Community Engagement Commission

COMMUNITY ENGAGEMENT COMMISSION MEETING AGENDA WEDNESDAY, AUG. 14, 2024 – 6:00 P.M. (Rescheduled from Aug. 21, 2024) 22710 E. COUNTRY VISTA DRIVE The purpose of the Community Engagement Commission is to serve in an advisory capacity to the mayor and City Council. The Commission’s role is to gather ideas, input, and feedback from community members, and to advise and guide city leadership. • Sign up to provide public comment at the meeting via calling in. • Submit written public comment prior to 4:00 p.m. on the date of the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of July 17, 2024 4. PUBLIC COMMENTS 5. CITY HALL UPDATES (David Goehner) a. See handout 6. DISCUSSIONS & BUSINESS a. Comments on Barefoot in the Park b. Update on public engagement for Library design and construction project (Robin) c. Update/Suggestions for City Council’s Sept. 10 town hall on proposed transparency act (Bill & Summer) d. Group discussion on Aug. 7 workshop with Planning Commission e. Ideas for increasing CEC presence at community events f. 2025 projects calendar & 2025 budget (continued from July) g. Draft of 2024 Annual Report (to be submitted end of August) h. Other upcoming opportunities? 7. NEXT MEETING: Sept. 18, 2024, at 6 p.m. a. Requested items for agenda? 8. ADJOURNMENT  JOIN ZOOM MEETING To view the meeting live via Zoom, join the Zoom web meeting at: https://us02web.zoom.us/j/81440267233?pwd=SkxldUZobnhvbEcyZ1U4YndLcnRJZz09 Meeting ID: 814 4026 7233 PUBLIC COMMENT If you wish to provide oral public comments during the Community Engagement Commission meeting, you may do so in-person at City Hall or virtually via zoom. You may speak in-person at City Hall, or if you wish to speak via zoom, please join the zoom meeting using the meeting information above. Public comments will be invited during the appropriate section of the agenda, at which time you can send a request to speak to our meeting host using the chat function within the zoom meeting. WRITTEN PUBLIC COMMENTS If you wish to provide written public comments for the Community Engagement Commission meeting, please email your comments to tgarcia@libertylakewa.gov by 4:00 p.m. the day of the commission meeting and include all the following information with your comments: 1. The meeting date 2. Your first and last name 3. If you are a Liberty Lake resident 4. The agenda item(s) you are speaking about If providing written comments, the comments received will be acknowledged during the public meeting, but not read. All written comments received by 4:00 p.m. will be provided to commission members in advance of the meeting.  CITY OF LIBERTY LAKE Community Engagement Commission Minutes July 17, 2024 – 6:00 p.m. CALL TO ORDER: The meeting of the Community Engagement Commission was called to order on June 12, 2024, at 6:00 p.m. ROLL CALL: Position 1: Robin Bekkedahl Present Position 7: Vacant Position 2: Bill Norman Present Position 8: Aaron Asmus Excused Position 3: Vacant Position 9: Mark Saba Present Position 4: Summer Darrow Present Communications specialist David Goehner Present Position 5: Cynthia Gamboni Present City administrator Mark McAvoy Present Position 6: Arlene Fisher Maurer On phone APPROVALS: Commissioner Saba moved to excuse commissioners Asmus and (pending arrival) Norman, which was seconded by Commissioner Darrow. The motion carried unanimously. Commissioner Norman arrived at approximately 6:10 p.m. Commissioner Darrow moved to accept the meeting minutes from June 12, 2024, with a modification to note that Commissioner Gamboni was excused, which was seconded by Commissioner Saba, and carried unanimously. PUBLIC COMMENTS: DG Garcia and Tom Sahlberg both spoke regarding the role of the Community Engagement Commission. CITY HALL UPDATES: David Goehner addressed the monthly City Hall Updates handout that was sent out previously. Commissioners discussed the recent activities of the subcommittee that is involved with the Community Satisfaction Survey to develop discussion topics from that survey for the city’s online forum about the 2025 city budget. The opportunity was given for the commissioners to e-mail staff with discussions for topics related to that survey that could be posted for the public to respond to each week at the online forum. DISCUSSIONS & BUSINESS: A – Barefoot in the Park: Reminders were given about signups to assist with responsibilities at the city’s table for the Aug. 3 Barefoot in the Park. B – Public engagement for Library design and construction project: Commissioner Bekkedahl volunteered to serve as the Community Engagement Commission’s representative for a group that will promote public input during August to collect initial community information needed for planning of the new library facility. Commissioners Saba, Norman, and Fisher Maurer volunteered to assist Commissioner Bekkedahl in this if needed. C – Outreach for City Council’s Sept. 10 town hall on proposed transparency act: Commissioners Norman and Darrow reported on the suggestions from their subcommittee. The meeting is anticipated to last about 2 hours, starting with a meet and greet followed by the town hall portion. Norman: E-mail to all residents, pass-along cards that could be distributed at in-person locations, use of city’s website, use of the city’s social media sites, and use of HOA/neighborhood social media sites. Commissioner Norman suggested including informational material during the event about the city’s commissions and board. The subcommittee will share more refined ideas with staff by July 28. D - Ideas for increases CEC presence at community events: At Commissioner Bekkedahl’s suggestion, this item was tabled to the August 14 meeting. Commissioner Norman moved to table, Commissioner Saba seconded, and the motion passed. E – 2025 projects calendar: Commissioner Saba moved to table this to the August 14 meeting. Commissioner Darrow seconded and the motion passed. F – 2025 budget discussion: Suggestions included: “Splash” inserts of 11,000 flyers at $5,000 for printing/insertion; 4 mailers for a cost of $7,000 each for printing/mailing; multimedia & special project productions for a budget of $8,000. Commissioners planned to finalize the budget at the Aug. 14 meeting. G – Draft of 2024 Annual Report: Commissioners briefly discussed the current draft and made plans to review and finalize an updated version at the Aug. 14 meeting. H – 2024 work plan: No action was taken. I – Discussion of CEC involvement/role in city engagement projects: Each commissioner relayed their individual thoughts and suggestions. Ideas include creating good engagement to create good results, viewing the upcoming town hall event as the type of action the commission can be doing, and working to invite and entice engagement. J – Special projects video: Commissioner Bekkedahl shared her plans to present her idea about a history video during an upcoming meeting of the city’s Parks and Arts Commission. Commissioners discussed additional possibilities for short video projects. K – Liberty Lake Lions Club invitation: Commissioner Bekkedahl led a discussion on ways the commission’s members could engage with service groups to provide presentations about commission activities. Commissioner Norman volunteered to provide information with David Goehner connected with existing planning for the September 10 town hall that could be used in planning and scheduling presentations to local community groups. Commissioners will further discuss potential scheduling during the August meeting. L – Date change for August meeting: Commissioner Saba moved to reschedule the Aug. 21 meeting to Aug. 14. Commissioner Norman seconded and the motion passed unanimously. ADJOURNMENT: The meeting was adjourned at 7:55 p.m. The Community Engagement Commission will hold a joint workshop with the City Planning Commission on Aug. 7, 2024, related to public engagement with the city’s comprehensive plan. The next regular meeting will be held on Aug. 14, 2024.  City Hall Updates for Community Engagement Commission 8-13-2024 1. Upcoming city-affiliated events: • “The Winter’s Tale” – Annual production from the Montana Shakespeare in the Parks group is this Saturday, Aug. 17, from 5 to 7 p.m. at Pavillion Park. Free to the public. • 23rd Annual Lud Kramer Memorial Concert with the Spokane Symphony – Free public performance on Saturday, Aug. 31, from 6 to 8 p.m. at Pavillion Park. • Finale of city’s 2024 summer movies at Pavillion Park: “A Million Miles Away” on Saturday, Aug. 24. 2. Online public engagements: • For the first time, have multiple items at the city’s online public engagement resource (Zencity): 2024 Barefoot in the Park post-event survey (closing Aug. 18), a 12-question survey about needs for the new library (closes Aug. 31), and public engagement on the city’s 2025 budget development (currently the online forum that debuted May 31, which also has the “Talkback Tuesdays” topic questions that started July 30). Because of the multiple notices – and the desire to interest the public in becoming involved in the additional opportunities for input there – we are now promoting the resource’s introductory landing page for all of those surveys or forums. This landing page is currently promoted at the top of the city’s homepage, and is directly located at: https://libertylake- wa.civilspace.io/en). Help spread the word on this!!! 3. Public arts: • Following its Aug. 5 meeting, the Parks and Arts Commission is in early talks with artists to develop a “Liberty Lake Together” piece for the area southeast of Kramer and East Country Vista (possibly involving fused glass), as well as a “whimsical map” that will be painted inside the entrance to the pro shop at Trailhead Golf. 4. Planning Commission: • At its July 10 meeting, the City Planning Commission endorsed amendments to portions of the city’s code involving lighting as well as gas pump spaces that involved considerations that had not been part of those original codes. (TopGolf is the name on materials related to the lighting code request; a specific retailer name is not on any documents related to the request involving the gas pump spaces.) The City Council will have a public hearing on both proposed amendments at its Aug. 20 meeting. Pending the outcome of that, readings of revised ordinance would follow during the City Council’s two meetings in September. 5. Farmers Market: • Links to sign up to assist at the city’s tent area are available through the e-mails that have been previously sent to commission members. Also, let me know if any supplies need to be restocked. 6. City Podcast: • Interview with the tour manager for the Montana Shakespeare in the Parks program was posted in early August. Our mid-August episode will involve a Q&A with Bob Schneidmiller about the annual Lud Kramer Memorial Concert with the Spokane Symphony --David Goehner