Library Board of Trustees

LIBERTY LAKE MUNICIPAL LIBRARY AGENDA-MINUTES BOARD OF TRUSTEES MEETING FEBRUARY 7, 2012 MEETING CALLED TO ORDER : 6:46 PRESENT: X- Pamela Moegen - Library Director X- Katy Allen - City Administrator Board Members: X- Pat Lutzenberger X- Lu Embrey X-Mary Ellen Steen Absent- Linda Dockrey MINUTES: Motion to approve the minutes was made by Mary Ellen and seconded by Pat Lutzenburg; minutes approved unamimously as written. PUBLIC COMMENTS: None MAYOR’S COMMENTS-STEVE PETERSON: None CITY ADMINISTRATOR’S REPORT-KATY ALLEN: 1. Katy called to the attention of the board that our community has minimal activities in Nov-Mar. primarily because of inclement weather. She suggested that this might be a recommended time that the Library plan activities. 2. Katy thanked the part-time staff at the library for doing an excellent job working as a substitute for the City Hall receptionist during her absence. 3. Katy thanked the FFOLL for their energy and foresight in planning and advocating for the library. 4. Katy shared that the Splash is changing to a monthly hard copy newspaper so it no longer qualifies as the City’s newspaper. Bids and research are being conducted to find a new newspaper for the City. All cities are required to have a newspaper so legal notices, meetings, etc. can be put in place.  5. Katy informed the Board that the City Council voted to continute to not allow political signs to be placed in the right-of-way in the city. This action confirms an existing procedure/policy. 6. Four City Council positions will be up for election in the Fall of 2013. CITY COUNCIL REPRESENTATIVE-KEITH KOPELSON: not in attendance LIBRARY DIRECTOR’S REPORT-PAMELA MOEGEN 1. Pamela distributed the 2012 Library Report that was presented to the City Council as well as the additional statistical report. She noted a 49-51% increase in City cardholders. The report to the City Council included the following highlights: 41% of the library collection is digital. This is a significant increase from last year. In addition, an impressive list of Library Services was shared. The age of the library collection showed that 1/3 of the collection is 10 years or older. Circulation has grown consistently over the past 10 years. Multiple special programs were shared. Exact circulation numbers are confusing but a bit unreliable. Pamela will make a concerted effort to remedy this situation. 2. The January Monthly Report was shared and multiple events were noted. In addition, art classes in Anime drawing are possibly going to be offered. Also,Travis Montgomery is planning to provide a class on using e-bay. 3. Pamela is initiating a committee that will focus on “Envisioning the Difference the Library Can Make in the Future of Liberty Lake”. The committee will meet once in March and again in April. 4. Pamela shared reports for the BSLA. Board members will review and be prepared to discuss at our next meeting. FOLLML REPORT 1. Mary Ellen shared the minutes from the group’s previous meeting. She highlighted the donation of 2 paintings for the Spring Tea. 2. The group is eager to increase involvement of existing members. FOUNDATION REPORT: 1. A final price has been determined for the tiles. A down payment was made and pictures have been ordered. A request was made for a proof before the final product is developed. The Foundation is anticipating completion of the tiles at the end of February, 2013. Huntwood will be contacted for a possible contribution of a frame. In addition, a suggestion was made by the Foundation group that a plaque recognizing major donors be produced. The total tile price is approximately $4800.00. CITY COUNCIL REPORT: Katy provided details on the meeting in her initial report to the Board. In addition, Katy noted that Pamela presented a valuable and informative report to the City Council. STANDARDS OF SERVICE PROJECT: a. Approval of Staffing Standards: The document was reviewed and minor changes were noted. Pamela will make noted changes. Lu moved and Mary Ellen seconded to approve the standards with noted changes. b. Resources/Collections: Colorado, Texas, Maine, Ohio, and Wisconsin Collection documents were reviewed by board members. 1. Pamela recommended a combination of guidelines and formulas for acquiring collections. 2. The board will consider collection guidelines while Pamela reviews percentage versus per capita methodology. The Board members and Pamela will be prepared to discuss their individual reviews of Collection guidelines and percentage/per capita methodology. BEST SMALL LIBRARY AWARD (BSLA): Board members will review document provided by Pamela for discussion at our next meeting. BOARD MEMBER VACANCY: Further recruitment will need to take place. Pamela will contact Katy for further council. OTHER BUSINESS: a. Governing vs Advisory Board: Pamela will contact Katy to more clearly delineate the responsibilities of an Advisory Library Board. b. Public Comments c. By-laws  . MEETING ADJOURNED: 8:27 NEXT MEETING: MARCH 7, 2013 SUBMITTED BY: Lu Embrey END OF MEETING TIME ADJOURNED: NEXT MEETING DATE: