Planning & Zoning Commission (P&Z)

CITY COUNCIL REGULAR MEETING TUESDAY - NOVEMBER 1, 2022 - 5:30 PM Notice of AGENDA Liberty Hill Municipal Court / City Council Chamber 2801 Ranch Road 1869 Liberty Hill, TX 78642 LIVE VIDEO ACCESS Please click the link on the City's Facebook page to watch the meeting live. PLEASE SILENCE YOUR CELL PHONES MAYOR/CHAIR MAY VARY THE ORDER OF ITEMS AS LISTED ON THE AGENDA. 1) CALL TO ORDER Establish Quorum(s) 2) PUBLIC COMMENTS Regarding items not on this agenda/Public Comments: Those desiring to speak on a topic not listed on the agenda, please complete a speaker form and present to the City Secretary before the meeting. Speakers will have three minutes each to speak, this time cannot be transferred or shared. Council members may not take action during this item and any responses will be limited to factual statements, recitation of existing policy, or request for the topic to be placed on a future agenda. Regarding topics listed as an agenda item/During specific agenda item: Council requests that speakers complete a speaker form, indicate which agenda item they are interested in speaking about, and submit form to the City Secretary before the agenda item is addressed. Speaker forms may be emailed to the City Secretary before the meeting at esimpson@libertyhilltx.gov. 3) REGULAR WORKSHOP ITEMS a) Discussion of the Planning and Zoning Process for Annexation, Rezoning, Platting, and Development Agreements. 1  Development Services Process Checklist.pdf b) Discussion of the Planning and Zoning Commissions expectations, vision, needs, and priorities. c) Discussion of the Planning and Zoning Commissions bylaws review and update as needed and terms. Current P&Z Bylaws.pdf Planning and Zoning Terms.pdf d) Discussion regarding water and wastewater availability and upcoming Capital Improvement projects. e) Discussion regarding the upcoming Unified Development Code (UDC) amendment and stop gap ordinances. Required Ordinance Updates.pdf f) Discussion and briefing on the status of the Comprehensive Plan and UDC rewrite. Presented by J. Millard. 4) ADJOURNMENT The City Council, Boards, and Commissions reserve the right to reconvene, recess, realign, change the order of business, or adjourn into Execu ve Session at any me during the course of the mee ng, prior to adjournment, to discuss any item listed above, as authorized by Texas Government Code Sec on §551.071 (Consulta on with A orney), §551.072 (Delibera ons about Real Property), §551.073 (Delibera ons about Gi s and Dona ons), §551.074 (Personnel Ma ers), §551.076 (Delibera ons about Security Devices), and §551.087 (Development). In compliance with the Americans with Disabili es Act, the City of Liberty Hill will provide reasonable accommoda on for persons a ending mee ngs. To be er serve you, requests need to be received 48 hours prior to the meeting. Contact the City Secretary at 512-778-5449 – Extension 125. POSTING CERTIFICATION: I, ELAINE SIMPSON – CITY SECRETARY – CITY OF LIBERTY HILL certify that the attached notice of meeting was duly posted on the bulletin board at City Hall located at 926 Loop 332, Liberty Hill, Texas 78642 and on the City website (www.libertyhilltx.gov) on the ______ day of ____________________, 202_ at ______. Elaine Simpson – City Secretary. REMOVAL CERTIFICATION: I ELAINE SIMPSON – CITY SECRETARY – CITY OF LIBERTY HILL certify that the attached notice of meeting was removed from the bulletin board at City Hall located at 926 Loop 332, Liberty Hill, Texas 78642 on the ______ day of __________________, 202_ at _______. INITIALS _______ 2  CITY COUNCIL JOINT MEETING WITH PLANNING AND ZONING COMMISSION CITY COUNCIL REGULAR MEETING TUESDAY - NOVEMBER 1, 2022 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.a Discussion of the Planning and Zoning Process for Annexation, Rezoning, Platting, and Development Agreements. 3  Planning & Development Process Checklist All applications must be submitted in digital and hard copy format with a completed Master Application form, application checklist, and documents listed in the appropriate checklist. All applications must be complete and submitted by 12 PM on designated intake days. Application and intake schedules can be found on the City’s website at: https://www.libertyhilltx.gov/155/Planning-Development-Department. 1. Pre-Development Pre-Development Meetings are required for most projects and are for the purpose of discussing a proposed project in general terms. The meeting consists of the applicant and agent, City review staff to include the Planning and Development Department, Building Official, City engineers, Public Works, County Fire Marshall, and any other parties considered essential to the project. This meeting does not constitute City review for the purposes of approval or permit issuance. The applicant must complete the Master Application, Pre-Development Meeting Application, and submit applicable documents and fees to the Planning and Development office. 2. Development Agreements The applicant may choose to enter into a development agreement with the City prior to voluntarily annexing. If the applicant chooses not to enter into a development agreement, the applicant shall state so in writing prior to submitting the request for voluntary annexation. a. Application Submission: The applicant must complete the Request for Development Agreement application and submit the documents and fees to the Planning and Development office. The application will be revied by staff and the City’s legal counsel prior to being heard by the City Council. If the City Council approves the request, the applicant may submit the voluntary annexation application, if applicable, and zoning application. 3. Voluntary Annexation The applicant may choose to voluntarily annex the project property provided the parcels are contiguous to property currently in the City limits or with a dedication of property to the City. Annexation is not required for development. a. Application Submission: The applicant must complete the Request for Voluntary Annexation application and submit the documents and fees to the Planning and Development office. The application will be heard by the City Council. If the City Council approves the request, they will instruct staff to create a service plan and the application will go back in front of the Council for a final annexation determination. 4  b. Public Hearing Notification is Published and Posted: The Planning and Development Department prepares and posts the required notification for the City Council meeting to the approved media sources. The hearing is conducted and the final determination for annexation is made. 4. Zoning a. Zoning Determination: Determines which zoning classification is required for the proposed project. b. Application Submission: If re-zoning is requested, the applicant must complete the Master Application, Zoning Application, and submit applicable documents and fees in accordance with the City’s submittal schedule located on the City’s website. c. Public Hearing Notification is Published, Posted, and Mailed: The Planning and Development Department prepares and posts the required notification for the Planning and Zoning Commission and City Council meetings to the approved media sources and to all property owners within 200 feet of property. d. Planning and Zoning Commission Review and Recommendation: The zoning request is scheduled for a Public Hearing and review by the Planning and Zoning Commission for a recommendation to city Council on the approval or disapproval of the request. If approval by the Planning and Zoning Commission is recommended, the request is forwarded to City Council for consideration. If disapproval by the Planning and Zoning Commission is recommended, the request is forwarded to City Council for consideration and a supermajority vote is required for approval. e. City Council Public Hearing: The request is scheduled for a City Council public hearing for final consideration. If the zoning is disapproved by the City Council, the request is terminated. The applicant may resubmit the request no sooner than 12 months from disapproval date. f. Ordinance Becomes Effective: The applicant or the agent is provided the Council determination and forwarded the zoning ordinance if the re-zoning was approved. 5. Utility Evaluation a. Application Submission: If Utility Evaluation is required, the applicant must complete the Master Application, Utility Evaluation Application, and submit applicable documents and fees to the Planning and Development Department. b. Review and Completion: Utility Evaluations are reviewed for completeness and forwarded to the City Engineer for review and verification of water or wastewater system capacity availability. Once complete, the application will be forwarded to the applicant for review and payment of the impact fees assessed for the project. The review period ________________________________________________________________________________________________________ P.O. BOX 1920, LIBERTY HILL, TX 78642 ~ 512-778-5449 PLANNING@LIBERTYHILLTX.GOV ~ WWW.LIBERTYHILLTX.GOV 5  for Utility Evaluations is 45 days at a minimum. The Utility Evaluations expire 90 days after the date the evaluation was signed. 6. Platting a. Application Submittal: The applicant must complete the Master Application, applicable Plat Application, and submit the required documents and fees to the Planning and Development Department. All applications are to be submitted separately to the Williamson County Fire Marshall’s office at www.lhfdpermits.com for review and approval prior to final City approval. b. Completeness Review: Within 5 days of receiving the application, staff will perform a completeness review on the submitted application packet ensuring it is complete. A completeness review memo will be sent to the applicant’s agent should additional items be needed to start the review process. c. Staff Review: Once the application is considered complete, review staff will review the application documents for compliance with local ordinances and applicable regulations. Any required corrections will be sent to the Planning and Development Department for consolidation and distribution to the applicant’s agent. The review team has 14 days to review the applications for compliance. d. Resubmittals: The applicant shall make the requested corrections and forward the resubmittal packet to Planning and Development Department for redistribution to the review team. The staff review and resubmittal process will continue until all corrections have been made and the plat has validated. e. Final Approvals: Once the proposed plat has validated the Planning and Development Department will place the administratively approved plat on the Planning and Zoning Commission agenda for a recommendation to city Council on the final approval or disapproval of the proposed plat. f. Recordation: The plat is eligible for recordation after the plat has been approved by City Council. The applicant’s agent will forward the final signed plat to the Planning and Development Department for City staff signatures and recordation. The following are the plat application types and review periods. Review days vary based on the number of comments and resubmittals for a project. The first review will be completed within 30 days of the application’s submittal and completeness review. • Amending Plat: 45-60 Days - Planning and Zoning Commission recommendation and Council Approval • Preliminary Plat: 45-60 Days - Planning and Zoning Commission recommendation and Council Approval. This plat type is not recorded. ________________________________________________________________________________________________________ P.O. BOX 1920, LIBERTY HILL, TX 78642 ~ 512-778-5449 PLANNING@LIBERTYHILLTX.GOV ~ WWW.LIBERTYHILLTX.GOV 6  • Final Plat: 45-60 Days - Planning and Zoning Commission recommendation and Council Approval • Re-Plat: 45-60 Days - Planning and Zoning Commission recommendation and Council Approval • Administrative or Minor Plat: 30 Days - Approval by Director of Planning 7. Subdivision Construction Plans a. Application Submittal: The applicant must complete the Master Application, Subdivision Construction Plan Application, and submit the required documents and fees to the Planning and Development Department. All applications are to be submitted separately to the Williamson County Fire Marshall’s office at www.lhfdpermits.com for review and approval prior to final City approval. b. Completeness Review: Within 5 days of receiving the application, staff will perform a completeness review on the submitted application packet ensuring it is complete. A completeness review memo will be sent to the applicant’s agent should additional items be needed to start the review process. c. Staff Review: Once the application is considered complete, review staff will review the application documents for compliance with local ordinances and applicable regulations. Any required corrections will be sent to the Planning and Development Department for consolidation and distribution to the applicant’s agent. The review team has 14 days to review the applications for compliance. d. Resubmittals: The applicant shall make the requested corrections and forward the resubmittal packet to Planning and Development Department for redistribution to the review team. The staff review and resubmittal process will continue until all corrections have been made and the application has validated. e. Final Approvals: Once the application has validated the applicant may forward the plan cover sheet to the Planning and Development Department for signature processing. 8. Site Development and Stormwater Permit a. Application Submittal: The applicant must complete the Master Application, Site Development and Stormwater Permit Application, and submit the required documents and fees to the Planning and Development Department. Properties that are in the ETJ will only have the Stormwater Permit reviewed. Properties in the city limits will receive a review of both the Site Development and Stormwater Permits. All applications are to be submitted separately to the Williamson County Fire Marshall’s office at www.lhfdpermits.com for review and approval prior to final City approval. b. Completeness Review: Within 5 days of receiving the application, staff will perform a completeness review on the submitted application packet ensuring it is complete. A ________________________________________________________________________________________________________ P.O. BOX 1920, LIBERTY HILL, TX 78642 ~ 512-778-5449 PLANNING@LIBERTYHILLTX.GOV ~ WWW.LIBERTYHILLTX.GOV 7  completeness review memo will be sent to the applicant’s agent should additional items be needed to start the review process. c. Staff Review: Once the application is considered complete, review staff will review the application documents for compliance with local ordinances and applicable regulations. Any required corrections will be sent to the Planning and Development Department for consolidation and distribution to the applicant’s agent. The review team has 14 days to review the applications for compliance. d. Resubmittals: The applicant shall make the requested corrections and forward the resubmittal packet to Planning and Development Department for redistribution to the review team. The staff review and resubmittal process will continue until all corrections have been made and the application has validated. e. Final Approvals: Once the application has validated the Planning and Development Department will place the administratively approved plan on the City Council agenda for final consideration. Once the application has been approved by City Council, the applicant may forward the plan cover sheet to the Planning and Development Department for signature processing. 9. Building Permits Visit www.mygovernmentonline.org to apply for building permits. 10. Building Inspections Visit www.mygovernmentonline.org to request building inspections. 11. Closeout Once the final certificate of occupancy has been given for the project, it is considered complete and closed. ________________________________________________________________________________________________________ P.O. BOX 1920, LIBERTY HILL, TX 78642 ~ 512-778-5449 PLANNING@LIBERTYHILLTX.GOV ~ WWW.LIBERTYHILLTX.GOV 8  CITY COUNCIL JOINT MEETING WITH PLANNING AND ZONING COMMISSION CITY COUNCIL REGULAR MEETING TUESDAY - NOVEMBER 1, 2022 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.b Discussion of the Planning and Zoning Commissions expectations, vision, needs, and priorities. 9  CITY COUNCIL JOINT MEETING WITH PLANNING AND ZONING COMMISSION CITY COUNCIL REGULAR MEETING TUESDAY - NOVEMBER 1, 2022 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.c Discussion of the Planning and Zoning Commissions bylaws review and update as needed and terms. 10 11 12 13 14 15 16 17 PLANNING AND ZONING COMMISSION BEGINNING RESIDENCE COMMISSIONERS APPOINTED OF MOST END OF TERM NOTES STATUS RECENT TERM STEVE MESSANA 10/1/2018 ETJ / LHISD 10/1/2018 9/30/2022 Council placed hold on all positions. DIANE WILLIAMS 5/24/2021 CITY 5/24/2021 9/30/2023 Council placed hold on all positions. BRIAN RIVERA 1/5/2022 CITY 1/5/2022 9/30/2024 Council placed hold on all positions. JON MATHIASEN 7/20/2021 ETJ / LHISD 10/1/2019 9/30/2023 Council placed hold on all positions. CHAD CORMACK 7/6/2021 CITY 10/1/2019 9/30/2023 Council placed hold on all positions. OFFICERS Terms of officers are one year and are elected by the Planning and Zoning Commission. BEGINNING EXPIRATION OF POSITION FIRST ELECTED OF MOST NOTES TERM RECENT TERM STEVE MESSANA CHAIR ETJ / LHISD 10/1/2019 9/30/2022 Council placed hold on all positions. CHAD CORMACK VICE CHAIR CITY 10/1/2019 9/30/2021 Council placed hold on all positions. DIANE WILLIAMS SECRETARY 11/16/2021 CITY 5/24/2021 9/30/2023 Council placed hold on all positions. 18  CITY COUNCIL JOINT MEETING WITH PLANNING AND ZONING COMMISSION CITY COUNCIL REGULAR MEETING TUESDAY - NOVEMBER 1, 2022 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.d Discussion regarding water and wastewater availability and upcoming Capital Improvement projects. 19  CITY COUNCIL JOINT MEETING WITH PLANNING AND ZONING COMMISSION CITY COUNCIL REGULAR MEETING TUESDAY - NOVEMBER 1, 2022 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.e Discussion regarding the upcoming Unified Development Code (UDC) amendment and stop gap ordinances. 20 Ordinance Updates – Needed Code Amendments 1. Parking 2. Landscaping 3. Fences 4. Recreational Vehicles / Parks 5. Street Design 6. Drainage Design 7. Heritage Preservation 8. Architectural Site Design Standards 9. Adult/Sexual Oriented Business 10. TABC 11. Short Term Rentals 12. Downtown Regulations 13. Network Nodes and Transmission Tower Standards 14. Street Name Changes 15. Easement Abandonment 16. Right-of-Way Abandonment 17. Outdoor Lighting – Passed Uncodified 18. Brewery / Distillery – Stop Gapped 19. Tree Preservation - Passed Uncodified 20. Parkland - Stop Gapped 21. Game Rooms - Stop Gapped 21  CITY COUNCIL JOINT MEETING WITH PLANNING AND ZONING COMMISSION CITY COUNCIL REGULAR MEETING TUESDAY - NOVEMBER 1, 2022 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.f Discussion and briefing on the status of the Comprehensive Plan and UDC rewrite. Presented by J. Millard. 22