City Planning Commission
Regular MeetingLiberty Lake, WA · October 10, 2018
Minutes
PLANNING COMMISSION MEETING MINUTES
WEDNESDAY, OCTOBER 10th, 2018
Planning Commission Members Present: Phil Folyer, Gary W. Green, Stan Jochim, Charles
Matthews, Richard Siler, Jesse Fox
Adjunct Member(s) Present: Jamie Baird, Tom Sahlberg
Absent: Jared Von Tobel
Staff Present: Lisa Key, Kelsey Wright
Call to Order: Meeting was called to order at 4:00 p.m.
Roll Call: A quorum of members was present.
Review of Agenda & Approval of Minutes:
The Commission unanimously approved the agenda. Commissioner Folyer moved that the
September 12th minutes be approved, seconded by Commissioner Siler. Minutes were
approved with all ayes.
Secretary’s Report:
Lisa Key reported on the below listed items:
o Introduced Scott Bernhard, City Engineer
o Noted a correction to the Agenda – next meeting date is November 14th.
o Provided copy of Updated Population Build-Out Analysis
o Shared Strategic Plan Graphic Design
o Noted that 3 Planning Commission Seats will be expiring at the end of the year, and
discussed process for re-application.
Action Items/ Discussions Presentations:
A. Planning Commission Work Program Workshop: Lisa provided an overview of status and
priority on each item on the Work Program list. Each Commissioner was then given the
opportunity to share comments, priorities, and ideas. Among these was the request for an
update at Planning Commission meetings on projects within the City so they can stay up to
date with new buildings and developments, as well as updates to buildings which went through
the Plan Review Committee. After discussing, it was decided that a development update
should be added to the Secretary’s Report each meeting. In regard to landscaping, it was
suggested that while reviewing the landscaping code, it should be taken into consideration
how the required landscape will look in 5 years and 10 years, the ease of maintaining
landscaping for the property owner, and consideration of existing landscaping on neighboring
parcels. Discussion followed regarding who had jurisdiction for landscaping and street trees
– the City or the HOAs. Lastly, it was recommended that the City attempt to standardize their
processes as much as possible for the ease of applicants and staff efficiency.
Planning Commission Meeting Minutes Page 1|2
October 10th, 2018
B. Workshop on Street Tree Ordinance Amendments: Lisa Key presented on the current status
of the Street Tree Brochure, and the initial revisions to the street tree code. She highlighted
the history of revisions, inconsistency between documents, and the necessity to revise. She
noted that this was the first of multiple workshops. Additional corrections were pointed out by
Commissioners. Questions asked and answered.
Planning Commissioner Reports:
No reports at this time.
Citizens Comments:
Judy McGrady, Liberty Lake City Resident: Requested clarification on the street tree code to
properly maintain one of her trees which was sunburned. She noted sign visibility issues of the
Madson St sign at Appleway blocked by tree leaves and questioned whose responsibility it was
to maintain that. She asked whether or not Aladdin was an arterial, noting that there is a heavy
amount of traffic, and asked who is responsible for plowing that street in the winter. Lastly, Ms.
McGrady suggested a broader form of communication/announcement to the community when
the City makes major changes to important documents, like sections of City code.
Adjournment:
The meeting adjourned at 6:00 p.m.
Planning Commission Meeting Minutes Page 2|2
October 10th, 2018
Agenda
PLANNING COMMISSION MEETING AGENDA
WEDNESDAY, October 10, 2018
CITY HALL COUNCIL CHAMBERS
4:00 P.M.
Planning Commission Members: Phil Folyer, Jesse Fox, Gary W. Green, Stan Jochim, Charles Matthews,
Richard Siler, and Jared Von Tobel
Adjunct Member(s): Jamie Baird & Tom Sahlberg
Staff: Lisa Key, Kelsey Wright, Barbara Barker
1. Call to Order
2. Roll Call
3. Review of Agenda
4. Approval of Minutes: September 12, 2018
5. Secretary’s Report
• Introduce Scott Bernhard, City Engineer
• Share Strategic Plan Graphic Design
6. DISCUSSIONS/ PRESENTATIONS
• Planning Commission Work Program Workshop- All
• Workshop on Street Tree Ordinance Amendments –Lisa Key
7. Planning Commissioner Reports
8. Citizens Comments
9. Adjournment
Next Meeting: November 7, 2018
Non-hearing items scheduled, and their order, are only tentative and are subject to change. The Planning
Commission may not address all items as listed and/or may continue certain items to a later session. The
Commission reserves the right to take action on all items listed on the agenda. The Planning Commission
provides at least 3 minutes for public comment and submission of written comments for inclusion into
the public record and consideration by the Planning Commission is encouraged. For more information,
please contact Planning & Engineering Services at 755-6708.
The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the
City at 755-6700 with 48-hours advance notice for special accommodations.
PLANNING COMMISSION MEETING MINUTES
WEDNESDAY, SEPTEMBER 12th, 2018
Planning Commission Members Present: Phil Folyer, Gary W. Green, Stan Jochim, Charles
Matthews, Richard Siler
Adjunct Member(s) Present: Jamie Baird
Absent: Tom Sahlberg, Jesse Fox, Jared Von Tobel
Staff Present: Lisa Key, Kelsey Wright
Call to Order: Meeting was called to order at 4:00 p.m.
Roll Call: A quorum of members was present.
Review of Agenda:
August 8th minutes were approved.
Commissioner Jochim commented that Richard Siler expressed interest in participating in the
Steering Committees for Trailhead. Commissioner Jochim also volunteered himself if the City
needed a second participant.
Action Items/ Discussions Presentations:
A. Land Quality Analysis Update: Lisa Key presented on the findings from the updated Land
Quantity Analysis which previously overstated the City’s growth. Lisa discussed methodology
used in the original LQA, her methods for revising the original LQA based on actual build out
through 2018, and methods for projecting build out and population growth. Questions asked
and answered.
B. Planning Commission Work Program Workshop: Lisa Key presented on a rough draft work
program to highlight upcoming projects and priorities. Lisa requested input from the planning
commission on which topics are priorities to them, what they would like to be involved in, and
what they are interested in receiving updates on that they may not work on directly.
Discussion followed regarding the need for code revisions and process streamlining, as well
as the connection between HOAs and the City. Questions asked and answered. It was
recommended that draft work program be brought back for further discussion at the October
meeting.
Secretary’s Report:
Lisa Key reported on two items:
o There is a short course on local planning coming up in Spokane, let Lisa know if you are
interested in attending.
o Status of hiring process for civil engineer/project manager – One round of interviews
complete.
Planning Commission Meeting Minutes Page 1|2
September 12th, 2018
Planning Commissioner Reports:
No reports at this time.
Citizens Comments:
One citizen commented – he was curious about infrastructure permits, if there were any plans
for or what the process would be to get fiber optic network providers.
Adjournment:
The meeting adjourned at 5:50 p.m.
Planning Commission Meeting Minutes Page 2|2
September 12th, 2018
PLANNING, ENGINEERING & BUILDING
WORK PROGRAM
Potential Planning Commission
Work Program Items
LQA – SUMMER
Strategic Plan – Outreach, Graphic & Finalize – SUMMER/FALL
Capital Facilities Plan-SUMMER/FALL
Hire Civil Engineer/ Project Manager – SUMMER /FALL
School Annexation – SUMMER/FALL
Comp Plan Map Update re Annexation – Part of CPA 2019 process
Streamline Business License Review/Issuance Procedures & Move In House-- FALL
High School Plan Review --FALL/WINTER
Street Tree Maintenance Requirements—FALL
Landscaping Code—FALL/WINTER
Streamline Applications & Instructional Brochures—WINTER
Procedural Code Clean-up—WINTER/SPRING
• Notice procedures
• Subdivision procedures
o Construction Plan Review Requirements
o Infrastructure Inspection Requirements
o Recording Procedures
• SEPA thresholds
• Special Event Permits
• Home Occupation Permits
• Right-of-Way Encroachment Permit Procedures
o Applicability
o Application Review & Conditions
o Post construction Inspection
o Warranty Bonding
Assist with Scanning, Record Archiving & Cleanup—WINTER/SPRING
Clean Up p drive filing system
Implement Full Electronic Plan Review/Issuance Option – WINTER/SPRING?
Reboot Economic Development Info & Dissemination (web & print) – SPRING/SUMMER
FEMA/Flood Plain Management Ordinance (2019 Comp Plan/Code Update Cycle)—FALL/Winter
Trailhead Master Plan TBD
Update Subdivision & Commercial Civil Plan Review Process & Inspection Procedures
Update Engineering Design Standards-TBD
Update Right of Way Permit Standards- FALL/ WINTER
Update Fee Schedule-TBD
Capital Project Management & Support:
• Harvest Parkway Roundabout -- FALL
• Signal at Appleway/Signal Road -- FALL
• Orchard Park Construction Oversight -FALL
• Orchard Park Punchlist -- SPRING
• Design for Harvard Road Bridge Widening & Ramp –WINTER/SPRING
• Harvard Road Overlay Design – WINTER/SPRING
• Appleway/Madson Intersection Improvements—SPRING/SUMMER
• Intersection Improvements Harvard Road/Wellington –SPRING/SUMMER
• Pavillion Park – Irrigation System & Pump?
• Other Capital Projects, as prioritized and funded for 2019.
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