City Council

CITY COUNCIL MEETING / PUBLIC HEARING TUESDAY, NOVEMBER 15, 2016 CITY HALL 22710 E. COUNTRY VISTA DRIVE 7:00 P.M. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. ROLL CALL 5. AGENDA APPROVAL 6. CITIZEN COMMENTS 7. MAYOR AND CITY COUNCIL COMMITTEE REPORTS  Finance Committee 8. CITY ADMINISTRATOR REPORT 9. ACTION ITEMS A. Consent Agenda i. Approve November 1, 2016 City Council Minutes ii. Approve November 15, 2016 vouchers in the amount of $362,575.38. B. General Business i. Approve the 2017 Annual Support Fee Agreement with BIAS and authorize Mayor Peterson to sign the Agreement 10. PUBLIC HEARING CITY OF LIBERTY LAKE 2017 PRELIMINARY BUDGET 11. RESOLUTION Resolution No. 16-202B – amending Resolution 16-202 relating to the appointment of a representative to the Spokane Transit Authority Board pursuant to City of Liberty Lake Resolution No. 02-40. 12. INTRODUCTION OF UPCOMING AGENDA ITEMS The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations. 13. EXECUTIVE SESSSION 1) To discuss agency enforcement actions with legal counsel 2) Potential litigation/legal risks associated with a proposed agency action 14. CITIZEN COMMENTS 15. ADJOURNMENT The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations.  City Council Subcommittee Agendas  Finance Committee Meeting Agenda – City Hall Conference Room November 15, 2016 6:00 PM to 7:00 PM I. 2017 Budget a. Monthly Report b. FIT c. Update and changes to 2017 Budget i. MBQ’s - 30 submitted II. Audit Update III. Voucher Review  Liberty Lake Municipal Library October 2016 Report Statistics October 2016 October 2015 Checkouts 6,841 7,848 ILL 8 16 Renewals 1,152 1,227 Inhouse 630 358 Downloadable 988 885 Loaned/CIN 947 1,159 Freegal 1,199 950 TOTAL: 11,765 12,443 Borrowed/CIN 900 710 Checkins 6,979 7,468 Patrons 4,175 5,209 New Cards 114 79 TOTAL CARDS: 6,686 6,461 Programs Children’s Programs 416 235 Halloween Party 250 (children) 230 Adult Programs 45 44 200 (Halloween) Events Circulation Supervisor Georgette Rogers & Library Technology Specialist Travis Montgomery attended the annual WALE conference at Lake Chelan, October 24th – 26th. The annual Library Halloween Party was a great success with at least 450 attending. The Library participated in the first Indie Author Day, held nation-wide for the first time this year, by offering a slate of speakers and 7 programs for new authors on October 8th. LEGO Creations: STEM program geared to younger children. October 1st. November Events The Friends of the Library will hold their annual Book Sale on Friday & Saturday, November 18th and 19th. The library will be closed on the 11th for Veteran's Day and for Thanksgiving on the 24th - 26th. It will open at 1 PM on Thursday, November 17th due to the quarterly staff meeting. Children’s Programs Special Thanksgiving Story times on November 23rd @ 10:30 STEM-tacular Saturdays: the Library resumes offering once a month STEM class on Saturdays for children 8 years old and up. The classes will be offered November through May. Participants must pre-register and a materials cost recovery fee will be charged. Teaching will be done by city staff and community volunteers. November program, Ozobots, November 5 at 1:30. Nerf Wars: Friday, November 4th 6 – 7:30 pm. Children 10 & up w/permission slip Baby Art: Tuesday, November 15th, 10:30 Family Movie Night: Finding Dory, Thursday, November 17th at 6. Kids Crafts: Saturday, November 12th and November 26th. Adult Programs: November Crafts, Thursday, November 3rd, 6:30 pm Freezer Meals, Thursday, November 10th, 6 pm. Books N Brew, Thursday, November 29th, 6:30 pm. Discussing Bold Spirit / Linda Hunt NaNoWriMo: Write a 50K word novel during November Hosting: Saturdays November 5th and 12, 2:30 – 5:00 Wednesdays, November 16th and 30th, 5:30 – 8:00 Genealogy Class: By registration, Thursdays until December 8th at 6:30 pm ACTION ITEMS  City of Liberty Lake Consent Agenda for November 15, 2016 City Council Meeting Report from the Mayor for pending claims and payment of previously‐approved obligations through November 15, 2016 Payee Description Amount See attached voucher report. Total vouchers through November 15, 2016 $ 74,383.98 2‐Nov‐16 Dean Grafos Check No. 3408 $ 79.00 October Payroll & Benefits $288,112.40 TOTAL $362,575.38 RECOMMENDATION: Approve and Authorize for Payment ATTACHMENTS: All original invoices are on file with the City Treasurer. SIGNATURES: City Clerk Mayor Finance Committee  AGENDA ITEM NO.: 9Bi BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: November 15th, 2016 BIAS Software Agreement DEPT. OF ORIGIN: Administrative Services EXHIBIT: 2017 Annual Support Service Fee DEPT. HEAD APPROVAL: RJ Stevenson EXPENDITURE REQUIRED: Yes for 2017 $8,000.32 BUDGETED: Yes for 2017 SUMMARY STATEMENT The City desires to renew its agreement with BIAS Software for services and support of financial software. The City has used BIAS for its financial software services since 2010. Permitting software will end after the 2017 year once conversion to new platform is complete. RECOMMENDED ACTION 1. Authorize the Mayor to sign the 2017 Annual Support Fee agreement. City of Liberty Lake 22710 E Country Vista Dr. Liberty Lake, Washington 99019 Order form for: City of Liberty Lake Prepared on: September 29, 2016 Account Contact: Ann Marie Gale 2017 Annual Service Fee: $8,000.32 ORDER FORM ORDER PREPARED FOR: ORDER PREPARED BY: Company: City of Liberty Lake Company: BIAS Software Contact: Ann Marie Gale Contact: Sue Cronk Address: 22710 E Country Vista Dr. Address: 327 E. Pacific Liberty Lake, Washington 99019 Spokane, WA 99202 Phone: (509) 755-6700 Phone: (509) 443-3332 Email: agale@libertylakewa.gov Email: sue@biassoftware.com ORDER DETAILS ORDER DETAILS PRODUCT DESCRIPTION QTY. SUB-TOTAL Annual Support Financial 1 $2,070.00 Annual Support Payroll 1 $2,205.00 Annual Support Cash Receipting 1 $1,440.00 Annual Support Permitting 1 $1,395.00 BIAS Managed Total IT Services: $600.00 Back-up - All Total Cloud Licenses: $0.00 Other Fees: SIGN & RETURN BY 11.30.16 Discounts: ($350.00) Tax: $640.32 Remarks: Grand Total $8,000.32 (Tax Included) ENHANCEMENTS Purchase Orders , BIAS Order Form for City of Liberty Lake – September 29, 2016 Prepared by: Mark Felchlin Page 1 of 2 City of Liberty Lake 22710 E Country Vista Dr. Liberty Lake, Washington 99019 CONTRACT SUMMARY Contract Period: January 1st – December 31st, 2017 Licensed Services: Enhancements: Financial | Payroll | Cash Receipting | Permitting Purchase Orders , IT Services: BIAS Managed Back-up - All Support Remarks: Annual Support (Includes Tax) - $8,000.32 PAYMENT Annual Support Fee is due on the contract year by January 31st. Invoice will be generated upon receiving signed Order Form. REMARKS Upon signature by Customer and submission to BIAS, this Order Form shall become legally binding and governed by the Master Subscription Agreement v.6.10.16 between BIAS and Customer unless otherwise agreed by BIAS and Customer. During the Contract Term and for one year thereafter, Customer shall not disclose the pricing or terms hereunder to any third party (unless required by law) without BIAS prior written consent. Signature: Name: ____________________________ Title: ____________________________ Date: ____________________________ PLEASE SIGN DIGITALLY OR PRINT AND FAX TO 888.228.0030 OR EMAIL TO SUE@BIASSOFTWARE.COM BIAS Order Form for City of Liberty Lake – September 29, 2016 Prepared by: Mark Felchlin Page 2 of 2 RESOLUTION  CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 16-202B A RESOLUTION OF THE CITY OF LIBERTY LAKE, WASHINGTON AMENDING RESOLUTION 16-202 RELATING TO THE APPOINTMENT OF A REPRESENTATIVE TO THE SPOKANE TRANSIT AUTHORITY BOARD PURSUANT TO CITY OF LIBERTY LAKE RESOLUTION NO. 02-40. WHEREAS, the City of Liberty Lake desires representation on the Spokane Transit Authority Board of Directors in order to represent the interest of the citizens of Liberty Lake; and WHEREAS, the City has approved Resolution No. 02-40 which adopted and confirmed a schedule of representation between the cities of Airway Heights, Cheney, Liberty Lake, Millwood, and Medical Lake within the Public Transportation Benefit Area; and WHEREAS, on January 5, 2016, the Liberty Lake City Council adopted Resolution No. 16-202, appointing Councilman Keith Kopelson as the City of Liberty Lake Representative to the Spokane Transit Authority Board, with Mayor Steve Peterson as alternate; and WHEREAS, Councilman Kopelson resigned his position with the Liberty Lake City Council, effective May 31, 2016; and WHEREAS, Councilman Odin Langford is willing to fulfill former Councilman Kopelson’s remaining term to serve as the City of Liberty Lake Representative to the Spokane Transit Authority Board. NOW, THEREFORE, it is hereby resolved by the City Council of the City of Liberty Lake, Washington as follows: Council Member Odin Langford shall replace former Councilman Kopelson and is hereby appointed as the City of Liberty Lake Representative to the Spokane Transit Authority Board for the remaining term through December 31, 2017. All other provisions contained in Resolutions No. 16-202 and 16-202B shall remain the same. Adopted by the City Council of Liberty Lake, Washington this ______ day of November, 2016. _______________________________ Steve Peterson, Mayor Attest: _______________________________ Ann Swenson, City Clerk Approved as to Form: ________________________________ Sean P. Boutz, City Attorney Introduction of Upcoming Agenda Items  DRAFT CITY COUNCIL ADVANCED AGENDAS For Planning Discussion Purposes Only As of November 8, 2016 Please note: This is a work in progress; items are tentative November 13, 2016 SPECIAL CITY COUNCIL MEETING Noon – 4:00 1. WORKSHOP DISCUSSION: 2017 City Council Priorities November 15, 2016 DUE Wed, Nov. 9 1. Consent Agenda (minutes, vouchers) 2. PUBLIC HEARING: 2017 Budget 3. FIRST READ ORDINANCE: Establishing a Code of Ethics for Elected Officials (goal, nepotism, HE, penalty/enforcement remedies) 4. RESOLUTION: Appointing STA Board member December 6, 2016 DUE Wed, Nov. 30 1. LOCAL BUSINESS SPOTLIGHT: Bellacrosta, Scott (Liz) McCandless, Owner / Marta Harrington, Chief Creative Officer 2. PRESENTATIONS: - Walk to Bethlehem, Bishop Jensen - Update on Traffic Study, Tony Woody, CH2M Hill 3. Consent Agenda (minutes, vouchers) 4. RESOLUTION: - Adopting the City Council’s 2017 Priorities 5. FIRST READ ORDINANCES: - Adopting the 2017 City Budget - Moratorium on the Acceptance of Applications or Issuance of Permits for the Construction of Multifamily Housing 6. SECOND READ ORDINANCE: Establishing a Code of Ethics for Elected Officials (goal, nepotism, HE, penalty/enforcement remedies) December 20, 2016 DUE Wed, Dec14 1. Consent Agenda (minutes, vouchers) 2. PRESENTATIONS: - Tourism Promotion Area Fund Report, Cheryl Kilday, Visit Spokane - Design Regulation, Planning Commission Recommendations, and Moratorium, Gregg Dohrn 3. SECOND READ ORDINANCES: - Adopting the 2017 City Budget - Moratorium on the Acceptance of Applications or Issuance of Permits for the Construction of Multifamily Housing ************* TENTATIVE ITEMS: 1. Ordinance No. 232, granting a non-exclusive Franchise Agreement to Avista Corporation 2. Approve Memorandum of Understanding with Liberty Lake Sewer & Water District / Liberty Lake Road rehabilitation contract (1/3/17) 3. Contract with Ptera 4. LLML 4th Quarter 2016 report (Pamela 1/21/17) 5. On-Call Arborist contract 6. Approve the Liberty Creek Elementary School underground electrical easement 7. Traffic consultant agreement (2017) 8. Moratorium on the Acceptance of or Processing of Applications, or Issuance of Permits or Licenses, and Approvals, and Uses or Activities Associated with the Producing, Processing, or Retailing of Marijuana and Marijuana-Infused Products; and Declaring an Emergency (expires 5/2/17). 9. PRESENTATION: Municipal City Flag, Councilman Dunne