City Council

CITY COUNCIL MEETING TUESDAY, SEPTEMBER 13, 2016 CITY HALL 22710 E. COUNTRY VISTA DRIVE 7:00 P.M. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. ROLL CALL 5. AGENDA APPROVAL 6. CITIZEN COMMENTS 7. MAYOR AND CITY COUNCIL COMMITTEE REPORTS  Community Development Committee  Finance Committee  Public Safety Committee 8. WORKSHOP DISCUSSION  City Council’s 2017 Priorities 9. ACTION ITEMS A. Consent Agenda i. Approve August 2, 2016 and August 16, 2016 City Council Minutes ii. Approve the September 13, 2016 vouchers in the amount of $549,547.38, which includes the August 16, 2016 vouchers in the amount of $142,233.64 B. General Business i. Accept Rob’s Demolition proposal for the removal and disposal of the diesel tank at Trailhead Golf Course in the amount of $5,435.00, and authorize Mayor Peterson to sign proposal ii. Authorize Mayor Peterson to sign the Hold Harmless Agreement regarding the Schneidmiller family’s donation for Pavillion Park iii. Authorize purchase and installation of two RRFB’s and street lighting in the amount of $37,466.83, and a 5% contingency of $2,000 to be managed by staff for completion of the work. 10. RESOLUTION Resolution No. 16-214, supporting the establishment of the Spokane County Human Rights Task Force The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations. 11. INTRODUCTION OF UPCOMING AGENDA ITEMS 12. EXECUTIVE SESSION – Potential Litigation 13. CITIZEN COMMENTS 14. ADJOURNMENT The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations.  City Council Subcommittee Agendas  Finance Committee Meeting Agenda – City Hall Conference Room September 13, 2016 6:00 PM to 7:00 PM I. 2017 Budget a. Monthly Report b. Forecast c. Revenue and Expenses II. Voucher Review 8-16-2016 a. $46K – Bacon Concrete – Mission/Molter b. $14K – Evergreen Note – Trailhead c. $8K – Spokane County – Jail Services d. $6K – HUB – Lodging Tax Grant III. Voucher Review 9-6-2016 a. $12K – Pacific Golf – Spreader/Sprayer b. $18K – Peplinski – Multiple projects From: Brian Asmus To: Ann Swenson Subject: Re: Is there a Public Safety Committee agenda for the 9/13 packet? Date: Thursday, September 08, 2016 8:20:27 AM Public Safety Meeting September 13, 2016 5:30-6:30 LLPD Conference Room Library Report Director Mogen SVFD Report Chief Bryan Collins Police Report Chief Brian Asmus CAD/RMS update Union Negotiation 2017 Budget Training Unfinished Business New Business Adjourn Sent from my iPhone On Sep 7, 2016, at 2:20 PM, Ann Swenson <aswenson@libertylakewa.gov> wrote:  Liberty Lake Municipal Library July 2016 Report 2016 2015 Circulation Check out 8,223 9,048 In-House 501 563 Renewals 1,273 1,375 ILL 7 13 Lent to CIN 1,287 1,209 Downloads 990 918 Freegal 581 583 Total 12,163 13,709 Borrowed from CIN 795 872 Check in 8,294 9,069 Waiting for the Hogwart Express to Patrons Harry Potter’s Birthday Party Visits 5,671 5,492 Added 166 154 Total Cards 6,555 6,214 Program attendance 555 Summer Reading Registrants 401 607 Programs 352 154 Children’s Program 328 288 Adult Programs 55 113 Getting Sorted into Hogwart Houses Adult Craft Program: Painting Party July Events 1. SRP programs a. Touch a Truck With Garbage Man Vaughn b. Taekwando Class @ The Mat c. Lifesize Candyland d. Games from Around the World e. Harry Potter Birthday party 2. Adult programs a. Adult Canvas Paint Party b. Adult book club: 13th Tale c. Know the 10 signs: Alzheimer’s Association 3. Director Mogen, Georgette Rogers, Jandy Humble & Shardé Mills manned a booth at the Farmer’s Market on Saturdays this month. Coming in August 1. Charlie the Sound Guy SRP: at Pavillion Park on August 2nd 2. Saturday Kid’s Crafts every Saturday in August 3. Information and support material about the Shakespeare in the Park production of Comedy of Errors on August 20th will be available in the Library. 4. Pages to Pictures: Sandlot on Saturday, August 27th, at Pavillion Park, at dusk.  Liberty Lake Municipal Library August 2016 Report Statistics August 2016 August 2015 Checkouts 8,696 7,807 Renewals 1,412 1,332 Inhouse 571 476 ILL 8 8 Downloads 1,094 964 Freegal 1,038 581 Loaned/CIN 1,170 1,125 TOTAL: 13,989 12,293 Checkins 9,110 8,447 Patrons 6,272 5,149 New Cards 107 108 Total Cards: 6,654 6,321 Story time, SR, Programs, Crafts: 383 Adult Programs: 90 September Events September Fridays: LEGO club returns to Fridays @ 4:00 September Saturdays: Kids’ Crafts, LL Needle Arts Society Story times: Back to regular schedule – Tues, Wed, Fri, @ 10:30 New Move & Groove: 1st Friday story time of each month, music & motion Sept 10 & 24: LEGO Mindstorm/ STEMtacular Saturdays, 10:30 Sept 15: Pirate Day Sept 15: Tweens Book Club begins (3rd Thurs. each mon.) @ 4:00 Sept 15: Family Movie Night Captain America Civil War @ 5:30 Sept 22: Kids Paint Class @ 4:15 Sept 29: Library Book Club: Big Little Lies,by Liane Moriarity, 6:30 pm The Library will be closed Monday, September 5th for Labor Day. October Events (so far) Oct 27: Annual Halloween Party 5 – 7:30 Spokane Reads events WORKSHOP DISCUSSION MATERIAL Memorandum To: City Council From: RJ Stevenson Date: 9/8/2016 Re: 2017 Budget Priorities Thank you City Council and Mayor for submitting your 2017 Budget Priorities. City staff has taken those submittals and attempted to condense them and classify them into different categories that we will discuss on September 13th. Those categories are: - Town Square Project – Phase II - Business Support & Recruitment - Transportation Projects - Parks, Recreation, Trails & Open Space - Miscellaneous Some of the items that were submitted we thought we more task oriented than a priority, so we also have a priority task list. RJ Stevenson Finance Director City of Liberty Lake  EXHIBIT A City of Liberty Lake City Council Meeting September 13, 2016 Council’s Priorities for 2017 1. TOWN SQUARE PROJECT – PHASE II  Repackage bond  Sell Appleway frontage o Finish site  Establish pool construction fund  Establish building construction fund 2. BUSINESS SUPPORT & RECRUITMENT  Local business outreach o City Council / staff  Identify / reevaluate funding for business recruitment 3. TRANSPORTATION PROJECTS  STA internal circulation (Stonehill)  Transportation Plan o Country Vista Drive improvement o Henry Road Interchange o Harvard Road bridge expansion o Country Vista Drive exit  Appleway P.M. peak  Eastbound exit A.M. peak  Pedestrian safety  Crosswalks  Liberty Lake shuttle ? 4. PARKS, RECREATION, TRAILS & OPEN SPACE  Trailhead Master Plan  River access o Centennial Trail  Liberty Lake Upland Trail o Design and funding  Barefoot in the Park – expand event o Marketing o Event coordination  Orchard Park 5. MISCELLANEOUS INITIATIVES  Underground utilities  Public art funding  Adopt Code of Ethics for Elected Officials  Evaluate land use options in the M2 zone  Bridging North and South Liberty Lake  Citizen involvement in city decisions  2017 PRIORITY TASK LIST  Budget cameras for trails  Liberty Lake Road improvement  Add full-time police officer and two reserve officers  Welcome kit for local business outreach  LED street light conversion  Increase the budget for Barefoot in the Park event  Striping Country Vista Drive  Continue the conversation that was started at the Retreat relating to our city growth, projected growth, current population (including all citizens regardless of age) and the current building permits that have been issued to any and all developers  Make City Council meetings viewable for those unable to attend in person  Strive to keep positive relationships with our neighboring cities  Upgrade or provide new laptops or iPads/tablets for council members that are interested ACTION ITEMS  City of Liberty Lake Consent Agenda for September 13, 2016 City Council Meeting Report from the Mayor for pending claims and payment of previously‐approved obligations through September 13, 2016 Payee Description Amount See attached voucher report. Total vouchers through August 16, 2016 $ 142,233.64 Total vouchers through September 6, 2016 $ 89,100.24 8‐Aug‐16 Joy Katterfeld Check No. 22995 $ 500.00 23‐Aug‐16 Purchase Power Check No. 23061 $ 219.00 1‐Sep‐16 Kay I Wiykovics Check No. 23154 $ 166.34 August Payroll & Benefits $317,300.44 Payroll 941 EFT 9/1/16 ‐ Kay Wiykovics $27.72 TOTAL $549,547.38 RECOMMENDATION: Approve and Authorize for Payment ATTACHMENTS: All original invoices are on file with the City Treasurer. SIGNATURES: City Clerk Mayor Finance Committee  AGENDA ITEM NO.: 9bi BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: Bid Award for Tank Removal at FOR THE AGENDA OF: September 13, 2016 Trailhead DEPT. HEAD APPROVAL: DEPT. OF ORIGIN: EXHIBIT: Bids EXPENDITURE REQUIRED: Yes BUDGETED: Yes SUMMARY STATEMENT Bids were solicited from available qualified contractors for the removal of the old fuel tank at Trailhead Golf Course. We received two bids for this work. This project provides for the removal and disposal of the existing fuel tank and the removal of up to 25 cubic yards of dirt under the tank. The apparent low bidder is Rob’s Demolition. The Grand Total for the work submitted by the low bidder is five thousand four hundred thirty-five and 00/100 dollars ($5,435.00). This price includes sales tax. RECOMMENDED ACTION Staff recommends accepting the proposal and authorizing Mayor Peterson to sign the proposal.  AGENDA ITEM NO.: 9bii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: Hold Harmless Agreement September 13, 2016 Pavillion Park Rose Trellis Art Donation DEPT. OF ORIGIN: Parks EXHIBIT: A – Hold Harmless Agreement B – Letter from Ross Schneidmiller DEPT. HEAD APPROVAL: Katy Allen, City Administrator EXPENDITURE REQUIRED: N/A BUDGETED: N/A SUMMARY STATEMENT The Schneidmiller family is donating a rose trellis to the Pavillion Park rose garden created by artist, Peter, in honor of Marian Schneidmiller. A Hold Harmless Agreement has been developed for the benefit of the Schneidmiller’s, artist and the City and to provide clarity related to the terms of the donation. The trellis will be installed by City crews near the existing Rose Garden. RECOMMENDED ACTION 1. Authorize the Mayor to sign the Hold Harmless Agreement.  HOLD HARMLESS AGREEMENT WHEREAS, Ross D Schneidmiller and Kelli J Schneidmiller, husband and wife, and Rodney G Schneidmiller and Georgette Schneidmiller, husband and wife, and the Ross D Schneidmiller Trust have agreed to donate to the City of Liberty Lake (“City”), a Washington municipal corporation, a certain art piece (“Art”) that will be placed and/or displayed in the City’s Pavillion Park; WHEREAS, prior to the Schneidmillers’ and the trust donating the Art to the City, they have requested that the parties enter into this Hold Harmless Agreement (“Agreement”) concerning the use of and future ownership of the Art after donation; and WHEREAS, the City is agreeable to entering into the Agreement in order to accept the Art donation pursuant to the terms set forth in this Agreement. NOW THEREFORE, the parties hereby agree to enter into this Agreement, pursuant to the terms set forth herein, arising out of the donation of the Art to the City as follows: The City agrees to indemnify, defend and hold harmless Ross D Schneidmiller, Kelli J Schneidmiller, Rodney G Schneidmiller, Georgette Schneidmiller and the Ross D Schneidmiller Trust and Peter Goetzinger from any and all claims and causes of action of any kind arising out of the use of and/or future ownership of the Art after its donation to the City, or to enforce any of the covenants and obligations in this Agreement. Further, the parties agree that in the event the City removes the Art from display in Pavillion Park, the ownership of the Art shall revert back to the donating parties unless such parties disclaim ownership. Should the donating parties disclaim their ownership of the Art, the City shall have the sole authority and discretion to convey, transfer, and/or dispose of the Art at any time thereafter. DATED this ____ day of ____________, 2016. _____________________________________ KELLY PRICE _____________________________________ PETER GOETZINGER _____________________________________ ROSS D SCHNEIDMILLER _____________________________________ KELLI J SCHNEIDMILLER _____________________________________ RODNEY G SCHNEIDMILLER _____________________________________ GEORGETTE SCHNEIDMILLER 1  ROSS D SCHNEIDMILLER TRUST _______________________________ ROSS D SCHNEIDMILLER, Trustee Subscribed and sworn to before me this ____ day of ________, 2016. __________________________________________ Print name_________________________________ Notary Public in and for the state of Washington Residing at _________________________________ My commission expires: ______________________ DATED this ____ day of ____________, 2016. CITY OF LIBERTY LAKE _____________________________________ _________________________ (Print name) _________________________ (Title) Subscribed and sworn to before me this ____ day of _____________, 2016. __________________________________________ Print name_________________________________ Notary Public in and for the state of Washington Residing at _________________________________ My commission expires: ______________________ 2 The Rose Trellis is being donated to the City of Liberty Lake by Rod and Ross Schneidmiller along with their wives, Georgette (Gigi) and Kelli. The Ross D Schneidmiller Trust was used for interim financing of the Rose Trellis so it is included in the Hold Harmless Agreement. My mother had climbing roses and she loved tending to them. At sunrise when my father would leave to work on the farm my mother would go outside to work on her roses. When she passed away in 1998 my brother Rod and I decided to fund the Rose Garden at Pavillion Park in her honor. The backdrop to my mother's roses was a rock wall, which is why a wall was incorporated into the garden's design. After a number of years without proper pruning and care the roses struggled and other plantings took over the garden. In 2013 Joice Cary, the Gardener for the City of Liberty Lake, contacted me and expressed an interest in returning the rose garden to its original design. My brother and I agreed to partner with the City in purchasing a number of roses to help restore the garden. Learning of my mother’s passion for climbing roses one of Joice’s goals became to add one to the rose collection. Discussions of an arbor or trellis ensued which eventually led my family to commission Peter Goetzinger to design and build the Rose Trellis. We wanted the trellis to be historically significant to Liberty Lake Park where the original Pavillion was located. I provided Peter photos of landscape and architectural elements from there. In the end after various designs were considered all parties agreed that incorporating the Pavillion’s roofline into the trellis was the best fit for the Rose Garden and Pavillion Park.  AGENDA ITEM NO.: 9biii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: Purchase and install of 2 sets of RRFB’s FOR THE AGENDA OF: September 13, 2016 (Flashing Crosswalk Lights) and street lights DEPT. HEAD APPROVAL: DEPT. OF ORIGIN: EXHIBIT: Quote from vendor, state contract pricing, map EXPENDITURE REQUIRED: Yes BUDGETED: Yes SUMMARY STATEMENT This request is for the purchase and install of two sets of RRFB’s and street lights for each of the crossings. One set would be installed at the intersection of Country Vista and Wright (near Pavillion Park), the other at the trail beginning on Appleway Av and Country Vista Blvd (the map gives you a better idea). The attached quote is for materials only and the total is $23,466.83. The installation will be performed by our on call contractor, Peplinski Excavation. The approximate install cost is about $6,000 for both units (based on the last installation Peplinski performed). Lighting should cost less than $8,000. Some of that cost is for getting power to the light. A maximum of four lights would be included for both crossings. We will have Spokane County stripe the crosswalk at the Appleway location once the crossing unit is functional. Avista is producing quotes for street lighting at both locations. The lights will be overhead cobra style lights. The crossing lights are being ordered ahead of the overhead lights due to long lead times. The crossings are within our budget. RECOMMENDED ACTION Staff recommends: 1. Authorizing the purchase and installation of RRFB’s and street lighting for the prices above, totaling $37,466.83. 2. Authorizing a ~5% contingency of $2,000 to be managed by staff for completion of the work. 1122 Industry Street, Bldg B Phone (425) 438-1133 Everett, WA 98203 Fax (425) 438-1585 August 22, 2016 Quotation # WSQ WZH5962 Attention: ANDREW STAPLES – CITY OF LIBERTY LAKE Quotation: CARMANAH SOLAR SC315 Andrew, we are pleased to quote you the following products: SC315 SOLAR – POLES & SIGNS Qty Item # Description CONTROL CABINET (SC315-GEN3) SOLAR W/AUD (1-2 LB &/OR 1-2 4 8530030123 XAV2E-LED PB) 4 8530030129 SOLAR PANEL 45W, TOP OF POST MOUNT 8 8530080115 LIGHTBAR WITH CONFIRMATION LIGHTS 4 8530038055 PUSHBUTTON AUDIBLE (XAV2E-LED) 4 8530080221 PUSH BUTTON SIGN 9" X 12" (R10-25) 8 7710030026 SIGN (CROSSING WALKING MAN) 36" X 36" HIP (W11-2) 4 7710030106 SIGN (ARROW) 24" X 12" HIP (W16-7PR) RIGHT DOWN ARROW 4 7710030101 SIGN (ARROW) 24" X 12" HIP (W16-7PL) LEFT DOWN ARROW 4 7520010380 POLE SPUN ALUMINUM 4-1/2" SCHEDULE 40 14' LENGTH 4 7520030035 PEDESTAL BASE ALUMINUM SQUARE WITH ALUMINUM DOOR 4 7520040030 ANCHOR BOLT KIT 3/4" #10, SET OF (4) GALVANIZED 4 8530030136 BATTERY, 35AH (SC315) 1 9999999900 MISC ITEM, WSDOES 0.74% PROCESSING FEE Subtotal: $21,588.62 WSDOT State Contract: $158.58 Sales Tax: $1,878.21 TOTAL: 23,466.83 1|Page 1122 Industry Street, Bldg B Phone (425) 438-1133 Everett, WA 98203 Fax (425) 438-1585 WE APPRECIATE YOUR CONTINUED SUPPORT! THIS QUOTATION INCLUDES ONLY THE ITEMS LISTED HEREIN If you see anything incorrect, Please let us know and we will issue a new quotation. Pricing is good for 30 days Delivery 90 - 120 days after release Terms: Net 30 Days / We impose a surcharge of 2% on the transaction amount on VISA and Master Card credit card products, which is not greater than our cost of acceptance. We do not surcharge VISA and Master Card debit cards. FOB Prepay & Add Multiple shipments may incur additional shipping fees. Sincerely, WESTERN SYSTEMS Zach L. Hoiting Sales Manager 2|Page Location 1 Location 2 RESOLUTION(S)  RESOLUTION NO. 16-214 CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON A RESOLUTION OF THE CITY OF LIBERTY LAKE, WASHINGTON SUPPORTING THE ESTABLISHMENT OF THE SPOKANE COUNTY HUMAN RIGHTS TASK FORCE WHEREAS, the Spokane County Human Right Task Force (SCHRTF), a non-profit, non-partisan organization, is founded upon the principles of the Declaration of Independence, the United States Constitution, the Constitution of Washington State and the Universal Declaration of Human Rights; WHEREAS, the SCHRTF supports the principles of the dignity and worth of each human being; WHEREAS, the SCHRTF supports the self-evident truth that all persons are created equal; WHEREAS, the SCHRTF believes that the dignity of each human being is inviolable; WHEREAS, the SCHRTF opposes discrimination and advocates the application of the “Equal Protection of the Laws” and the “Due Process” clauses of the 14th Amendment of the United States Constitution in combating discrimination; WHEREAS, the SCHRTF will work for the elimination of prejudice and discrimination and to expand the circle of human concern under the creed “saying yes to human rights is the best way to say no to prejudice”; WHEREAS, the SCHRTF supports civil rights laws that promote racial, social and cultural diversity of the people of the United States and the Inland Northwest in particular, and; WHEREAS, the SCHRTF will work collaboratively and in solidarity with other organizations promoting the principles within this resolution; THEREFORE, BE IT RESOLVED THAT the City of Liberty Lake, Washington supports the establishment of the Spokane County Human Rights Task Force and we stand ready to work with the SCHRTF in promoting the principles upon which it was established. Passed by the City Council this 2nd day of August, 2016. Steve Peterson, Mayor City of Liberty Lake ATTEST: City Clerk, Ann Swenson APPROVED AS TO FORM: City Attorney, Sean Boutz Introduction of Upcoming Agenda Items  DRAFT CITY COUNCIL ADVANCED AGENDAS For Planning Discussion Purposes Only As of September 7, 2016 Please note: This is a work in progress; items are tentative September 20, 2016 DUE Wed, Sept. 14 1. PRESENTATION: Public Record Update, Sean Boutz, City Attorney 2. WORKSHOP DISCUSSIONS: o Mixed Use in the Industrial Zone - Lanzce Douglass 3. Consent Agenda (minutes, vouchers) 4. WORKSHOP DISCUSSION: Moratorium / Quasi Judicial Process 4. RESOLUTION: Establishing the City Council’s 2017 Priorities 5. EXECUTIVE SESSION: Labor negotiations October 4, 2016 DUE Wed, Sept. 28 1. City Administrator report – to include thank you for donation of arboretum bench 2. Consent Agenda (minutes, vouchers) 3. PRESENTATIONS: o Public Records Update, Sean Boutz, City Attorney o Liberty Lake Municipal Library Board’s Annual Report 4. WORKSHOP DISCUSSIONS: Revenue Sources, RJ Stevenson, Finance Director 5. PUBLIC HEARING: Property Tax & Other Revenue Sources 6. RESOLUTION: River Crossing North 2nd Addition Final Plat Resolution October 18, 2016 DUE Wed, Oct. 12 1. Consent Agenda (minutes, vouchers) 2. WORKSHOP: Mayor Peterson’s Proposed 2017 Budget 3. PUBLIC HEARING: Property Tax & Other Revenue Sources 4. Resolution - Levying the Regular Property Taxes for the City of Liberty Lake November 1, 2016 DUE Wed, Oct. 26 1. Consent Agenda (minutes, vouchers) rd 2. PRESENTATION: Liberty Lake Municipal Library 3 Quarter 2016 Report 3. PUBLIC HEARING: 2017 Budget 4. FIRST READ ORDINANCE: Establishing a Code of Ethics for Elected Officials (goal, nepotism, HE, penalty/enforcement remedies) ************* TENTATIVE ITEMS: 1. Ordinance No. 232, granting a non-exclusive Franchise Agreement to Avista Corporation 2. Approve Memorandum of Understanding with Liberty Lake Sewer & Water District / Liberty Lake Road rehabilitation contract 3. Contract with Ptera 4. CFP / CIP 5. LLML 4th Quarter 2016 report (Pamela 1/21/17) 6. STA Transportation 101 Workshop 7. Update on traffic study – Tony Woody, CH2M Hill (Nov 15/Dec 6) 8. Design Regulation (Nov/Dec) 9. Public Hearing – 2017 budget 11/15 10. Action on moratorium on the Acceptance of Applications or Issuance of Permits for the Construction of Multifamily Housing (Ord. 231 expires 12/21) Potential FIRST READ Ordinance 12/6