Parks and Arts Commission

THE CITY OF LIBERTY LAKE PARKS & ARTS COMMISSION MEETING MINUTES FEBRUARY 3RD, 2020 - 4:00 PM CALL TO ORDER: Chair Laina Schutz called the meeting of the Parks and Arts Commission to order at 4:00 PM on February 3rd, 2020. ROLL CALL: Commissioner David Himebaugh Commissioner Laina Schutz Commissioner Laura Frank Commissioner Susan Morrow Commissioner Tom Chamberlain Adjunct Bob Schneidmiller Excused Commissioner Tom Sahlberg Adjunct Kate Laven Commissioner Tom Stanley Maintenance & Operations Director Jennifer Camp Student Commissioner Srikar Surapaneni Activities & Events Maintenance Worker Anita Eylar Administrative Assistant Tait Hunter Excused APPROVALS: Commissioner Sahlberg moved to approve the minutes from the January 21st meeting. The motion was seconded by Commissioner Laven. The motion carried unanimously. CITIZEN COMMENTS: No citizen comments were made at this meeting. STAFF REPORT: Jennifer Camp, Operations & Maintenance Director, provided the commissioners an update on Winter Glow. She covered details from the meeting held previously, including planning for this year. Commissioner Himebaugh provided upcoming meeting details regarding Winter Glow. Jennifer Camp reminded the commission to propose the event again, as that has not been done yet before Council. The Orchard Park trash barrel project was discussed, with Anita Eylar providing the update on the progress of the project thus far. It was discussed that the barrels could be completed at the annual Touch-A-Truck event. The commission went on to discuss the details of the Henry Road Overpass project. For up to 6 meetings, the commission will be able to meet with the engineers and architects for assistance with the design portion of the project. The Pavillion Park Mural update was provided by commissioner Frank. She provided details on the artist’s progress, as well as the potential to see parts of it prior to completion. There is the potential for the incorporation of augmented reality artwork, where people could interact more with the art and learn more details. In the final part of the staff report, the Trailhead Master Plan was discussed. Council held a meeting with the team heading the project, with more confirmation regarding future meetings to come. NEW & UNFINISHED BUSINESS: Commissioner Schutz brought the current Rocky Hill Story Walk up for discussion, asking when the book would be changed and what the timing of that would be. Jennifer Camp noted that the next book is ready, and NEW & UNFINISHED BUSINESS CONTINUED: Commissioner Himebaugh said he would reach out for details on the best time to change the book out. Trevor Ragan spoke on the process of putting the book in the first time, noting that it took some time but this round should be easier. Commissioner Schutz opened discussion for the remaining utility box, mainly what the commission would like to see on it. The beginning of April is the ideal time for the box to be wrapped. The possibility of putting large boulders on the medians, which was confirmed to be a potential liability depending on the median chosen, as some are larger than others. ACTION ITEMS/ PRESENTATIONS/ GENERAL DISCUSSION CONTINUED: The commission discussed the golf and goat statue projects that were proposed in the past. Commissioner Chamberlain offered to check in soon with the sculptor. Commissioner Frank noted that due receiving Spokane County’s artist database, there could be potential for higher interest in those statue projects. The potential costs were discussed amongst the commissioners, ultimately deciding to hold off on the project for the 2020 year and continue work on it for the 2021 year. Commissioner Laven brought up community Facebook concerns regarding the integrity of the play structures at Pavillion Park, noting that safety has been a primary concern. Jennifer Camp assured the commission that in the annual Clear Risk assessment, the play structure was deemed safe to use. It is an aged play structure, and she noted that it would soon require full replacement. The initial estimated cost of full replacement would be approximately $100,000.00, and she recommended adding it to the 2021 CFP. She highly recommended the commission consider proposing the project to Council for 2021. Commissioner Schutz brought up the Rotary’s desire to donate to future projects. It was determined that a member of the commission would reach out to further that discussion. The commission briefly discussed future locations for a rock-art installation, noting that the discussion would be best saved for later due to the unknown future of Pavillion’s landscaping and layout. The commission finished the meeting by discussing the potential of limiting meetings to once a month, as it seems to be working best in everyone’s favor as far as attendance, child care, etc. The commission decided that for now, meetings once a month would suffice. ADJOURNMENT: There being no further business, the meeting adjourned at 4:51 PM.