City Planning Commission

PLANNING COMMISSION MEETING AGENDA WEDNESDAY, February 14, 2024 4 P.M. CITY HALL HELD REMOTELY& IN-PERSON AT CITY HALL To participate remotely, you can: • Sign up to provide Public Comment at the meeting via calling in • Submit Written Public Comment Prior to 2 pm on February 14, 2024 • Join the Zoom Meeting Questions or Need Assistance? Please contact Planning Commission Clerk Megan Edwards at kcummings@libertylakewa.gov . 1. Call to Order – 4:00 pm 2. Roll Call 3. GENERAL BUSINESS • Review of Agenda • Approval of Minutes from January 10, 2024 4. WORKSHOPS: • Climate Resiliency Grant Scope & Timeline • Preliminary Periodic Comprehensive Plan Update Work Program - Overview • Proposed Amendment for Fueling Stations as an Accessory Use 5. CITIZEN COMMENTS 6. REPORTS • Secretary’s Report • Planning Commissioner Reports 7. Adjournment Next Meeting: March 13, 2024  PUBLIC COMMENT If you wish to provide oral public comments or testimony during the Planning Commission meeting, please register through this link: https://us02web.zoom.us/s/86818958997 WRITTEN PUBLIC COMMENTS If you wish to provide written public comments for the upcoming council meeting, please email your comments to kcummings@libertylakewa.gov by 2:00 p.m. the day of the Planning Commission meeting and include all of the following information with your comments: 1. The Meeting Date 2. Your First and Last Name 3. If you are a Liberty Lake resident 4. The Agenda Item(s) which you are speaking about JOIN ZOOM MEETING To view the meeting live via Zoom Meeting, join the Zoom web meeting: Meeting Instructions: To join the Zoom web meeting: https://us02web.zoom.us/s/86818958997 Dial In Phone Numbers: • +1 253 215 8782 US (Tacoma) • +1 253 205 0468 US Meeting ID: 868 1895 8997  Liberty Lake Planning Commission Meeting the 2nd Wednesday of each Month at 4 p.m. in the City Hall Council Chambers Regular Members - Voting • Dr. Dale Robbins (City Resident) Term Expiration: 12/31/2025 Email: DRobbins@libertylakewa.gov • Dg Garcia (City Resident)* Term Expiration: 12/31/2024 Email: DGarcia@libertylakewa.gov • Jim Baumker (City Resident) Term Expiration: 12/31/2026 Email: JBaumker@libertylakewa.gov • Joe Mann (City Resident) – Chair* Term Expiration: 12/31/2024 Email: JMann@libertylakewa.gov • Tom Sahlberg (City Resident) – Vice Chair* Term Expiration: 12/31/2026 Email: tsahlberg@libertylakewa.gov • Charlie Jencks (City Resident) Term Expiration: 12/31/2025 Email: cjencks@libertylakewa.gov • Phil Folyer ((City Resident) Term Expiration: 12/31/2026 Email: pfolyer@libertylakewa.gov Adjunct Member(s) - Non Voting • Eugene Heuschel (City Resident)- Adjunct Position #1** Term Expiration: 12/31/2024 Email: gheuschel@libertylakewa.gov • Troy Mullenix (Community Resident) - Adjunct Position #2** Term Expiration: 12/31/2024 Email: tmullenix@libertylakewa.gov Chair/Vice Chair Term (2024/2025) * Design Review Sub-Committee Members (2024/2025) **Design Review Committee Alternate (2024/2025)  PLANNING COMMISSION MEETING MINUTES WEDNESDAY, JANUARY 10TH, 2024 HELD VIA ZOOM & IN PERSON AT CITY HALL Planning Commission Members Present: Joe Mann, Jim Baumker, DG Garcia, and Tom Sahlberg Adjunct Member(s) Present: Gene Heuschel and Troy Mullenix Staff Present: Lisa Key, Amy Mullerleile & Kathy Cummings Call to Order: Meeting was called to order at 4:00 p.m. Commissioner Mann requested for all to stand for the Pledge of Allegiance. Roll Call: A quorum of members was present. Excused Absences: Commissioner Jencks and Commissioner Robbins Commissioner Robbins arrived at the meeting at 4:22 p.m. Due to this meeting being the first with the newly appointed Planning Commissioners, Commissioner Mann requested that introductions be made and to include why they wanted to be a part of the Planning Commission. Review of Agenda & Approval of Minutes: Commissioner Baumker motioned to approve the agenda, seconded by Commissioner Garcia. The motion carried unanimously. There wasn’t a motion to approve the December 13, 2023, Planning Commission meeting minutes. Troy Mullenix, new Adjunct Member (Position 2), requested clarification on his position’s right to motion as two members were currently absent from the meeting. The minutes were approved unanimously. Election of Planning Commission Chair & Vice Chair for 2024 – 2025: Commissioner Baumker nominated Commissioner Mann as Chair and Commissioner Garcia seconded the motion. The motion carried unanimously. Commissioner Garcia nominated Commissioner Sahlberg as Vice Chair, and the motion was seconded by Commissioner Baumker. The motion carried unanimously. Design Review Committee Membership: Commissioner Mann and Commissioner Garcia are the only two members currently on this committee. Director Lisa Key and Commissioner Mann explained the responsibilities of the Planning Commission Meeting Minutes Page 1|2 January 10, 2024 committee. Commissioner Sahlberg, Commissioner Heuschel and Commissioner Mullenix volunteered to sit on this committee. Approval of 2024 Meeting Calendar: This year’s meeting schedule has been set. Director Key is scheduled to be out of town during the April 10, 2024, meeting and therefore cannot attend. Senior Planner, Amy Mullerleile, will be standing in for Director Key. Commissioner Heuschel motioned to adopt the meeting schedule as is, seconded by Commissioner Baumker. The motion carried unanimously. Workshop: Comprehensive Plan Periodic Update 2026 – 2046 Overview: Director Key gave an overview of the Periodic Comprehensive Plan Update process. It must be adopted by June 30, 2026, and then submitted to the Washington State Department of Commerce. Director Key explained that shortly after adoption, changes will need to be made to the City Development Code. Citizens Comments: None Secretary’s Report: The mayor interviewed Phil Folyer for the vacant Planning Commissioner position, and he will be confirmed at the January 16th City Council meeting. Director Key hopes to share the scope and timeline for the climate resiliency element of the Comprehensive Plan at the next meeting. She is also hoping to have a rough draft of the work program and timeline for the Comprehensive Plan update. Commissioner Report: Commissioner Sahlberg currently sits on The Spokane Regional Transportation Council Technical Transportation Committee that may offer some assistance with the Comprehensive Plan update. Commissioner Mann offered to give an overview of this Planning Commission meeting at the next City Council meeting. Adjournment: Commissioner Garcia motioned to adjourn the meeting, seconded by Commissioner Robbins. The motion carried unanimously. The meeting was adjourned at 5:30 p.m. Planning Commission Meeting Minutes Page 2|2 January 10, 2024 Liberty Lake Grant Public Engagement Tasks and Description Schedule Deliverable Section 1 Public Engagement Strategy 2/2024 - 6/2026 Task 1 Identify community partners 2/2024 – 9/2024 Step 1.1 Develop relevant Partners lists for Resiliency and GHG Mitigations (Focus on Institutions that hold the problems and the solutions in their Charter) Step 1.2 Workshops of Partners for resiliency and mitigation solutions generation Step 1.3 Engage with tribal representatives Step 1.4 Develop equitable outreach strategy with community representatives Deliverable 1 Draft Public Engagement and Tribal Engagement Plan 5/2024 Task 2 Implement public and tribal engagement strategy 5/2024 – 5/2026 Step 2.1 Engagement of General Public on GHG inventory and vulnerability assessment. Step 2.2 Direct engagement with vulnerable communities or underserved community members Step 2.3 Ongoing interaction with planning commission and city council Task 3 Public Engagement Plan and Results Summary 1/2026 – 4/2026 Step 3.2 Embed the learnings into the final resiliency and mitigation strategies Deliverable 2 Final Engagement Plans and results summary. 5/2026 Mitigation Sub-element Tasks and Description Schedule Deliverable Section 2 GHG inventory and reduction measures 2/2024 - 9/2024 Task 1 Determine Scope, scale, and identify all sources of GHG 2/2024-6/2024 emissions in your jurisdiction Step 1.1 Identify the GHG Emissions Inventory’s scope and plan Step 1.2 Choose accounting standards and methods Step 1.3 Choose GHG Emissions Inventory base year Step 1.4 Collect data and quantify emissions Step 1.5 Develop a GHG Emissions Inventory management plan Step 1.6 Identify the GHG emissions Inventory management plan update interval Step 1.7 Data quality management Step 1.8 Reviewing and testing inventory assumptions and limitations Deliverable 3 Data inventory spreadsheet. 6/2024  Task 2 Identify all sources of GHG emissions in the jurisdiction 6/2024-7/2025 and set emission reduction targets. Step 2.1 Identify areas for priority action Step 2.2 Identify short term and long-term emission-reduction targets and potential emission reductions from each source Step 2.3 Adopt the GHG reduction measures into the comprehensive plan and evaluate your emission inventory after five years Step 2.4 Create schedule to update GHG emissions inventory at regular intervals (at least every five years) and measure progress from the last review. Deliverable 4 Memo summarizing areas for priority action, GHG 6/2025 emissions reduction targets and potential reductions. Resiliency Sub-element Tasks and Description Schedule Deliverable Section 3 Community wide Climate Resilience 2/2024 – 8/2024 Step 1 Identify Climate Impacts 2/2024 Task 1.1 Identify community assets Task 1.2 Develop inventory of climate impacts data and community data Task 1.3 Select best available science and geographically relevant climate data Task 1.4 Develop Web map of sensitivity, exposure, and adaptive capacity Deliverable 5 Climate Vulnerability Web map 6/2024 Step 2 Audit Plans and Policies 4/2024 – 7/2024 Task 2.1 Review existing plans and policies for gaps and opportunities based on identified climate impacts Step 3 Assess Vulnerability and Risk 10/2024 – 5/2025 Task 3.1 Assess sensitivity, adaptive capacity, and exposure Task 3.2 Determine vulnerability through vulnerability index (sensitivity + exposure + adaptive capacity) Task 3.3 Characterize risk (probability + magnitude) Task 3.4 Identify potential risk mitigation strategies Deliverable 6 Climate Vulnerability and Risk Assessment Report 6/2025 Climate Goals and Policies Creation Tasks and Description Schedule Deliverable Section 4 Climate Goals and Policies 5/2024 - 5/2026 Step 1 Climate Advisory Team 5/2024 – 3/2026 Task 1.1 Form a Climate Policy Advisory Team Task 1.2 Develop a vision statement Deliverable 7 Advisory Team Charter 9/2024 Step 2. Develop Climate Goals and Policies 7/2025 – 12/2025 Task 2.1 Research and analysis of climate mitigation, and resiliency measures feasibility and cost Task 2.2 Choose goals, policies to achieve emission reduction targets Task 2.3 Choose goals and policies to achieve resilience targets Task 2.4 Identify policy co-benefits Task 2.5 Legislative action with commission and council Deliverable 8 Final goals and policies for climate element 12/2025 Step 3 Organize and Integrate policies and goals into 1/2026 – 5/2026 comprehensive plan Task 3.1 Develop matrix of goals and policies from transportation, land use, capital facilities, utilities, and parks & recreation Task 3.2 Review consistency of plans and goals across GAM elements. Deliverable 9 Climate Element 5/2026 Budget Deliverable Commerce Grant Funds 2023-2025 2025-2027 Biennium Biennium Deliverable 1 – Draft Public Engagement and Tribal Engagement Plan $80,000 Deliverable 2 - Final Engagement Plans and results summary $20,000 Deliverable 3 - Data inventory spreadsheet $30,000 Deliverable 4 - Memo summarizing areas for priority action, GHG $40,000 emissions reduction targets and potential reductions Deliverable 5 - Climate Vulnerability Web map $25,000 Deliverable 6 - Climate Vulnerability and Risk Assessment Report $60,000 Deliverable 7 - Advisory Team Charter $20,000 Deliverable 8 - Final goals and policies for climate element $50,000 Deliverable 9 - Climate Element $75,000 Implementation Reserve (for city) – Deliverable to be determined $100,000 based upon priorities identified in Climate Element TOTAL $255,000 $245,000