City Council

CITY COUNCIL MEETING TUESDAY, APRIL 15, 2014 CITY HALL 22710 E. COUNTRY VISTA DRIVE 7:00 P.M. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. ROLL CALL 5. AGENDA APPROVAL 6. CITIZEN COMMENTS 7. PROCLAMATION – National Library Week 8. PRESENTATIONS Update to Council on Town Square Project Andrew Staples, City Engineer Parks and Open Space – Spring Update Jennifer Camp, Parks & Open Space Superintendent Minapsys Yoko Colby, Product Manager & Operations 9. MAYOR AND CITY COUNCIL COMMITTEE REPORTS 10. CITY ADMINISTRATOR REPORT  Solid Waste Update  Trailhead Facility Update 11. ACTION ITEMS A. Consent Agenda i. Approve April 1, 2014 City Council Minutes ii. Approve April 15, 2014 Vouchers in the amount of $465,882.31 The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations. 11. ACTION ITEMS B. GENERAL BUSINESS i. Authorize the purchase of Taser Body Cameras, extended warranty, I- cloud data storage, licensing, and docking stations for the Liberty Lake Police Department in the amount of $7,572.40. ii. Accept Electric Service Line Extension Agreements with Avista & Authorize Mayor Peterson to enter into the Agreements. 12. INTRODUCTION OF UPCOMING AGENDA ITEMS 13. CITIZEN COMMENTS 14. ADJOURNMENT The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations. PROCLAMATION  PROCLAMATION CITY OF LIBERTY LAKE, WASHINGTON A PROCLAMATION FOR THE CITY OF LIBERTY LAKE, WASHINGTON DECLARING APRIL 13-19, 2014 AS “NATIONAL LIBRARY WEEK” WHEREAS, libraries help lives change in their communities, campuses and schools; WHEREAS; librarians work to meet the changing needs of their communities, including providing resources for everyone and bringing services outside of library walls; WHEREAS, libraries and librarians bring together community members to enrich and shape the community and address local issues; WHEREAS, librarians are trained, tech-savvy professionals, providing technology training and access to downloadable content like e-books; WHEREAS, libraries offer programs to meet community needs, providing residents with résumé writing classes, 24/7 homework help, and financial planning services to teens applying for student loans, and to older adults planning their retirement; WHEREAS, libraries continuously grow and evolve in how they provide for the needs of every member of their communities; WHEREAS, libraries, librarians, library workers and supporters across America are celebrating National Library Week. NOW, THEREFORE, be it resolved that I, Steve Peterson, Mayor of the City of Liberty Lake, do hereby proclaim April 13-19, 2014 as NATIONAL LIBRARY WEEK And I encourage all residents to visit the library this week to take advantage of the wonderful library resources available at your library. Dated this 15th day of April, 2014 Steve Peterson Mayor REPORTS  City of Liberty Lake Quarterly Financial Report First Quarter 2014 Overview The Quarterly Financial Report provides a summary of budget-to-actual comparison of revenues and expenditures for each fund through the end of the most recently completed fiscal quarter. The report also provides end-of-year data including a summary budget-to-actual comparison of revenues and expenditures for the year. The information contained in this report is prepared on a cash basis. Please note that these numbers are still preliminary and adjustments may need to be made as the Annual Financial Report is prepared. General Fund / Streets Fund Revenues - Collections of General fund revenues in the first quarter of 2014 increased in comparison to last year. - Retail sales tax revenue for the first quarter increased by 10% compared to last year with increases from Auto/RV Sales and construction. - Property tax revenues are typically received during the second and fourth quarters of the year. Property Tax counts for 33% of the expected General Fund revenue in 2014. - Permitting revenue for the first three months is $115K which is 38% of the anticipated budget for 2014. Note: this is revenue that the City collects first, and then performs the service for inspections. - Utility Tax collection higher than in 2013 by 10% due to increase rates imposed by Avista and colder than average winter for 2014. General Fund Expenditures - Expenditures are in line with the 2014 budget. - Overall, 3% increase in the 1st Quarter in comparison to last year. 1 of 9 4/10/2014 The following table shows budgeted and actual revenues for first quarter 2014: GENERAL FUND/STREETS FUND: REVENUES Revenue Category First Quarter Actual Budgeted % of Revenues Collected 01/01/13 - 03/31/13 01/01/14 - 03/31/14 2013 2014 2013 2014 Sales Tax 441,415 491,812 1,940,000 1,940,000 23% 25% Property Tax 54,374 55,476 1,825,000 1,825,000 3% 3% Other Taxes 49,176 52,235 249,500 249,500 20% 21% Licenses and Permits 204,185 173,112 360,000 360,000 57% 48% Intergovernmental Revenue 34,191 40,935 127,500 127,500 27% 32% Charges for Services 33,993 19,490 79,995 79,995 42% 24% Fines and Forfeitures 13,756 14,617 75,650 75,650 18% 19% Miscellaneous Revenues 14,026 6,846 7,885 7,885 178% 87% Utility Tax 177,300 197,772 662,000 662,000 27% 30% Motor Vehicle Fuel Tax (Gas Tax) 38,227 40,369 153,000 153,000 25% 26% Subtotal 1,060,642 1,092,665 5,480,530 5,480,530 19% 20% Non Revenue Sources 13,918 16,637 88,915 88,915 16% 19% Total Revenues 1,074,560 1,109,303 5,569,445 5,569,445 19% 20% 2 of 9 4/10/2014 Following graph demonstrates sales tax by month for the years 2011 thru 2014. In March of 2014, Sales tax is trending "up" where in past years it trends "down" in the 1st quarter and then starts to rise mid 2nd quarter. Sales Tax - 2011 thru 2014 The following graph demonstrates how sales tax has performed over the last four years. $210,282 July 2013 $200,000 $167,080 March 2014 2011 2012 2013 2014 $150,000 $134,608 March 2013 $100,000 January February March April May June July August September October November December 3 of 9 4/10/2014  2014 1st Quarter Sales Tax = $491K Following graph demonstrates the different categories of sales tax for the 1st Qrt 2014. All Other Services Accomodation & Food 6% Service 8% 2011 2012Sales Tax Tax Sales Manufacturing Profesional, Scientific & Tech 3% 5% Construction 11% Finance, Insurance, Real Estate, & Adm Support Svcs 2% Wholesale Trade Telecommunications & Other 9% Information Svcs 3% Retail 53% C 4 of 9 4/10/2014 Following Table demonstrates the sales tax for different categories during the 1st Qrt of the year. 1st Quarter Comparison for Sales Tax YR 2011 YR 2012 YR 2013 YR 2014 RETAIL (includes AUTO & RV) 198,771 223,788 222,062 259,674 CONSTRUCTION 44,624 53,428 51,177 56,249 WHOLESALE TRADE 48,924 31,924 57,749 44,167 FOOD & ACCOMADATIONS 25,516 28,415 30,237 36,696 PROF., SCIENTIFIC, & TECHNICAL 19,177 12,513 18,990 24,140 ALL OTHER CATAGORIES 65,793 67,710 59,182 70,883 TOTAL SALES TAX 1ST QUARTER $ 402,805 $ 417,778 $ 439,397 $ 491,809 The following table shows budgeted and actual expenditures for first quarter 2014. Typically, expenses are lower in the 1st Quarter as compared to the rest of the year in Parks, Recreation, and Streets. GENERAL FUND/STREETS FUND: EXPENDITURES Expenditure Category First Quarter Actual Budget % Expended Through First Quarter 01/01/13 - 03/31/13 01/01/14 - 03/31/14 2013 2014 2013 2014 General Government Services 48,683 47,944 986,574 644,981 5% 7% Legislative 5,835 9,551 41,845 58,362 14% 16% Municipal Court 29,446 20,379 120,000 135,000 25% 15% Executive 47,574 54,872 205,231 230,336 23% 24% Legal 10,000 10,000 60,000 60,000 17% 17% Finance & Administrative Services 123,351 123,867 625,669 647,451 20% 19% Law Enforcement 363,963 370,063 1,588,169 1,684,287 23% 22% Planning and Building Services 74,873 86,879 320,964 353,072 23% 25% Library 97,435 104,264 415,680 427,670 23% 24% Recreation & Youth Programs 23,779 25,591 137,998 163,983 17% 16% Parks 65,869 74,762 517,125 1,099,626 13% 7% Street Fund 111,237 108,633 845,630 1,056,709 13% 10% 5 of 9 4/10/2014 Subtotal 1,002,047 1,036,803 5,864,885 6,561,477 17% 16% Non Expenditures - 644 86,250 88,010 0% 1% Total Expenditures 1,002,047 1,037,447 5,951,135 6,649,487 17% 16% - General Government Services, YR 2013 Budget includes a $610K interfund loan for LIFT to be reimbursed in 2014. - General Government Services, YR 2014 Budget includes $100K payment to LIFT and $175K transfer for the pedestrian safety improvements. - Parks, YR 2014 Budget includes increase in seasonal staff and $482K in improvements to Pavilion Park, Rocky Hill Park, and Townsquare Park. - Street Fund, YR 2014 Budget includes $190K for Pedestrain Safety Improvements. 6 of 9 4/10/2014 City of Liberty Lake 2014 Cash Summary By Fund The following table lists what the Cash Balances are in each fund at the end of March 31, 2014. 3-31-2014 Projected Year 2013 Ending Fund 2014 1st Qrt Ending Cash End Cash FUND FUND # Balance 2014 1st Qrt Rev Expenditures Balance Balance General Fund + Street Fund 001 & 110 $2,694,290 1,109,303 1,037,447 2,766,146 2,546,693 Tourism Promotion Fund 115 $63,871 7,325 4,000 67,196 16,170 Tourism Promotion Area Fund 117 $4,228 10,321 - 14,550 3 Restricted Reserve Fund 120 $1,211,436 58 - 1,211,495 1,215,700 LTGO Redemption Note 212 $0 42,003 42,003 - - City Land LTGO Bond Fund 214 $0 - - - - City Hall Bond Fund 240 $592,860 165 - 593,025 - REET 1 Capital Projects Fund 310 $785,639 142,686 7,773 920,552 91,000 REET 2 Capital Projects Fund 311 $714,671 138,972 1,372 852,271 216,500 Street Capital Projects Fund 312 $660,331 146 18,989 641,489 847,500 Townsquare Capital Fund 313 $0 7,500 7,500 - - Harvard Road Mitigation Fund 320 $8,353 17,096 - 25,449 50,500 Library Capital Fund 330 $91,723 26 - 91,748 70,687 Police Capital Fund 334 $130,206 36 - 130,242 - Stormwater Utility Fund 410 $223,838 1,657 198 225,297 150,250 Aquifer Protection Fund 411 $120,091 29 - 120,120 80,000 Golf Course 420 $170,500 50,570 129,244 91,825 91,082 Unemployment Fund 510 $0 - - - - $ 7,472,039 $ 1,527,895 $ 1,248,525 $ 7,751,405 $ 5,376,085 - Projected Year End Cash balance column are dollars that are "unappropriated or unbudegeted" in 2014. - REET 1 and REET 2 (Funds 310 & 311) revenue collection for 1st Qrt 2014 is over 90% of expected budget for 2014. - REET 1 and REET 2 revenues are to be used for Liberty Lake Fields and Townsquare Park in 2014. - City will pay in full the City Hall Bond (Fund 240) in June that will save the City $70K in interest. - City is proposing a new fund called Building and Contigency Fund for Council to consider in second quarter of 2014. 7 of 9 4/10/2014  Description of Other Funds Hotel/Motel Tax (Tourism Promotion Fund)- The Hotel/Motel Tax is derived from the sale or charge made for the furnishing of lodging by any hotel, motel, rooming house, tourist court, or trailer camp within the city limits of Liberty Lake for less than 30 consecutive days. In Spokane County, there must be 40 or more units for the tax to apply. The City levies a special excise tax of two percent. Tourism Promotion Area (Tourism Promotion Area Fund)- The City established a tourism promotion area (TPA) that encompasses the entire City of Liberty Lake and has authorized lodging charges within the established area. Lodging businesses in the TPA that have 40 or more units must collect the lodging charge from persons who purchase lodging. The City receives $2.00 per night of stay from lodging businesses with 40 or more units with lodging revenues exceeding five hundred thousand dollars during the preceding calendar year. The City receives $.50 per night of stay from lodging businesses with 40 or more units with lodging revenues below five hundred thousand dollars during the preceding calendar year. Restricted Reserve Fund- The Restricted Reserve Fund is generally maintained at 15% of the General Fund’s projected or actual, if known, operating revenues for the fiscal year. Policies for management and use of the Restricted Reserve Fund are laid out in City of Liberty Lake Ordinance No. 107-D. REET (Capital Projects Fund & Special Capital Projects Fund)- Real Estate Excise Tax (REET) of one-quarter of one percent of the selling price is imposed on each sale of property in the City of Liberty Lake. The tax is deposited into the Capital Projects Fund and is restricted to fund any capital purpose identified in a capital improvement plan and local capital improvements including those listed in RCW 35.43.040. There is an additional one-quarter of one percent on real estate sales within the city limits. According to state law, cities planning under GMA (Growth Management Act) have the authority to levy a second quarter percent tax (REET 2). Funds from REET 2 are placed in a Special Capital Project Fund and used solely for financing capital projects as specified in a capital facilities plan element of the comprehensive plan. Street Capital/Library Capital /Police Capital Funds- These are unreserved dollars set aside for Capital Projects Harvard Road Mitigation Fund - Mitigation fees collected for road improvements. This plan has been updated in 2014 with a fee increase to start May 2014. Townsquare Capital Fund - Project is slated to start in 2014 with funding coming from REET, Stormwater, and General Fund. Stormwater Utility Fund - City collects money from property owners to maintain its stormwater system. Ordinance #88A. Aquifer Protection Fund - City collects money from property owners to protect the Aquifer. Ordinance #208. Golf Course Fund - This is an Enterprise Fund where fees are charged to external users for services. G.O. & LTGO Bond/Note Funds- Debt service funds that track bond and note payments. Revenue for these funds are typically interfund transfers. 8 of 9 4/10/2014 CITY OF LIBERTY LAKE SUMMARY OF GOLF COURSE FUND - MARCH 31, 2014 Budget Actual Pro Shop Sales 35,000.00 6,071.31 Season Passes 16,000.00 8,970.90 Green Fees 185,000.00 8,549.74 Lessons 15,000.00 219.05 Driving Range 75,000.00 16,265.68 Golf Cart Trail Fees 2,000.00 307.28 School Driving Range Fees 1,500.00 735.98 Restaurant 32,000.00 2,700.00 Golf Cart 29,000.00 714.84 Misc 5,670.00 257.23 Non Revenue 67,000.00 5,777.51 Total Revenue 463,170.00 50,569.52 Salaries/Benefits 170,438.00 34,063.33 Supplies 119,950.00 17,374.73 Services 86,600.00 12,727.25 Non Expenditures 61,500.00 2,006.03 Operations 438,488.00 66,171.34 Unemployment 2,500.00 - Capital 144,000.00 63,072.88 Debt Service - - Capital and Debt 146,500.00 63,072.88 Total Expenditures 584,988.00 129,244.22 Notes: - City purchased (Capital) new golf carts in 2014. - New doors were installed in 2014 to protect golfers on the driving range from the weather. 9 of 9 4/10/2014  City Council Subcommittee Agendas  Finance Committee Meeting Agenda – City Hall Conference Room April 15th, 2014 6:00 PM I. Follow up item a. Deck at Trailhead II. Trailhead Facility a. Options b. Driving Range c. Restoration Update III. 1st Quarter Report Highlights IV. Surplus Resolution V. Voucher Review ACTION ITEMS  City of Liberty Lake Consent Agenda for April 15, 2014 City Council Meeting Report from the Mayor for pending claims and payment of previously‐approved obligations through April 15, 2014 Payee Description Amount See attached voucher report. Total vouchers through April 15, 2014 $ 195,885.24 March Payroll, Benefits, & Quarterlies $269,997.07 TOTAL $ 465,882.31 RECOMMENDATION: Approve and Authorize for Payment ATTACHMENTS: All original invoices are on file with the City Treasurer. SIGNATURES: City Clerk Mayor Finance Committee  AGENDA ITEM NO.: 11Bii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: Lighting Install at Ped Xings FOR THE AGENDA OF: April 15, 2014 DEPT. HEAD APPROVAL: DEPT. OF ORIGIN: Public Works EXHIBIT: Avista Agreements EXPENDITURE REQUIRED: Yes BUDGETED: Yes SUMMARY STATEMENT The City has completed the first two pedestrian crossing RRFB installations. The next piece of work for each of these installations is additional intersection lighting. LED lights will be installed by Avista. Peplinski Excavation will excavate ditches, lay conduit, and install light bases. Net Customer Extension Cost for Mission & Madson is two thousand three hundred sixty and 00/100 dollars ($2,360.00). Net Customer Extension Cost for Country Vista & Mission is two thousand three hundred sixty and 00/100 dollars ($2,360.00). These lights are part of the enhancement of our pedestrian crossings and will increase both pedestrian and vehicle visibility during dusk and nighttime hours. RECOMMENDED ACTION 1. Review the Contracts 2. Accept Electric Service Line Extension Agreements and authorize Mayor to sign the Agreements.  AGENDA ITEM NO.: 11Bii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: April 15th, 2014 Purchase of Taser Body Cameras thru Taser International DEPT. OF ORIGIN: Police EXHIBIT: PO for Taser. Budget Notes DEPT. HEAD APPROVAL: Brian Asmus EXPENDITURE REQUIRED: Yes - $7,572.42 BUDGETED: Yes for 2014 SUMMARY STATEMENT The contract that was approved with the Police union for 2014-2016 states that the City will require each officer to wear a body camera. The 2014 budget includes the purchase for additional body cameras for all officers. RECOMMENDED ACTION 1. Approve the purchase for body cameras through Taser International.