Economic Development Corporation (EDC)

ECONOMIC DEVELOPMENT CORPORATION BOARD OF DIRECTORS WEDNESDAY - SEPTEMBER 22, 2021 - 3:00 PM AGENDA 2801 Ranch Road 1869 Liberty Hill, Texas John Clark Eric Bailey Jamie Etzkorn Michael Helbing Adrienne Hughes Demetrice Gonzalez 1) CALL TO ORDER a) Establish Quorum b) Invocation c) Pledge of Allegiance “I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with Liberty and Justice for all.” d) Texas Pledge "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." 2) PUBLIC COMMENTS Public comments related to posted agenda items are welcome by the LHEDC Board. Individuals who wish to speak must complete a Public Comment Form and present the form to the City Secretary before the meeting is called to order. Individuals will be allowed to speak up to three (3) minutes on a posted agenda item. Alternatively, Public Comments related to posted agenda items may be submitted by email to nsawyer@libertyhilltx.gov before 3:00 PM the day of the meeting for comments to be read at the 5:00 PM meeting by the City Secretary. 3) BOARD OPENING COMMENTS 4) EXECUTIVE DIRECTOR'S UPDATE 5) TREASURER'S REPORT 1  Treasurer will provide a financial update for the corporation. 6) REGULAR AGENDA a) Discuss and consider approval of minutes of the Economic Development Corporation meeting held June 16, 2021. b) Discuss and consider approval of minutes of the Economic Development Corporation meeting held August 18, 2021. c) Update on Sales Tax status. Presented by Matt Powell d) Update and discussion on upcoming conferences and classes. Presented by Matt Powell e) Discuss and consider appointment of director to the Liberty Hill Economic Development Corporation for a two-year term effective October 1, 2021 and expiring September 30, 2023. Presented by Matt Powell. f) Discussion and possible action on incentive programs. Presented by Matt Powell. g) Discuss and consider recommending adoption of the Fiscal Year 2021-2022 Budget to the Liberty Hill City Council. Presented by Matt Powell. h) Discussion and possible action on sponsorship budget for Fiscal Year 2021 - 2022. Presented by Matt Powell. i) Discussions and possible action on election of Officers for the Liberty Hill Economic Development Corporation Board of Directors for the period October 1, 2021 through September 30, 2022. President Vice President Treasurer Secretary j) Discussion and possible action to set a date for an EDC budget workshop. Presented by Matt Powell. k) Discuss and consider LHEDC event. Presented by Matt Powell. l) Discuss and consider a Shop Local Campaign. Presented by Matt Powell. 7) CONVENE TO EXECUTIVE SESSION The LHEDC Board President will convene the EDC Board to Executive Session pursuant to Texas Government Code §551.071 - Consultation with Legal Counsel and Texas Government Code §551.087 - Economic Development Negotiations. No action will be taken in Executive Session. 2  a) Update and review of Economic Development Projects: Project Cutis Project Smoke Project Silver Project W2 8) RECONVENE – REGULAR SESSION The LHEDC Board President will reconvene the EDC Board to Regular Session following Consultation with Legal Counsel pursuant to Texas Government Code §551.071 and Texas Government Code §551.087 – Economic Development Negotiations. Council will entertain discussion related to the matters outlined below. a) Update and review of Economic Development Projects: Project Cutis Project Smoke Project Silver Project W2 9) OTHER BUSINESS 10) BOARD CLOSING COMMENTS 11) ADJOURNMENT Mission Statement Help Liberty Hill prosper by facilitating positive, healthy, and self-sustaining growth. Vision Statement A prosperous, charming, lifetime destination. Core Values Integrity, Transparency, Sustainability, Partnership, Community First, Engagement, Accountability The City Council, Boards, and Commissions reserve the right to reconvene, recess, realign, change the order of business, or adjourn into Execu ve Session at any me during the course of the mee ng, prior to adjournment, to discuss any item listed above, as authorized by Texas Government Code Sec on §551.071 (Consulta on with A orney), §551.072 (Delibera ons about Real Property), §551.073 (Delibera ons about Gi s and Dona ons), §551.074 (Personnel Ma ers), §551.076 (Delibera ons about Security Devices), and §551.087 (Development). In compliance with the Americans with Disabili es Act, the City of Liberty Hill will provide reasonable accommoda on for persons a ending mee ngs. To be er serve you, requests need to be received 48 hours prior to the meeting. Contact the City Secretary at 512-778-5449 – Extension 112. 3 POSTING CERTIFICATION: I, NANCY SAWYER – CITY SECRETARY – CITY OF LIBERTY HILL cer fy that the a ached no ce of mee ng was duly posted on the bulle n board at Council Chambers located at 2801 Ranch Road 1869 in Liberty Hill, Texas and on the City website (www.libertyhilltx.gov) on the 17th day of September 2021 at 4:40 PM. Nancy Sawyer – City Secretary. nbs REMOVAL CERTIFICATION: I NANCY SAWYER – CITY SECRETARY – CITY OF LIBERTY HILL cer fy that the a ached no ce of mee ng was removed from the bulle n board at Municipal Court / Council Chambers located at 2801 Ranch Road 1869 in Liberty Hill, Texas on the ______ day of __________________, 2021 at _______. INITIALS _______ 4  ECONOMIC DEVELOPMENT CORPORATION ECONOMIC DEVELOPMENT CORPORATION BOARD OF DIRECTORS WEDNESDAY - SEPTEMBER 22, 2021 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 6.a Discuss and consider approval of minutes of the Economic Development Corporation meeting held June 16, 2021. 5  LIBERTY HILL EDC BOARD OF DIRECTORS MINUTES WEDNESDAY – June 16, 2021 – 5:00 PM 2801 Ranch Road 1869 Liberty Hill, Texas John Johnston - President John Clark – Vice President Eric Bailey – Treasurer Jamie Etzkorn – Secretary Michael Helbing– Director Adrienne Hughes – Director _____ – Director CALL TO ORDER Johnny Johnston, LHEDC Board President called the meeting to order at 5:00 PM. Invocation was given by John Clark, followed by the Pledge of Allegiance and Texas Pledge. BOARD OPENING COMMENTS Directors in attendance were Johnny Johnston, John Clark, Jamie Etzkorn, Eric Bailey, Michael Helbing, and Adrienne Hughes. A quorum was established. PUBLIC COMMENTS There were no public comments. BOARD OPENING COMMENTS None. TREASURER’S REPORT Eric Bailey addressed the Board of Directors reporting April 2021 sales tax revenue was $215,313. REGULAR AGENDA DISCUSS AND CONSIDER ACTION ON APPOINTMENT TO THE LHEDC BOARD OF DIRECTORS. This item was tabled for Executive Session DISCUSSION OF DATES FOR A JOINT MEETING WITH THE CITY COUNCIL AND/OR THE PLANNING AND ZONING COMMISSION. Matt Powell presented to the Board stating the Council has requested a joint meeting, with the possilbility of adding the Planning and Zoning Commission to that joint meeting. He stated he will work with the City Secretary on potential dates and times. June 15, 2021 1 Economic Development Corporation 6 DISCUSSION OF DATES FOR A COMMUNITY BUSINESS PRESENTATION. Matt Powell presented stating at the retreat, EDC members expressed a desire to have a quarterly business presentation. The first speaker will be County Commissioner Long. The directors discussed and the consensus was for Tuesday mornings. President Johnston offered his patio at Dahlia’s Restaurant. President Johnston stated Mr. Powell will be speaking at the next Chamber of Commerce Lunch and Learn. DISCUSSION AND POSSIBLE ACTION ON REVISED INCENTIVE PROGRAMS. Matt Powell addressed the directors stating Council had deferred action due to a few questions on the programs with the directive to set up a joint meeting on them. Mr. Powell stated there are three businesses currently interested in the programs, and the online application is set up once final changes are made. EXECUTIVE DIRECTOR’S UPDATE Matt Powell addressed the Board of Directors stating Sales Tax updates will be provided at every meeting. The local economy seems to be doing what it should be doing. McCoy’s grand opening was today. A budget meeting will be held soon. EXECUTIVE SESSION The Board convened to Executive Session at 5:17 pm for Consultation with Legal Counsel on the following items or any posted agenda item pursuant to Texas Government Code §551.071 (Consultation with Attorney), Section 551.074 (Personnel Matters), and prospects, negotiations or incentive offers pursuant to Texas Government Code §551.087 (Development). Section 551.087 Deliberation Regarding Economic Development Negotiations PROJECT SILVER PROJECT W2 PROJECT APPENDIX Section 551.074 Personnel Matters DISCUSS AND CONSIDER ACTION ON APPOINTMENT TO THE LHEDC BOARD OF DIRECTORS. No action was taken in Executive Session. RETURN TO REGULAR SESSION President Johnny Johnston reconvened the Liberty Hill EDC Board of Directors to Regular Session at 6:19 pm following Consultation with Legal Counsel on the following items or any posted agenda item pursuant to Texas Government Code §551.071 (Consultation with Attorney), Section 551.074 (Personnel Matters), and prospects, negotiations or incentive offers pursuant to Texas Government Code §551.087 (Development). Section 551.087 Deliberation Regarding Economic Development Negotiations PROJECT SILVER PROJECT W2 PROJECT APPENDIX June 15, 2021 2 Economic Development Corporation 7 No action was taken. Section 551.074 Personnel Matters DISCUSS AND CONSIDER ACTION ON APPOINTMENT TO THE LHEDC BOARD OF DIRECTORS. No action was taken. OTHER BUSINESS Matt Powell stated the meeting will need to be moved. He will contact the EDC to let them know when. BOARD CLOSING COMMENTS None. ADJOURNMENT OUTCOME: On motion by Jamie Etzkorn and second by Adrienne Hughes, the Liberty Hill Economic Development Corporation Board of Directors meeting was adjourned at 6:22 PM. Motion passed on vote of 6 ayes, 0 nays, and 0 abstentions. PASSED AND APPROVED on September 15, 2021 by the Liberty Hill Economic Development Corporation Board of Director on vote of ________ AYES, _____ NAYS, and ____ ABSTENTIONS. Nancy Sawyer City Secretary LHEDC Board of Directors June 15, 2021 3 Economic Development Corporation 8  ECONOMIC DEVELOPMENT CORPORATION ECONOMIC DEVELOPMENT CORPORATION BOARD OF DIRECTORS WEDNESDAY - SEPTEMBER 22, 2021 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 6.b Discuss and consider approval of minutes of the Economic Development Corporation meeting held August 18, 2021. 9  ECONOMIC DEVELOPMENT CORPORATION BOARD OF DIRECTORS WEDNESDAY - AUGUST 18, 2021 - 5:00 PM Minutes 2801 Ranch Road 1869 Liberty Hill, Texas CALL TO ORDER Johnny Johnston, LHEDC Board President called the meeting to order at 5:08 P.M. at 2801 Ranch Road 1869 in Liberty Hill, Texas. Invocation was given, followed by the Pledge of Allegiance and Texas Pledge. EDC BOARD OF DIRECTORS AND EXECUTIVE DIRECTOR PRESENT: Johnny Johnston, John Clark, Jamie Etzkorn, Eric Bailey, Demetrice Gonzalez, and Matt Powell. PUBLIC COMMENTS Chris Pezold, 3607 RR 1869, addressed the board regarding Agenda item 6.a. He stated that there are only 183 LUE’s left for entire CCM. He said that punching wells, working well sites, and working with the City of Leander are best hope. Mr. Pezold provided the board a document outlining a program he created called Water Wise Program. Mission Statement: Incentivize new business to Liberty Hill to conserve water by sharing in the initial cost of LUE’s and allowing them to stabilize prior to the full cost of LUE’s are realized. Outlined a program for the board to review and consider. Attachment included. He stated that Main Street Social should be the first to begin this program. Public well would be six months down the road. Cost sharing with Leander is a good way to go. BOARD OPENING COMMENTS. No Comments Economic Development Corporation 1 August 18, 2021 10  EXECUTIVE DIRECTOR'S UPDATE Matt Powell addressed the board and stated that the Semi-annual report will now be given quarterly. He calculates four major deals with Golf Cart King, Heritage Ridge, TexMix, and Higginbotham. The Ad Valorem sales tax after one year looks good. In six years, it should look even better. Proud of the actions the board has taken. Currently do not have access to the sales tax information but working on getting that and the numbers should be good. Matt Powell and Eric Bailey will be meeting with Misti Hancock, Interim Finance Director. to discuss the financials. Further discussion to possibly call a Special Meeting. Sponsorship opportunities need to be looked at. Rodeo will get a limited amount and a review of unspent dollars should be conducted, currently well under budget. EDC directors that want to go for training should sign up soon. The training is in Fort Worth in October 13-15, 2021, and reservations are required. Matt Powell is going to attend. TREASURER'S REPORT Eric Bailey stated that he and Matt Powell have a meeting Friday to discuss the Budget with the interim finance director Misti Hancock and will give a report at the next meeting. Stated Matt Powell had covered most of his comments in the director comments. REGULAR SESSION DISCUSS POSSIBLE ACTION ON THE PROPOSED INCENTIVE PROGRAMS Matt Powell previously discussed two incentive programs but would like to share a third program. LCRA Water Smart Program after review website is up and active. The part of the city receiving Leander water (NOT Georgetown) can participate in a rebate program. Rebates on low flow toilet of $100.00 for residential customers. Thought of $100.00 from rebate and possibly offer $100.00 to those on Georgetown water. Looking for board feedback and possible draft to Council. Want to have programs for everyone and have them explained clearly on the website. Board agreed to move quickly. DISCUSSION AND CONSIDER ACTION ON TERMINATING THE $20,000 GRANT INCENTIVE. No discussion needed, motion made by Jamie Etzkorn and second by John Clark to terminate the $20,000 Grant Incentive. Motion passed on vote of 4 ayes, 0 nays, and 0 abstentions. DISCUSSION AND CONSIDER ACTION ON A SIGN GRANT APPLICATION FROM ALLIED STONE. Property is in the ETJ but does qualify and will be in the city limits at some point in the future. John Clark made the motion and Eric Bailey second. Motion passed on vote of 4 ayes and 0 nays, and 0 abstentions Economic Development Corporation 2 August 18, 2021 11  DISCUSSION AND CONSIDER ACTION ON INCENTIVES FOR MAIN STREET SOCIAL. Matt Powell and John Johnston met with Mr. Prince of Main Street Social and took a tour of the facility. Recommendation to review policy and programs incentivization. Main Street Social should be first on the list. Item was postponed to a future date (no date set). CONVENE TO EXECUTIVE SESSION The EDC Board was convened to Executive Session by Johnny Johnston at 5:52 P.M. No action will be taken in Executive Session. a) Section 551.071 (Consultation with Attorney) Discussion with attorney regarding the following: Project Cutis RECONVENE – REGULAR SESSION The EDC board was reconvened to Regular Session by Johnny Johnston at 6:20 P.M. No action was taken. a) Section 551.071 (Consultation with Attorney) Discussion and possible action regarding the following: Project Cutis Returned to Regular Session at 6:18 and Mayor Liz Branigan swore in Demetrice Gonzalez as the newest EDC board member. All members welcomed Demetrice Gonzalez. President Johnny Johnston took a moment to turn in his resignation as a LHEDC board member due to having purchased property elsewhere. He will be moving from the area. Johnny Johnston then left the building handing the gavel over to John Clark. Demetrice Gonzalez took her seat at the dais. Discussion and possible action on appointing a board member to the LHEDC. Discussion to add a new member to fill the recently vacated position left by Johnny Johnston. Brief comments were made regarding two candidates that could be a possible choice for the position, but the matter was for further review by the board to give the newest board member an opportunity to review the applications submitted. OTHER BUSINESS Next meeting September 15, at 5:00 PM Economic Development Corporation 3 August 18, 2021 12  ADJOURNMENT On motion by Jamie Etzkorn and a second by Eric Bailey meeting was adjourned at 6:32 pm. PASSED AND APPROVED on September 15, 2021, by the Liberty Hill Economic Development Corporation Board of Directors on vote of ___ ayes, ____ nays, and ____ abstentions. _________________________________ Nancy Sawyer City Secretary LHEDC Board of Directors Economic Development Corporation 4 August 18, 2021 13  ECONOMIC DEVELOPMENT CORPORATION ECONOMIC DEVELOPMENT CORPORATION BOARD OF DIRECTORS WEDNESDAY - SEPTEMBER 22, 2021 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 6.e Discuss and consider appointment of director to the Liberty Hill Economic Development Corporation for a two-year term effective October 1, 2021 and expiring September 30, 2023. Presented by Matt Powell. 14 15 16 17