Library Board of Trustees

Liberty Lake Municipal Library Board of Trustee Meeting April 4, 2013 Call To Order: President Lu Embrey called the meeting to order at 10:31 AM. In attendance were: Lu Embrey, Linda Dockrey & Pat Lutzenberger. Pamela Mogan joined the meeting at 10:45 and Mary Ellen Steen was absent. Public Comments: None Approval of Minutes: Motion to approve the March 7, 2013 minutes made by Linda & seconded by Pat. Minutes approved as read. Mayor’s Comments: None (absent) City Report:  City Administrator/Katy Allen- None (absent)  City Council Representative/Keith Kopleson- None (absent) Library Director’s Report: Pamela reported on the library’s 2012 vs. 2013 circulation improvement & as a side note remarked the “downloadables” are staying steady at around 250 per year month to date. Patron visiting numbers are up and March events went well. April Events are:  Art in the Library- Quilt Show/Spokane Valley Quilters Club.  April 14-20: National Library Week- Pamela has ordered pins, buttons & bags to give patrons.  April 24-27: Washington Library Assoc. Annual Conference meeting in Vancouver, WA. & Dan Pringle is attending.  April 26: Adult Book Club cancelled.  April 27: Friend’s of the Library Annual Spring Tea is 12-2, Meadowwood Technology Center. Foundation Report:  Pat attended the March 20, 2013 meeting.  The Foundation will meet at the Library 12-1 the 1st Wednesday of the month, please note this time change. (Next meeting is 12:00-1:00, Wed. April,10th, changed due to Spring Break).  Randy Long elected President, Marshon Kemph Vice-President.  Tile Mosaic is being produced & waiting for a proof before being printed.  Plans for installation of Mosaic being processed & co-coordinated with the City. FOLLML Report:  Pat reported (in Mary Ellen’s absence) on the March 26, 2013 meeting. The Library has requested funds from the Friends totaling $3000 & request was granted.  Friends have an unsigned copy of “Memorandum of Understanding” & are willing to move forward with signing our copy when available.  They are getting organized for the Spring Tea & doing quite well!  Next meeting will be held 1 week earlier than usual, the Tuesday before the Tea, April 23, 2013 at 6:00 PM. City Council Report: None Other Business:  Annual Report Planning Meeting is scheduled for April 15, 2013, 9 am at Twisp. Pamela will assist with the 2012 Library Report – Financials, General Statistics, Patrons Cards, Library Holdings, & Circulations. Topics for Trustees reporting purposes are CIN changes, Zinio, ebooks, Best Small Library in America Award, & Standards.  May 21, 2013, 7:00 PM Board of Trustee presents Annual Report to the City Council.  Term length of each Library Board member will be emailed from Pamela.  City Hall Open House is May, 16, 3-6 PM, Pamela will order extra pins, buttons, & bags for the City’s Open House event. A Trustee representative will take 2 hour shifts at the Open House.  Memorandum of Understanding agreement between the FOLLM will be signed by Lu & Pat will have President of FOLLM, Diane Murray sign the document at the Friends next meeting.  Strategic Planning has been tabled until after our May, Annual Report to City Council.  BSLA Award was discussed. It was noted information/data is being retained on an ongoing basis by the Library. The Board will enter BSLA information into the Master Policy Handbook, & take up the task in June.  Additional Board member needed. Lu suggested we each reach out to community members to help fill this position. New Business:  Master Policy Handbook for LL Library Board of Trustee is in need of updating. Linda made a motion & Pat seconded motion to include City Council, Policy G on board duties and responsibilities; Public Meeting by-laws. Motion carried. It was suggested we keep a copy of the Policy Handbook in the Library. Next Regular Meeting: May 2, 2013, 10:30 AM –Library Meeting Adjourned: 11:30 AM Submitted by: Pat Lutzenberger for Mary Ellen Steen