Library Board of Trustees

Liberty Lake Municipal Library Board of Trustees Meeting Minutes Thursday, September 14, 2017 1. Call to Order The meeting was called to order at 1:02 pm by acting president Tricia Morgan. Others in attendance included Carol Johns, Lu Embrey, Pat Lutzenberger, Mindy Howe, Katy Allen, and Mike Kennedy. 2. Approval of Minutes from August 3, 2017 The minutes were approved as circulated 3. Comments a. Public-Mike Kennedy had no comments b. Mayor-not present 4. Reports: a. Library Director-Pamela Mogen  Pamela distributed the August 2017 Statistics and remarked on the wonderful attendance at recent programs. She attributes program success to Jandi and Joanne, 300 attended the recent Princess program and 150 participated in the Untidy Toddlers program.  The 2017 Annual Report was distributed and will be presented to the city council at the September 19th meeting. C. Johns will attend and comment on the report following Pamela’s presentation.  Community Outreach - Pamela has developed and produced 5000 copies of a “Liberty Lake Municipal Library Welcome!” card for distribution in the community with emphasis on apartment complexes and Real Estate offices to increase interest in the resources offered by the library. b. City Administrator – Katy Allen  The 2018 Budget is currently being developed by the city. Pavilion Park and Trail Head will be a high priority for securing a new irrigation system. A new Snow Removal and deicing system will be initiated by the city vs. employing an outside vendor.  The September 19th meeting will include the 2016 Annual Report, a report on Jim Franks Project and Review of the ordinance Related to the Property West of Madison – Planned Unit Development that does not include multifamily housing. The goal of this ordinance is creative development which would drive the economy.  Currently 50% of the reservations for city facilities are made by nonresidents. A Parks and Arts Commission is being formed to determine policies and procedures for facility use in Liberty Lake.  The city is making an effort to develop a social media platform that will promote a consistent message with a positive perspective within the community.  Katie emphasized compliments to the Library staff for the quality of the programs which have promoted outstanding attendance. c. FOLLML – Mindy Howe  The Friends are working with Josh Johnson in the development of a fund raising letter to go out to the public. Completion date is uncertain at this time.  The treasury currently is at $13,000+   Due to the change in Policy by Thrift Books to increase the cost of mailing books for the Friends they are currently exploring other options for book sale.  There will be a book sale this fall, date unknown at present d. Foundation – Lu Embrey, no report e. City Council – Pat Lutzenberger, no report 5. Ongoing Business a. Approval of MNG 8 –This policy was discussed and due to additional changes that were recommended it will not be voted upon until the changes are made and reviewed in Oct. b. Food for Fines (an addendum to CIR-5) The Board agreed that the policy should be included in the policies and procedures for implementation. 6. New Business a. Future Planning for Library Needs – due to the retirement of Pamela Mogen in October 2018 the board has agreed to take an active role in recruitment and hiring of a new Library Director.  Lu will send out a pertinent article for review by Board members  At the October meeting a date will be set for a study session to determine a timeline for this goal  A concentrated effort should begin in March/April and an important aspect of the committee will be determination of the qualifications most desirable in a new library Director. b. MNG-9 was reviewed and approved in March 2017 – no review necessary at this time. c. Tech Specialist Position  Pamela announced that after 5 ½ years of dedicated service to the Library Travis has resigned his position and his final day at the library is Friday, September 15th. He has requested that a party not be held to honor him for is service.  The job description was circulated and has been posted. One application has been received. d. Board Membership – Pamela announced that Lu Embrey’s term is completed in December and she is to determine if she wishes to consider an additional term. Members in attendance encouraged her to continue her involvement with the board. 7. Next Meeting scheduled for October 5, 2017 was rescheduled for October 12, 2017 due to two members having a conflict with the October 5th date. Pamela will post the change of date. 8. On October 1st officers will rotate to new responsibilities: President: C. Johns Secretary: L. Embrey FOLLML: P. Lutzenberger Foundation: T. Morgan City Council: M. Howe 9. Adjournment: The meeting was adjourned at 2:28pm Carol Johns, Secretary