City Council

CITY COUNCIL MEETING TUESDAY, MARCH 17, 2020 CITY HALL 22710 E. COUNTRY VISTA DRIVE 7:00 P.M. REGULAR SESSION – 7:00 p.m. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. ROLL CALL 5. AGENDA APPROVAL 6. CITIZEN COMMENTS 7. SPECIAL PRESENTATIONS Smart Meter Deployment Melanie Rose, Regional Business Manager, Avista Open Public Meetings Act Training City Attorney, Sean Boutz 8. REPORTS • City Board & Commission Reports • Liberty Lake Sewer & Water District & Other Public Agency Reports 9. MAYOR & CITY COUNCIL REPORTS & INQUIRIES 10. CITY ADMINISTRATOR REPORT 11. ACTION ITEMS A. Consent Agenda i. Approve city council minutes for the March 3, 2020 special meeting & approve the city council minutes for regular March 3, 2020 meeting ii. Approve March 17, 2020 vouchers in the amount of $562,705.20 The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations. 11. ACTION ITEMS (continued) B. General Business i. Authorize payment of invoice for Winter Glow Spectacular in the amount of $10,000 ii. Authorize the Mayor to sign the addendum with Palenque’s Restaurant for an extension of the current lease agreement iii. Authorize the Mayor to sign the Granicus contract and purchase all the components of the AV project 12. RESOLUTION Resolution No. 20-267 – declaring support for the Bigelow-Sullivan Corridor Freight Mobility and Safety Project 13. INTRODUCTION OF UPCOMING AGENDA ITEMS 14. CITIZEN COMMENTS 15. EXECUTIVE SESSION – Real estate per RCW 42.30.110(b) 16. ADJOURNMENT The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations. REPORT  Liberty Lake Municipal Library February 2020 Report 2020 2019 Checkouts 7,903 7,514 Renewals 1,444 1,431 ILL 22 16 Lent to CIN 919 1,037 eBooks/eAudio 1,840 1,402 InHouse 406 587 Freegal 386 497 Database Use 153 94 TOTAL: 13,073 12,578 Borrowed from CIN 1,138 1,198 Checkins 7,599 7,334 Computer Checkouts 286 258 Patron Visits 4,795 6,575* New Cards 90 72 Total Cards 7,396 7439 Programs Story time 325 404 Outreach Storytime 0 69 1000 Books 0 6 Other Youth Programming 91 148 Teen 41 17 Adult Programs 94 20 TOTAL: 551 664 Meeting Room (non-library use) 16 15 Proctoring 0 2 *Skewed number due to malfunctioning door tracker. Programming Library Associate Erin Smith offered regular Move & Groove and early literacy story times throughout the month. Staff collaborated to offer the Explore Cubelets program, which utilized a kit borrowed from the Washington State Library, and Librarian Joanne Percy helped school-aged children conduct fun science experiments with the Kitchen Science program. These science lab classes for 6-10 year olds which were extremely popular and incorporated fun, easy science experiences using household items such as corn starch, liquid soap, vinegar, etc. We were very fortunate to have the Friends of the Liberty Lake Library help out with the science stations - this was invaluable as it allowed children to rotate through the experiment stations rather than trying to teach all 16 together. Families also enjoyed creating stained glass hearts during the Saturday Family Craft. February programming included two popular watercolor classes for adults, life coaching, yoga for teens, a fun and well attended Anti- Valentine's party, and the 2nd 'teen space' night. Library Report 2/2020 1 Collection Staff completed the large-scale adult nonfiction weeding project and also reviewed the large-print collection. New Online Resources The library subscribed to new databases as part of its effort to offer a robust collection for the community. These can be found in the Online Library menu on the library’s website and are organized by category as well as an A-Z list of databases. Library patrons can access these databases in the library or at home with a library card number and password. New databases include: • World Book Online – Encyclopedia articles, as well as an online atlas, online dictionary, research tools and more. • Learning Express Library – Interactive practice exams and guides for academic (GED (also in Spanish), ACT, SAT, GRE), U.S. citizenship, civil service, military, and professional licensing & certification tests. • Gale In Context: Biography – Information on people past and present. • Gale In Context: Opposing Viewpoints – Pros and cons on current events and social issues. Facility There are no facility issues to note this month. Ongoing Projects • The library installed Windows 10 and the Envisionware computer and print management suite on the public computers. Self-login and self-serve printing are now available. Friends of the Liberty Lake Municipal Library Update • Friends of the Library members volunteered at the Kitchen Science Lab program in February. With their assistance, school-aged kids were able to conduct four different experiments using every day ingredients. • Valentine’s Auction – Earned approximately $700. • June Book Sale will be Friday, June 19 from 12-6pm and Saturday, June 20 from 9am-3pm. • The Library truly appreciates all that the Friends do to support our organization. Upcoming Highlights The Library will be closed on Wednesday, March 25 from 1-6pm for staff training. Library Events Early Learners – Regular Storytimes School-age children – Children’s Art Series, Drop-In Chess Family – Lego Club, Family Craft Teens – Dungeons & Dragons, Teen Space, Teen Art Class: The Art of Zen, Teen Art Class: Printmaking w/Spokane Art School, Yoga for Teens Adults – Nutrition & Health class, Needle Arts Group, How Mom Did It: What We Can Learn About Cleaning and Cooking from 19th Century Cookbooks – Presented by Author Patricia Meredith, DIY Seed Bombs City Events @ the Library Inland Chess Academy: Mondays, 4pm Library Report 2/2020 2 ACTION ITEMS  SPECIAL CITY COUNCIL MEETING TUESDAY, MARCH 3, 2020 CITY HALL 22710 E. COUNTRY VISTA DRIVE 6:00 P.M. WORKSHOP DISCUSSION – Trailhead Golf Course Master Plan Mayor Brickner called the special meeting to order at 6:00 p.m. Members present were: Mayor Brickner, Mayor Pro Tem Kennedy, and Council Members Dunne (arrived at 6:05 p.m.), Folyer, Kaminskas, Severs (arrived at 6:26 p.m.), and Kurtz. Also present were the City Administrator, Finance Director, Golf Pro, Director of Planning and Engineering, Liberty Lake Library Director, Police Sergeant, Operations and Maintenance Director, City Engineer, and City Clerk. The City Administrator opened the workshop by sharing a PowerPoint slide that re- introduced the five scenarios identified from the last meeting. She then turned the floor over to the Finance Director, who finished the presentation, which delved deeper into the design and construction costs; financing; and debt service. At the conclusion of the presentation, council members asked clarifying questions and shared comments and observations. Some of the discussion included needing to find a revenue source that does not affect property taxes as well as needing additional time to analyze the numbers presented. The idea to develop this into a community-based facility rather than just a golf-based facility was also discussed. Mayor Brickner suggested council keep an open mind when considering all options. He then proposed an option that would increase driving range revenue, get a nice new facility, lower advertising costs, and provide several additional amenities to the community at half the price. He suggested putting in a high-end 4-5 star L-shaped hotel on the two parcels that can be sold. Mayor Brickner then opened the floor to receive citizen comments. CITIZEN COMMENTS Mark Thomas expressed concern about parking. He asked what is changing in that regard. He also inquired what the difference would be for the square footage of the clubhouse. Linda Kilgore said she can see the golf course from her house. She spoke in opposition of a hotel. Special City Council Meeting – March 3, 2020 Page 1 Stacy Sitton said she love the ideas. She expressed disappointment that disc golf wasn’t brought forth in the concepts, noting the city would be missing an opportunity for revenue by not adding that amenity. Gary Copenhaver suggested having some seating areas around the driving range and target competition areas within the seating areas. He suggested to promote that amenity within the schools. Molly Aronson, who lives at the end of the driving range on Tanglewood, spoke against a hotel. She expressed concern about activities being moved, the noise factor and what kind of a disturbance will that bring. She also inquired what will happen to the current golf course. Mark Nielsen: said he plays a lot at the Meadowwood and Liberty courses but does not play at Trailhead because of the quality of the greens. He said, as a golfer the greens are not up to par with normal golf courses. He also spoke about the course possibly being a par 3 and that he would play that, but it must have the quality of the greens so real golfers don’t see it as a determent to their game. ADJOURNMENT There being no further business, the special city council meeting adjourned at 7:00 p.m. These minutes were approved March 17, 2020. ________________________________________ Shane Brickner, Mayor City of Liberty Lake ___________________________________ Notes and Transcription by Ann Swenson, City Clerk. This Council meeting was also audio taped. Anyone desiring to listen to the recording may contact the City Clerk. Special City Council Meeting – March 3, 2020 Page 2  CITY COUNCIL MEETING TUESDAY, MARCH 3, 2020 CITY HALL 22710 E. COUNTRY VISTA DRIVE 7:00 P.M. INVOCATION – Given by Mayor Pro Tem Kennedy PLEDGE OF ALLEGIANCE – Led by Mayor Brickner, City Council, and City Staff CALL TO ORDER – Mayor Brickner called the meeting to order at 7:00 p.m. ROLL CALL Mayor Brickner Katy Allen, City Administrator Council Member Dunne Sean Boutz, City Attorney (arrived at Council Member Folyer 7:31 p.m.) Council Member Kaminskas Ann Swenson, City Clerk Mayor Pro Tem Kennedy Darin Morgan, Police Sergeant Council Member Kurtz Lisa Key, Director of Planning & Council Member Langford (absent) Engineering Council Member Severs Jennifer Camp, Operations Maintenance Director Jocelyn Redel, Liberty Lake Library Director RJ Stevenson, Finance Director Mayor Pro Tem Kennedy moved to excuse Councilman Langford, who was out of town. Council Member Kaminskas seconded the motion, which carried unanimously. AGENDA APPROVAL: Council Member Kaminskas moved to amend the agenda to extract the Smart Meter Deployment Presentation. Council Member Dunne seconded the motion, which carried unanimously. Mayor Pro Tem Kennedy asked to allow more time for Spokane Transit Authority’s (STA) presentation since there was a presentation cancellation. CITIZEN COMMENTS Cooper Young, Liberty Lake Youth Commission, informed the citizens and the council about their June 13th spikeball tournament at Pavillion Park. It starts at 11:00 a.m. The City Clerk read an email from Liberty Lake resident Christy Zapata, who spoke in support of revamping the club house at Trailhead Golf Course. City Council Meeting – March 3, 2020 Page 1 REPORTS Bill Genoway, Liberty Lake Sewer & Water District Commissioner announced their next board meeting is March 9th at 4:00 and he spoke about their agenda topics. Laina Schutz, Parks & Arts Commission Chair, reported on their projects. She said the installation and unveiling of the Pavillion Park mural is expected in May. She said the commission looked into augmented reality, but it is too expensive. She also asked for council’s support of moving forward with Winter Glow next year. She reported Kiwanis donated $1,500 to support the second Story Walk project at Orchard Park. PRESENTATION – Spokane Transit Authority Update After a brief introduction from STA’s CEO, E. Susan Meyer, regarding their presentation this evening, she introduced Karl Osterman, Director of Planning & Development. Mr. Osterman gave a PowerPoint presentation about opportunities to improve transit in the greater Spokane Valley area, including Liberty Lake. MAYOR AND CITY COUNCIL REPORTS & INQUIRIES Council Member Dunne announced the upcoming Father-Daughter Dance is March 7th at Mirabeau Park Hotel. Mayor Pro Tem Kennedy reported on his attendance at Selkirk Middle School’s career day. Mayor Brickner spoke about getting kids into the trade profession. He is working with the Central Valley School District’s Superintendent to partner to provide a mentorship/collaboration for students to get into the trades of all facets. He also followed up on the last meeting, wherein he asked the council to consider supporting the Spokane Valley’s inquiry about the freight mobility project. Councilman Dunne requested that a resolution be prepared to support of the project for the council’s consideration. Council Member Kaminskas seconded the motion, which carried unanimously. Mayor Brickner also reported on his attendance at Greater Spokane Incorporated’s meeting of several businesses and cities to discuss collaboration efforts within the region. CITY ADMINISTRATOR REPORT The City Administrator gave an update on the city’s precautions regarding the Coronavirus. She inquired about the City Council’s upcoming retreat and asked some clarifying questions regarding time, facility, and whether council wanted to have a facilitator. She reported items will be tracked in follow up from council meetings and City Council Meeting – March 3, 2020 Page 2 gave an update on several matters. She inquired if council was supportive of having presentations from other agencies limited to 10 minutes and 10 slides. The consensus of the council was in the affirmative. She then gave an update on Harvard and Henry Road projects and concluded her report with upcoming dates to remember. ACTION ITEMS Consent Agenda Mayor Pro Tem Kennedy moved to approve action item 11Ai, approving the February 18, 2020 City Council Minutes. Council Member Kaminskas seconded the motion, which carried unanimously. Mayor Pro Tem Kennedy moved to approve action item 11Aii, approving the March 3, 2020 vouchers in the amount of $124,221.96. Council Member Kaminskas seconded the motion, which carried unanimously. A/P check numbers were 29648 through 29703, totaling $119,621.22. EFTs totaled $4,600.74. General Business Mayor Pro Tem Kennedy moved to authorize the purchase of a Club Car Range Picker and Picker Assembly in the amount of $18,587.55. Council Member Severs seconded the motion, which carried unanimously. Mayor Pro Tem Kennedy moved to authorize the Mayor to sign the mutual agreement extension for one year with Road Products, Inc., for crack sealing in an amount not to exceed $39,500 per annuum. Council Member Severs seconded the motion, which carried unanimously. Mayor Pro Tem Kennedy moved to authorize the Mayor to sign the mutual agreement extension for one year with AAA Sweeping, LLC. for street sweeping in an amount not to exceed $70,000 per annuum. Council Member Severs seconded the motion, which carried unanimously. Mayor Pro Tem Kennedy moved to authorize the purchase of a Kubota RT-X Series UTV in the amount of $25,510.38. Council Member Kaminskas seconded the motion, which carried unanimously. Mayor Pro Tem Kennedy moved to authorize the purchase of a Hustler Super Z Mower in the amount of $14,517.47. Council Member Kaminskas seconded the motion, which carried unanimously. City Council Meeting – March 3, 2020 Page 3 Mayor Pro Tem Kennedy moved to authorize the purchase of a Tilt Deck Trailer in the amount of $10,068.70. Council Member Kaminskas seconded the motion, which carried unanimously. SECOND READ ORDINANCES The City Clerk read, by title only, Ordinance No. 78A, and Ordinance of the City of Liberty Lake, Washington amending City of Liberty Lake Ordinance 78 regulating the acceptance streets and right of way improvements from Spokane County and providing of other matters properly relating thereto. Mayor Pro Tem Kennedy moved to adopt Ordinance 78A. Council Member Dunne seconded the motion. There was no council discussion. Prior to the vote, Mayor Brickner invited citizen comments. Citizen Comments: Tom Sahlberg inquired why no streets in the River District Area were included in the Ordinance. The Director of Planning& Engineering clarified that the Ordinance is being amended only to take out private streets that were inadvertently included in the original Ordinance, which did not include River District at the time of passage of the original Ordinance. No further comments were received. Mayor then called for the vote. Motion carried unanimously. The City Clerk read, by title only, Ordinance No.241B, and Ordinance of the City of Liberty Lake, Washington amending Ordinance 241A of the City of Liberty Lake regulating public rights of way activity within the City of Liberty Lake. Mayor Pro Tem Kennedy moved to adopt Ordinance 241B. Council Member Dunne seconded the motion. There was no council discussion. Prior to the vote, Mayor Brickner invited citizen comments. No comments were received. He then called for the vote. Motion carried unanimously. INTRODUCTION OF UPCOMING AGENDA ITEMS The City Administrator reviewed the upcoming agenda items for the March 17th City Council meeting. CITIZEN COMMENTS Bill Genoway, Liberty Lake resident: spoke about the mentoring program Central Valley School District is doing with the City. He said the Sewer & Water District has problems getting people qualified and/or interested. He asked the City to include the District in the mentoring program to get some high school kids to come out and get introduced to what the District does. City Council Meeting – March 3, 2020 Page 4 EXECUTIVE SESSION At 8:09 p.m. Mayor Brickner called adjournment into Executive Session as per RCW 42.30.110(b) for 10 minutes to discuss real estate. At 8:19 p.m. the City Attorney announced a 5-minute extension. At 8:24 p.m. the City Attorney announced an additional 10-minute extension. At 8:34 p.m. the City Attorney announced another 10- minute extension. The Executive Session adjourned 8:43 p.m. No action resulted from the session. ADJOURNMENT There being no further business, the meeting adjourned at 8: 43 p.m. These minutes were approved March 17, 2020. ________________________________________ Shane Brickner, Mayor City of Liberty Lake ___________________________________ Notes and Transcription by Ann Swenson, City Clerk. This Council meeting was also audio taped. Anyone desiring to listen to the recording may contact the City Clerk. City Council Meeting – March 3, 2020 Page 5  City of Liberty Lake Consent Agenda for March 17, 2020 City Council Meeting Report from the Mayor for pending claims and payment of previously‐approved obligations through March 17, 2020 Payee Description Amount See attached check register. Total Vouchers through March 17, 2020 $207,684.83 February payroll & benefits $355,020.37 TOTAL $562,705.20 RECOMMENDATION: Approve and Authorize for Payment ATTACHMENTS: All original invoices are on file with the City Treasurer. SIGNATURES: City Clerk Mayor Council Member  AGENDA ITEM NO.: 11BI BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: March 17, 2020 Winter Glow Spectacular DEPT. OF ORIGIN: Operations and Maintenance EXHIBIT: DEPT. HEAD APPROVAL: Katy Allen A – Invoice EXPENDITURE REQUIRED: $10,000 BUDGETED: Orchard Park Event included in the 2020 SUMMARY STATEMENT The Parks and Arts Commission is recommending that the City support the Winter Glow Spectacular by having them host the winter lighting at Orchard Park for a second year. The event provides an opportunity for the community to come together as volunteers to help with setup of the lights and encourage park usage in the offseason. An important goal of the Parks and Arts Commission is to provide activities in the parks that enhance the community and its families. The event was incredibly successful in 2019, using limited City staff due to the large turnout of community volunteer efforts. Tentative lighting dates would run Thanksgiving to New Years. Staff will continue working closely with Public Safety on any concerns for the event regarding traffic and pedestrians. City staff will also work closely with L&I Electrical inspector, Avista and Risk Management. The event in 2019 received minimal concerns from neighbors and was well received by the community. RECOMMENDED ACTION 1. Authorize payment of invoice.  Invoice Winter Glow Spectacular 5202 918 W Falcon Ave Spokane WA 99218 Date Your Order # Our Order # Sales Rep. FOB Ship Via Terms Tax ID February 20, 2020 Quantity Item Units Description Unit Price Total 1 2020 Event Sponsorship— $10,000.00 $10,000.00 Title Sponsor Subtotal $10,000.00 Tax n/a Total $10,000.00 Payment $0.00 REC’D Balance Due $10,000.00 02212020 EMAIL Jennifer Camp Operations and Maintenance Director The City of Liberty Lake 22710 E Country Vista Dr Liberty Lake WA 99019 Thank you very much for your generous support! Winter Glow Spectacular Foundation is a 501(c)3 nonprofit organization  AGENDA ITEM NO.: 11Bii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: March 17th, 2020 Restaurant Lease DEPT. OF ORIGIN: Administrative Services EXHIBIT: A – Addendum B – Summary of Lease Information DEPT. HEAD APPROVAL: Administration EXPENDITURE REQUIRED: NA BUDGETED: Yes SUMMARY STATEMENT The current lease agreement with Palenque’s Restaurant expires on 3-31-2020. Attached is an addendum that will extend the agreement through September 30, 2020. City Staff reviewed four other properties in the area for lease. The average lease rate was $19.25 SQ/NNN. This agreement lease rate is $19.26 Sq feet. RECOMMENDED ACTION 1. Authorize the Mayor to sign the addendum with Palenque’s Restaurant.  THIRD LEASE ADDENDUM On or around April 30, 2018, the City of Liberty Lake, Washington, a municipal corporation, and Jose de J Ceresero and Gina Ceresero (Ceresero & Gomez Corporation), as owners and operators of Palenque Restaurant (collectively “Parties”), entered into that Trailhead Golf Course Concession and Lease Agreement (“Agreement”). The Agreement was to expire on December 31, 2018. The Parties entered into a Lease Addendum to continue the Agreement under the same terms, covenants, and conditions as set forth in the Agreement. The term contained in the Lease Addendum is set to expire on March 30, 2020 and the Parties are desirous of a further extension until September 30, 2020. All of the terms, covenants, and conditions shall remain in full force and effective throughout the extended term of the Agreement as if fully set forth herein. Effective this _____ day of March, 2020. CITY OF LIBERTY LAKE By: _______________________ Mayor Shane Brickner OWNER By: __________________________  Exhibit B CITY OF LIBERTY LAKE - SUMMARY OF RESTAURANT AGREEMENT Per Month Notes Current Rent $ 4,000.00 Effective 5-1-2018 City does not pay property taxes, Statute Leasehold Excise Tax $ 513.00 dictates Lessee to pay Leasehold Tax (12.84%) Janitorial $ (500.00) Lessee cares for bathrooms & common area Total $ 4,013.00 Price per sq ft per month $ 1.61 Price per sq ft per year $ 19.26 Proposed Adendum: April 1, 2020 thru September 30, 2020 Square Footage = 2,500 sq feet Other Notes: Restaurant pays 40% of Avg $453 # the Electricity per month # City pays water and Sewer # Lessee is required to have insurance to cover its operation Comparables Triple Net Lease (NNN): Base Rent + Real Estate Taxes + Insurance + Common Area Maintenance # 23801 E Appleway Ave (2600 sf) = $17.00 per sq foot plus Electric and Taxes # 21950 E Country Vista Dr Suite 500 (1350 sf) = $18/SF NNN # 21951 E Country Vista Dr Suite 100 (1223 sf) = $22/SF NNN # 1429 N Liberty Lake Rd (2500 sf) = $20/ SF NNN Source: selectspokane 3/9/2020  AGENDA ITEM NO.: 11Biii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: March 17, 2020 Purchase of AV Project Components DEPT. OF ORIGIN: Administration EXHIBIT: DEPT. HEAD APPROVAL: Katy Allen A. AV Project Project Summary (including contingency) $3,100.00 a. Granicus Software/Encoder Equipment Proposal $27,887.11 b. Jaye Nordling, Equipment/Training Consultant Proposal $500.00 c. B&H Photo - AV Equipment Quote $4,925.47 d. CivicEngage - Meeting Archive Records Quote $265.00 B. 2020 CFP EXPENDITURE REQUIRED: $36,677.58 BUDGETED: Included in the 2020 Budget, CFP Project #19- Council Chamber Recording Hardware SUMMARY STATEMENT In order to efficiently procure and install all the components for the Audio/Video (AV) project, staff has bundled multiple components of this project and request that City Council approve the project total of $36,677.58. During our research and consultation with Granicus and technical consultant, Jaye Nordling, the project was fine-tuned to meet the City’s needs to include software, equipment, hardware, computer components, and consultation. All components will be installed and reside in council chambers and will be able to be moved to other locations if need be. Anticipated completion would be June 2020. This purchase was included in the 2020 budget and can be referred to in the 2020 CFP, Project #19. All documents have been reviewed by the City attorney. RECOMMENDED ACTION Authorize the Mayor to sign the Granicus contract and purchase all the components of the AV project  AV Project Summary Scope AV Project Costs Quote Total Contingency $ 3,100.00 Granicus Software and Encoder Equipment Proposal $ 27,887.11 Jaye Nordling, Equipment Installation/Training Consultant Proposal $ 500.00 B&H Photo ‐ AV Equipment Quote $ 4,925.47 CivicEngage ‐ Meeting Archive Records Quote $ 265.00 Total $ 36,677.58 Budget Budget request $ 36,677.58 Current approved budget $ 30,845.00 Adjustment amount $5,833 Schedule Expected completion of project by end of June 2020 Granicus Proposal for Liberty Lake WA Granicus Contact Name: Carson Mulligan Phone: 720-770-5597 Email: carson.mulligan@granicus.com Proposal Details Quote Number: Q-76841 Prepared On: 3/4/2020 Valid Through: 4/30/2020 Pricing Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Currency: USD Period of Performance: The term of the Agreement will commence on the date this document is signed and will continue for 12 months. One-Time Fees Billing Solution Quantity/Unit One-Time Fee Frequency VoteCast Display - Setup and Configuration Up Front 4 Hours $0.00 VoteCast Tablet (ME) - Setup and Configuration Up Front 4 Hours $0.00 VoteCast - Online Training Upon Delivery 6 Hours $1,350.00 VoteCast Display CPU (Dell) (ME) Upon Delivery 1 Each $980.00 US Shipping Charge B - Medium Item Upon Delivery 1 Each $60.00 iLegislate Voting - Onsite Training Upon Delivery 1 Days $0.00 iLegislate Voting - Setup and Configuration Up Front 1 Hours $0.00 Meetings Server (ME) - Setup and Configuration Up Front 4 Hours $900.00 Minutes Template (ME) - Setup and Configuration Up Front 1 Each $0.00 Minutes - Online Training Upon Delivery 6 Hours $1,350.00 SUBTOTAL: $9,140.00 One-Time Fees Billing Solution Quantity/Unit One-Time Fee Frequency Granicus Encoding Appliance Hardware - SDI (AMAX) (GT) Upon Delivery 1 Each $3,500.00 View Template (GT) - Setup and Configuration Up Front 1 Hours $0.00 Player Template (GT) - Setup and Configuration Up Front 1 Hours $0.00 Standard Agenda Template - Setup and Configuration Up Front 1 Each $0.00 Live Manager (GT) - Setup and Configuration Up Front 1 Hours $0.00 Granicus Video - Online Training Upon Delivery 6 Hours $0.00 Government Transparency - Setup and Configuration Up Front 1 Hours $0.00 Peak Agenda Management Standard Agenda Report Up Front 1 Each $0.00 Peak Agenda Management Standard Minutes Report Up Front 1 Each $0.00 Peak Agenda Management Standard Cover Page Report Up Front 1 Each $0.00 Peak - Online Training Upon Delivery 8 Hours $0.00 Peak - Setup and Configuration Up Front 1 Hours $0.00 VoteCast Display - Setup and Configuration Up Front 1 Hours $0.00 Open Platform - Setup and Configuration Up Front 1 Hours $0.00 Granicus Encoding Appliance Hardware - Setup & Config Upon Delivery 1 Each $875.00 US Shipping Charge C - Large Item Upon Delivery 1 Each $125.00 Granicus Encoding Appliance Hardware - Setup & Config Upon Delivery 1 Each $0.00 SUBTOTAL: $9,140.00 Annual Fees for New Subscriptions Billing Solution Quantity/Unit Annual Fee Frequency VoteCast Standard Package (Tablet) (ME) Annual 1 Each $1,800.00 Meeting Efficiency Suite Annual 1 Each $0.00 Government Transparency Suite Annual 1 Each $2,568.00 Peak Agenda Management Annual 1 Each $3,300.00 Open Platform Suite Annual 1 Each $0.00 SUBTOTAL: $16,468.00 Annual Fees for New Subscriptions Billing Solution Quantity/Unit Annual Fee Frequency Granicus Encoding Appliance Software (GT) Annual 1 Each $1,200.00 Upgrade to SDI 720p Streaming Annual 1 Each $600.00 Recurring Captioning Services Annual 50 Hours $7,000.00 SUBTOTAL: $16,468.00 Product Descriptions Name Description VoteCast Standard VoteCast is a hybrid Software-as-a-Service (SaaS) and Hardware-as-a-Service (HaaS) solution Package (Tablet) (ME) that enables government organizations to streamline the meeting process for both the clerk's office as well as elected officials. By leveraging this solution, the client will be able to automate meeting data capture and display – improving accuracy and keeping all attendees informed of meeting proceedings. Available on a variety of hardware as well as the iLegislate platform, elected officials can use their touchscreens or tablets to motion, second, vote, and request to speak. This data automatically populates to the clerk software (LiveManager) ensuring accuracy and reducing workload. As action items occur during the meeting, TVs or projectors hooked up to VoteCast Display will automatically show the current agenda item, motion on the floor, vote result, and speaker timer as well as speaker name. VoteCast includes: • Unlimited user accounts • Unlimited meeting bodies • Access to one Granicus platform site • Access to the VoteCast software application for elected officials • Access to the VoteCast Display software application to output meeting proceedings to TVs or projectors in the meeting room Meeting Efficiency Meeting Efficiency is a hybrid Software-as-a-Service (SaaS) and Hardware-as-a-Service (HaaS) Suite solution that enables government organizations to simplify the in-meeting management and post-meeting minutes creation processes of the clerk’s office. By leveraging this solution, the client will be able to streamline meeting data capture and minutes production, reducing staff efforts and decreasing time to get minutes published. During a meeting, record roll calls, motions, votes, notes, and speakers, all indexed with video. Use the index points to quickly edit minutes, templates to format in Microsoft Word or HTML, and publish online with the click of a button. Meeting Efficiency includes: • Unlimited user accounts • Unlimited meeting bodies • Unlimited storage of minutes documents • Access to one Granicus platform site • Access to the LiveManager software application for recording information during meetings • Access to the Word Add-in software component for minutes formatting in MS Word if desired • One MS Word or HTML minutes template (additional templates can be purchased if needed) Government Government Transparency are the live in-meeting functions. Streaming of an event, pushing of Transparency Suite documents, indexing of event, creation of minutes. Product Descriptions Name Description Peak Agenda Peak Agenda Management is a Software-as-a-Service (SaaS) solution that enables government Management organizations to simplify the agenda management and minutes recording process of the clerk’s office. Peak Agenda Management allows clerks to streamline the way they compile and produce agendas and record minutes for public meetings and includes • Unlimited user accounts • Unlimited meeting bodies and meeting types • Access to one Granicus platform site • Access to one Peak Agenda Management site • Design services for one public view page portal • Design services for one Agenda report template • Design services for one Cover Page report template VoteCast Display - Implementation includes: Setup and • Access to an implementation consultant until project acceptance Configuration • Design service for VoteCast Display template updates • Access to video-based trainings around standard account functions and capabilities The implementation process takes four to six weeks, on average, depending on the availability of stakeholders. VoteCast Tablet (ME) - Implementation includes: Setup and • Access to an implementation consultant until project acceptance Configuration • VoteCast installation on one of the following hardware setups: Dell CPU and ELO Touchscreens, Microsoft Surface tablets, or iLegislate-enabled devices • Access to video-based trainings around standard account functions and capabilities The implementation process takes four to six weeks, on average, depending on the availability of stakeholders. VoteCast - Online Virtual training session with a. Granicus professional services trainer Training VoteCast Display CPU Dell CPU hardware for VoteCast Display that outputs meeting information like current agenda (Dell) (ME) item or vote results to displays in the meeting room such as TVs or projectors. US Shipping Charge B US shipping of a medium item - Medium Item iLegislate Voting - Onsite Training for iLegislate Voting Onsite Training iLegislate Voting - Setup and configuration of iLegislate Voting Setup and Configuration Product Descriptions Name Description Meetings Server (ME) Initial set up and implementation of video encoder - Setup and Configuration Minutes Template Initial set up and implementation of one minutes template (ME) - Setup and Configuration Minutes - Online online training for Minutes, which allows clients to have online sessions with a Granicus trainer Training to show clerks how to take minutes during a meeting and how to edit and publish them after a meeting. Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to post agendas/ documents, and index of archives. These are able to be published and accessible through a searchable viewpage. Granicus Encoding AMAX Encoder with Osprey SDI Card. Used to pass commands and data from LiveManager that Appliance Hardware - include Start/Stop of webcast, indexing, and document display. Also serves to distribute video SDI (AMAX) (GT) and captions to be distributed to the CDN or Performance Accelerator. View Template (GT) - Initial set up and implementation of viewpage template Setup and Configuration Player Template (GT) Initial set up and implementation of video player template - Setup and Configuration Standard Agenda Initial set up and implementation of one standard agenda template Template - Setup and Configuration Live Manager (GT) - Initial set up and implementation of LiveManager, ensuring timestamp capabilities for meeting Setup and agendas Configuration Granicus Video - Granicus Video - Online Training Online Training Government Setup and configuration for Government Transparency Transparency - Setup and Configuration Peak Agenda Professional service for designing an additional Peak agenda report. Management Standard Agenda Report Peak Agenda Professional service for designing an additional Peak minutes report. Management Standard Minutes Report Product Descriptions Name Description Peak Agenda Professional service for designing an additional Peak cover page report. Management Standard Cover Page Report Peak - Online Peak Agenda Management - Online Training is for online training for Peak Agenda Training Management, which allows clients to have online sessions with a Granicus trainer to learn how to use the system. Peak - Setup and Setup and configuration of Peak Agenda Configuration VoteCast Display - Implementation includes: Setup and • Access to an implementation consultant until project acceptance Configuration • Design service for VoteCast Display template updates • Access to video-based trainings around standard account functions and capabilities The implementation process takes four to six weeks, on average, depending on the availability of stakeholders. Open Platform - Setup and configuration for Open Platform Setup and Configuration Granicus Encoding Granicus Encoding Appliance Software (GT) This includes the LiveManager Software solution Appliance Software where webcasts are started/stopped, agendas amended and indexed, votes and attendance (GT) recorded, and minutes created. Granicus Encoding Remote configuration and deployment of an encoding appliance. Appliance Hardware - Setup & Config US Shipping Charge C US shipping of a large item - Large Item Upgrade to SDI 720p Upgrade to SDI 720p Streaming (requires Digital encoder and HD feed) Streaming Granicus Encoding Remote configuration and deployment of an encoding appliance. Appliance Hardware - Setup & Config Product Descriptions Name Description Recurring Captioning Live closed captioning. Services • All Meetings will incur one hour minimum. • Cancellations within 24 hrs. will be charged 1 hour minimum. • Caption reservations should be reserved two weeks in advance. Jobs with little notice may not be guaranteed coverage, 24 hours as an absolute minimum. • Real Time Captions are provided at an 98% accuracy readability rating • Recurring Caption hours not used in the period of performance will not carry over to the following year. Terms and Conditions • Link to Terms: https://granicus.com/pdfs/Master_Subscription_Agreement.pdf • This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Liberty Lake WA to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. • If submitting a Purchase Order, please include the following language: All pricing, terms and conditions of quote Q-76841 dated 3/4/2020 are incorporated into this Purchase Order by reference. • Granicus will provide a three (3) year warranty with respect to required hardware. Within the three (3) year warranty period, Granicus shall repair or replace any required hardware provided directly from Granicus that fails to function properly due to normal wear and tear, defective workmanship, or defective materials. • Granicus certifies that it will not sell, retain, use, or disclose any personal information provided by Client for any purpose other than the specific purpose of performing the services outlined within this Agreement. Agreement and Acceptance By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms. Billing Information Name: Phone: Email: Address: Liberty Lake WA Signature: Name: Title: Date: 10/10/19 Proposal for City of Liberty Lake Council Chamber Audio / Video Upgrade. Purpose: Upgrade City Council Chamber audio visual systems for integration to a Granicus or similar archival & streaming solution. This system does allow for future expansion., Scope of Work: Move AV cabinet out of chamber room to room directly east of chamber. Reroute speaker wiring to new location, following chase down the wall to new control room.. Replace existing mixer amplifier with auto mixer and amplifier. Install two High Definition Pan Tilt Zoom cameras in locations to maximize coverage. Route camera control and HD-SDI digital video cable back to control area. Connect audio and video outputs to Granicus or other dedicated streaming/archival system. Install small wall mount cover for computer video distribution at existing location. Install remote wireless mic antennas, if necessary from rack, through wall to chamber. Test, program and calibrate video and audio setups. Equipment Listing: (To be purchased directly by LL purchasing department.) 1 ea. Behringer XR18 Auto Mixer 1 ea. Behringer NX1000 Power Amplifier 3 ea. AViPAS AV-1280 SDI HD PTZ cameras 1 ea. Roland V-1SDI 4-Channel HD Video Switcher 1 ea. HuddleCam HD camera controller 1 ea. KanexPro 1x2 HDMI Splitter (computer display} 1 ea. DECIMATOR MD-LX HDMI/SDI Bidirectional Converter (computer display) 2 ea. VISCA cables (camera control serial cables) 3 ea. HD/SDI camera cables (2 for cameras, 1 for computer display output.) Miscellaneous hook up cables, connectors, adapters Equipment Source & Pricing: Hoffman Music Pro Systems (509)462-8000 (local) Sweetwater Sound 1-800-222-4700 Behringer X Air XR18 Tablet-controlled Digital Mixer $598.99 Behringer NX1000 Power Amplifier $248.99 B&H PHOTO 800-894-9703 MARKERTEK 800-522-2025 AViPAS AV-1280 SDI PoE PTZ Camera (Gray) 3 ea. @ $750.00 $1500.00 HuddleCam HD HC-JOY-G3 3rd Generation Serial PTZ Joystick Controller $299.00 Roland V-1SDI 4-Channel HD Video Switcher $1495.00 TecNec Visca Camera Control Cable 9-P D-Sub M to 8-P DIN M 25 Ft $61.95 TecNec Visca Camera Control Cable 8-Pin DIN Male to Male 50 Ft $59.99 TecNec Visca Camera Control Cable 8-Pin DIN Male to Male 75 Ft $128.95 DECIMATOR MD-LX HDMI/SDI Bidirectional Converter $99.00 KanexPro 1x2 HDMI Splitter $44.95 Rocstor Y10C231-B1 HDMI Cable with Ethernet (75') $65.14 Miscellaneous cables, connectors, adapters (Local purchase) Not to Exceed $100.00 Jaye Nordling Consultation / Installation & Training Fee $500.00 Total as listed, with Alternate video switchers. $4526.83 to $5086.83 Does not including tax or shipping. Shipping is generally FREE from B&H Photo & Markertek & Sweetwater  Federal ID#: 13-2768071 Prices Are Valid Until: 03/27/20 Quote No.: 1061671495 Reference No.: R160901-P Sold To: Anita Eylar Ship To: City Of Liberty Lake City Of Liberty Lake 22710 E. Country Vista Drive 22710 E. Country Vista Drive LIBERTY LAKE, WA 99019 LIBERTY LAKE, WA 99019 Bill Phone: (509)755-6700 (509)755-6700 Date Customer Code Terms Salesperson Ship Via 02/26/20 A5920671 N/A WB MULTIPLE SKU# Qty Ord Item Description MFR# Item Price Amount 1 KANEXPRO SUPERSLIM PRM HS CERTIFIED HDMI CBL/3'/REG KACHDMICESS3 9.99 9.99 (CBLHDMICESS3) Free item when purchased with KASPHD1X24K -9.99 1 ROLAND CARRY BAG FOR V-1 AND V-1SDi/REG ROCBBV1 16.36 16.36 (CBBV1) Free item when purchased with ROV1SDI -16.36 3 AVIPAS 10X HD PTZ CAM w/IP LIVE STRMNG-GRAY/REG AV1280G 658.80 1,976.40 (AV1280G) This Is A Special Order Item, And Is Not Returnable. 1 HUDDLECAMHD RS232 PTZ JOYSTICK CONTROLLER-3RD GEN/REG HUHCJOYG3 242.19 242.19 (HCJOYG3) 1 ROLAND V-1SDI 4CH HD VIDEO SWITCHER/REG ROV1SDI 1,141.53 1,141.53 (V1SDI) 1 TEC-NEC CAM CTRL 8-P DIN M to M CABLE - 50'/REG TEVMDX850 73.32 73.32 (VISCAMDX850) Continued on Next Page ... BNH_quote #X Customer Copy Page 1 of 3  Federal ID#: 13-2768071 Quote No.: 1061671495 Date Customer Code Terms Salesperson Ship Via A5920671 N/A WB MULTIPLE SKU# Qty Ord Item Description MFR# Item Price Amount 1 DECIMATOR DECIMATOR MD-LX HDMI/SDI CONVERTER/REG DEDDLX 91.80 91.80 (DDLX) 1 KANEXPRO 4K HDMI 2-PORT SLIM SPLITTER/REG KASPHD1X24K 37.77 37.77 (SPHD1X24K) 3 ROCSTOR HDMI 2.0/M-M.4K/GOLD PLTD- CBL -75'-BK/REG ROY10C231B1 52.70 158.10 (Y10C231B1) 1 BEHRINGER ULTRA-LIGHTWEIGHT 1000-WATT CL/REG BENX1000 188.99 188.99 (NX1000) 1 BEHRINGER X AIR XR12 12-INPUT DIGITAL MIXER/REG BEXR12 302.39 302.39 (XR12) 1 APC SMART-UPS SC 450VA 120V/REG APSC450RM1U 162.50 162.50 (SC450RM1U) 1 TEC-NEC CAM CTRL 9-P D-SUB M to 8-P M CBL-25'/REG TEV9M25 48.05 48.05 (VISCA9M25) 1 TEC-NEC CAM CTRL 8-P DIN M to M CABLE - 75'/REG TEVMDX875 99.89 99.89 (VISCAMDX875) PLEASE NOTE: ------------------------------------------------------------------ IMPORTANT NOTICE: B&H has begun collecting Washington sales tax. If you are WA tax exempt please contact our TAX Department. To update the status of your account, please email a completed tax exempt certificate to taxcertificates@bhphoto.com. The B&H Tax Department can be reached via phone at Continued on Next Page ... BNH_quote #X Customer Copy Page 2 of 3  Federal ID#: 13-2768071 Quote No.: 1061671495 Date Customer Code Terms Salesperson Ship Via A5920671 N/A WB MULTIPLE SKU# Qty Ord Item Description MFR# Item Price Amount 212-502-6308. ****PLEASE NOTE: UPCOMING SCHEDULE CHANGE**** We will be Closing Mon, March 9th at 5pm We will remain closed Tues, March 10th We will reopen Weds, March 11th at 9am ******************************************************* **** Please reference your quote number on all PO's **** Certain items may be enforced by vendor to sell at the vendor-imposed price posted at the time of order. Payment Type - - Amount Sub-Total: 4,522.93 N/A Shipping: Free STND Tax: 402.54 4,925.47 BNH_quote Total: #X Customer Copy Page 3 of 3 C, CivicPlus Quote#: Q-07111-1 302 South 4th St. Suite 500 Date: 2/4/2020 8:55 AM Manhattan, KS 66502 US Expires On: 5/4/2020 Product: Ship To Bill To Anita Eylar Liberty Lake WA - CivicEngage Liberty Lake WA - CivicEngage SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD Megan Underwood x underwood@civicplus.com Net 30 Exhibit A.1 - Statement of Work QTY Product Name DESCRIPTION TOTAL 1.00 CivicEngage Tier 3 Support Technical Support per Hour Export of - $265.00 Agendas, Minutes, and any Attachments, Resolutions, Ordinances TOTAL: $265.00 Total Days of Quote:83 One Time Costs $265.00 Recurring Costs $0.00 * Recurring Costs stated herein are based upon the number of days stated above. Upon renewal of this SOW, the Recurring Costs will reflect a 365 day calendar year. civicplus 302 S. 4th Street, Suite 500 Manhattan, KS 66502 www Civicplus.com Toll Free 888-228-2233• Accounting Ext. 291• Support Ext. 307 • Fax 785-587-8951 Page 1 of 3 Terms The Sales Form is subject to the terms and conditions of the original Agreement by and between CITY OF LIBERTY LAKE (Client) and CivicPlus. Client will be invoiced for the One Time Implementation Fee and the Recurring Cost for the current year upon signing and submission of this Sales Form (such initial invoice may be prorated to correlate with Clients current billing cycle as appropriate). The Recurring Cost will subsequently be added to Clients regularly scheduled annual invoices under the Agreement. Each year this Sales Form is in effect, a 5% technology investment and benefit fee will be applied to the Annual Fee Increase. Client will be invoiced electronically through email. Upon request CivicPlus will mail the invoice and the Client will be charged a $5.00 convenience fee. Acceptance We, the undersigned, agreeing to the conditions specified in this document, understand and authorize the provision of services outlined in this Agreement. Client CivicPlus By: By: Name: Name: Title: Title: Date: Date: CivcPIus 302 4th Street, Suite 500 Manhattan, KS 66502 www.CivicPlus corn Toll Free 888-228-2233• Accounting Ext. 291 Support Ext 307• Fax 765-587-8951 Page 2 of 3  Contact Information al1 documents must be returned: Master Service Agreement. Statement of Work, and Contact Information Sheet. Organization URL StreetAddressô Addreis 2 c -i-- U’_i \)€_ i_\’.ik4 \CIL A)A City State Postal Code CivicPlus provides telephone support for all trained clients from 7am —7pm Central Time, Monday-Friday (excluding holidays). Emergency Support is provided on a 24171365 basis for representatives named by the Client. Client is responsible for ensuring CivicPlus has current updates Emergency Contact & Mobile Phone Emergency Contact & Mobile Phone EmergencyContact&MobllePhone Billing Contact . SI E-Mail io.4q iiCi Phone Ext. Fax .‘) Billing Addres) Address 21j e_ tr City IJu .A)A cital State P0 Code Tax ID # Sales Tax Exempt # Billing Terms Account Rep Info Required on Invoice (P0 or Job #) Contract Contact Phone ;:‘r c\ck1JXt. E mail Fax Project Contact j\ Ema\(. Phone I Ext. Fax OA)1.j0) CivicPlus 302 s. 4th Street, Suite 500 Manhattan, KS 66502 www CivicPlus corn • • • • Toll Free 888-228-2233 Accounting Ext. 291• Support Ext 307 Fax 785-587-8951 Page 3 of 3 RESOLUTION  RESOLUTION NO. 20-267 CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON A RESOLUTION OF THE CITY OF LIBERTY LAKE, SPOKANE COUNTY WASHINGTON, DECLARING SUPPORT FOR THE BIGELOW-SULLIVAN CORRIDOR FREIGHT MOBILITY AND SAFETY PROJECT WHEREAS, Spokane County and the City of Spokane Valley are seeking regional support to secure federal funding required to complete important safety and freight improvements on our regional corridor; and WHEREAS, the safety and freight improvements are known as the Bigelow-Sullivan Corridor Freight Mobility & Safety Project; and WHEREAS, the Liberty Lake City Council is aware that the Bigelow-Sullivan Corridor Freight Mobility & Safety Project has great potential to not only improve traffic safety and reduce congestion but also increase the movement of freight and goods through our community, opening more economic development opportunities; and WHEREAS, improved freight movements through the greater Spokane region will address the safety hazards along a dangerous, busy, narrow, rural connection between two growing industrial, urban areas; and WHEREAS, this project is key to the growth and prosperity of the Spokane region and its booming manufacturing and industrial economy; and WHEREAS the Liberty Lake City Council wishes to declare support for the joint efforts of Spokane County and the City of Spokane Valley to complete important safety and freight improvements on this regional corridor to support and expand economic growth opportunities; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Liberty Lake, Spokane County, Washington as follows: Section 1. Declaration of Support for Spokane County and the City of Spokane Valley to secure federal funding to complete important safety and freight improvements on our regional corridor, known as the Bigelow-Sullivan Corridor Freight Mobility & Safety Project. The City Council of the City of Liberty Lake hereby declares as follows:  The City of Liberty Lake City Council is supportive of the joint application of Spokane County and the City of Spokane Valley for federal funding to complete the Bigelow-Sullivan Corridor Freight Mobility & Safety Project. Section 2. Effective Date. This Resolution shall be effective immediately upon adoption. Adopted this 17th day of March 2020. ________________________________ Mayor Shane Brickner ATTEST: Ann Swenson, City Clerk APPROVED AS TO FORM: Sean P. Boutz, City Attorney