Parks & Recreation Board

1 2 3  PARKS & RECREATION PARKS & RECREATION BOARD OF DIRECTORS MEETING THURSDAY - APRIL 21, 2022 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.a Discuss and consider approval of minutes of the Parks and Recreation Board meeting held on Thursday, January 20, 2022. 4  PARKS AND RECREATION BOARD MEETING MINUTES Thursday, January 20, 2022- 6:00 PM 2801 Ranch Road 1869, Liberty Hill, Texas CALL TO ORDER The meeting of the Parks and Recreation Board of Directors was called to order at 6:00PM by Chair Mary Lyn Jones. In attendance were Mary Lyn Jones, Lisa Messana, Jr Hamilton and Josh Jacobi. A quorum was established. Lisa Messana gave the invocation. Mary Lyn Jones led the Pledge of Allegiance and the Texas Pledge of Allegiance. PUBLIC COMMENTS There were no public comments. REGULAR AGENDA a) Discuss and consider the proposal by the Baseball Youth League for financing the fencing for the new fields in the amount of $34,000 to be recommended to Council. Lacie Hale, City Administrator, stated that when this item was previously brought to Council that there was no action taken. Mary Lyn Jones stated she would like to send it back to Council. Josh Jacobi moved to approve the proposal by the Baseball Youth League for financing the fencing for the new fields in the amount of $34,000 to be recommended to Council. Seconded by Lisa Messana. Motion passed on vote of 4 ayes, 0 nays, and 0 abstentions. b) Discuss and consider applications for potential Parks and Recreation board member recommendation to City Council. Josh Jacobi stated he reached out to three applicants and Scott Knife was the only one to get back with him. Mr. Knife addressed the board and stated that parks are important to him and his family. He stated the parks in Liberty Hill are nice but can be so much better and would like to have a part in Liberty Hill growing. He and his family Parks and Recreation Meeting 1 January 20, 2022 5  moved to Liberty Hill in December of 2020, they wanted to get back to the small town feel that they were used to. Mr. Knife stated the community is amazing, they got plugged into a church and several youth leagues. He has a passion to someday have a park in Liberty Hill similar to the park in the City of Round Rock called Play for All Abilities Park and also wants hike and bike trails as he is a mountain biker and runner. Lisa Messana moved to approve recommending Parks and Recreation applicant Scott Knife to City Council. Seconded by Josh Jacobi. Motion passed on vote of 4 ayes, 0 nays, and 0 abstentions. c) Update on progress of swim center at City Park. Lacie Hale, City Administrator, stated the progress of the swim center is running on schedule. The board and Ms. Hale had a discussion regarding the north entrance road that will affect the soccer field. Josh Jacobi requested that Ms. Hale find out and update him on whether the north entrance road will remain closed or will eventually open so that the league can plan accordingly. d) Update of possible park land or money in leu donation from developers. Mary Lyn Jones stated the Planning and Zoning Commission (P&Z) was talking about parkland dedication for an area behind The Blue Door Gift Store and Boutique that she does not know much about and wanted to discuss. Lacie Hale, City Administrator, stated she also does not every detail but does know there is a development behind The Blue Door, and they are donating parkland. Ms. Hale stated there are two other developments that will be donating parkland in lieu of fees. She will set up a workshop with the Parks Board to discuss the budget regarding the parkland and budget. Mary Lyn Jones asked Ms. Hale about the landscaping and trees and Ms. Hale stated staff has reached out to landscapers and has received 2 of the 3 quotes. Mary Lyn Jones asked if the city is receiving tree mitigation fees and Ms. Hale stated the P&Z Commission is working on an ordinance to include a tree mitigation fund for the tree mitigation fees. Ms. Hale and the board discussed the Parks Board being involved in parkland discussions that other boards and/or Council have. Ms. Hale suggested joint workshops or sub-committees. Ms. Hale and the board further discussed developments donating private and /or public parkland and who maintains the park. Mary Lyn Jones suggested acquiring a parks director. Ms. Hale stated she is in support of a Parks Director and is a need for city operations, the board stated she has their support. e) Update on installing of solar lights at City Park. Mary Lyn Jones stated the installation has been completed and asked to place solar lights by the harmony features and playscape. She stated once the board has all their members appointed, she would like to take a field trip of all the parks. f) Update on installing harmony equipment at City Park. Parks and Recreation Meeting 2 January 20, 2022 6  Lacie Hale, City Administrator, stated there is a missing piece to the harmony equipment that is on back order due shortages and will take a little longer. g) Update on installing play scape and harmony equipment at Central Park. Lacie Hale, City Administrator, stated there is a missing piece to both the harmony equipment and playscape that is on back order due shortages and will take a little longer. Mary Lyn Jones stated the fencing has been completed and asked if the sides will be fenced. Mss. Hale stated she will follow up with MA Partners. h) Discuss and consider forming a committee of youth league directors. Mary Lyn Jones stated she would like to form a subcommittee and talk to youth league directors regarding their needs and the use of parks. She proposed Josh Jacobi and JR Hamilton meet with the youth league directors. NEXT MEETING Mary Lyn Jones stated the next meeting will be February 17, 2022. ADJOURNMENT On motion by JR Hamilton and seconded by Lisa Messana, the Parks and Recreation Board of Directors was adjourned at 6:41pm. Motion passed on vote of 4 ayes, 0 nays, and 0 abstentions. PASSED AND APPROVED BY THE Parks and Recreation Board of Directors of the City of Liberty Hill, Texas on _________, _____, 2022, on vote of ___ ayes, ___ nays, and ___ abstentions. ______________________________ MaryLyn Jones, Chair _____________________________ Rebecca Harness, Interim City Secretary Parks and Recreation Meeting 3 January 20, 2022 7  PARKS & RECREATION PARKS & RECREATION BOARD OF DIRECTORS MEETING THURSDAY - APRIL 21, 2022 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.b Discuss and consider approval of minutes of the Parks and Recreation Board meeting held on Thursday, November 18, 2021. 8  PARKS AND RECREATION BOARD MEETING MINUTES Thursday, November 18, 2021- 6:00 PM 2801 Ranch Road 1869, Liberty Hill, Texas CALL TO ORDER The meeting of the Parks and Recreation Board of Directors was called to order at 6:00PM by Chair Mary Lyn Jones. Mayor Liz Branigan administered the oath of Josh Jacobi to the Parks and Recreation Board. Mr. Jacobs joined the board at the dais. In attendance were Mary Lyn Jones, Lisa Messana, and Josh Jacobi. A quorum was established. Mary Lyn Jones gave the invocation. Mary Lyn Jones led the Pledge of Allegiance and the Texas Pledge of Allegiance. PUBLIC COMMENTS There were no public comments. REGULAR AGENDA a) Swearing in of Josh Jacobi to the Parks and Recreation Board. Mayor Liz Branigan administered the oath of Josh Jacobi to the Parks and Recreation Board prior to establishing a quorum. Josh Jacobs joined the board at the dais during this time. b) Discuss and consider approval of minutes of Parks and Recreation Board meeting of August 26, 2021. Lisa Messana moved to approve the minutes of Parks and Recreation Board meeting of August 26, 2021. Seconded by Josh Jacobi. Motion passed on vote of 3 ayes, 0 nays, and 0 abstentions. c) Discuss and consider review of applicants for vacancy on the Parks and Recreation Board; applicants may introduce themselves. Parks and Recreation Meeting 1 November 18, 2021 9  Erika Rix, an applicant, addressed the board and stated she is into outdoor sports and is interested in helping out with planning or ideas. Bryan Rivera, an applicant, addressed the board and stated his family moved to Liberty Hill late last year. He has been a part of Emergency Management working with municipalities for 14 years and has recently left the field to work in business development. Cares about the city and where his kids grow up and would like to be a part of the board to help assist the city to grow. Mary Lyn Jones stated the board will review the applicants and at the next meeting make a recommendation to City Council. d) Update from the City Administrator on status of solar light installation at City Park. Lacie Hale, City Administrator, addressed the board and stated the lights will be installed January 3, 2022. She stated there could possibly be 15-20 clusters to light up the field. The solar and motion censored lights will be placed at 250 ft because of the brightness. e) Update and timeline on planting trees. Lacie Hale, City Administrator, addressed the board and stated they are working on receiving updates quotes and she would like to discuss a plan at the December meeting to discuss the quotes and the funds that were budgeted for the trees. f) Update on installation of playscape at Central Park. Lacie Hale, City Administrator, addressed the board and stated there are a few missing pieces to the playscape due to a shortage. She stated the playscape will be don in- house. g) Update on Harmony instruments at City Park. Lacie Hale, City Administrator, addressed the board and stated the city has received 70% of the equipment and once it is all received a representative from where the equipment was purchased will begin the harmony installation. h) Discuss and consider requesting City Council to reconsider placing Harmony play elements at Central Park. Mary Lyn Jones stated during the board field trip of the parks on October 25, there was a small playscape and there was an area for one of the Harmony pieces. She stated City Council would rather have the Harmony at City Park but would like to reconsider and send a recommendation to City Council to place one element at Central Park. Lisa Messana moved to approve to place one of the most appropriate Harmony piece of equipment at Central Park and the remaining at City Park. Seconded by Josh Jacobi. Motion passed on vote of 3 ayes, 0 nays, and 0 abstentions. Parks and Recreation Meeting 2 November 18, 2021 10  i) Update and timeline on Swim Center at City Park. Lacie Hale, City Administrator, addressed the board and stated a preconstruction meeting was held and they received a notice to proceed. She stated Emergency Services District (ESD) and Williamson County are reviewing the plans, and in the meantime, the horizontal work will begin. Is on schedule for Summer of 2022. NEXT MEETING Mary Lyn Jones stated the next meeting will be December 16, 2021. ADJOURNMENT On motion by Josh Jacobi and seconded by Lisa Messana, the Parks and Recreation Board of Directors was adjourned at 6:15pm. Motion passed on vote of 3 ayes, 0 nays, and 0 abstentions. PASSED AND APPROVED BY THE Parks and Recreation Board of Directors of the City of Liberty Hill, Texas on _________, ______, 2022, on vote of ___ ayes, ___ nays, and ___ abstentions. ______________________________ MaryLyn Jones, Chair _____________________________ Rebecca Harness, Interim City Secretary Parks and Recreation Meeting 3 November 18, 2021 11  PARKS & RECREATION PARKS & RECREATION BOARD OF DIRECTORS MEETING THURSDAY - APRIL 21, 2022 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.c Discuss and consider approval of minutes of the Parks and Recreation Board meeting held on Thursday, September 16, 2021. 12  PARKS AND RECREATION BOARD MEETING MINUTES Thursday, September 16, 2021- 6:00 PM 2801 Ranch Road 1869, Liberty Hill, Texas CALL TO ORDER The meeting of the Parks and Recreation Board of Directors was called to order at 6:00PM by Chair Mary Lyn Jones. In Attendance were Mary Lyn Jones, Lisa Messana, and JR Hamilton. A quorum was established. Mary Lyn Jones gave the invocation. Mary Lyn Jones led the Pledge of Allegiance and the Texas Pledge of Allegiance. The Board moved the Public Comments item after the Regular Agenda PARK/EVENTS PERMITS There were no park events permits. REGULAR AGENDA a) Update and report on the Parks and Recreation Board's proposed Fiscal Year 2021- 2022budget. Presented by Lacie Hale, City Administrator. Lacie Hale, City Administrator, addressed the board and stated that Council moved forward with adopting the budget with no additional budgeted expenditures other than what is in the budget. She stated there are Parks expenditures to take into consideration for the next fiscal year that include the operations of the swimming pool (chemicals, Labor, Lifeguards, etc.). The direction Staff received from Council was to move forward with adopting a budget that is consistent with what is currently in place with no additional expenditures and come back 2 to 3 months for a budget amendment to capture the additional expenditures. Ms. Hale stated that Council is aware of the requested Parks position to help with events and to assist Katie Amsler with her events. Ms. Hale stated Wyatt Henderson with MA Partners has provided a proposal for Central Park. She stated the proposed amenities for the Park may not have to come out of the Parks budget. The additional proposed changes to the Park is approximately Parks and Recreation Meeting 1 September 16, 2021 13  $45,000 that MA Partners may decide to take on the cost. Discussion took place between Ms. Hale and the board regarding revenue and the fees for the swim center and the fees being similar to the City of Leander. b) Update and report on Swim Center bids. Presented by Lacie Hale, City Administrator. Lacie Hale, City Administrator, addressed the board and stated the bids will be awarded at the September 22, 2021, Council meeting. She stated that the bids came in over budget for the pool and will review what expenditures can be lowered. The bid was a two-part bid with the swimming pool and lift station force main. The bids are being reviewed to make sure they have met the requirements. c) Update and report on top priorities on parks as chosen at previous Parks and Recreation Board workshop. Presented by Mary Lyn Jones, Chair. Chair Mary Lyn Jones gave a presentation of a brief overview of the vision and priorities that were divided by City Park, Central Park, Pocket Park, Veterans Park, Wetzel Park, other parks, Tower parking lot, park event and activities. Mary Lyn Jones stated the top priorities for City Park are trees, lights on the football and soccer field, paid parking in grassy area by football field, exercise equipment, water bottle filling, shade structure, astro turf, and wildflowers. Mary Lyn Jones stated the top priorities for Central Park are a water fountain, an obstacle course, sign, amphitheater, twinkling lights, fences, natural play area, and body weight workout. Mary Lyn Jones stated the top priorities for Pocket Park are exercise equipment along shared use path, trails, partner with Garden Club for landscaping, Girl Scouts, fitness center, pullup bar, hula hoop and swings. Mary Lyn Jones stated the top priorities for Veterans Park are trees, flowers, and transplant replacement for dying trees, retired flag station and plants. Mary Lyn Jones stated the top priorities for Wetzel Park are auto music speakers, fun bright colors, back to school bash, homework in the park, and playscape. Mary Lyn Jones stated the top priorities for other parks is a sports complex to include baseball and softball fields. Mary Lyn Jones stated the top priorities for park events and activities are Shakespeare in the Park, a train, farmers market, barbeque cookoff, adult exercise, swim lessons, 3 on 3 tournaments, Wi-Fi hotspots, bicycle tourism, astronomy nigh event, and movies in the park. Mary Lyn Jones stated the top priorities for the Tower parking lot are challenge businesses and developers complex, shared use path that continues on the other side of Hwy 29, Texas Parks and Wildlife grants, bicycle tourism, and monument signs. Lisa Messana recommended adding children’s play equipment or improving the Parks and Recreation Meeting 2 September 16, 2021 14  equipment the city already has and would like to keep it as a priority. Mary Lyn Joes suggested another community survey with the next Parks Plan. PUBLIC COMMENTS Mayor Liz Branigan addressed the board and provided a handout of a proposal from the City’s arborist and MA Partners and stated a large water connection was placed in Central Park causing the soil to be compacted, trees were damaged, and a large cement box was placed in the park. She stated the city’s arborist went out to see it and gave an estimate to improve the condition of the park. The arborist would like to do an aeration and feed the trees at the cost of $4,000. Mayor Branigan stated the water connection belongs to MA Partners and they have come up with a proposal to fix the damage and add improvements. MA Partners proposed to aerate and feed the trees, irrigation system and add flowering border. Mayor Branigan stated she would like to enable Councilmember Pezold to give an answer to MA Partners within the week on the acceptance of the proposal. Mayor Branigan asked the board to discuss and give a recommendation to Council. Lacie Hale, City Administrator further explained the proposals and stated the city arborist can work with MA Partners as a consultant to ensure that it is done correctly. She stated MA Partners agreed to put up a two-year bond equal to $200 per caliber inch incase of any issues down the line. Wyatt Henderson with MA Partners addressed the board and stated they did not choose to put the box in the park, they were told to put it there. Would like to make it right and be good corporate citizens and neighbors. Lisa Messana moved to approve the proposal as presented be recommended to Council for approval. Seconded by JR Hamilton. Motion passed on vote of 3 ayes, 0 nays, and 0 abstentions. NEXT MEETING Mary Lyn Jones stated the next meeting will be October 21, 2021. ADJOURNMENT On motion by JR Hamilton and seconded by Lisa Messana, the Parks and Recreation Board of Directors was adjourned at 6:46pm. Motion passed on vote of 3 ayes, 0 nays, and 0 abstentions. PASSED AND APPROVED BY THE Parks and Recreation Board of Directors of the City of Liberty Hill, Texas on _________, ______, 2022, on vote of ___ ayes, ___ nays, and ___ abstentions. ______________________________ MaryLyn Jones, Chair _____________________________ Rebecca Harness, Interim City Secretary Parks and Recreation Meeting 3 September 16, 2021 15  PARKS & RECREATION PARKS & RECREATION BOARD OF DIRECTORS MEETING THURSDAY - APRIL 21, 2022 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.d Discuss and consider approval of minutes of the Parks and Recreation Board meeting held on Thursday, February 17, 2022. 16  PARKS AND RECREATION BOARD MEETING MINUTES Thursday, February 17, 2022- 6:00 PM 14875 W State Hwy 29, Liberty Hill, Texas CALL TO ORDER The meeting of the Parks and Recreation Board of Directors was called to order at 6:02PM by Chair Mary Lyn Jones. In attendance were Mary Lyn Jones, Lisa Messana, Jr. (Mosby) Hamilton and Josh Jacobi. A quorum was established. Jr. Hamilton gave the invocation. Mary Lyn Jones led the Pledge of Allegiance and the Texas Pledge of Allegiance. PUBLIC COMMENTS There were no public comments. PARK EVENT/PERMITS There was no discussion REGULAR AGENDA a) Discuss and review applications for parks board opening and discuss waiting to fill vacancy until parks board has an opportunity to interview and meet applicants. Josh Jacobi addressed the board and stated that he had reached out to Justin Everette and Jake Thomas by phone and they both declined. He stated he reached out to Lindsay Womack and Scott Knife and Mr. Knife was the only one who responded, and they had a great conversation. Mary Lyn Jones suggested to put the appointment on hold until other applicants can be interviewed. The board further discussed a new applicant, Erika Rix and asked for her application to be emailed to the board along with any newer applicants. Mary Lyn Jones stated the board will send a recommendation to Council within the next couple of months. Parks and Recreation Board 1 February 17, 2022 17  b) Discuss and consider applications for potential Parks and Recreation board member recommendation to City Council. Mary Lyn Jones addressed the board and stated that Lacie Hale, City Administrator, will email the applications to the board. c) Update on progress of swim center at City Park. Lacie Hale, City Administrator, stated she reached out to STR Constructors and they will provide a more formal projected timeline based off the events that have happened. The update she can provide at the moment is that the construction is ongoing and STR Constructors is working with Williamson County Emergency Services District (ESD) for their review and the Williamson County Health District for a permit. The completion date is still on track for August of 2022. There was further discussion regarding the pool and splash pad hours and Ms. Hale stated the swim center will coincide with the splash pad hours, opening May 1st through October 31st. d) Update of possible park land or money in lieu of donation from developers. Lacie Hale, City Administrator, stated she does not have information regarding park land development. She stated that the city entered into a development agreement with El Dorado and they donated $500,000 to the city for park land with additional funds coming in the future from the development. Ms. Hale stated the $500,000 has been received and there will be a budget amendment to reflect that in the parks budget. The board further discussed pocket parks and what the board can help provide for those pocket parks such as picnic tables. Ms. Hale stated she reached out to MA Partners and asked if they were interested in doing fencing in leu of the irrigation system and they are very interested, and the city is currently getting a quote for the fencing. e) Update on installing harmony equipment at City Park. Lacie Hale, City Administrator, stated there is a piece of equipment that is on back order and is not expected to be received until April 1st. Everything should be received, installed, and ready to open in April. f) Update on installing play scape and harmony equipment at Central Park. Lacie Hale, City Administrator, stated there is a piece of equipment that is on back order and is not expected to be received until April 1st. Everything should be received, installed, and ready to open in April. g) Discuss and consider forming a committee of youth league directors. Jr. Hamilton addressed the board and stated that he spoke with the President of the Football League and asked him what their utilization of the football field would be. The President stated they have grown so much that they can only run half the league at Parks and Recreation Board 2 February 17, 2022 18  the field. The President of the league plans on taking it to his board this week and should hear from him soon. The Parks board further discussed the possibility of the lease being negotiated to fit the football leagues preference. Josh Jacobi addressed the board and stated he reached out to Jake Thomas, President of the Youth League, who recommended a few people and spoke with Rick Stanton who is also part of the baseball board. Mr. Jacobi stated that Mr. Stanton recommended reaching out to Dustin Dean, incoming Youth League President and Clint Stephenson who is a former Liberty Hill Independent School District (LHISD) school board president and founder of Panther Pit Crew. Mr. Stanton also recommended recruiting someone from soccer, football, cheer, baseball, a city liaison, Parks Board Liaison, Economic Development Corporation liaison and Jon Branigan as Chair. Ms. Hale stated she will reach out to legal for a legal opinion regarding Jon Branigan being the Chair of the committee and if the committee will be subject to the open meetings act. NEXT MEETING Mary Lyn Jones stated the next meeting will be March 31, 2022. ADJOURNMENT On motion by Lisa Messana and seconded by Jr. Hamilton, the Parks and Recreation Board of Directors was adjourned at 6:35pm. Motion passed on vote of 4 ayes, 0 nays, and 0 abstentions. PASSED AND APPROVED BY THE Parks and Recreation Board of Directors of the City of Liberty Hill, Texas on _______, ____, 2022, on vote of ___ ayes, ___ nays, and ___ abstentions. ______________________________ MaryLyn Jones, Chair _____________________________ Rebecca Harness, Interim City Secretary Parks and Recreation Board 3 February 17, 2022 19  PARKS & RECREATION PARKS & RECREATION BOARD OF DIRECTORS MEETING THURSDAY - APRIL 21, 2022 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.e Discussion and consideration about the Liberty Hill Swim Center admission prices and hours of operation. 20 21 22 23  PARKS & RECREATION PARKS & RECREATION BOARD OF DIRECTORS MEETING THURSDAY - APRIL 21, 2022 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.h Discussion, consideration, and recommend to Council to award a bid for City Park Field Maintenance & Striping. 24 25 26 27 28 29 30 31 32