City Council

CITY COUNCIL MEETING TUESDAY, JUNE 5, 2018 CITY HALL 22710 E. COUNTRY VISTA DRIVE 7:00 P.M. COMMITTEE WORKSHOP DISCUSSIONS – 6:00 p.m.  Finance  Library  Public Safety REGULAR SESSION – 7:00 p.m. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. ROLL CALL 5. AGENDA APPROVAL 6. CITIZEN COMMENTS 7. REPORTS  City Board & Commission Reports  Liberty Lake Sewer & Water District & Other Public Agency Reports 8. CITY ADMINISTRATOR REPORT 9. WORKSHOP DISCUSSION – Strategic Planning 10. ACTION ITEMS A. Consent Agenda i. Approve May 15, 2018 City Council Minutes ii. Approve June 5, 2018 vouchers in the amount of $281,536.51 B. General Business i. Authorize the purchase of a FlashCam 880SX Starter Package camera for Pavillion Park in the amount of $8,519.04 ii. Approve OfficeTeam job order in the amount of $15,842.40 for Human Resources support services The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations. 10. ACTION ITEMS (continued) B. General Business iii. Approve quote from Huppin’s in the amount of $23,476.56 for an improved AV system in the Council Chambers iv. Authorize Mayor Peterson to execute Lobbying Agreement with Jennifer Ziegler Public Affairs to advocate for funding of Harvard Road Bridge and West Bound I-90 On-Ramp Projects 11. INTRODUCTION OF UPCOMING AGENDA ITEMS 12. EXECUTIVE SESSION – To discuss real estate as per RCW 42.30.110(b) 13. CITIZEN COMMENTS 14. ADJOURNMENT The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations. WORKSHOP DISCUSSION MATERIAL  Our Community Vision Liberty Lake is a safe, family-friendly and engaged community. We are known for our great civic pride, quality recreational and educational opportunities, and abundant trails and green space. Our business environment supports a diverse, sustainable, and financially secure economic base. Vibrant Economy & Progressive Business Environment DRAFT Our Mission Safe , Active & Engaged Community Serving with Integrity Partnering with Residents & Businesses Preserving Quality of Life, Economic Vitality & Sense of Community Sustainable Finances Quality Facilities & Infrastructure Our Values Integrity, Partnership, Civic Pride, Community Investment, Family-Centered Activities, Quality of Life, Financial & Environmental Sustainability DRAFT  Strategic Initiatives Vibrant Economy & Progressive Business Safe, Active & Engaged Community Environment GOALS: GOALS:  Progressive community engagement & information  Thriving Businesses exchange  Investment in Community  Lifelong activities & educational opportunities  Positive Partnerships through City services & partnerships  Diverse Economic Base  Proactive policing & public safety  Sustainable Revenue Stream  Connected & vibrant community  Equitable services GOALS: Sustainable Finances DRAFT GOALS: Quality Facilities & Infrastructure  Diversified revenue stream  High quality city facilities that meet the needs of  Fiscally prudent financial policies our growing community  Strategic asset management  Efficient & effective operations & maintenance  Financially-sound capital investment for: o Trails, parks & open space o Multi-modal transportation network o Equipment o Bridging I-90  Vibrant Economy & Progressive Business Environment ACTION PLAN STRATEGIES TASKS LEAD/PARTNERS Business Recruitment & Expansion  Identify targeted business types o To diversify tax base o To address needed services in the marketplace o To attract visitors  Engagement of existing & potential new businesses & property owners o Needs assessment DRAFT o Relationship building  Promote business recruitment strategy with economic development partners o GSI o Inland Northwest Partners o Spokane Valley Chamber of Commerce o Others? Advertising & promotion of Liberty Lake as a great place to do business  Safe, Active & Engaged Community ACTION PLAN STRATEGIES TASKS LEAD/PARTNERS Provide Clean, Safe & Secure Parks &  Enhance & expand video surveillance Open Space  Increased police presence in parks & open Space  Evaluate cost recovery fees for park reservations & events (e.g. refuse, clean up costs, staff support, etc.) Utilize Park Facilities to Maximize  Park programming including sports Public Use & Sense of Community camps, day camps , recreational youth, and family activities  Provide exceptional park facilities for reservation and public use DRAFT  Provide City sponsored events providing opportunities for local business involvement  Provide events & activities co- sponsored by local non-profit organizations Communicate, Connect, & Engage  Social Media with the Public  City Website  Electronic Message Board(s)  Farmers Market & Other Events  The Splash  Ongoing information maintenance Maintain & Expand Extensive Trail  Ongoing quality maintenance System to provide Connectivity &  Developer-driven expansion of Promote Active Lifestyle network  Identify gaps in connectivity & opportunities for expanded interconnectivity   Identify funding strategies to address existing gaps Enrich and enhance the intellectual,  Increase community awareness of and cultural and creative vitality of the access to library resources community through programming  Expand the Libraries technology and and information resources provided computing facilities, and technical by the Liberty Lake Library support services  Increase intellectual, cultural and creative opportunities for young adults through senior citizens through o educational classes o practical library instruction o regular & special events  Increase teen opportunities through innovative programming, events and DRAFT technology  Support parents and children in achievement of early literacy goals in preparation for school.  Build community partnerships with: o Local businesses and community groups o Re-establishment of Library Foundation Sustainable Finances ACTION PLAN STRATEGIES TASKS LEAD/PARTNERS Develop Asset Management Plan  Continue to implement policies  Update maintenance and replacement schedules – equipment  Maintenance schedule - buildings  Inventory of streets (pavement rating)  Identify ongoing funding strategy for maintenance, repair and replacement Develop Financial Management Plan  Continue to implement policies  Evaluate & update financial software? Quality Facilities & Infrastructure ACTION PLAN STRATEGIES TASKS LEAD/PARTNERS  DRAFT Develop Capital Facilities Prioritize Projects Improvement Plan  Develop Project Master Plans, as needed  Prepare Cost Estimates & Phasing Plans  Identify Potential Funding Sources  Develop Schedule for Design & Construction Implement & Refine Asset  Ongoing needs assessment & Management Plan evaluation  Formalize asset management policies  Identify & implement funding strategies Quality Facilities & Infrastructure Capital Project List Capital Improvements  New Facilities  New Infrastructure  Facilities Upgrades Asset Management New Equipment (over $x value?)  Equipment Replacement  Under $x = Operating Budget  Equipment Repair  Over $x = Capital Budget  Facility Maintenance RJ? Project List Methodology: DRAFT  Derived from CFP Priority List  Removed projects that were completed or are fully funded for construction in 2018  Removed all projects to be constructed by developer or utility provider  Separated out projects meeting the definition of “asset management”  Added projects currently under discussion  QUALITY FACILITIES & INFRASTRUCTURE CAPITAL FACILITIES STRATEGIC PLAN PROJECT LIST PROJECT # FACILITIES 10, 11, 13 TRAILHEAD FACILITY MASTER PLAN PUBLIC WORKS YARD LIBRARY FACILITY NEEDS ASSESSMENT PROJECT # PARK IMPROVEMENTS 16 FALLEN HEROES CIRCUIT COURSE - RIVER DISTRICT RIVERBEND PARK / TRAIL / QUINIMOSE PARK (POLICE) 20 LIBERTY LAKE BALLFIELDS PARKING LOT & MAINTENANCE ROAD ORCHARD PARK PHASE II LIBERTY CREEK ELEMENTARY NORTH FIELD IMPROVEMENTS 33 ROCKY HILL PARK COMMUNITY SPLASH PAD / SPRAY PARK ADDITION 34 ROCKY HILL PARK PARKING EXPANSION UPLAND TRAIL DRAFT TOWN SQUARE MASTER PLAN PROJECT # TRANSPORTATION IMPROVEMENTS (Priorities are data & grant funding-driven) HARVARD ROAD WIDENING 40 APPLEWAY AVE. & MADSON RD. TRAFFIC SIGNAL 43 COUNTRY VISTA DR. & LEGACY RIDGE DR. INTERSECTION IMPROVEMENTS 46 COUNTRY VISTA DR. & MISSION AVE. (ALBERTSON'S) INTERSECTION IMPROVEMENTS 47 HENRY ROAD OVERPASS 52 STREET, PATHWAY, PEDESTRIAN SAFETY IMPROVEMENTS -MISSION AVENUE FRONTAGE IMPROVEMENTS PROJECT # OTHER 66 WAYFINDING SIGNAGE PROGRAM 78 UNDERGROUND UTILITY PROGRAM (LIBERTY LAKE RD., MOLTER RD., MISSION AVE.) PUBLIC ART  ASSET MANAGEMENT PROJECT LIST PROJECT # FACILITIES BUILDING MAINTENANCE PROJECT # PARKS & TRAILS 23 PAVILLION PARK IRRIGATION & WATER SUPPLY IMPROVEMENTS 37 SPLASH PAD & SPORT COURT RESURFACING (PAVILLION PARK & ROCKY HILL PARK) PAVILLION PARK MISC. IMPROVEMENTS (BBQ'S BY PAVILLION, SWINGS & TOT LOT, COMMUNITY GARDEN IN 24 S. PORTION, PLAYGROUND SHADES, DISC GOLF RENOVATION) 12 TRAILHEAD GOLF COURSE IRRIGATION SYSTEM RENOVATION LIBERTY LAKE ELEMENTARY SOUTH FIELD RENOVATIONS 64 TRAIL REPAIRS & RESURFACING (MULTIPLE SECTIONS) PROJECT # TRANSPORTATION DRAFT 63 STREET PRESERVATION Country Vista, east of Liberty Lake Road Country Vista, west of Liberty Lake Road Molter, north of Valley Way Inventory of Streets (pavement rating) Harvard Road at i-90 (re-deck)  Quality Capital Facilities & Infrastructure Notes Liberty Lake Elementary South Field Renovation – ASSET MANAGEMENT TRANSPORTATION (Priorities are data & grant funding driven): Liberty Creek Elementary North Field Improvements Henry Road Overpass Splash Pad & Sports Court Maintenance – ASSET MANAGEMENT Harvard Road widening Fallen Heroes Circuit Course – River Bend Street, pathways & ped safety improvements Pavillion Park Miscellaneous Renovations & Improvements – ASSET  Mission Avenue Frontage Improvements MANAGEMENT Country Vista & Legacy Ridge Drive Intersection Improvements Rocky Hill Park Parking Lot Expansion Country Vista & Mission – Intersection Improvements Trailhead Irrigation System – ASSET MANAGEMENT DRAFT Appleway & Madson Traffic Signal Upland Trail Street Maintenance – ASSET MANAGEMENT Town Square Master Plan  Country Vista east of Liberty Lake Road  Country Vista west of Liberty Lake Road  Molter north of Valley Way FACILITIES:  Inventory of Streets (pavement rating) Trailhead Facility Master Plan (Bldg, Parking Lot & Driving Range)  Harvard Road at I-90: re-deck Public Works Yard Building Maintenance – ASSET MANAGEMENT PARKS: Library Facility Needs Assessment Pavillion Park Irrigation Replacement – ASSET MANAGEMENT Orchard Park Phase II (scope & schedule TBD) OTHER: Rocky Hill Park Splash Pad (Phase II) Wayfinding & Public Art Liberty Lake Ballfield Parking Lot & Maintenance Road Glossary: Vision Statement: A long-range, aspirational description of our community’s optimal future state. Mission Statement: Defines the purpose of our City government. What we do, who we do it for, and how we do it. Strategic Initiative: A collection of finite-duration projects and programs that are the means through which you implement your vision. Goals: A results oriented statement of policy or intentions. Should align with your vision. DRAFT Objectives: Specific and measureable targets for accomplishing goals. Strategies: Key projects, steps or tasks in in achieving goals and objective Tasks: One step or work item within a strategy. Outcomes: The long-term end goals that are influenced by a project or strategy (but may have other influences affecting them as well). Outcomes reflect the actual results achieved, as well as the impact or benefit. Graphic Placeholder: DRAFT DRAFT  Annotated Parking Lot (those items not already reflected as a pillar, value, or goal) Vibrant Economy & Progressive Business Environment Safe, Active & Engaged Community  Entrepreneur opportunities –OBJECTIVE?  Aesthetics - OBJECTIVE?  Fun "Retail” – OBJECTIVE?  Cleanliness - OBJECTIVE?  Support & Recruit Urgent Care/ Medical Services – OBJECTIVE?  Urbanization – OBJECTIVE?  Services & Marketplace –OBJECTIVE?  Balance of homes and jobs –OBJECTIVE?  Business Interaction – TASK  Information maintenance-- TASK?  Advertise & Promote – STRATEGY  Economic Development –STRATEGY? – Do we mean business recruitment & expansion?  Job growth = future changes ??? “Job growth” may be an objective, -or- “Planning for resultant expected demands on infrastructure” DRAFT might be a strategy Quality Facilities & Infrastructure  Strategic Plan as a marketing tool –TASK?  Destination = attract visitors – OBJECTIVE?  Primary Properties - What are we going to do / how to pay for it – Capital Facilities Planning? -STRATEGY?  Planning - Structure & Placement – TASK? o Library Sustainable Finances o Trailhead o City Hall  Evaluate Financial Policies- TASK? o Town Square  Evaluate Financial Software –TASK? o Orchard Park  Financial Analyst-TASK? o Upland Trail  Financial Planning-STRATEGY? o North Field  Measurable Plan -OBJECTIVE?  Diverse Sales Tax - OBJECTIVE  Consistent source of revenue-OBJECTIVE?  Balance revenue stream to meet needs – OBJECTIVE?  Asset Management Plan – STRATEGY?  Assets = Short Term & Long Term - TASK?  City of Liberty Lake Strategic Plan Parks & Public Facilities Capital Projects Prioritization Matrix Instructions: ld sP rD ist In each cell, compare the project highlighted in green (row ) ar ki ric ng t to theproject highlighted in red (column). If the green project Lib Ph L ot er as e & is the higher priority, place a "1" in the cell. If the red project ty II M Cr ai nt is the higher priority, place a "0" in the cell. ee en k El an ent ‐R Ro em ce sm i ve ck yH e n Ro te ta ry ad Un rP es Co ill Pa No de e la n ss urse rk rth Pl n rg Pr sA Co a ro og M Ro Fie un ra m as ed Circ ck m m ld te r d sY Ne ui Ba yH un Im M ig Pu Ut Fa ar t llf ill ity pr as na g bl ility cil d ity ie Pa ov ic Pr ity or Fa roes La Pa rk Sp em Sq fin Ar og k cil ke Up rk i ng l a sh ua di t ra d W He la Ex Pa en re ng m Tr Lib Lib Or nd pa d ts S ailh Pu ra Fa er ch Tr ns n SC ea bl ry lle ty ar ai io To ay OR ic n d l n w W E Trailhead Facility Master Plan 0 Public Works Yard 0 Library Facility Needs Assessment 0 DRAFT Fallen Heroes Circuit Course‐ River District 0 Liberty Lake Ballfields Parking Lot & Maintenance Road 0 Orchard Park Phase II 0 Liberty Creek Elementary North Field Improvements 0 Rocky Hill Park Community Splash Pad 0 Rocky Hill Parking Expansion 0 Upland Trail 0 Town Square Master Plan 0 Wayfinding Signage Program 0 Underground Utility Program 0 Public Art 0  Transportation Capital Projects Prioritization Matrix Instructions: men Ave ts In each cell, compare the project highlighted in green (row ) Im men io n to theproject highlighted in red (column). If the green project pr ts ‐M ov Im i ss e is the higher priority, place a "1" in the cell. If the red project na ct prov men l io e ts is the higher priority, place a "0" in the cell. cS ig n In te ctio yI Traf rs n mpr fi e In ov Rd Ri ters e dg e fe M e io t ni ng ad ac n Sa so y M Ov s Pe id e n Le g i ss er d W & Vi Vi pa ay , Ro Ave st st st, ad a& a& Ro Pa ay ad th rv ar pl ew un try un try nr w OR d y re e E Ha Ap Co Co He St SC Harvard Road Widening 0 Appleway Ave & Madson Rd Traffic Signal 0 Country Vista & Legacy Ridge Intersection Improvements 0 Country Vista & Mission Intersection Improvements 0 DRAFT Henry Road Overpass 0 Street, Pathway, Ped Safety Improvements‐Mission Ave 0 ACTION ITEMS  City of Liberty Lake Consent Agenda for June 5, 2018 City Council Meeting Report from the Mayor for pending claims and payment of previously‐approved obligations through June 5, 2018 Payee Description Amount See attached voucher report. Total vouchers through June 5, 2018 $ 200,580.77 5/18/18 Bank of America Check No. 26027 $ 80,759.90 5/22/18 Purchase Power Check No. 26028 $ 195.84 TOTAL $281,536.51 RECOMMENDATION: Approve and Authorize for Payment ATTACHMENTS: All original invoices are on file with the City Treasurer. SIGNATURES: City Clerk Mayor Finance Committee  AGENDA ITEM NO.: 10Bi BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: June 5, 2018 Purchase of FlashCam 880SX DEPT. OF ORIGIN: Parks EXHIBIT: DEPT. HEAD APPROVAL: Katy Allen A – Quote for FlashCam 880SX Starter Package B – Spec Sheet FlashCam 880SX Starter Package C - Sole Source Letter D – Informational Sheet EXPENDITURE REQUIRED: $8,519.04 BUDGETED: No SUMMARY STATEMENT The City desires to purchase a FlashCam 880 SX Starter Package camera for Pavillion Park. There has been an unforeseen amount of vandalism at Pavillion Park in recent weeks and city staff has agreed that adding one of these cameras may be a good deterrent. The camera has the capability to take a high-quality picture in complete darkness with substantial accuracy, as well as deters vandals with a flash and voice message. The City of Spokane uses them and has seen a decline in suspicious activities. The camera is portable and can be easily moved to other locations. There are no other competitive bids as this item is from a sole source proprietor. RECOMMENDED ACTION 1. Authorize the purchase of the camera.  FLASHCAM-880SX MOBILITY STARTER PACKAGE Protects multiple locations for almost the cost of one active system Package Includes: (1) FlashCAM-880SX 880SX Starter Pack: Digital Vandalism Deterrent System with Wireless Download $7,650 Each system includes: • 8.0GB SD Card x 1 • Battery charger x 1 • USB Cable x 1 • RF 5 Button Keyfob controller x 1 • User’s Manual x 1 (2) FlashCAM-DB2 Decoy Systems (3) Wall Mount Brackets (3) Padlocks (3) Chains (7) Quick Move Adapters FlashCAM-880SX (QTY: 1) DB-2 Decoy Systems QMA Wall Mount Bracket (QTY: 2) (QTY: 7) (QTY: 3) Padlock Chain RF Keyfob USB Cable Charger (QTY:3) (QTY:3) (QTY:1) (QTY:1) (QTY:1) Q-Star Technology 2730 Monterey St., #106 Torrance, CA 90503 310.294.8194 www.qstartech.com FCSXSP/0815  AGENDA ITEM NO.: 10Bii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: June 5th, 2018 Temporary Assistance - HR Recruiter DEPT. OF ORIGIN: Administrative Services EXHIBIT: Office Team Job Order DEPT. HEAD APPROVAL: RJ Stevenson EXPENDITURE REQUIRED: $15,842.40 BUDGETED: No. Will look to savings in professional services line item. SUMMARY STATEMENT City of Liberty Lake is in need of temporary Human Resource (HR) recruiting and other HR assistance. There are currently five (5) full time positions that are being recruited that additional staffing is necessary to complete the recruitment. The City would like to bring in a temporary Human Resource Recruiter/Specialist to assist with these recruitments. The City would also assign the updates to the Personnel Manual and updating Job Descriptions to this position. The hourly rate is $28.29 payable to OfficeTeam. We are currently estimating fourteen (14) weeks at 40 hours a week for a total of $15,842.40. If extra time is needed, the Staff will request an extension of hours to City Council. RECOMMENDED ACTION 1. Approve Job Order 03650-0010428293. May 16, 2018 Personal & Confidential KATY ALLEN CITY OF LIBERTY LAKE Job Order Number: 03650-0010428293 22710 E. COUNTRY VISTA DR LIBERTY LAKE, WA 99019-7592 Dear Katy, Thank you for selecting OfficeTeam to meet your staffing needs. Rory Stowell is scheduled to start with City of Liberty Lake as a HR Recruiter on 05-16-2018. As agreed, we will invoice your firm at the rate of $28.29 per hour. If applicable, overtime will be billed at 1.50 times such rate. Please find the enclosed General Conditions of Assignment and Terms of Payment for your review. Our professional will submit either an electronic time record or a time sheet for verification and approval at the end of each week. Your approval thereby will indicate you have read and agree to the enclosed General Conditions of Assignment and Terms of Payment. OfficeTeam specializes in the placement of highly skilled office and administrative support professionals on a temporary and temp-to-full-time basis. We are a division of Robert Half International Inc., the world’s leader in specialized consulting and staffing services since 1948. Please do not hesitate to contact us if you have any questions or we can be of additional service. We look forward to working with you. Sincerely, OfficeTeam 601 W Riverside Avenue Suite 960 Spokane, WA 99201 (800) 804-8367 © Robert Half International Inc., 2016. All rights reserved. An Equal Opportunity Employer M/F/D/V  GENERAL CONDITIONS OF ASSIGNMENT Thank you for your confidence in OfficeTeam. Our professional is assigned to you under the following General Conditions of Assignment and the enclosed Terms of Payment. Scope of Supervision of our professional's work is your responsibility. Our professional is only authorized to perform work Assignment within the scope of the assignment. You shall not permit our professional to perform services remotely (e.g., on premises other than your or your customer’s premises), or using computers or other electronic devices, software or network equipment owned or licensed by our professional. It is expressly understood that our professionals are not authorized to sign contracts, statements, or binding agreements on your behalf or on behalf of OfficeTeam. Client's It is understood that you are responsible for implementing and maintaining usual, customary and appropriate Responsibility internal accounting procedures and controls, internal controls and other appropriate procedures and controls (including information technology, proprietary information, creative designs and trade secret safeguards) for your company and we shall not be responsible for any losses, liabilities or claims arising from the lack of such controls or procedures. Please notify us immediately if you require OfficeTeam to perform background checks or other placement screenings of our professional. We will conduct such checks or screenings only if they are described in a signed, written amendment to these General Conditions of Assignment. Under no circumstances will you permit our professional to sign, endorse, wire, transport or otherwise convey cash, securities, checks, or any negotiable instruments or valuables. It is understood that you have full responsibility for providing safe working conditions, as required by law, including ensuring that safety plans exist for and safety related training is provided to our professional working on your premises. Under no circumstances will you permit our professional to have contact with minors or with adults with reduced mental capacity. If this assignment is for work to be performed under a government contract or subcontract, you will notify us immediately (1) of any obligations in the government contract or subcontract relating to wages, and (2) if we are legally required to initiate E-Verify verification procedures for our professional assigned to you. It is understood that we will not authorize our professional to operate machinery (other than office machines) or automotive equipment. It is agreed that you accept full responsibility for, and that we do not maintain insurance to cover any injury, damage, or loss that may result from your failure to comply with the foregoing. It is understood that you are responsible for reporting any claim to us in writing during or within ninety (90) days after the assignment. Under no circumstance will OfficeTeam be responsible for any claim related to the assignment, including but not limited to work performed by our professional, unless you have reported such claim in writing to us within ninety (90) days after termination of the assignment. Confidentiality Our professional will agree to execute any confidentiality agreement you may require. You are responsible for obtaining our professional's signature. You agree to hold in confidence the social security number and other legally protected personal information of our professional and to implement and maintain reasonable security procedures and practices to protect such information from unauthorized access, use, modification or disclosure. Limitation We make no express or implied warranty, including, but not limited to, any warranty of quality, performance, on merchantability or fitness for any purpose with respect to any services performed or any goods provided, including, but Liability not limited to, financial or accounting services performed, or software developed, for you. Under no circumstances are we liable for any special, incidental, exemplary, indirect damages, lost profits or consequential damages (including, but not limited to, lost business, revenue, goodwill, or anticipated savings), even if informed of the possibility. Our liability, if any, will (in the aggregate for all claims, causes of action or damages) be limited to any actual direct damages up to an amount equal to the fees actually paid by you to us for the services that are the subject of the claim, regardless of the basis on which you are entitled to claim damages from us (including, but not limited to, fundamental breach, negligence, misrepresentation, or other contract or tort claim). Insurance In addition to workers' compensation insurance, we also maintain commercial liability insurance. No Contrary These General Conditions of Assignment contain the complete and final agreement on the topics they address, and they Agreements supersede any prior agreements or understandings on these topics. Our professionals do not have authority either to verbally modify these General Conditions of Assignment or to assume additional responsibilities other than those set forth in these General Conditions of Assignment. Job Order: 03650-0010428293 Date: 05-16-2018 601 W Riverside Avenue, Suite 960, Spokane, WA 99201  TERMS OF PAYMENT Thank you for your confidence in OfficeTeam. Our professional for the assignment of a HR Recruiter is Rory Stowell. The assignment will start on 05-16-2018. As agreed or otherwise communicated, we will invoice your firm at the rate of $28.29 per hour. Should you wish to use our professional for other assignments, please let us know. The hourly billing rate may then change to reflect the experience necessary to complete the assignment. Call OfficeTeam for any changes in the assignment. Our professional is assigned to you under the following Terms of Payment: Guarantee OfficeTeam guarantees your satisfaction with our professional's services by extending to you a one-day (8 hours) guarantee period. If, for any reason, you are dissatisfied with the professional assigned to you, OfficeTeam will not charge for the first eight hours worked, provided that OfficeTeam replaces the individual assigned. Unless you contact us before the end of the first eight hours guarantee period, you agree that our professional assigned is satisfactory. Time Sheet Our professional will submit either an electronic time record or a time sheet for verification and approval at the end of each week. Your approval thereby indicates your acknowledgement of the General Conditions of Assignment and these Terms of Payment. Our compensation to our assigned professional is on a weekly basis, and you will be billed weekly for the total hours worked, including time spent completing, revising, and/or resubmitting a time sheet or electronic time record during business hours, and we ask that you respect those guidelines. Because OfficeTeam invoices reflect payroll we have already paid, our invoices are due upon receipt. Applicable sales and service taxes shall be added to these invoices. In the event that you fail to pay the invoice when due, you agree to pay all of our costs of collection, including reasonable attorneys' fees, whether or not legal action is initiated. Additionally, we may, at our option, charge interest on any overdue amounts at a rate of the lesser of 1 1/2% per month or the highest rate allowed by applicable law from the date the amount first became due. Overtime If applicable, overtime will be billed at 1.50 times the normal billing rate. Federal law defines overtime as hours in excess of 40 hours per week, state laws vary. If state law requires double time pay, the double time hours will be billed at 2.00 times the normal billing rate. Hiring the After you evaluate the performance and potential of our professional on the job, you may wish to employ this person Person Referred directly. Our professionals represent our inventory of skilled employees and in the event you wish them converted to to You your employ or another employer to whom you refer them, you agree to pay a conversion fee. The conversion fee is payable if you hire our professional assigned to you, regardless of the employment classification, on either a full-time, temporary (including temporary assignments through another agency) or consulting basis within twelve months after the last day of the assignment. You also agree to pay a conversion fee if our professional assigned to you is hired by (i) a subsidiary or other related company or business as a result of your referral of our professional to that company or (ii) one of your customers as a result of our professional providing services to that customer. The conversion fee calculation is one percent (1%) for each thousand dollars of the aggregate annual compensation (e.g., 20% for $20,000) multiplied by the aggregate annual compensation, to a maximum of thirty percent (30%). Aggregate annual compensation includes bonuses. The conversion fee will be owed and invoiced upon your hiring of our professional, and payment is due upon receipt of this invoice. The same calculation will be used if you convert our professional on a part-time basis using the full-time equivalent salary. Employment OfficeTeam will handle, to the extent applicable, any workers' compensation insurance, federal, state and local Taxes and withholding taxes and unemployment taxes, as well as social security, state disability insurance or other payroll Withholdings charges. General OfficeTeam may increase our rates provided under the Terms of Payment to reflect increases in our own costs of doing Conditions business, including costs associated with higher wages for workers and/or related tax, benefit and other costs. We will provide written or verbal notice of the increase in our rates. Any increase in our rates will be prospective, starting as of the effective date OfficeTeam specifies. Our professional is also assigned to you under the General Conditions of Assignment, a copy of which has been provided. We reserve the right to re-assign our professional. Job Order: 03650-0010428293 Date: 05-16-2018 601 W Riverside Avenue, Suite 960, Spokane, WA 99201  AGENDA ITEM NO.: 10Biii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: June 5, 2018 Council Chamber AV & Sound Equipment Huppins Quote DEPT. OF ORIGIN: Administrative Services EXHIBIT: A – Huppins Quote DEPT. HEAD APPROVAL: Katy Allen EXPENDITURE REQUIRED: $23,476.56 BUDGETED: Yes - $15K SUMMARY STATEMENT City of Liberty Lake received two proposals for improving the audio and visual in the Council Chambers. - Huppins = $23,476.56 - Permier Audio = $37,110 Best Buy was also solicited for proposal but could not fulfill the requirements. Huppins has worked with the City of Deer Park on their Council Chambers with positive results. The Audio and Sound include wireless microphones, 3 TV monitors, and new speakers. It is anticipated that work would be complete within 30 to 35 days. RECOMMENDED ACTION 1. Award the Quote with Huppins.  Retail Store 8016 N Division St Spokane, WA 99208 (509) 893-5588 Estimate Only huppins.com #EST_287 Date Created: 5/24/2018 Date Expires: 6/23/2018 Bill To: Liberty Lake City Hall 22710 E Country Vista Dr Liberty Lake WA 99019 United States Sales Rep 191 Bafus, Steve Quantity Item Description Amount 1 887276257549 Samsung UN75NU7100 75-inch Smart 4K UHD LED TV $1,997.99 2 887276257532 Samsung UN65NU7100 65-inch Smart 4K UHD LED TV $2,195.98 1 793795530936 Sanus VLT6B1 Advanced Tilting Mount for 42-90 in. Flat Panels $129.99 2 698833043051 OmniMount OC120FM Full Motion Wall Mount for 43"-70" TV $359.90 1 846352004514 Atlona ATUHDEX702PS 4k/UHD HDMI Over HDBaseT Extender Kit $309.00 1 89952 4K HDR Four-Input HDMI Switcher with Auto-Switching and Return Optical $399.00 Audio 1 89952 4K/UHD Four-Output HDMI to HDBaseT Distribution Amplifier $1,399.00 3 89952 4K/UHD HDMI Over HDBaseT Receiver with Control and PoE $747.00 2 89952 Professional Series 6.5" Surface Mount Speaker (pair) $880.00 (Available in black or white) 1 89952 Wireless Extender for HDMI Long Range $299.00 1 656787208902 Universal Remote Control MX890 IR/RF Remote $499.00 1 656787350250 Universal Remote Control MRF350 & RFX250 0 Addressable Base Station $249.95 with Antenna 2 050616008723 Panamax PM8AV Surge Protector $178.90 6 092592085466 AudioQuest Cinnamon 2m (6.56 ft.) Black/Red HDMI Cable $414.00 11 89952 Shure BLX24R/SM58 $4,389.00 Handheld Wireless System 3 89952 Shure UA844+SWB/LC $1,497.00 Five-Way Active Antenna Splitter 11 89952 Tabletop speaker stands and clips $220.00 11 89952 XLR Cables $165.00 3 794504992755 Intuitive CMP1 Component Mounting Plate $149.85 1 728901025860 OmnniMount RE27 Rack $650.00 1 89947 Install Labor, programming, staff training, and supplies $3,600.00 1 89952 3-year commercial warranty for 75" TV (optional) $349.00 2 89952 3-year commercial warranty for 65" TV (optional) $398.00 1 of 2 EST_287  Retail Store 8016 N Division St Spokane, WA 99208 (509) 893-5588 Estimate Only huppins.com #EST_287 Date Created: 5/24/2018 Date Expires: 6/23/2018 Quantity Item Description Amount 1 89952 SCOPE OF WORK: $0.00 *FROM EQUIPMENT RACK LOCATION: -SHIELDED CAT6A RUN TO 75" TV LOCATION -SHIELDED CAT6A RUN TO 65" TV LOCATION -SHIELDED CAT6A RUN TO 65" TV LOCATION -SPEAKER WIRE RUNS TO NEW SPEAKER LOCATIONS W/SPEAKEON CONNECTION -SHIELDED CAT6A RUN TO CITY CLERK'S PC *EQUIPMENT RACK WILL HOUSE: -HDMI SWITCHER -HDMI DISTRIBUTION AMPLIFIER -WIRELESS HDMI RECEIVER -RF BASE STATION -DTA CONVERTER -Microphone receivers and Antenna Distribution System *WALL MOUNTING 75" IN PLACE OF ZONING MAP VIA TILT MOUNT.** *WALL MOUNTING 65" ON WALL VIA FULL MOTION MOUNT ** *WALL MOUNTING 65" ON WALL VIA FULL MOTION MOUNT** *MOUNTING HDBaseT RECEIVERS TO BACK OF EACH TV AND CONNECTING VIA HDMI *INSTALLATION AND SETUP OF HDMI EXTENDER FROM CLERK'S PC TO RACK LOCATION. *INSTALLATION OF 4 SURFACE MOUNT SPEAKERS. *INSTALLATION OF WIRELESS MICROPHONE SYSTEM *PROGRAMMING REMOTE TO OPERATE EQUIPMENT. Subtotal $21,476.56 Tax (%) $1,889.94 Total $23,366.50 Signature:______________________________________________________ Memo This is an estimate only. Prices may vary if equipment, labor, or services change. 50% deposit payment is required to reserve product or appointment times. Return Policy: You may return product within 30 days of your purchase date for a full credit or exchange. Opened merchandise may incur additional charges for missing packaging or accessories. Unfortunately, we are unable to extend refunds or exchanges on special order items; cut-to-length audio or video cable; opened software; TV projection lamps; phono cartridges/styluses; or installation labor, service, or delivery fees. 2 of 2 EST_287  AGENDA ITEM NO.: 10Biv BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: June 5, 2018 Contract with Jennifer Ziegler Public Affairs for Lobbyist services related to advocacy for funding of Harvard Rd. DEPT. OF ORIGIN: City Administrator EXHIBIT: DEPT. HEAD APPROVAL: Katy Allen Lobbying Agreement EXPENDITURE REQUIRED: $24,000 BUDGETED: No SUMMARY STATEMENT The City desires to enter into a contract with Jennifer Ziegler Public Affairs, with DeVere Public Relations Consulting acting as a subcontractor for Lobbying Services. The contract duration ends in April 2019. The purpose of this contract is to pursue advocacy and a strong presence in Olympia to advance support for funding of the Harvard Road Bridge and West Bound I-90 On-Ramp Projects. The Harvard Road project was identified as a much-needed priority in our 2016 Traffic Analysis Report and the west bound on-ramp improvements have been identified by WSDOT as needed safety improvements. These projects are one of three adjacent to I-90 that received $500,000 from the Washington State Legislature to begin development of the design phase. The benefits of these projects include much improved capacity during peak hour commutes, redundancy that improve overall circulation, improved response time by public safety providers, and overall safety improvements for the merge onto WB I-90. The City has been in conversation with Central Valley School District (CVSD) and Spokane Valley Fire Department (SVFD). Based on the shared benefits from funding these projects, CVSD has confirmed participation in cost sharing. SVFD will be discussing with their board on whether to participate or not in June. At the conclusion of SVFD decision, we will bring forward an MOU for prorated cost sharing of the $2000/month fee. At this time, we expect the MOU to be ready in early July. RECOMMENDED ACTION 1. Authorize Mayor Peterson to execute Lobbying Agreement with Jennifer Ziegler Public Affairs  Lobbying Agreement between City of Liberty Lake and Jennifer Ziegler Public Affairs This letter of agreement, when executed, confirms that the City of Liberty Lake (Liberty Lake) agrees to retain Jennifer Ziegler Public Affairs (Ziegler), with De Vere Public Relations Consulting (De Vere) as a subcontractor, to represent it in connection with legislative and administrative matters beginning ___________and ending April 31, 2019. Either party may terminate this Agreement with or without cause with 30 days written notice. Ziegler and De Vere agree to represent Liberty Lake and provide the services, including any reports, documentation and/or other deliverables described in Exhibit A attached to and made part of this agreement. Ziegler and De Vere will be responsible for filing all necessary Public Disclosure Commission forms except the filings required by Liberty Lake as an employer of lobbyists. Ziegler will assist in providing the information required by the employer to file the form. Ziegler and De Vere shall not without prior approval, either during the term of this agreement or any time thereafter, directly or indirectly disclose or give to any person, firm, corporation, agency, or political subdivision any information acquired during the period of the contract. Ziegler and De Vere will advise of any client or activity that could potentially pose a conflict of interest. Liberty Lake will retain Ziegler, with De Vere as a subcontractor for $24,000 for the term of this agreement, payments due monthly at $2,000. Ziegler shall be responsible for all payments and reporting for subcontractors, if any. Ziegler shall also be responsible for preparing complete and accurate invoices for the month in which services are provided. All contractor expenses are included within the contract amount. Ziegler and De Vere will report directly to Mayor Steve Peterson, unless otherwise directed. Liberty Lake will establish the methods, terms and timetables for reporting and communication between the parties. It is the intention of the parties to this agreement that the services rendered and the payments made are not in any way contingent upon the defeat or enactment of any legislative or administrative proposal. _________________________ ________________________ Jennifer Ziegler Mayor Steve Peterson Public Affairs City of Liberty Lake Exhibit A Proposal for Lobbying/Advocacy Services for City of Liberty Lake and Central Valley School District Jennifer Ziegler and Jeff DeVere Situation: The City of Liberty Lake, Central Valley School District, and other local area partners have been working on a series of transportation improvements to address congestion choke points between the Spokane city limits and the Idaho border. With the passage of the 2015 Connecting Washington Transportation package, $26.5 million of state funding was programmed for the Henry Road interchange project. WSDOT and its partners propose to utilize the funding available for the Henry Road Interchange, Connecting Washington project on these practical solutions which will address needs at the Barker Interchange, Harvard Interchange, and local network connections. The funding is currently programmed for the 2027- 29 biennium ($7.6 million) and continues into the 2029-31 biennium ($18.8 million). The 2018 Transportation Budget bill includes $500,000 for design of the project. On February 13, 2018, the Central Valley School District obtained a 70% voter bond approval for $129.9 million to build a new high school adding 1,600 students and a new middle school adding 600 students. Both schools will be constructed near the future I-90/Henry Road crossing. Construction of the schools will begin in 2018 with the middle school completion in 2020 and the high school completion in 2021. Liberty Lake has experienced substantial growth in residential construction and employment. Traffic congestion has increased at the two existing I-90 interchanges (Harvard and Barker) resulting in public safety concerns due to fire district service locations. Peak traffic congestion limits the desirability of Liberty Lake to attract new employers. The current situation and the pending school construction necessitates the acceleration of the I-90/Barker to Harvard project schedule and funding to meet the City’s rapidly expanding needs. Goals: 1. Develop a strategy to determine sequencing, timing, and funding options to accelerate the Barker/I-90 to Harvard Road project. 2. Lobby to advance the current Connecting Washington funding, beginning with an appropriation of that funding in the 2019-21 biennium. Scope of Work: Our approach to representing Liberty Lake and the Central Valley School District would be first to meet with the key leaders and staff of the City and District to identify the following:  Key contacts within each organization to provide background information;  Communication strategies to ensure you are informed of our activities, progress and to give us guidance when appropriate; and  The types of specific reporting you would like us to provide to each of your governing bodies. Our work will include the following activities:  Tour the City of Liberty Lake as soon as scheduling allows after the 2018 Legislative session to gain an understanding of the project scope, impact and potential construction schedule.  Develop a workplan to support the appropriation of state funding starting in the 2019- 21 biennium, including the following activities: o Inventory current/programmed federal, state, and local funding; o Meet with Washington State Department of Transportation (WSDOT) staff to understand project options and cash flow; o Meet with the Governor’s transportation budget staff and transportation policy advisor; o Check in with the local Federal Highway Administration office to determine if there are any questions regarding the project; and o Contact WSDOT Highways and Local Programs, the Transportation Improvement Board (TIB) and others as identified to explore additional funding options.  Work with appropriate staff to develop informational material such as a “one-pager “to outline the project needs, local investments and benefits of the project.  Develop the legislative strategy for the 2019 Legislative Session, including the following activities: o Outreach to the Spokane-area legislators, the 4th District legislative delegation and the Chairs and Ranking Members of the House and Senate Transportation Committees during the interim, as well as during the legislative session; o Coordinate tours with key legislators, governor’s office staff, WSDOT, and legislative staff; o Coordinate individual meetings with legislators, Governor’s office staff, and WSDOT staff; and o Coordinate and prepare any legislative communications.  Provide City Council and School District briefings to communicate progress.   Track and attend interim legislative task forces and committees. Professional Fees: We propose a contract from ______________, 2018 through April 30, 2019. The 2019 Legislative session will begin January 14, 2019 and adjourns Sine Die on April 29, 2019. It will be important to remain fully engaged until the end of April to ensure the best chance that budget appropriation is included and remains in the budget until the Legislature passes it. We propose a monthly retainer of $2000, for a total contract amount of $24,000. This retainer amount reflects work to facilitate and foster productive relationships with legislators, staff, members of the Governor’s office, agencies and other stakeholders; advocate on behalf of Liberty Lake and the Central Valley School District; and ensure compliance with state laws including public disclosure laws. This retainer amount also includes any travel or related expenses. Introduction of Upcoming Agenda Items  DRAFT CITY COUNCIL ADVANCED AGENDAS For Planning Discussion Purposes Only As of May 31, 2018 Please note: This is a work in progress; items are tentative TENTATIVE ITEMS: Date Item Point of Contact PENDING June 19 WORKSHOP DISCUSSION: Informational Council Member KIOSKs Kaminskas PUBLIC HEARING: Adopting the City of Dennis Scott Liberty Lake’s Six Year Transportation Improvement Program for 2019 through 2024 RESOLUTION: Increase in fees related to Lisa Key State Bldg Surcharge increase July 17 RESOLUTION: Updating the Six Year Transportation Improvement Program for 2019 Dennis Scott through 2024 August 7 PRESENTATION: GSI’s semi-annual Economic Development Report TBD Hawkstone 2nd Addition Final Plat Resolution Lisa Key Development Code Amendment(s) Lisa Key PRESENTATION: Waste Management donation to local non-profit organizations RCO Conversion Agreement for Rocky Hill – Jennifer Camp Orchard Park Parcel Approve Centennial Trail Agreement Jennifer Camp 2018 – 2023 City Capital Facilities Plan Lisa Key Update RESOLUTION: A Resolution of the City of Liberty Lake Authorizing and Adopting a Six (6) Year Transportation Improvement Program for Dennis Scott 2018 through 2023 Approve service contract with Ptera for phones RJ Stevenson and cameras Approve consultant agreement for community outreach & improved communication Katy Allen Planning Commission Re-Confirmations st nd (recurring – 1 or 2 meeting every ? December)