Library Board of Trustees

Liberty Lake Municipal Library Board of Trustees Meeting Minutes December 6, 2018 1. The meeting was called to order by Carol Johns at 9:30 am. In attendance were Carol Johns, Mindy Howe, Pat Lutzenberger, Lu Embrey, Sandi Bishop, Jocelyn Redel, Katy Allen and Mike Kennedy. 2. The minutes of the November 8, 2018 meeting were approved as published. 3. Reports: a. Library Director – Jocelyn Redel  Gale courses were not renewed, given they were not cost-effective. Jocelyn knows some training sources and will seek others, and create a strategy for rolling them out. Sample topics are web design, QuickBooks, medical terminology, writing and digital photography.  Responding to a query from Lu, Jocelyn confirmed that she plans to train staff on customer service topics, followed up with related online instruction.  Trustee training is another opportunity. We should share issues and ideas via email among trustees and with Jocelyn. b. FOLLML – Carol Johns  New officers were installed by Carol. Holly Woodruff is the new president and the members are enthused about their officers.  Treasurer Betty Kennedy met with the Trustees about changing the Friends financial philosophy. It was agreed: o Friends will create a reserve fund of approximately $6K. o The organization will spend only what it has and can afford vs trying to meet a pre-arranged funding target that may be difficult or impossible to meet. o Friends will annually agree their contribution amount with the Library Director. In 2019 that amount is $5K.  Jocelyn will be the Library’s representative to Friends meetings and discussions.  FOLLML is in good shape financially. They made $900 on the November book sale.  Friends will miss Carol Johns, though she confirmed she will attend meetings during the months she is in Liberty Lake. c. City Council – Lu Embrey  At the December 5 Council meeting Carol was recognized and honored for her multi-year service on the Library Board and her distinguished personal service to the community through her commitment to the Library.  Pat Lutzenberger will be honored at the December 18 meeting for her exceptional commitment to the Library Board and her many years of dedication to the City as a volunteer to the Library and other key groups.   Jocelyn reported that a Council workshop about capital facilities planning became heated. She presented some library facilities issues such as interior and exterior lighting, which did not seem to be part of the controversy. Other capital funding possibilities for the Library are plumbing, security cameras and code access. Katy Allen is working to assure funding remains in the budget.  It is expected that the budget will be approved December 18.  The Needs Assessment is part of the capital facilities discussion and $40K remains in the budget at this time. We will need to continue advocacy with Council to keep this on their radar. o Jocelyn envisions researching the community, various groups, demographics, etc. as a key starting point to define needs and build relationships. o Part of the assessment should be to evaluate other facilities, such as schools, that may be mutually supportive with the Library.  There are two openings on the Board, due to the resignations of Carol and Pat. Katy and City staff will recruit replacement members. d. Foundation  Sandi will discuss the Foundation with a friend who may be interested in helping revive this organization.  $7K of Foundation funds were transferred to the Friends of Liberty Lake Municipal Library for management and distribution. 4. Ongoing Business – Policy Reviews  CIR-1: Jocelyn presented a revision that was approved. There was a discussion of possibly eliminating fines, considering the time staff members spend on collecting them. Jocelyn will research options.  CUS-1: Jocelyn presented a revision that was approved with the addition of “and Procedures” to the title. She noted that this is a basis for staff training and she has already started to implement this training.  MNG-3: There was a discussion of allowing community donations and revising the receipt process. Jocelyn will present a revision at the next meeting.  Given the transitional state of the Board, we will recognize the following assignments for January – March: o Lu as President o Sandi as Secretary o Mindy as representative to City Council o We will ask Jocelyn to report on Friends meetings 5. Next meeting will be January 3, 2019 at 9:30 am. 6. The meeting was adjourned at 11:15 am. Submitted by Mindy Howe, Secretary