Library Board of Trustees

Meeting Minutes Liberty Lake Municipal Board of Trustees May 2, 2013 The meeting was called to order at 10:32 a.m. by President Lu Embrey. Attendees were City Administrator Katy Allen, Library Director Pamela Mogen and Board members Pat Lutzengerger and Mary Ellen Steen. The minutes from the April meeting were approved following a motion by Pat and a second by Mary Ellen. There were no public comments. The mayor was not present to provide comments. Reports: A. City Administrator: Katy reported on the following: a. At the Library Foundation’s last meeting, the focus was on deciding on their next project. Ideas included a monument sign on the street and/or a picnic area with a pergola adjacent to the Library entrance; b. Four City Council positions are up for reelection in the Fall of 2013: those of Lori Olander, Keith Kopelsen, Josh Beckett and Odin Langford. None of the four has indicated whether or not they intend to run; c. The Board Report prepared for presentation to the City Council looks good. She recommends an emphasis on what was new in 2012, how the Library is always changing to meet needs and innovations, and how we engage with and respond to the community; d. Liberty Lake currently has more homes under construction than at any previous time – more patrons for the Library?... B. City Council Report: Keith Kopelson was unable to be present. C. Library Director: a. Pamela presented the Board with April’s report which showed impressive growth from April of 2012. There was a purge of cardholders in the summer of 2012, and we are now back over 6000 cardholders; b. There were numbers of outreach and training opportunities, as well as some events. Some of the most notable were the Literacy and Technology outreach co-sponsored with Greenacres Elementary School, the Friends’ annual Tea, the WLA annual conference, attended by Dan Pringle, an author visit by Charles Fincke – and National Library Week; c. We now have three iPads in the children’s area on which Children’s librarian, Amy Dickeson, will put appropriate programs; d. Pamela attended an Inland Northwest Council of Libraries workshop and hopes to join the group formally in the near future;  e. It was determined through questions to the City Administrator that Pamela just needs to contact Andrew at City Hall and give him a date by which she would like to see the glazing wall (which will separate the children’s section/meeting room from the rest of the library) finished; Andrew will then proceed to obtain bids and start the process; f. Again, upon information from Katy, it was determined that the City has not yet set the budget calendar; as soon as it is known, the Board can add this to their agenda; g. Pamela is waiting to hear from the Foundation when the tile mural will be completed. She would like to put together a BIG celebration to include the unveiling of the mural, the official opening of the new entryway – and the TENTH ANNIVERSARY of the establishment of the Library. D. FOLLML Report: Pat reported that the Tea was a huge success; the food was wonderful, the guest presenter was well received and the silent auction proved a good money-raiser. Mary Ellen will write a thank-you note from the Board, which Pat will sign and present to the Friends at their next meeting. E. Foundation Report: In Linda Dockrey’s absence, Mary Ellen reported that the Foundation voted on the final design for the mosaic mural, that they are considering purchasing raised letters to read “LIBRARY” outside instead of going with stenciled ones, that they are going to move one bike rack and buy another for the entrance. They are also interested in adding a picnic table and perhaps other amenities adjacent to the entrance. Ongoing Business: A. The Board members will meet at Twisp at 9:00 a.m. Monday, May 13th to finalize their Report to the City Council at the City Council meeting May 21st. Presenters will be decided and a time will be set for a walk- through. The packet for the presentation needs to be to Ann at City Hall by noon on May 15th. Pamela will handle this. B. The City has decided that, instead of holding numerous workshops, they will host an Open House May 16th; this way the community can meet and get to know a little about the individuals and services provided by the City, as well as share ideas/comments/complaints. There will be Library staff and Board members to represent the Library. C. The Memorandum of Understanding between the Library Board and the Friends has been signed by Lu; Pat will present it to the Friends for signature by the Friends president at the next Friends’ meeting. D. Local resident Carol Johns’ name came up as a possible Board replacement for Bob Gamble’s position; Katy will approach her with an invitation. Agenda items for next meeting: A. Discussion of Master Policy Handbook to include the policies and  procedures that govern the workings of the Board – ordinances, by- laws, public meeting policy, calendar of due dates, contact information for Board members and pertinent City employees, etc. B. Library Standards (Strategic Planning?) – Collection of Resources; C. BSLA Award status/plans. The next meeting is June 6, 2013, 10:30 a.m. The meeting was adjourned at 11:50 a.m.