Library Board of Trustees

Library Lake Municipal Library Board of Trustees Meeting Minutes Wednesday, December 11, 2019 1. Call to Order at 4:34 pm - Those in attendance: Sandi Bishop (Trustee), Sharon Carvo (Trustee), Mindy Howe (Trustee), Tom Pauley (Trustee), Jocelyn Redel (Liberty Lake Library Director), and Holly Woodruff (Friends of the Liberty Lake Municipal Library and Liberty Lake community member. 2. Minutes from November 6, 2019 meeting approved as published. 3. Comments a. Public – no comments. b. Mayor – not in attendance. 4. Reports a. City Administrator: Katy Allen 1. Sandi Bishop set for re-appointment for January 7, 2020. 2. All City Boards and Commissions are required to have public records training. City will hold training for all Boards and Commissions at a Council Meeting in February. If you are unable to make the training, you can also complete it online. 3. City Council will transition with new member orientation on Tuesday, December 17. 4. Had a chance to look at needs assessment results and it was nice to see consistency between staff and consultants regarding space usage. Consultants confirmed thinking that we already had. 5. Library Quilt – options regarding donation aspect of quilt. Option 1: donate to the City and the City will own and insure it (in 30 years there is no telling how City will handle it but can add stipulation in the donation that when City is done with it, they can donate it back to the Library). Option 2: Library owns it, displays it, and insures it. 6. Board/Commissions will have time slot for updates at the second City Council meeting of each month. b. Library Director: Jocelyn Redel i. STCU gave library donation of $1000. Thank you! ii. Our new library technician started. iii. Programs: I. Regular STEM and holiday programs went well. II. Saturday with Santa this weekend and other holiday crafts scheduled for this month. III. Starting to plan for programs next year.  IV. Reading to therapy dogs program went well. c. FOLLML: Tom Pauley i. Insurance for the quilt – FOLLML will cover insurance for the quilt if it is not donated to the City. ii. FOLLML are looking for Valentine’s Day baskets. Tom may be obtaining a basket from Global Credit Union to be donated to FOLLML on behalf of Board, will let us know. iii. Trustees Annual Report – The FOLLML wants to know if the LLBOT would like to review the FOLLML annual report/audit. The LLBOT will not review the annual report as, per statute, we have no relationship with FOLLML fundraising. d. Foundation – not currently active. e. City Council: Sandi Bishop i. RJ presented budget items. ii. Youth of Liberty Lake are collecting coats at library, schools, city hall, and stores. 5. Ongoing Business a. Update on Needs Assessment and resulting action items: Working on revisions for presentation. b. Review updated Strategic Plan draft – Jocelyn Redel sent revised draft on 12/4. We have some minor changes, i.e. italics on the strategic plan. With said changes Mindy Howe moves to adopt strategic plan from 2020-2024, second by Tom Pauley, motion approved. c. LLBOT role in reinvigorating Foundation: Looking at February for more information to start up Foundation. d. Policy Reviews – Jocelyn Redel sent revised drafts on 11/14.  Revised MNG-1: Confidentiality of Library Records – Sharon Carvo moved to approve, second by Sandi Bishop, motion approved.  Revised INF-2: Computer and Internet Use Policy – included information about all patrons receiving access to the public computers and internet when they receive a library card – Sandi Bishop motion to approve, second by Sharon Carvo, motion approved.  MNG-4: Bulletin Boards and MNG-6: Distribution of Library Materials are the next on the list to review – Jocelyn Redel will go and create a draft of discussed changes.  MNG-3: Fundraising and Donations – Revision in progress to be consistent with City policy – postponing until City policy updated. 6. New Business a. Rotation of Board assignments as we enter the new year – we are all happy with our current assignments and able to complete our roles at this time. Will continue current assignments for next six months. b. Strategy to proactively address changes in elected City officials, who will start terms in January - we will check in with new City Council at January 21, 2020 meeting, and reporting our library updates each month at City Council meetings.  c. Jocelyn Redel will look into policy review schedule for 2020. d. Next council meeting – Jocelyn has a suggested change to an ordinance – related to our change making account (cash register) asking for an increase to go into our cash accepter. 7. Next Meeting Date – January 8 of the month 1-2:30. 8. Adjournment – 6:15 pm. Respectfully submitted, Sharon Carvo Secretary