Parks and Arts Commission

PARKS AND ARTS COMMISSION MEETING MINUTES Monday, August 5, 2024 4:00 PM HELD IN PERSON & REMOTELY VIA ZOOM 22710 E COUNTRY VISTA DRIVE LIBERTY LAKE, WA 99019 1. Call to Order Commissioner Hill called the August 5th meeting of the Parks and Arts Commission to order at 4:05 PM. 2. Roll Call Roll call was taken, with Commissioner Hay being absent. All other commissioners were present either in person, or via Zoom. 3. Approval of July 2024 meeting minutes Commissioner Hill opened discussion for approval of the July meeting minutes. Commissioner Frank motioned for approval of the July minutes, which was seconded by Commissioner Himebaugh before carrying unanimously. 4. Citizen Comments Mark Saba, resident, spoke in regard to the first item under Action Items. He requested the backing of the commission to encourage City Council to approve funding for the annual WinterGlow event. 5. Action Items/Discussions/Presentations VOTE- WinterGlow Sponsorship- Jennifer Camp Commissioner Loparco motioned to approve the funding for WinterGlow, but prior to a second motion being made, Commissioner Himebaugh suggested the funding be increased by 20%. The current level of sponsorship is $10,000.00. After discussion, Commissioner Frank motioned for approval of the invoice as submitted, along with a 20% increase to the invoice. Commissioner Himebaugh seconded the motion, which then carried unanimously. Kramer Landscape Discussion- Lisa Key Lisa Key, Planning Director, opened the discussion regarding design of the Country Vista corridor, which is currently planning to begin work in 2027 with design taking place in 2025. There is a potential to move landscaping up to 2026. This can coincide with the Kramer LL Together project and possibly flow smoothly together as far as workload. New Library Design Incorporating Art- Jandy Humble Jandy Humble, Library Director, briefly presented the idea of public art incorporation for the new Library building. Jandy suggested a pilot project of setting aside 1% of project costs to go toward public art. Kim Gerard, Library Board of Trustees, also spoke regarding the concept as someone with experience, and suggested possible projects that involve the community and bring residents to the Library. The commission briefly discussed the possibility of an ordinance and ways to begin conceptualizing the vision for the Library.  Commissioner Frank motioned for support of the Parks & Arts Commission to partner with the Library to begin a pilot 1% for Art project. The motion was seconded by Commissioner Loparco and carried unanimously. Commissioner Frank motioned for approval of item #3 (Kramer LL Together) on the Unfinished Business section of the agenda, to be moved up. The motion was seconded by Commissioner Himebaugh, and carried unanimously. Kramer LL Together – Call to Artist – Laura Frank Mallory Batista and Colleen Lake presented physical artwork from their portfolio and ideas for the Kramer LL Together project. The artist would be given the time to work on this project throughout the winter, and installation would take place in spring of 2025. Commissioner Frank motioned for approval of the design proposal, which was seconded by Commissioner Himebaugh and carried unanimously. VOTE- Budget/ Strategic Plan/ Workshop Agenda Commissioner Hill opened discussion on the Budget/ Strategic Plan. Commissioners discussed each item and whether to leave them for 2025 or move them out to a later year. Increases in funding for various items was also discussed, such as Smarty Boards for parks and the fireworks agreement. Jennifer Camp brought up a suggested addition—art maintenance funding. This could cover fading murals, vandalism, and other various maintenance and upkeep needs. It was suggested to have at least $5,000.00 set aside in the budget, and also have an inventory of art created. Commissioner Himebaugh motioned for the following recommendation to Council—a doubled fireworks show length, and a doubled budget to accommodate. Commissioner Loparco seconded the motion, which carried unanimously. Commissioner Himebaugh motioned for approval of the current draft of the budget/ strategic plan with discussed changes. Commissioner Frank seconded the motion, which carried unanimously. The final recommendation for the program fee schedule was briefly discussed. Drafted by Mickael Stevens, the recommendations covered updated time frames for rentals, and updated cost recovery fees for ballfields, among other updates. Commissioner Himebaugh motioned for approval of the 2025 program fee schedule. Commissioner Schneidmiller seconded the motion, which carried unanimously. 6. Unfinished/ New Business Meeting Length Commissioner Hill suggested that for future budget/ strategic planning, meetings covering this topic be two hours in length, or have additional meetings during the month as needed. Presenter time limits was also suggested. Jennifer Camp suggested a project proposal form be used to help mitigate presentation length and limit unrelated questions or conversations that may draw out presentations. Pavillion Historical Outlook– Laura Frank Commissioner Frank provided a brief update on the project. There is a tentative cost of $3,000.00 to $5,000.00, but no other updates at this time. Trailhead Map Update – Laura Frank Commissioner Frank went over the Trailhead whimsical map submissions. After deliberation, Commissioner Himebaugh motioned for recommendation of Artist #1, which was seconded by Commissioner Schneidmiller before carrying unanimously. Garden Contest – John Bahr Commissioner Bahr briefly presented on the Garden of the Year contest, in collaboration  with the Library. Bike/Pedestrian Safety Advisory Committee – Katie Ferris Commissioner Ferris briefly went over the last meeting of the committee. The different aspects of a bike friendly community were discussed at the meeting, and it was discussed that a master plan for bike and pedestrian safety would be established when the appropriate staff was brought on board. Art Club – Nancy Hill Commissioner Hill discussed the Liberty Lake Better Together event, where it was later discussed that the group would be having an event for kids to involve them in art. In this conversation, the commission discussed moving the September meeting due to the holiday. Commissioner Himebaugh motioned to move the meeting to the 9th of September, which was seconded by Commissioner Loparco. The motion carried unanimously. 7. Staff Report Jennifer Camp provided a brief staff report to the commissioners: - A volunteer was requested for the August 20th Council Meeting—Commissioner Frank volunteered to tentatively attend. 8. Adjournment There being no further business, Commissioner Himebaugh motioned to adjourn the meeting. Commissioner Schneidmiller seconded the motion, which carried unanimously. The meeting adjourned at approximately 6:02 PM. Upcoming Meeting Schedule (tentative) - Regular Meeting, 1st Monday of the month • VOTED CHANGE: September 9th, 2024