City Council

CITY COUNCIL MEETING TUESDAY, OCTOBER 3, 2017 CITY HALL 22710 E. COUNTRY VISTA DRIVE 7:00 P.M. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. ROLL CALL 5. AGENDA APPROVAL 6. CITIZEN COMMENTS 7. PRESENTATION Orchard Park Update Council Member Severs 8. LOCAL BUSINESS SPOTLIGHT: Christian Brothers Automotive, Kris & Anne Kramer, Owners 9. PROCLAMATION – Community Planning Month 10. MAYOR AND CITY COUNCIL COMMITTEE REPORTS  Community Development Committee  Finance Committee  Public Safety Committee  Other Council Reports 11. CITY ADMINISTRATOR REPORT 12. WORKSHOP DISCUSSION  Snow Removal and De-Icing – Stephen Williams, Street Section Lead 13. ACTION ITEMS A. Consent Agenda i. Approve September 19, 2017 City Council Minutes ii. Approve October 3, 2017 vouchers in the amount of $46,919.04 The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations. 13. ACTION ITEMS (continued) B. General Business i. Approve purchase of De-ice and Ice Slicer in the amount of $77,000 ii. Approve purchase of 2.0 cubic yard slide-in salt / sand spreader in the amount of $6,000 14. FIRST READ ORDINANCES a. Ordinance No. 241a – Amending the 2016 - 2017 City Development Regulations Periodic Updates to Include Operation and Maintenance Standards for Public Right of Way b. Ordinance No. 245 – Establishing a City Parks and Arts Commission 15. INTRODUCTION OF UPCOMING AGENDA ITEMS 16. EXECUTIVE SESSION  Acquisition/Lease of Real Estate (RCW 42.30.110(1)(c))  Labor Negotiations (RCW 42.30.140(4)) 17. CITIZEN COMMENTS 18. ADJOURNMENT The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations. PROCLAMATION  PROCLAMATION CITY OF LIBERTY LAKE, WASHINGTON A PROCLMATION BY THE CITY OF LIBERTY LAKE, WASHINGTON DESIGNATING OCTOBER, 2017 AS COMMUNITY PLANNING MONTH WHEREAS, change is constant and affects all cities, towns, suburbs, counties, boroughs, townships, rural areas, and other places; and WHEREAS, community planning and plans can help manage this change in a way that provides better choices for how people work and live; and WHEREAS, community planning provides an opportunity for all residents to be meaningfully involved in making choices that determine the future of their community; and WHEREAS, the full benefits of planning requires public officials and citizens who understand, support, and demand excellence in planning and plan implementation; and WHEREAS, the month of October is designated as National Community Planning Month throughout the United States of America and its territories, and WHEREAS, The American Planning Association and its professional institute, the American Institute of Certified Planners, endorse National Community Planning Month as an opportunity to highlight the contributions sound planning and plan implementation make to the quality of our settlements and environment; and WHEREAS, the celebration of National Community Planning Month gives us the opportunity to publicly recognize the participation and dedication of the members of planning commissions and other citizen planners who have contributed their time and expertise to the improvement of the City of Liberty Lake; and WHEREAS, we recognize the many valuable contributions made by professional community and regional planners and extend our heartfelt thanks for the continued commitment to public service by these professionals; NOW, THEREFORE, BE IT RESOLVED THAT, the month of October, 2017 is hereby designated as Community Planning Month in the City of Liberty Lake in conjunction with the celebration of National Community Planning Month. Dated this 3rd day of October, 2017 Steve Peterson Mayor  City Council Subcommittee Agendas From: Amanda Tainio To: Katy Allen; Keith Kopelson; Robert Moore; Shane Brickner; Stan Jochim; Stan Jochim Cc: Andrew Staples; Ann Swenson; Jennifer Camp; Odin Langford; Steve Peterson Subject: 9-26 Community Development Committee 12pm Start: Tuesday, September 26, 2017 12:00:00 PM End: Tuesday, September 26, 2017 2:00:00 PM Location: City Hall Conference Room Below is your agenda for the September 26th Community Development Committee meeting. If there is anything you would like to add for discussion at future meetings, please email me and I would be happy to add it. If you will not be able to make it, please contact Odin and let Katy or I know. Thanks, Amanda Tainio City of Liberty Lake Planning & Building Services Manager 22710 E. Country Vista Dr. Liberty Lake, WA 99019 Phone: 509-755-6708 Fax: 509-755-6713 HYPERLINK "mailto:atainio@libertylakewa.gov" atainio@libertylakewa.gov HYPERLINK "http://www.libertylakewa.gov/" www.libertylakewa.gov/ September 26th Meeting Agenda · City Council Proposed Agenda Overviews · Parks and Arts Commission · Driving Range Fence Assessment · CFP Process · National Flood Insurance Program Next Meeting – October 24th @ Noon Future Meetings · Grant Application Updates – pending · Orchard Park Land Transfer Update · Mission Ave. Trail · Parks & Art Commission · Transportation Plan – 2018 · 2019 – 2024 Capital Facilities Plan (CFP) Update  Finance Committee Meeting Agenda – City Hall Conference Room October 3, 2017 6:00 PM to 7:00 PM I. October Monthly Dashboard a. Overview of current position b. Remaining Major Expenditures for 2017 II. Financial Policy Update III. 2018 Budget a. Revenue Sources b. Expenditures IV. Voucher Review  Liberty Lake Municipal Library August 2017 Report Statistics August 2016 August 2017 Checkouts 8,696 8,773 Renewals 1,412 1,346 Inhouse 571 924 ILL 8 13 Downloads 1,094 1,413 Freegal 1,038 344 Loaned/CIN 1,170 1,137 TOTAL: 13,989 13,950 Checkins 9,110 9,120 Patrons 6,272 5,943 (in the building) New Cards 107 142 Total Cards: 6,654 6,435 Story time, SR, Programs, Crafts: 932 Adult Programs: 111 September Events September Fridays: LEGO club returns to Fridays @ 4:00 September Saturdays: Family Crafts, LL Needle Arts Society Story times: Back to regular schedule – Mon, Tues, Wed, Fri, @ 10:30 Sept 7: Disney Meet & Greet Sept 12: Totally Untidy Toddlers Sept 14: Adult Craft Night – Mason Jars Sept 16: Family Craft @ 2 – Art for 2 Sept 21: 1,000 Books Before Kindergarten @ 10:30 Sept 21: Coaching – Life Transitions @ 6 Sept 28: Family Movie Night Captain Underpants @ 5:30 Sept 28: Library Book Club: The 2nd Mrs. Hockaday, 6:30 pm Sept 30: Family Craft @ 2 – Button Art The Library will be closed Monday, September 4th for Labor Day. October Events Code Club: Wednesdays at 4, by registration Oct 3 : Hoot Bird Show, 4 pm Oct 5: SCTU on Understanding Social Security, 6 pm Oct 7 Family Craft, 2 – by registration Oct 13: Nerf War, ages 11 +, by registration Oct 17: Totally Untidy Toddlers, 10:30 Oct 19: Naturebrary, Ages 0 – 5, 10:30 Oct 19: Adult Craft – Fall! By registration Oct 21: Family Craft – Halloween Fun, 2 pm, by registration Oct 26: Annual Halloween Party 5:00 – 7:00 at Town Square Park ACTION ITEMS  City of Liberty Lake Consent Agenda for City Council Meeting Report from the Mayor for pending claims and payment of previously‐approved obligations through October 3, 2017 Payee Description Amount See attached voucher report. Total vouchers through October 3, 2017 $ 46,919.04 TOTAL $ 46,919.04 RECOMMENDATION: Approve and Authorize for Payment ATTACHMENTS: All original invoices are on file with the City Treasurer. SIGNATURES: City Clerk Mayor Finance Committee  AGENDA ITEM NO.: 13Bi BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: October 3rd, 2017 Purchase of De-ice and Ice slicer DEPT. OF ORIGIN: Street Department EXHIBIT: DEPT. HEAD APPROVAL: Katy Allen A – Road Wise quote (De-ice) B – Envirotech quote (Ice slicer) EXPENDITURE REQUIRED: $77,000 ($75,000 for De-ice and $2,000 do Ice slicer) BUDGETED: Requires Budget Amendment SUMMARY STATEMENT This is for the purchase of De-ice and ice slicer for the upcoming winter season. Received two bids, and one non- responsive. Road wise was low bid, anticipated De-ice usage is 84,000 gals (based off last year’s usage) and 5 tons of Ice slicer. 84,000 gallons X .8894 cents a gallon is $75,000 RECOMMENDED ACTION 1. Approve purchase  AGENDA ITEM NO.: 13Bii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: October 3rd, 2017 Purchase 2.0 cuyd slide in salt/sand spreader DEPT. OF ORIGIN: Street Department EXHIBIT: DEPT. HEAD APPROVAL: Katy Allen A – Freightliner Northwest quote EXPENDITURE REQUIRED: $6,000 BUDGETED: Requires Budget Amendment SUMMARY STATEMENT This is for the purchase of a salt sand spreader with wet kit. This will allow us to respond to incidents that require salt/sand, such as freezing rain. $5.182.00 + taxes. Received 3 bids and Freightliner Northwest was low bid. RECOMMENDED ACTION 1. Approve purchase  FIRST READ ORDINANCE(S)  ORDINANCE NO. 241A CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON AN ORDINANCE OF THE CITY OF LIBERTY LAKE, WASHINGTON ADOPTING REQUIREMENTS FOR CONTROL OF PUBLIC RIGHTS OF WAY ACTIVITY WITHIN THE CITY OF LIBERTY LAKE WHEREAS, RCW 47.24.020 authorizes the City of Liberty Lake (“City”) to grant, permit and regulate activity within the public rights of way for the purpose of maintaining the surface of the roadway in a safe, consistent manner throughout the City, and WHEREAS, the City desires to provide consistency for those utilities and entities that may not be required to obtain a franchise agreement to use the public rights of way within the City; and WHEREAS, the City will not unreasonably withhold permits from qualified applicants for work within the public rights of way; and WHEREAS, the City Council finds that the granting of permits for work within the public rights of way is in the best interest of the public, and WHEREAS, the City adopted engineering design standards on June 20, 2017 as part of Ordinance No. 241; and WHEREAS, the City wishes to add additional requirements to the adopted engineering design standards. NOW THEREFORE, the City Council of the City of Liberty Lake Washington, do ordain as follows: Section 1. A new Section 6 within the City’s Engineering Design Standards is hereby adopted as follows: 6.0 Right-of-Way Permit and Use Requirements 1. Right-of-Way Permit Applicability. Unless exempt from permit requirements, a right-of-way permit is required of any person, company, entity, or utility who performs construction work or otherwise engages in activity within existing City rights-of-way, or on City-owned infrastructure. A right-of-way permit authorizes a permittee to perform work or conduct activity in a right-of-way or easement. Permits shall be required, at a minimum, for the following: A. Work involving excavation within the right-of-way, or B. Work involving the temporary storage of materials for use on private property; or C. Work involving any alteration of the public rights of way. Alteration of the public rights of way may include the following: i. Cutting or placement of pavement, sidewalks, curbs or gutters, ii. Excavation beyond the curbs on or in the roadside(s), iii. Installation of new cables, wires, or conduits.  Permits shall not be required for repair of existing sprinkler/irrigation systems, provided, expansion of or installation of new irrigation systems within the public right of way shall require a permit. Any exemption from the right of way permit requirements shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of the Liberty Lake Municipal Code or any other laws, ordinances or standards of this jurisdiction, or the state of Washington. 2. Expiration. Right-of-way permits issued between April 1st and September 30th are valid for thirty (30) days from the date of issuance with an available extension up to thirty (30) days in the sole discretion of the City Engineer, or his/her designee. Any such extension request, shall be made in writing to the City Engineer. Right-of-way permits issued between October 1st and March 31st shall be valid until the following April 30th. 3. Emergency Repairs. In the case of an emergency repair, a private or public utility may commence work prior to obtaining a permit, provided the person responsible for the work obtains a construction permit within forty-eight (48) hours after work is commenced or on the first City business day following said elapsed forty-eight (48) hour period. 4. Right-of-Way Permit – Application. No right-of-way permit shall be issued unless a written application is submitted and approved by the City. The application shall, at a minimum, contain the following: A. Construction plans or drawings approved by the City, if required, including identification of all contractors and subcontractors that may provide services in the right-of-way; B. A traffic control plan, if the work impacts the traveling public in any way; C. The period of time during which the right-of-way will be obstructed; D. Written proof of all contractor and subcontractor state licensing and insurance requirements, including submission of the necessary documents satisfying such requirements prior to commencement of work in the right-of-way; and E. Any other requirements as deemed necessary by the City to ensure that the applicant has adequately addressed issues of constructability and public safety. Depending upon the nature and extent of the construction activity or work, the City may require: F. Engineering, restoration and drainage plans prepared by a state of Washington licensed engineer at the applicant’s sole cost and expense; and G. Payment and performance bonds meeting the City’s standards for public works construction at the applicant’s sole cost and expense. At the discretion of the City, a multiple-use permit may be available for licensed and bonded businesses and public utilities. The multiple-use permit shall expire at the end of each City fiscal year. 5. Right-of-Way Permit Fees. Permit fees shall be assessed in accordance with the currently adopted City of Liberty Lake Fee Schedule. 6. Notice Required. The applicant shall give to the City notice not less than two (2) working days before any work or activity is commenced and shall notify the City upon completion of the same. If a traffic control plan is required to be submitted with the application, the applicant shall give the City not less than three (3) working days’ notice. In the event of an unexpected repair or emergency, work may be commenced as required under the circumstances. Unexpected repairs and emergency work shall comply with all other requirements of this Section. 7. Construction Standards. All work within the City right-of-way shall be in accordance with adopted City standards in effect at the time of the application for the permit. These include but are not limited to current versions of the City of Liberty Lake Engineering Design; the Spokane Regional Stormwater Manual; the Manual on Uniform Traffic Control Devices (MUTCD); Washington State Department of Transportation (WSDOT) Standard Specifications for Road, Bridge and Municipal Construction; and applicable standards of the American Public Works Association (APWA). 8. Maintaining Access. In the event it is necessary for the permittee to excavate the entire width of the street, no more than half of the street shall be opened for construction and closed to traffic at one time. Such portion of the work shall be backfilled and completed before the remaining portion of the street may be excavated. If it is impossible, infeasible or unsafe to permit the work while maintaining an open lane for traffic, the City may, with the concurrence of the chief of police and fire chief, permit the street to be blocked for a short period of time where suitable detours can be provided and the public will not be unnecessarily inconvenienced. The permittee shall furnish facilities, such as bridges or other suitable means, or clearly identify appropriate detours, to allow the flow of traffic without unnecessary congestion and at permittee’s sole cost and expense. 9. Traffic Control. Any person or company that performs construction work or otherwise engages in activity within the existing City rights-of-way, or on City- owned infrastructure, is responsible for all traffic control and assumes the responsibility to maintain appropriate signage, signals and barricades that protect the public safety, in accordance with the most current version of the MUTCD adopted by the State of Washington. The person or company shall provide for the safe operation of all equipment, vehicles and persons within the right-of-way and any costs associated therewith. 10. Damage to Existing Infrastructure. All damage to existing public or private infrastructure and/or property during the progress of the construction work or activity shall be repaired by the permittee. Methods and materials for such repair shall conform to adopted City standards. If the permittee fails to furnish the necessary labor and materials for such repairs, the City shall have the authority to cause said  necessary labor and materials to be furnished by the City and the cost shall be charged against the permittee. Such charge shall be immediately paid by the permittee and shall, if not paid on demand, be deemed a valid claim on the bond filed with the City. 11. City’s Right to Restore Right-of-Way and Easements. If the permittee fails to restore any City right-of-way or easement to its original and proper condition upon the expiration of the time fixed by such permit or shall otherwise fail to complete the right-of-way construction work covered by such permit or if the work of the permittee is defective and the defect is discovered within one year from the completion of the right-of-way construction work, the City or designee shall have the right to do all work and things necessary to restore the right-of-way and/or easement and to complete the right-of-way construction work. 12. Restoration and Completion. The permittee shall be liable for all costs and expenses of restoration or completion. The City shall have a cause of action for all fees, expenses and amounts paid for such work. Following demand, the City may enforce its rights pursuant to this section. No additional permits shall be granted until the invoice for City- performed work has been paid. 13. Insurance – Evidence. The permittee, prior to the commencement of construction hereunder, shall furnish the City satisfactory evidence in writing that the permittee has in force, during the performance of the construction work or activity, commercial general liability insurance of not less than $1,000,000 per occurrence and $2,000,000 general aggregate duly issued by an insurance company authorized to do business in Washington. In addition, the policy shall name the City as an additional named insured. The City may reduce the insurance limits if good cause exists. 14. Indemnification and Hold Harmless. The permittee shall defend, indemnify and hold harmless the City, its officers, officials, employees and volunteers from any and all claims, injuries, damages, losses or suits, including attorney fees, arising out of the permit issued under this section except as may be caused by the negligence or willful conduct on the part of the City. 15. Rules and Policy. To implement the right-of-way permit and provide for the public health and safety, the City, under the supervision of the City Administrator, or his/her designee, may develop and adopt rules, policies and forms consistent with this section. All adopted rules, policies and forms shall be filed with the City Clerk. 16. Violations – Penalties. Any person violating the provisions of this Section shall be subject to all enforcement actions and penalties, including those set forth in Title 1, Chapter 4, of the Liberty Lake Municipal Code. 17. Liability. The express intent of the City of Liberty Lake is that the responsibility for compliance with the provisions of this chapter shall rest with the permit applicant and their agents. This chapter and its provisions are adopted with the express intent to  protect the health, safety, and welfare of the general public and are not intended to protect any particular class of individuals or organizations. Section 2. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance Section 3. Effective Date. This Ordinance shall be in full force and effect five (5) days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. PASSED by the City Council this day of October, 2017. MAYOR STEVE PETERSON ATTEST: ____________________________ ANN SWENSON, City Clerk APPROVED AS TO FORM: ____________________________ SEAN P. BOUTZ, City Attorney  ORDINANCE NO. 245 CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON AN ORDINANCE OF THE CITY OF LIBERTY LAKE, SPOKANE COUNTY, WASHINGTON, CREATING A PARKS AND ARTS COMMISSION, ESTABLISHING DUTIES THEREOF AND REPEALING ANY ORDINANCE IN CONFLICT WHEREAS, the City of Liberty Lake is a non-charter code city authorized to create a Parks and Arts Commission which will serve in an advisory capacity to the Mayor and City Council; and WHEREAS, RCW 35A.12.090 provides for the appointment of a Parks and Arts Board of Commissioners by the Mayor and confirmed by the consent of the City Council; and WHEREAS, the City Council wishes to respond to the needs of the Liberty Lake community related to Park reservations, Park use policy, requests for Community events, Public Art policy, programs and funding, and related matters thereto; and WHEREAS, the City of Liberty Lake wishes to encourage citizen input into the park programs and policies by establishing a Parks and Arts Commission, including studying Park programs, receiving public input, recommending a policies for reservations and fees, and City sponsorship of community events; and WHEREAS, the City of Liberty Lake desires to repeal City Ordinance No. 163 and include the Public Art Commission within the Parks and Arts Commission. NOW, THEREFORE, the City Council of the City of Liberty Lake, Washington, do ordain as follows: Section 1. Establishment and Purpose: The City of Liberty Lake Parks and Arts Commission is hereby established and shall serve in an advisory capacity to the Mayor and City Council. The purpose of the Parks and Arts Commission shall be to act as an advisory board for Tree City USA and Bicycle Communities program and provide guidance and direction in meeting the parks and recreational and arts needs of the City, including but not limited to the following: 1. To study and submit recommendations to the Mayor and City Council on behalf of the Tree City USA and Bicycle Communities programs park use, including rules and regulations, reservation policy, fees and costs, capital improvements, public art, and other matters as directed by the Mayor and City Council; 2. To explore ways and methods of obtaining private, local, state and federal funds for special projects in the City’s parks, trails and open space; and 3. To advocate for healthy and active life styles and promote the quality of life that is provided through the City’s parks, trails and open spaces, including for the Tree City USA and Bicycle Communities programs. Section 2. Membership. 1. Qualifications: Members of the Parks and Arts Commission must be residents of the City  of Liberty Lake or own/work at a business within the City limits at all times while a member of the Parks and Arts Commission. 2. Appointment: Members of the Parks and Arts Commission shall be nominated by the Mayor and confirmed by a majority vote of at least four (4) members of the City Council. Parks and Arts Commissioners shall be selected without respect to political affiliations and shall serve without compensation. i. Number of Members: The Parks and Arts Commission shall consist of seven (7) members with at least one commissioner being a Senior Citizen (55+). With the goal to have balanced representation of the City’s 3 major Parks (Pavillion, Rocky Hill and Orchard Park), the Mayor will recommend appointments for Commissioners as follows: 1. Orchard Park – 2 Commissioners (Position 1 &2) 2. Pavillion Park – 2 Commissioners (Position 3 & 4) 3. Rocky Hill Park – 2 Commissioners (Position 5 & 6) 4. At large – 1 Commissioner (Position 7) ii. Terms: The terms for the initial Commissioners in Positions 1, 3, 5, and 7 shall be two (2) year terms and the terms for the initial Commissioners in Positions 2, 4, 6, and 7 shall be three (3) year terms; provided that an initial Commissioner’s term may be less than two or three years depending on appointment to allow for expiring terms at the end of a calendar year. The initial members and their terms shall be decided by the Mayor and confirmed by the City Council. All subsequent terms shall be for a three (3) year period with terms expiring on December 31st. iii. Student Representative: In addition to the appointed position, the Parks and Arts Commission shall seek to recruit one (1) student representative to participate on the Commission. The student representative shall be a high school student who resides in the City of Liberty Lake. The term of this position will be a minimum of one (1) year. 3. Resignations: If a Commissioner is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation. 4. Removal: Members of the Parks and Arts Commission may be removed by the Mayor, with the concurrence of the City Council, for neglect of duty, conflict of interest, malfeasance in office, or other just cause, or for unexcused absence from three (3) consecutive regular meetings. Failure to qualify as to residency shall constitute a forfeiture of office. The decision of the City Council regarding membership on the Parks and Arts Commission shall be final and without appeal. 5. Vacancies: Vacancies occurring other than through the expiration of terms shall be filled for the unexpired term in the same manner as for appointments. 6. Conflicts of Interest: Members of the Parks and Arts Commission shall fully comply with RCW 42.23, Code of Ethics for Municipal Officers, RCW 42.36, Appearance of Fairness, and such other rules and regulations as may be adopted from time to time by the City Council regulating the conduct of any person holding appointive office within the City. No elected official or City employee may be a member of the Parks and Arts Commission. Section 3. Meetings – Rules. 1. Members of the Parks and Commission shall meet and organize by electing from the members of the Commission a Chair and a Vice-chair. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending member shall act a Chair. 2. The term of office for the Chair and Vice Chair shall be two (2) years and elections shall occur in even numbered years (e.g. 2018, 2020, etc ). 3. A majority of the Commission members shall constitute a quorum for the transaction of business, and a majority vote of those present shall be necessary to carry any proposition. 4. The Parks and Arts Commission shall determine a regular meeting schedule (time, place and frequency), as necessary, but no less frequent than once per quarter. Parks and Arts Commission meetings shall be conducted in an open public session and noticed in accordance with the Open Public Meetings Act (OPMA). 5. The Commission shall adopt such rules and regulations as are necessary for the conduct of business and shall keep a taped record of its proceedings. Section 4. Staff Support. Administrative staff support to the Parks and Arts Commission shall be provided by the City Administrator, or his (her) designee. In addition, the Parks and Arts Commission, through its Chair may request formal opinions or memorandums from the City Attorney, MRSC, or other City Staff on any pending matters. Section 5. Duties and Responsibilities. In addition to those matters set forth in Section 1, the Parks and Arts Commission, as an advisory body to the City Council, shall perform and have the following duties and responsibilities: 1. The Parks and Arts Commission shall keep the City of Liberty Lake apprised of its activities and recommendations by submitting an annual written report each year summarizing the activities for the previous year and future work plans for the coming year. This report should be submitted to the Mayor no later than the end of September each year so funding requests can be evaluated during the City’s budget cycle; 2. Review Park reservation policy(s), fees and City Community Event partnerships. Evaluate and recommend Public Art policy and projects. Provide feedback to City staff and City Council on Park, Open Space, Trails and Public Art priorities; 3. Provide support and direction to City Staff on behalf of the Tree City USA and Bicycle Community advisory boards; and 4. Perform such other duties and powers as may be conferred by ordinance, resolution or motion of the City Council. Section 6. Repealer: Upon the Effective Date of this Ordinance, Ordinance No. 163 shall be repealed in its entirety and shall have no further force or effect of law. Section 7. Effective Date: This Ordinance shall be in full force and effect five (5) days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. PASSED by the City Council this _____ day of October, 2017. Mayor, Steve Peterson ATTEST: ___________________________ City Clerk, Ann Swenson APPROVED AS TO FORM: _______________________________ City Attorney, Sean P. Boutz Date of Publication: ______________ Effective Date: __________________ Introduction of Upcoming Agenda Items  DRAFT CITY COUNCIL ADVANCED AGENDAS For Planning Discussion Purposes Only As of September 26, 2017 Please note: This is a work in progress; items are tentative October 17, 2017 DUE Wed, September 27 1. PRESENTATION: Mayor Peterson’s 2018 Budget 2. PUBLIC HEARING: City of Liberty Lake’s 2018 budget, including property tax 3. Consent agenda (minutes & vouchers) 4. General Business: i. Approve snow removal & de-icing agreement for services, and authorize Mayor to enter into the Agreement ii. Approve rental agreement for snow plow equipment iii. Accept Orchard Park land transfer 5. SECOND READ ORDINANCES: - Ordinance No. 241a – Amending the 2016 – 2017 City Development Regulations Periodic Updates to include Operation and Maintenance Standards for Public Right of Way - Ordinance No. 245 – Establishing a City Parks & Arts Commission TENTATIVE ITEMS: Date Item Point of Contact Harvard Bridge Revision conceptual design presentation November 7 to Council Andrew Staples Acknowledgement of Brian Cuda for his donation of time & expertise in helping the City to stream CC meetings RJ Stevenson PUBLIC HEARING: City of Liberty Lake’s 2018 budget, including property tax RJ Stevenson RESOLUTION: Levying property taxes RJ Stevenson PUBLIC HEARING: City of Liberty Lake’s preliminary November 21 2018 budget RJ Stevenson Oath of Office – City Council Position 6 Ann Swenson December 5 FIRST READ ORDINANCE: Adopting 2018 budget RJ Stevenson December 19 SECOND READ ORDINANCE: Adopting 2018 budget RJ Stevenson Service contract with Ptera for phones and cameras RJ Stevenson RESOLUTION – Update to the Financial Policy RJ Stevenson PENDING PRESENTATION: Municipal City Flag (CC confirmation) Councilman Dunne Award bid for construction of beacon install @ apts/HD Andrew Staples Award bid for signals @ Madson/Signal (pending Andrew Staples successful funding) Trutina 1st Addition Final Plat Resolution Amanda Tainio River Crossing South Final Plat Resolution Amanda Tainio River Crossing North 3rd Addition Final Plat Resolution Amanda Tainio 2018 – 2023 City Capital Facilities Plan Update Amanda Tainio st Planning Commission Re-Confirmations (recurring – 1 Amanda Tainio nd or 2 meeting every December)