City Council

CITY COUNCIL MEETING / PUBLIC HEARING TUESDAY, JULY 15, 2014 CITY HALL 22710 E. COUNTRY VISTA DRIVE 7:00 P.M. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. ROLL CALL 5. AGENDA APPROVAL 6. CITIZEN COMMENTS 7. MAYOR’S RECOGNITION  Katy Dolan, AWC Center for Qualified Communities award and scholarship recipient 8. MAYOR AND CITY COUNCIL COMMITTEE REPORTS 9. CITY ADMINISTRATOR REPORT  Update on Trailhead’s Driving Range Fence 10. WORKSHOP DISCUSSION  2014 Open Government Trainings Act; Open Public Meetings / Public Records – City Attorney, Sean Boutz 11. ACTION ITEMS A. Consent Agenda i. Approve June 17, 2014 City Council Minutes ii. Approve July 1, 2014 Vouchers in the amount of $364,395.28 iii. Approve July 15, 2014 Vouchers in the amount of $500,404.22 B. General Business i. Approve School Bus Lease Agreement with Central Valley School District ii. Authorize up to $10,000 for Solid Waste Consulting Services and authorize City staff to negotiate and execute a Solid Waste Consultant Professional Services Agreement. The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations.  iii. Confirm Mayor Peterson’s appointments of Mike Kennedy as a voting member, and Charles Matthews as an adjunct member to the Liberty Lake Planning Commission. iv. Authorize the Mayor to enter into contract with SiteLines (KCDA) for purchase and installation of Fallen Heroes Circuit Course equipment at Town Square v. Award contract to Welch Comer for traffic signal design for Liberty Lake and Appleway 12. PUBLIC HEARINGS A. City of Liberty Lake 2015 Budget B. City of Liberty Lake Moratorium Prohibiting Acceptance or Processing of Applications, or Issuance of Permits or Licenses, and Approvals, and Uses or Activities Associated with the Producing, Processing, or Retailing of Marijuana and Marijuana-Infused Products 13. RESOLUTIONS a. Resolution No. 14-183 – RE: Finalization of the Ohler Addition Plat b. Resolution No. 14-184 – Waiving the Competitive Bidding Requirements Due to a Sole Source Purchase, and Authorizing the Purchase of Automated License Plate Readers c. Resolution No. 14-185 - Providing for the Disposal of a Certain Asset Item Deemed to be Surplus and No Longer Used by the City of Liberty Lake, Washington d. Resolution No. 14-186 – RE: Emergency purchase for well pump repairs 14. FIRST READ ORDINANCE – Extending City’s current marijuana moratorium. Request suspension of the City Council Rules of Procedure and move to second read Ordinance to take action (TIME SENSITIVE). 15. INTRODUCTION OF UPCOMING AGENDA ITEMS 16. CITIZEN COMMENTS 17. ADJOURNMENT The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations.  City Council Subcommittee Agendas From: Amanda Tainio To: Dan Dunne; Hugh Severs; Katy Allen; Keith Kopelson; Stan Jochim Cc: Ann Swenson; Andrew Staples; Michelle Griffin; Shane Brickner; Steve Peterson Subject: 6/24 Community Development Committee Meeting 5pm Start: Tuesday, June 24, 2014 5:00:00 PM End: Tuesday, June 24, 2014 6:00:00 PM Location: City Hall Conference Room Here is your agenda for the June 24th Community Development Committee meeting. If there is anything you would like to add for discussion at future meetings, please email me and I would be happy to add it. If you will not be able to make it or you will be late, please let me or Katy know so we can contact Shane, if needed. Thanks, Amanda Tainio City of Liberty Lake Planning & Building Services Manager 22710 E. Country Vista Dr. Liberty Lake, WA 99019 Phone: 509-755-6708 Fax: 509-755-6713 HYPERLINK "mailto:atainio@libertylakewa.gov" atainio@libertylakewa.gov HYPERLINK "http://www.libertylakewa.gov/" www.libertylakewa.gov/ June 24th Meeting Agenda City Council Proposed Agenda Overviews Parks in the River District (Kevin Schneidmiller) I-502 Potential Location Maps / Marijuana Moratorium Future Meetings Parks, Recreation, & Public Art Commission City Project Updates Parks, Recreation, Open Space, & Trails Plan Update  CITY COUNCIL COMMUNITY DEVELOPMENT COMMITTEE JUNE 24, 2014 Meeting Agenda  City Council Proposed Agenda Overviews o Reviewed the July 15th draft City Council Agenda and the potential need for a July Special Meeting.  Parks in the River District (Kevin Schneidmiller) o Overview of the River District Parks and Greenway Plan and the timeline for development (infrastructure, need, and funding). o Also discussed ownership and maintenance of the proposed parks. Orchard Community Park and River Bend Community / Neighborhood Park would be the two River District City Parks and the other parks would be HOA parks.  I-502 Potential Location Maps / Marijuana Moratorium o Reviewed potential locations for retail, processing, and producing based on the similar use classifications and discussed buffer components. Page 1 of 1  Finance Committee Meeting Agenda – City Hall Conference Room July 15, 2014 6:00 PM I. 2015 Budget Process a. 1st Public Hearing - Extend the public comments until the next council meeting. II. Resolutions a. Sole Source Purchase b. Emergency Purchase c. Surplus III. Other Agenda Items IV. Voucher Review  Public Safety Committee Agenda July 8, 2014 @ 1700 LLPD Small Conference Room Library Report Pamela Mogen SVFD Report Larry Rider Police Report Brian Asmus Fourth of July weekend activities I-90 Paving Project Update I-502 Update Golf Cart Ordinance Enforcement Emergency Management for Elected Officials Training (postponed) Swearing in ceremony and badge pinning ceremony (date to be determined) Valley Girl Triathlon (July 13th) 2015 Budget Considerations Old Business New Business Adjourn ACTION ITEMS  City of Liberty Lake Consent Agenda for July 15, 2014 City Council Meeting Report from the Mayor for pending claims and payment of previously-approved obligations through July 15, 2014 Payee Description Amount See attached check register report Total checks through July 1, 2014 $54,519.89 Total checks through July 15, 2014 $500,404.22 June payroll & benefits / quarterlies $309,875.39 TOTAL $864,799.50 RECOMMENDATION: Approve and Authorize for Payment ATTACHMENTS: All original invoices and claim vouchers are on file with the City Treasurer. SIGNATURES: City Clerk Mayor Finance Committee  AGENDA ITEM NO.: 11Bi BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: Recreation Services July 15, 2014 Spring and Summer Programs CHILL Day Camp Transportation DEPT. OF ORIGIN: Recreation Services EXHIBIT: School Bus Lease Agreement with DEPT. HEAD APPROVAL: CVSD Katy Allen, City Administrator EXPENDITURE REQUIRED: $.40 per mile, per van BUDGETED: Under Children’s Programming SUMMARY STATEMENT Since June 16, 2014 the City of Liberty Lake has chartered with Durham Services for transporting CHILL Day Camp participants to various field trips. After experiencing a series of serious performance issues, we needed to identify other transportation options. Central Valley School District agreed to loan the City of Liberty Lake three nine-passenger buses for the duration of CHILL Day Camp, ending on August 22nd. The attached agreement with CVSD allows the City greater flexibility with the transportation needs of the CHILL Day Camp program and allows staff to get the children back to Pavillion Park on time. Driver’s training has been provided for staff and DMV driving records and insurance requirements have been provided to CVSD. This program operates as cost neutral. RECOMMENDED ACTION 1. Authorize Mayor to sign the attached Agreement with CVSD related to the rental of three buses.  ORIGINAL COPY ______________________________ ___________________ Mayor Steve Peterson Date  AGENDA ITEM NO.: 11Bii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: Professional Services Agreement FOR THE AGENDA OF: July 15, 2014 With Solid Waste Consultant DEPT. HEAD APPROVAL: Katy Allen DEPT. OF ORIGIN: Administration EXHIBIT: None EXPENDITURE REQUIRED: Yes BUDGETED: Yes, included in the 2014 Budget. SUMMARY STATEMENT The City of Liberty Lake’s Interlocal Solid Waste service agreement expires November 16, 2014. In anticipation of the upcoming contract expiration, City staff has diligently worked to identify options for City Council’s consideration related to Solid Waste rates and a service model that best meets the needs of our residents. During our research phase and after conversations with many Cities throughout Washington State, City staff and the City Attorney has become aware of the rate setting and operational complexities involved with negotiating contracts and managing municipal solid waste systems. All jurisdictions that we spoke with retain solid waste management consultant services to assist and advise on collection and disposal contracts. City staff is currently in the process of interviewing solid waste consultants. Due to time sensitivity, staff is requesting the City Council authorize up to $10,000 for solid waste and disposal consulting services, and authorize staff to negotiate and execute a professional services consulting agreement. This request does not require a 2014 budget amendment. RECOMMENDED ACTION 1. Authorize up to $10,000 for Solid Waste Consulting Services. 2. Authorize City staff to negotiate and execute a Solid Waste Consultant Professional Services Agreement.  Solid Waste Consultant Evaluation Matrix Bell & Associates, Chris Bell $7,260 Base Fee (incl. $300 Travel) – NTE (could be less) $ 145/hour plus travel – due to additional scope Chicago Bridge and Iron, Phillip Kowalski $32,250 Base Fee $ 1,290 Conference Call $ 5,730 Travel Expenses/trip Epicenter, Jeff Brown $10,000 – NTE (could be significantly less) $148.50/hour plus travel – due to additional scope References – Consistently viewed as outstanding  AGENDA ITEM NO.: 11Biv BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: July 15th, 2014 Purchase exercise equipment and materials for Fallen Heroes Town Square Circuit Course DEPT. OF ORIGIN: Community Development EXHIBIT: Will be presented at the Council Meeting DEPT. HEAD APPROVAL: Amanda Tainio EXPENDITURE REQUIRED: Yes BUDGETED: Project is within the total appropriations for the Town Square Project SUMMARY STATEMENT City desires to continue to complete the Fallen Heroes Circuit Course. The next location would be Town Square. The bids for the Town Square project come in under the original estimate. There are adequate appropriations available to complete the next part of the Fallen Heroes Circuit Course. City Staff will present options and pricing for the equipment at Town Square at the Council Meeting on Tuesday night. RECOMMENDED ACTION 1. Authorize the Mayor to enter into a contract with SiteLines (KCDA) for purchase and installation of Fallen Heroes equipment at Town Square for the selected option.  AGENDA ITEM NO.: 11Bv BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: Appleway Av / Liberty Lake Rd FOR THE AGENDA OF: July 15, 2014 Signal Redesign DEPT. HEAD APPROVAL: DEPT. OF ORIGIN: Public Works EXHIBIT: Professional Services Authorization EXPENDITURE REQUIRED: Yes BUDGETED: Yes SUMMARY STATEMENT To ensure the City provides the best and most cost effective design for the needs of our community we are proposing to engage the services of Welch Comer for the Appleway Av / Liberty Lake Rd Signal Redesign project. Our existing signal is 15 – 20 years old and the equipment lacks functionality that could help alleviate our traffic backups at the intersection. The updated equipment will also provide the option of connecting to our regional traffic management center. We plan to pay for most of this through a grant that we are applying for through TIB. The City would have matching funds If we are not successful with the grant application we would propose paying for the signal upgrade with streets dollars. Each of the services provided in the Professional Services Agreement will be authorized by staff before allowing Welch Comer to proceed. RECOMMENDED ACTION 1. Authorize Mayor to sign the agreement with Welch Comer. STAFF REPORT / 2015 BUDGET PUBLIC HEARING  City of Liberty Lake Quarterly Financial Report & Mid-Year Report Second Quarter 2014 Overview The Quarterly Financial Report provides a summary of budget-to-actual comparison of revenues and expenditures for each fund through the end of the most recently completed fiscal quarter. The report also provides end-of-year data including a summary budget-to-actual comparison of revenues and expenditures for the year. The information contained in this report is prepared on a cash basis. Please note that these numbers are still preliminary and adjustments may need to be made as the Annual Financial Report is prepared. General Fund / Streets Fund Revenues - Collections of General fund revenues in the second quarter of 2014 increased in comparison to last year. - Retail sales tax revenue for the second quarter increased by 12% compared to last year with increases from Auto/RV Sales and construction. - Property tax revenues are typically received during the second and fourth quarters of the year. Property Tax counts for 33% of the expected General Fund revenue in 2014. - Permitting revenue for the first six months is $225K which is 69% of the anticipated budget for 2014. Note: this is revenue that the City collects first, and then performs the service for inspections. - Utility Tax collection higher than in 2013 by 9.5% due to increase rates imposed by Avista, colder than average winter for 2014 and growth. General Fund Expenditures - Expenditures are in line with the 2014 budget. - Overall, 10% increase in the 2nd Quarter in comparison to last year. 1 of 9 7/10/2014 The following table shows budgeted and actual revenues through second quarter 2014: GENERAL FUND/STREETS FUND: REVENUES Revenue Category 6-30-2014 YTD Actual Budgeted % of Revenues Collected 01/01/13 - 06/30/13 01/01/14 - 06/30/14 2013 2014 2013 2014 Sales Tax 969,693 1,085,458 1,940,000 2,020,000 50% 54% Property Tax 991,119 1,049,161 1,825,000 1,880,000 54% 56% Other Taxes 124,166 138,195 249,500 260,000 50% 53% Licenses and Permits 354,749 293,485 360,000 520,000 99% 56% Intergovernmental Revenue 69,041 80,337 127,500 145,050 54% 55% Charges for Services 63,594 85,413 79,995 89,900 79% 95% Fines and Forfeitures 29,906 27,844 75,650 65,650 40% 42% Miscellaneous Revenues 18,605 12,944 7,885 27,955 236% 46% Utility Tax 339,443 371,844 662,000 662,000 51% 56% Motor Vehicle Fuel Tax (Gas Tax) 76,948 80,148 153,000 160,000 50% 50% Subtotal 3,037,263 3,224,829 5,480,530 5,830,555 55% 55% Non Revenue Sources 31,514 32,511 88,915 695,250 35% 5% Total Revenues 3,068,777 3,257,340 5,569,445 6,525,805 55% 50% 2 of 9 7/10/2014 Following graph demonstrates sales tax by month for the years 2011 thru 2014. In March of 2014, Sales tax is trending "up" where in past years it trends "down" in the 1st quarter and then starts to rise mid 2nd quarter. Sales Tax - 2011 thru 2014 $225,185 June 2014 The following graph demonstrates how sales tax has performed over the last four years. $210,282 July 2013 $205,000 2011 $167,080 March 2014 2012 2013 2014 $155,000 $134,608 March 2013 $105,000 January February March April May June July August September October November December 3 of 9 7/10/2014  2014 2nd Quarter Sales Tax = $1,049,161 Following graph demonstrates the different categories of sales tax for the 2nd Qrt 2014. All Other Services 6% Accommodation & Food Service 7% 2012Sales 2011 Tax Tax Sales Profesional, Scientific & Tech 4% Manufacturing Construction 3% Finance, Insurance, Real 12% Estate, & Adm Support Svcs 2% Telecommunications & Other Wholesale Trade Information Svcs 8% 4% Retail 54% C 4 of 9 7/10/2014 Following Table demonstrates the sales tax for different categories during the 2nd Qrt of the year. 2nd Quarter Comparison for Sales Tax YR 2011 YR 2012 YR 2013 YR 2014 RETAIL (includes AUTO & RV) 428,299 477,510 526,676 587,199 CONSTRUCTION 88,160 102,061 89,341 133,004 WHOLESALE TRADE 85,383 67,732 108,850 81,601 FOOD & ACCOMADATIONS 51,694 59,722 65,468 74,706 PROF., SCIENTIFIC, & TECHNICAL 40,874 45,031 41,881 44,952 ALL OTHER CATAGORIES 147,548 125,025 134,547 163,994 TOTAL SALES TAX 2ND QUARTER $ 841,958 $ 877,081 $ 966,763 $ 1,085,456 5 of 9 7/10/2014 The following table shows budgeted and actual expenditures for second quarter 2014. Overall, expenses are tracking per budget. Expenses in Parks are the highest during the summer months which will reflect in the third quarter. GENERAL FUND/STREETS FUND: EXPENDITURES Expenditure Category 6-30-2014 YTD Actual Budget % Expended Through Second Quarter 01/01/13 - 06/30/13 01/01/14 - 06/30/14 2013 2014 2013 2014 General Government Services 178,133 177,120 986,574 470,681 18% 38% Legislative 16,388 20,354 41,845 58,362 39% 35% Municipal Court 45,656 50,717 120,000 135,000 38% 38% Executive 98,954 112,583 205,231 230,336 48% 49% Legal 25,000 25,000 60,000 60,000 42% 42% Finance & Administrative Services 254,915 313,053 625,669 772,451 41% 41% Law Enforcement 745,302 790,223 1,588,169 1,684,287 47% 47% Planning and Building Services 161,665 172,668 320,964 378,072 50% 46% Library 199,850 215,501 415,680 427,670 48% 50% Recreation & Youth Programs 56,961 63,754 137,998 163,983 41% 39% Parks 200,548 255,102 517,125 1,099,626 39% 23% Street Fund 217,962 243,988 845,630 1,056,709 26% 23% Subtotal 2,201,333 2,440,063 5,864,885 6,537,177 38% 37% Non Expenditures 13,864 18,675 86,250 87,310 16% 21% Total Expenditures 2,215,197 2,458,738 5,951,135 6,624,487 37% 37% - General Government Services, YR 2013 Budget includes a $610K interfund loan for LIFT to be reimbursed in 2014. - General Government Services, YR 2014 Budget includes $100K payment to LIFT and $175K transfer for the pedestrian safety improvements. - Parks, YR 2014 Budget includes increase in seasonal staff and $482K in improvements to Pavilion Park, Rocky Hill Park, and Townsquare Park. - Street Fund, YR 2014 Budget includes $190K for Pedestrain Safety Improvements. 6 of 9 7/10/2014 City of Liberty Lake 2014 Cash Summary By Fund The following table lists what the Cash Balances are in each fund at the end of June 30, 2014. 6-30-2014 Projected Year 2013 Ending Fund 2014 2nd Qrt Ending Cash End Cash FUND FUND # Balance 2014 2nd Qrt Rev Expenditures Balance Balance General Fund + Street Fund 001 & 110 $2,694,290 3,257,340 2,458,738 3,492,892 2,546,693 Tourism Promotion Fund 115 $63,871 17,158 20,194 60,835 16,170 Tourism Promotion Area Fund 117 $4,228 22,977 14,550 12,656 3 Restricted Reserve Fund 120 $1,211,436 1,858 - 1,213,294 1,215,700 LTGO Redemption Note 212 $0 84,006 84,006 - - City Land LTGO Bond Fund 214 $0 80,760 80,760 - 161,520 City Hall Bond Fund 240 $592,860 261 577,029 16,093 - REET 1 Capital Projects Fund 310 $785,639 228,367 412,890 601,116 91,000 REET 2 Capital Projects Fund 311 $714,671 224,638 8,374 930,935 216,500 Street Capital Projects Fund 312 $660,331 271 46,459 614,144 847,500 Townsquare Capital Fund 313 $0 29,543 29,543 - - Harvard Road Mitigation Fund 320 $8,353 30,078 27,500 10,931 50,500 Library Capital Fund 330 $91,723 45 31,124 60,644 70,687 Police Capital Fund 334 $130,206 63 56,649 73,620 - Stormwater Utility Fund 410 $223,838 35,526 1,073 258,291 150,250 Aquifer Protection Fund 411 $120,091 26,543 - 146,633 80,000 Golf Course 420 $170,500 290,091 389,998 70,592 91,082 Unemployment Fund 510 $0 3,167 3,167 - 6,334 $ 7,472,039 $ 4,332,693 $ 4,242,053 $ 7,562,675 $ 5,543,939 - Projected Year End Cash balance column are dollars that are "unappropriated or unbudegeted" in 2014. - REET 1 and REET 2 (Funds 310 & 311) revenue collection for 2nd Qrt 2014 is 151% of expected budget for 2014. - REET 1 and REET 2 revenues are to be used for Liberty Lake Fields and Townsquare Park in 2014. - City will pay in full the City Hall Bond (Fund 240) in June that will save the City $70K in interest. 7 of 9 7/10/2014  Description of Other Funds Hotel/Motel Tax (Tourism Promotion Fund)- The Hotel/Motel Tax is derived from the sale or charge made for the furnishing of lodging by any hotel, motel, rooming house, tourist court, or trailer camp within the city limits of Liberty Lake for less than 30 consecutive days. In Spokane County, there must be 40 or more units for the tax to apply. The City levies a special excise tax of two percent. Tourism Promotion Area (Tourism Promotion Area Fund)- The City established a tourism promotion area (TPA) that encompasses the entire City of Liberty Lake and has authorized lodging charges within the established area. Lodging businesses in the TPA that have 40 or more units must collect the lodging charge from persons who purchase lodging. The City receives $2.00 per night of stay from lodging businesses with 40 or more units with lodging revenues exceeding five hundred thousand dollars during the preceding calendar year. The City receives $.50 per night of stay from lodging businesses with 40 or more units with lodging revenues below five hundred thousand dollars during the preceding calendar year. Restricted Reserve Fund- The Restricted Reserve Fund is generally maintained at 15% of the General Fund’s projected or actual, if known, operating revenues for the fiscal year. Policies for management and use of the Restricted Reserve Fund are laid out in City of Liberty Lake Ordinance No. 107-D. REET (Capital Projects Fund & Special Capital Projects Fund)- Real Estate Excise Tax (REET) of one-quarter of one percent of the selling price is imposed on each sale of property in the City of Liberty Lake. The tax is deposited into the Capital Projects Fund and is restricted to fund any capital purpose identified in a capital improvement plan and local capital improvements including those listed in RCW 35.43.040. There is an additional one-quarter of one percent on real estate sales within the city limits. According to state law, cities planning under GMA (Growth Management Act) have the authority to levy a second quarter percent tax (REET 2). Funds from REET 2 are placed in a Special Capital Project Fund and used solely for financing capital projects as specified in a capital facilities plan element of the comprehensive plan. Street Capital/Library Capital /Police Capital Funds- These are unreserved dollars set aside for Capital Projects Harvard Road Mitigation Fund - Mitigation fees collected for road improvements. This plan has been updated in 2014 with a fee increase to start May 2014. Townsquare Capital Fund - Project is slated to start in 2014 with funding coming from REET, Stormwater, and General Fund. Stormwater Utility Fund - City collects money from property owners to maintain its stormwater system. Ordinance #88A. Aquifer Protection Fund - City collects money from property owners to protect the Aquifer. Ordinance #208. Golf Course Fund - This is an Enterprise Fund where fees are charged to external users for services. G.O. & LTGO Bond/Note Funds- Debt service funds that track bond and note payments. Revenue for these funds are typically interfund transfers. 8 of 9 7/10/2014 CITY OF LIBERTY LAKE SUMMARY OF GOLF COURSE FUND - JUNE 30, 2014 Budget Actual Pro Shop Sales 35,000.00 27,149.76 Season Passes 16,000.00 16,657.73 Green Fees 185,000.00 97,382.15 Lessons 15,000.00 6,281.04 Driving Range 75,000.00 51,787.31 Golf Cart Trail Fees 2,000.00 1,904.40 School Driving Range Fees 1,500.00 1,739.95 Restaurant 32,000.00 14,307.80 Golf Cart 29,000.00 16,897.64 Misc 30,670.00 22,901.25 Non Revenue 67,000.00 33,081.47 Total Revenue 488,170.00 290,090.50 Salaries/Benefits 170,438.00 81,431.31 Supplies 119,950.00 76,666.78 Services 86,600.00 52,409.08 Non Expenditures 61,500.00 21,184.30 Operations 438,488.00 231,691.47 Unemployment 2,500.00 1,340.40 Capital 144,000.00 156,966.62 Debt Service - - Capital and Debt 146,500.00 158,307.02 Total Expenditures 584,988.00 389,998.49 Notes: - City purchased (Capital) new golf carts in 2014. - New doors were installed in 2014 to protect golfers on the driving range from the weather. 9 of 9 7/10/2014 RESOLUTION(S)  AGENDA ITEM NO.: 13a BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: July 15, 2014 Ohler Addition Final Plat DEPT. OF ORIGIN: Planning & Building Services EXHIBIT: DEPT. HEAD APPROVAL: Katy Allen Resolution 14-183 Ohler Addition Final Plat Map EXPENDITURE REQUIRED: Not Applicable BUDGETED: Not Applicable SUMMARY STATEMENT The Preliminary Plat of Ohler Addition consisting of 27 residential lots, 1 tract, and 1 remainder parcel on approximately 4.85 acres was approved by the City Council on August 19, 2010. Ohler Addition Final Plat has now been received and reviewed, and is ready for final plat approval. The Ohler Addition Final Plat, File P-10- 0001, is 4.44 acres in size and contains 23 lots, Tracts A & B, and a public street. All applicable conditions from the preliminary plat approval have been met or a performance guarantee will be required prior to recording and Ohler Addition Final Plat is in conformance with all applicable land use controls. RECOMMENDED ACTION 1. Read the Resolution 2. Accept the Resolution  RESOLUTION NO. 14-183 CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON A RESOLUTION OF THE CITY OF LIBERTY LAKE, WASHINGTON REGARDING FINALIZATION OF THE OHLER ADDITION PLAT, LOCATED IN THE SOUTHEAST QUARTER OF SECTION 8, TOWNSHIP 25N, RANGE 45 E.W.M., LIBERTY LAKE, WASHINGTON, FILE P-10-0001. WHEREAS, RCW 58.17 establishes the process by which land is divided and regulates the subdivision of land; WHEREAS, The City of Liberty Lake adopted a Comprehensive Plan (September 2003), a Development Code (December 2005), and the River District SAP-08-0001 (October 2009); WHEREAS, The Preliminary Plat of Ohler Addition consisting of 27 residential lots, 1 tract, and 1 remainder parcel on approximately 4.85 acres was approved by the City Council on August 19, 2010; WHEREAS, The Ohler Addition Final Plat, File P-10-0001, is 4.44 acres in size and contains 23 lots, Tracts A & B, and a public street; WHEREAS, All applicable conditions from the preliminary plat approval have been met or a performance guarantee will be required prior to recording; WHEREAS, The Ohler Addition Final Plat is in conformance with all applicable land use controls; WHEREAS, Appropriate signatures and letters of acceptance have been obtained or will be obtained prior to recording; and WHEREAS, Property taxes and all required fees will be paid prior to recording of the final plat. THEREFORE, THE CITY COUNCIL OF THE CITY OF LIBERTY LAKE, WASHINGTON, DOES RESOLVE AS FOLLOWS: The Final Plat of Ohler Addition, Located in the Southeast Quarter of Section 8, Township 25N, Range 45 E.W.M., Liberty Lake, Washington, more precisely described in the dedication, having met all conditions and requirements, is hereby approved. Passed by the City Council this 15th day of July 2014.  Steve Peterson, Mayor City of Liberty Lake ATTEST: City Clerk, Ann Swenson APPROVED AS TO FORM: City Attorney, Sean Boutz  AGENDA ITEM NO.: 13b BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: July 15, 2014 Purchase of Automated License Plate Reader DEPT. OF ORIGIN: Police EXHIBIT: DEPT. HEAD APPROVAL: Chief Brian Asmus Resolution for Sole Source Purchase Quote for Automated License Plate Reader EXPENDITURE REQUIRED: Yes BUDGETED: Yes SUMMARY STATEMENT The Liberty Lake Police Department is requesting to purchase an Automated License Plate Reader camera system and corresponding software and software licenses. The camera system will be installed in one of the new patrol cars that is being delivered later this year. The software and licensing component allows for each of the patrol cars to run software that provides an alert and GPS location when the car with the system locates a vehicle that has been entered into the system. (i.e. stolen cars, amber alerts, missing persons, suspect vehicles, etc.) The City of Spokane has agreed to provide us access to their current ALPR server, thereby reducing the overall expense of implementing the system. However, to be able to use the SPD server, we are required to use the same vendor that they are using for the camera hardware. Therefore, the Liberty Lake Police Department is requesting that this purchase be considered a sole source provider. This equipment purchase was approved as an expenditure during the 2014 budget process and will be paid for from the computers and equipment line item. RECOMMENDED ACTION 1. Pass the Resolution to waive the competitive bid requirements based upon a sole source purchase and authorize the purchase of an automated license plate reader camera system.  RESOLUTION NO. 14-184 CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON A RESOLUTION WAIVING THE COMPETITIVE BID REQUIREMENTS DUE TO A SOLE SOURCE PURCHASE AND AUTHORIZING THE PURCHASE OF AN AUTOMATED LICENSE PLATE READER CAMERA SYSTEM WHEREAS, the City Council finds that based upon research by the Liberty Lake Police Department, the purchase of an automated license plate reader camera system is appropriate due to the exclusiveness and quality of the product; and WHEREAS, RCW 39.04.280 provides that a local agency, by Resolution, may waive the competitive bidding requirements when the purchase is clearly and legitimately limited to a single source of supply, or when the purchase involves special facilities or market conditions; and WHEREAS, the City Council finds that there is an automated license plate reader camera system supplier that will meet the specific facilities of the Liberty Lake Police Department by utilizing the current computer server and facilities located at the Spokane Police Department; and WHEREAS, the manufacturer of the computer software is the sole source of supply, and such software creates a special market condition because of the compatibility of the sole source supplier and facilities; and WHEREAS, it is appropriate for the City Council under RCW 39.04.280 to waive the bidding requirements for the above reasons; and NOW, THEREFORE, it is hereby resolved by the City Liberty Lake City Council the following: 1. The competitive bidding requirements for the automated license plate reader camera system is waived as this is a sole source purchase involving special facilities and market conditions and compatibility with the certain software, and 2. The City’s purchase for the automated license plate reader camera system manufactured by 3M is authorized in the amount not to exceed $17,500, which includes taxes, installation, and training. PASSED by the City Council this _____ day of July, 2014 ____________________________ Mayor, Steve Peterson ATTEST: ____________________________ Ann Swenson, City Clerk APPROVED AS TO FORM: ____________________________ City Attorney, Sean P. Boutz  AGENDA ITEM NO.: 13c BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: July 15th, 2014 Surplus Resolution DEPT. OF ORIGIN: Parks EXHIBIT: A – Description of Equipment DEPT. HEAD APPROVAL: EXPENDITURE REQUIRED: No BUDGETED: No SUMMARY STATEMENT City desires to Surplus a 2011 Woods Turf Batwing Mower. Recommended action is to pass the Resolution and authorize the Mayor or designee to negotiate a fair market sale of the asset. RECOMMENDED ACTION 1. Adopt Resolution 14-185  RESOLUTION NO. 14-185 CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON A RESOLUTION PROVIDING FOR THE DISPOSAL OF A CERTAIN ASSET ITEM DEEMED TO BE SURPLUS AND NO LONGER USED BY THE CITY OF LIBERTY LAKE, WASHINGTON WHEREAS, a certain piece of equipment that belongs to the City of Liberty Lake is no longer needed by the City; and WHEREAS, the equipment is a 2011 Woods Turf Batwing Mower that was included with the purchase of the 2011 Liberty Lake Tractor; WHEREAS, the City has other equipment that performs better than the 2011 Woods Turf Batwing Mower; AND WHEREAS, the City believes that it is in the best public interest to authorize the Mayor or designee to negotiate a fair market sale of the asset as described in Exhibit A. NOW, THEREFORE, be it resolved by the City Council of the City of Liberty Lake, Washington, as follows: The 2011 Woods Turf Batwing Mower belonging to the City of Liberty Lake as shown in Exhibit A is declared to be surplus to the foreseeable needs of the City and it is deemed to be for the common benefit of the residents of the City to dispose of said asset. The Mayor is authorized to dispose of the items listed in this Resolution in a manner that will be to the best advantage of the City of Liberty Lake. Approved by the City Council this 15th day of July, 2014. Mayor, Steve Peterson Attest: Approved as to Form: ______________________________ __________________________ Ann Swenson, City Clerk Sean P. Boutz, City Attorney Summary of Exibit A: Surplus item is a 2011 Woods Turf Batwing Mower. Model number is TBW150C. Originally purchased in 2011 for $10,326 as one of the attachments to the tractor that was purchased at the same time, the mower has had little use since that time. The City has other mowers in its fleet that performs faster and more efficient. The mower has around 20 hours of use. The vendor has suggested a selling price of $7500 to $8000.  AGENDA ITEM NO.: 13d BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: July 15th, 2014 Purchase of Start Pump Controller DEPT. OF ORIGIN: Golf Course EXHIBIT: A – Price Quotes for Controller B - Resolution for Emergency Purchase DEPT. HEAD APPROVAL: RJ Stevenson EXPENDITURE REQUIRED: $5,652.40 BUDGETED: Would qualify as a Building and Equipment Contingency Purchase SUMMARY STATEMENT On June 25th, it came to the attention of City Staff that the Golf Course Well Pump could no longer function in its current state. The pump was overheating causing it to shut down at any time. The Golf Course requires keeping this pump working when in use and not shut down. Staff attempted to cool the machine with fans, however, with wet conditions and having to leave the pump panel open creates an unnecessary risk to staff. The recommendation to fix the issue was to install a 75 hp Soft Start Pump Controller that would better monitor the pump and the ability to restart the pump if it was to shut down. Per Financial Management Policy (Purchasing 1610 – VI) Staff is recommending that City Council acknowledge that an emergency existed through the passage of the attached resolution. RECOMMENDED ACTION 1. Pass the Resolution to acknowledge an emergency existed for the purchase of the 75 HP Soft Start Pump Controller.  RESOLUTION NO. 14-186 CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON A RESOLUTION WAIVING THE COMPETITIVE BIDDING REQUIREMENTS DECLARING AN EMERGENCY EXISTED AND AUTHORIZING THE PURCHASE OF A SOFT START PUMP CONTROLLER WHEREAS, the City Council finds that based upon the nature of the condition of the well pump located at the Trailhead Golf Course and the safety of City employees, the emergency purchase of a 75 hp soft start pump controller was necessary to keep the pump running accurately, safely, and preventing material damage or loss to the golf course; and WHEREAS, RCW 39.04.280 provides that a local agency, by Resolution, may waive the competitive bidding requirements when the purchase is in the event of an emergency in order to provide the ability to respond and not compromise the safety of City staff, the irrigation needs of the golf course, and preventing material damage or loss to the golf course; and WHEREAS, the City Council finds that an emergency existed to purchase a 75 hp soft start pump controller for the well pump to function accurately, safely, and preventing the material damage or loss to the golf course; and WHEREAS, it is appropriate for the City Council under RCW 39.04.280 to waive the competitive bidding requirements for the above reasons; and NOW, THEREFORE, it is hereby resolved by the City Liberty Lake City Council the following: 1. The emergency purchase of a 75 hp soft start pump controller for $5,652.40 to Specialty Pump Service was necessary for the safety of City Staff, the need to irrigate the Trailhead Golf Course, and preventing damage or loss to the golf course. PASSED by the City Council this _____ day of July, 2014. ____________________________ Mayor, Steve Peterson ATTEST: ____________________________ Ann Swenson, City Clerk APPROVED AS TO FORM: ____________________________ City Attorney, Sean P. Boutz FIRST READ ORDINANCE  CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 212 AN ORDINANCE OF THE CITY OF LIBERTY LAKE, WASHINGTON EXTENDING FOR SIX MONTHS A MORATORIUM PROHIBITING ACCEPTANCE OR PROCESSING OF APPLICATIONS, OR ISSUANCE OF PERMITS OR LICENSES, AND APPROVALS, AND USES OR ACTIVITIES ASSOCIATED WITH THE PRODUCING, PROCESSING, OR RETAILING OF MARIJUANA AND MARIJUANA- INFUSED PRODUCTS. WHEREAS, in November 2012 the voters of the State of Washington approved Initiative 502, providing a framework whereby individuals and business entities may be granted a state license authorizing them to produce, process, or sell marijuana and marijuana-infused products for recreational use; and WHEREAS, pursuant to Initiative 502, the Washington State Liquor Control Board has developed and implemented regulations governing the licensing and operation of recreational marijuana or marijuana-infused producers, processors, and retailers; and WHEREAS, the Washington State Liquor Control Board has begun issuing licenses authorizing individuals and businesses to produce, process, and sell recreational marijuana and marijuana-infused products; and WHEREAS, under Initiative 502 the only limitation on where a producer, processor, or retailer can exist is that any such premise cannot be within 1,000 feet of the perimeter of the grounds of any elementary or secondary school, playground, recreation center or facility, child care center, public park, public transit center or library, or any game arcade where persons under twenty-one (21) years old may enter; and WHEREAS, the City of Liberty Lake does not currently have any regulations addressing the type and location of facilities or premises used for the production, processing, and retail sales of marijuana and marijuana-infused products; and WHEREAS, on January 16, 2014, the Attorney General of Washington issued a legal opinion, AGO 2014 No. 2, that Initiative 502 does not preempt counties, cities, and towns from banning marijuana and marijuana-infused producers, processors, and retailers within their jurisdictions; and WHEREAS, the City is authorized pursuant to RCW 35A.63.220 and RCW 36.70A.390 to renew an existing moratorium for up to six-months as long as the City adopts findings of facts and holds a public hearing before renewing a moratorium; and WHEREAS, the City Council adopted Ordinance 210 on January 21, 2014, that imposed a six-month moratorium prohibiting the production, processing, and/or retail sale of recreational marijuana and marijuana-infused substances by state-licensed individuals or businesses within all zoning districts in the City of Liberty Lake, and within such ordinance included findings of fact to support imposition of the moratorium; and WHEREAS, the City Council held a public hearing on February 18, 2014 regarding the moratorium imposed by Ordinance 210; and WHEREAS, the moratorium should be extended or cancelled before August 4, 2014; and WHEREAS, legislation was introduced in the Washington State Legislature’s 2014 session that pertained to state-licensed marijuana business and could have impacted the City’s approach to this matter, but was not adopted by the Washington State Legislature; and WHEREAS, the City of Liberty Lake may develop appropriate zoning, land use regulations, business license regulations, and other appropriate regulations to address the production, processing, and retail sales of recreational marijuana and marijuana-infused products; and WHEREAS, an extension of the moratorium is necessary in order to provide the City with sufficient time to study the potential impacts of these new types of businesses and to develop and adopt appropriate zoning regulations, including a review by the City’s Planning Commission for suggested recommendations to the City Council; and WHEREAS, a renewal of the moratorium is in the best interests of the City and is needed to preserve the public health, safety, and welfare of the residents of the City. NOW, THEREFORE, the City Council of the City of Liberty Lake, Washington, do ordain as follows: Section 1. Findings of Fact. The City Council adopts the above recitals as findings of fact in support of this ordinance. Section 2. Moratorium Extension. The City Councils hereby extends, for six additional months from the expiration of the current six-month moratorium on August 4, 2014, the six- month moratorium imposed by Ordinance 210 prohibiting the production, processing, and/or retail sale of recreational marijuana and marijuana-infused substances by state-licensed individuals or businesses within all zoning districts in the City of Liberty Lake. The moratorium is imposed on the issuance of any City of Liberty Lake building permit, development permit, business license, or any other permit or license to any state-licensed individual or business that seeks to produce, process, and/or sell recreational marijuana or marijuana-infused products in the City of Liberty Lake. Section 3. Term of Moratorium. The moratorium established by this Ordinance shall be in effect for a period of six (6) months from August 4, 2014, unless repealed, extended, or modified by the City Council after a public hearing and the entry of appropriate findings of fact as required by RCW 35A.63.220 and/or RCW 35A.70A.390. Section 4. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or unconstitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 5. Effective Date. This Ordinance shall be in full force and effect five (5) days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Liberty Lake as provided by law. Passed by the City Council this _____day of July, 2014. MAYOR STEVE PETERSON ATTEST: __ ANN SWENSON, City Clerk APPROVED AS TO FORM: ____________________________ SEAN P. BOUTZ, City Attorney Introduction of Upcoming Agenda Items  DRAFT CITY COUNCIL ADVANCED AGENDAS For Planning Discussion Purposes Only As of July 9, 2014 Please note: This is a work in progress; items are tentative August 5, 2014 DUE Wed, July 30 1. Presentation. The HUB (presentation by Phil Chapman) 2. WORKSHOPS a. 2014 City Comprehensive Plan & Development Code Amendment b. Knowing Your Roles – Elected Officials and Emergency Management – Chief Asmus 3. Consent Agenda (minutes, vouchers) 4. General Business: i. Approve City Council’s Retreat Agenda ii. Award Contract for Rocky Hill Park Barn Project iii. Award Contract for Pedestrian Crossing Enhancements, consistent with Council’s 2014 Priorities 5. FIRST READ ORDINANCE – 2014 City Comprehensive Plan & Development Code Amendment 6. SECOND READ ORDINANCE – Extending marijuana moratorium August 19, 2014 – CITY COUNCIL RETREAT DUE N/A WORKSHOP DISCUSSIONS: 1. Ben Small, CVSD Superintendent, Schools 2. Financial Plan for I-90 Interchange 3. Trailhead Facility 4. Food Truck Policy 5. Liberty Lake Municipal Library Space Needs September 2, 2014 DUE Wed, Aug 27 1. WORKSHOPS: th a. Recap and Outcomes from August 19 , 2014 City Council Retreat b. 2015 Budget Update 2. Consent Agenda (minutes, vouchers) 3. RESOLUTION – Adopting the Liberty Lake City Council’s 2015 Priorities September 10, 2014 – SPECIAL MEETING – 6:00 p.m. DUE Wed, September 5 Special meeting for the purpose of discussing feedback from the signage survey and to get Council input and feedback on the options presented September 16, 2014 DUE Wed, September 10 1. WORKSHOP – Utility Tax Options 2. Consent Agenda (minutes, vouchers) 3. PUBLIC HEARINGS: a. City of Liberty Lake 2014 Comprehensive Plan & Development Code Amendment (open public hearing) b. City of Liberty Lake 2014 Comprehensive Plan & Development Code Amendment (zone change - closed record public hearing) 4. SECOND READ ORDINANCE – 2014 City Comprehensive Plan & Development Code Amendment October 7, 2014 DUE Wed, October 1 1. Consent Agenda (minutes, vouchers) October 21, 2014 DUE Wed, October 15 1. WORKSHOPS: a. Mayor Peterson’s Proposed 2015 budget b. Proposed 2015 Budget – Update on Council Priorities 2. Consent Agenda (minutes, vouchers) November 4, 2014 DUE Wed, October 29 1. PUBLIC HEARING –2015 Proposed City Budget 2. Consent Agenda (minutes, vouchers) November 18, 2014 DUE Wed, November 12 1. PUBLIC HEARING –2015 Proposed City Budget 2. Consent Agenda (minutes, vouchers) 3. RESOLUTIONS a. Levying the regular property taxes for the City of Liberty Lake b. 12-164B – amending public improvement list for LIFT December 2, 2014 DUE Wed, November 26 1. Consent Agenda (minutes, vouchers) 2. FIRST READ ORDINANCE – Adopting 2015 Budget December 16, 2014 DUE Wed, December 10 1. Consent Agenda (minutes, vouchers) 2. SECOND READ ORDINANCE – Adopting the 2015 Budget