, including discuss in more detail the workshop idea that Chair Daniel Scott presented in April 2024. (Kristan LeBaron, Daniel Scott) g) Discussion, consideration and possible action regarding Downtown/Community Events for the rest of calendar year 2024. (K. Amsler, Daniel Scott) 4) REPORTS 5) FUTURE AGENDA ITEMS Issues, topics, items for consideration at a future meeting may be identified and scheduled for a future agenda. No deliberations on the items may occur. 6) ADJOURNMENT 2 The City Council, Boards, and Commissions reserve the right to reconvene, recess, realign, change the order of business, or adjourn into Execu ve Session at any me during the course of the mee ng, prior to adjournment, to discuss any item listed above, as authorized by Texas Government Code Sec on §551.071 (Consulta on with A orney), §551.072 (Delibera ons about Real Property), §551.073 (Delibera ons about Gi s and Dona ons), §551.074 (Personnel Ma ers), §551.076 (Delibera ons about Security Devices), and §551.087 (Development). In compliance with the Americans with Disabili es Act, the City of Liberty Hill will provide reasonable accommoda on for persons a ending mee ngs. To be er serve you, requests need to be received 48 hours prior to the meeting. Contact the City Secretary at 512-778-5449 – Extension 125. POSTING CERTIFICATION: I, ELAINE SIMPSON – CITY SECRETARY – CITY OF LIBERTY HILL certify that the attached notice of meeting was duly posted on the bulletin board at City Hall located at 926 Loop 332, Liberty Hill, Texas 78642 and on the City website (www.libertyhilltx.gov) on the ______ day of ____________________, 202_ at ______. Elaine Simpson – City Secretary. REMOVAL CERTIFICATION: I ELAINE SIMPSON – CITY SECRETARY – CITY OF LIBERTY HILL certify that the attached notice of meeting was removed from the bulletin board at City Hall located at 926 Loop 332, Liberty Hill, Texas 78642 on the ______ day of __________________, 202_ at _______. INITIALS _______ 3  DOWNTOWN REVITALIZATION COMMITTEE DOWNTOWN REVITALIZATION COMMITTEE TUESDAY - MAY 28, 2024 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 1.a Administration of the Oath of Office to newest member of Committee: Nathan Curley. (City Secretary Simpson) 4  DOWNTOWN REVITALIZATION COMMITTEE DOWNTOWN REVITALIZATION COMMITTEE TUESDAY - MAY 28, 2024 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.a Discussion, consideration and possible action regarding the Downtown Revitalization Committee (DRC) meeting minutes from April 23, 2024. (K. LeBaron) 5  City of Liberty Hill, TX Liberty Hill Downtown Revitalization Committee Minutes Tuesday, April 23, 2024, at 6:00 PM City Council Chamber / Municipal Courthouse 2801 Ranch RD 1869, Liberty Hill, TX 78642 1. CALL TO ORDER The Downtown Revitalization Committee Meeting was called to order at 6:00 PM by Chair Daniel Scott Downtown Revitalization Committee Members Present: Daniel Scott, Chair Kristan LeBaron, Secretary Sheila Nardelli Amber Jackson City Staff: McKenzi Hicks, Planning Manager (Interim Director), Planning and Development Elaine Simpson – City Secretary Mary Poché – Executive Director of Liberty Hill Economic Development Corporation PLEASE SILENCE YOUR CELL PHONES 1) CALL TO ORDER a) Establish quorum b) Oath of Office was administered by City Secretary, Elaine Simpson, to Amber Jackson as a new member of the Downtown Revitalization Committee 2) PUBLIC COMMENTS Regarding items not on this agenda/Public Comments: Those desiring to speak on a topic not listed on the agenda, please complete a speaker form and present it to the City Secretary before the meeting. Speakers will have three minutes each to speak, this time cannot be transferred or shared. Committee members may not take action during this item and any responses will be limited to factual statements, recitation of existing policy, or request for the topic to be placed on a future agenda. Liberty Hill DRC Meeting minutes April 23, 2024 Page 1 of 5 6 Regarding topics listed as an agenda item/During specific agenda item: Committee Members request that speakers complete a speaker form, indicate which agenda item they are interested in speaking about, and submit form to the City Secretary before the agenda item is addressed. Speaker forms may be emailed to the City Secretary before the meeting at esimpson@libertyhilltx.gov. There were no citizen comments. 3) REGULAR SESSION a) Discussion, consideration and possible action regarding the March 26, 2024, Regular meeting minutes. (K. LeBaron) Chair Daniel Scott moved, and Sheila Nardelli seconded, to approve, as corrected, the March 26, 2024, Regular Called Meeting minutes. Vote on the Motion: Motion carried unanimously by a vote of 3-0. Ayes: Sheila Nardelli, Kristan LeBaron, Amber Jackson, and Daniel Scott. Nays: None. b) Received the Downtown Master Plan presentation and update from Halff Associates (M. Poché). Ms. Poché discussed that the team reviewed Halff’s draft of the Downtown Master Plan and made recommendations for edits. The edits went to Ylda Capriccioso at Halff on Thursday, April 18th and had questions on some of our feedback, which need to be incorporated and finalized prior to final presentation to Council on May 22nd. Secretary LeBaron asked if Daniel Scott’s feedback regarding the overlay feedback had been included in the email Katie Amsler sent to Ylda; Mary Poché stated she will confirm that it did. It was discussed that Katie Amsler had asked Ylda Capriccioso for a short list of projects in the recommendation so that as funding opportunities arise, we have a short list of projects that make sense, sequentially, as well as for funding. Amber Jackson asked for a status update on where we currently sit on DRC projects. K. LeBaron mentioned a Gantt chart provided by K. Amsler in the fall. EDC Director, Mary Poché, provided these updates on current projects: • Roundabout feature – will be completed in July • Streetscape design – we are waiting for designs from Herrera • Lane Widths –Planning Manager, McKenzie Hicks, stated she recently met with Planning & Zoning and will get with us on after their full review regarding our city’s open ditch system and the impacts of our plan to revise the City’s comp plan recommendation for 13’ lane widths and change to 10’ lane widths There was no formal action taken. Liberty Hill DRC Meeting minutes April 23, 2024 Page 2 of 5 7  c) Update, discussion, consideration, and possible action regarding Texas Department of Transportation (TXDOT) Hwy 29 Downtown wayfinding signage design (D. Scott): Chair Scott went around town with a tape measure to take measurements on font sizes as part of our research for this project. He stated the distance from the road could be an easement issue in the areas we’ve slated for placement of these signs. McKenzie Hicks stated she will check the right-of-way. Chair Scott presented the color scheme selection options the DRC narrowed down at the March meeting. Amber Jackson asked if other signage throughout the city will follow suit after these are decided. Chair Scott stated that yes, as far as color pallet goes, but as we move off the highway onto roads like 1869, we have a bit more flexibility on what’s allowed, design-wise. The committee discussed the two color pallet options through the lens of contrast/visibility. The committee is evenly split on which design option is best. Chair Scott mentioned we could request a swatch of color variations from TXDOT, but he’s unsure if they’re able to do that. The committee would like to see mockups of the two options, if affordable. Mary Poché stated she will get with Katie Amsler regarding whether any of her departments have the funds for mockups (Chair Scott estimates these will be under $100 each). K. LeBaron brought for discussion a request that came up in the April Cross-Committee meeting (Tiffany Stillwell requested that we consider adding “Restaurants” or “Dining” as a point of interest on the wayfinding signs, per requests she’s heard from members of the business community). The committee received this suggestion and agrees that it should be included on at least one of our signs. Chair Scott said he will present a new set of designs at the May meeting and will include one or a variety of options that include “Arts and Dining,” “Restaurants and Retail,” “Dining and Retail,” or “Shops and Dining.” There was no formal action taken. d) Discussion consideration, and possible action to make recommendations to City Council regarding updates to the Downtown Revitalization Committee (DRC) membership structure, including possibly allowing the appointment of an ex-officio member (E. Simpson) Secretary Simpson provided a draft document from 2019, which was an edited section take from the City Code of Ordinances, along with a few other documents she provided as options for the committee to review. The committee agreed to review the documents and create an updated draft of bylaws to bring to the May meeting for review. Chair Scott stated he would like us to propose a vice chair position for our committee, along with possibly adding an ex-officio. Liberty Hill DRC Meeting minutes April 23, 2024 Page 3 of 5 8 March Poché suggested we reach out via the Texas Downtown Association’s Listserv to as our sister cities for their Downtown Revitalization Committee bylaws. K. LeBaron stated she will do this prior to the May meeting. No formal action was taken. e) Discuss, consider, and possibly take action regarding Public Art Program (D. Scott, K. LeBaron) Kristan LeBaron presented the latest draft of the Public Art Guidelines document, which now has the feedback of Mary Poché, Katie Amsler, and Daniel Scott. LeBaron stated that there are still other parties that need to review the document (Code Enforcement, P&Z, for example) and stated that the document will ultimately be an adjunct document to the Downtown Plan. Chair Scott asked if it would be possible to have a workshop on this project, to include the appropriate city staff. Mary Poché agreed and offered her office as the location. LeBaron asked that the team to review the latest draft of the document prior to the May meeting and to send feedback/questions. LeBaron will come to the May meeting with those names and some date options during the month of June. Mary Poché will work with Katie to determine who the key stakeholders will be in this project. Poché suggested this committee of stakeholders meet quarterly to keep the project moving forward. No formal action was taken. 4) REPORTS There were no reports to review at this meeting. There was no formal motion. 5) FUTURE AGENDA ITEMS Issues, topics, items for consideration at a future meeting may be identified and scheduled for a future agenda. No deliberations on the items may occur.  Membership structure  Downtown Master Plan  Public Art Program  TXDOT signage  EDC help with Water Tower Mural after roundabout is done.  Lane Width as soon as Masterplan update is done. Liberty Hill DRC Meeting minutes April 23, 2024 Page 4 of 5 9  6) ADJOURNMENT With no other items on the agenda, and no objections from the committee members, Chair Scott adjourned the Downtown Revitalization Committee at 7:21 PM. PASSED AND APPROVED BY THE Downtown Revitalization Committee of the City of Liberty Hill, Texas on _____ day of April, 2024 on vote of _____ ayes, _____ nays, and ______ abstentions. ______________________________ Chair Daniel Scott ______________________________ City Secretary Elaine Simpson Liberty Hill DRC Meeting minutes April 23, 2024 Page 5 of 5 10  DOWNTOWN REVITALIZATION COMMITTEE DOWNTOWN REVITALIZATION COMMITTEE TUESDAY - MAY 28, 2024 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.b Discussion, consideration and possible action related to Downtown Master Plan, hear update from Mary Poche and Katie Amsler. 11  DOWNTOWN REVITALIZATION COMMITTEE DOWNTOWN REVITALIZATION COMMITTEE TUESDAY - MAY 28, 2024 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.c Receive Status Updates and discuss, consider and possibly take action related to the following current Downtown projects: o Roundabout feature o Streetscape design o Lane widths o PEC line relocation o VFW development 12  DOWNTOWN REVITALIZATION COMMITTEE DOWNTOWN REVITALIZATION COMMITTEE TUESDAY - MAY 28, 2024 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.d Discussion, consideration and possible action regarding project for Texas Department of Transportation (TXDOT) Hwy 29 Downtown wayfinding signage, including approval for printed 'mock ups'. (Chair Scott) 13 DOWNTOWN LIBERTY HILL TXDOT WAYFINDING SIGNAGE STUDY HWY 29 3-22-2024 Vehicle Directional signs should be limited to 3 destinations per sign and shall not contain commercial advertising A city pride sign: (i) shall be fabricated in conformance with department standard plan sheet CPS (CITY PRIDE SIGN); (ii) may contain a message no greater than eight inches in height identifying the municipality; ST A TE The sign lettering for names of places, streets, and highways shall be composed of a combination of HIGH lower-case letters with initial upper-case letters. WEST WA The minimum height, measured vertically from the bottom of the sign to the top of the curb, or in the Y2 absence of curb, measured vertically from the bottom of the sign to the elevation of the near edge of the 9 traveled way, of signs installed at the side of the road in business, commercial, or residential areas where parking or pedestrian movements are likely to occur, or where the view of the sign might be obstructed, shall be 7 feet EAST SIGNAGE PLACEMENT 100-200' FROM INTERSECTION PER TXDOT CODE. SHOULD ALSO BE "x" DISTANCE FROM OTHER TXDOT SIGNAGE POINTS OF INTEREST: VISITOR CENTER, CITY HALL, VETERANS MEMORIAL PARK, CITY PARK, WETZEL PARK AND SPLASH PAD, SCULPTURE PARK WEST EAST 100 -20 0' TR 100-200' APP AFFIC RO AC H 14  Color Scheme Selection A B 7' MOUNTING HEIGHT FROM STREET 12' FROM TRAVELWAY OR 6' FROM SHOULDER 15  Test Print Selection C D E 16  DOWNTOWN REVITALIZATION COMMITTEE DOWNTOWN REVITALIZATION COMMITTEE TUESDAY - MAY 28, 2024 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.e Discussion, consideration and possible action to elect a Vice Chair for the Committee. (E. Simpson) 17  DOWNTOWN REVITALIZATION COMMITTEE DOWNTOWN REVITALIZATION COMMITTEE TUESDAY - MAY 28, 2024 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.f Discussion, consideration and possible action related to Public Art Program, including discuss in more detail the workshop idea that Chair Daniel Scott presented in April 2024. (Kristan LeBaron, Daniel Scott) 18  DOWNTOWN REVITALIZATION COMMITTEE DOWNTOWN REVITALIZATION COMMITTEE TUESDAY - MAY 28, 2024 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.g Discussion, consideration and possible action regarding Downtown/Community Events for the rest of calendar year 2024. (K. Amsler, Daniel Scott) 19