Village Board Meeting

VILLAGE OF LIBERTYVILLE BOARD OF TRUSTEES January 28, 2020 President Weppler called to order a meeting of the Board of Trustees at 8:00 p.m. in the Village Hall, 118 West Cook Avenue, Libertyville, IL. Those present were: President Terry Weppler, Trustees Donna Johnson, Richard Moras, Jay Justice, Scott Adams, Peter Garrity, and Patrick Carey. Residential Fire Safety Recognition President Weppler and Fire Chief Rich Carani recognized and honored Libertyville first grader Amelia Burton for putting her Risk Watch class education to use. When a fire broke out in their home on October 13, 2019, Amelia helped her sister Karlee exit their home, followed her parents' instructions, and waited with her sister at the designated meeting place outside their home. Through what Amelia had learned in the Risk Watch education program, their family had already prepared a meeting place. President Weppler and the Fire Department acknowledge Amelia's commendable actions and presented her with a new teddy bear and a Libertyville Fire Department sweatshirt with her name and the fire department logo. Humanitarian Service Award - Assistant Chief Key and Firefighter Paramedic Pitel President Weppler recognized Assistant Fire Chief Bob Key and Fireflghter/Paramedic Tom Pitel who received the MABAS "Humanitarian Service Award" for their resource deployments to Southern Illinois during severe flooding this year. Fire Departments throughout the state responded through the Mutual Aid Box Alarm System (MABAS), and both men were deployed to the flooded areas in support of local resources. President Weppler thanked them for their commitment and congratulated them. Employee Recognitions President Weppler congratulated Fireflghter/Paramedic Dave Naspinski on his 15 years of service to the Libertyville Fire Department. President Weppler noted Naspinski's excellence as a Car Seat Technician and CPR Instructor, and added that he is also a member of the MABAS Division 4 Specialized response team, serving as an open water diver, ice diver, and swift water technician. ITEMS NOT ON THE AGENDA President Weppler asked if anyone had anything to bring before the Board that was not already listed on the agenda. Bill dark, 235 N. Butterfield Road, asked that the sidewalk on the west side ofButterfield Road between Route 176 and Harding be plowed after snow events. His previous attempts to have the Village plow the sidewalk have been unsuccessful. President Weppler referred the matter to the Streets Committee. Trustee Johnson asked for information regarding the sidewalk policy and invited Mr. dark to attend the next Streets Committee meeting.  BOARD OF TRUSTEES/January 28, 2020 Page 2 A group of Libertyville High School students, Youth Connects, addressed the Board regarding permission to make a presentation to the Board on March 10 regarding social host laws and underage drinking. President Weppler agreed to the date and presentation. OMNIBUS VOTE AGENDA President Weppler introduced the Omnibus Vote Agenda and asked if there were any items to be removed for separate discussion. Omnibus Vote Agenda A. Minutes of the January 14, 2020 Village Board Meeting B. Bills for Approval C. ORDINANCE NO. 20-0-07: An Ordinance Granting Approval of a Special Use Permit (PC 19-21) - 1201 American Way D. ORDINANCE NO. 20-0-08: An Ordinance Approving a Planned Development Concept Plan (PC 19-22) - 1201 American Way E. ORDINANCE NO. 20-0-09: An Ordinance Releasing Maintenance Obligations to the Public Sidewalk Adjacent to the Townhomes of Red Top Drive Subdivision - DEFERRED from January 14,2020 meeting F. RESOLUTION NO. 20-R-08: A Resolution Approving an Amendment to Administrative Policy 16-01 - Lead Service Replacement Incentive Program G. ORDINANCE NO. 20-0-10: An Ordinance Amending the Number of Class D Liquor Licenses - Viet Taste, LLC H. ARC Report Trustee Johnson moved to adopt the items listed on the Omnibus Vote Agenda in a single group pursuant to the omnibus vote procedures of the Libertyville Municipal Code. Tmstee Moras seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None REPORT OF THE APPEARANCE REVIEW COMMISSION (ARC 19-57) - 800 N. Milwaukee Avenue - deferred from January 14, 2020 meeting President Weppler explained that at the December 16, 2019 meeting, the Appearance Review Commission reviewed a proposed wall sign for Maison Plunder at 800 N. Milwaukee Avenue. The Commission recommended Village Board ofTmstees approval of the sign, subject to the sign being mounted vertically and that the listing of services provided at the site be removed. The owner agreed to mount the sign vertically, but is appealing the condition on services. The owner requested to retain the services as the sign is not illuminated, is located outside of the pedestrian-oriented downtown area, and does  BOARD OF TRUSTEES/January 28, 2020 Page 3 not include their phone number or website information. President Weppler asked for questions and comments. He noted the policy for services included in signage. Owner Monika Read addressed the Board with her request for a 32 square foot, black and white sign. Tmstee Moras stated that he did not see any negative issues with the sign. Trustee Garrity noted that the sign could be larger, and Ms. Read noted that she plans to use the existing brackets. Trustee Garrity agreed to the request, and Trustee Johnson also concurred, noting that people should be able to promote their businesses. Trustee Moras moved to allow the sign at 800 N. Milwaukee Avenue to be mounted vertically and to allow the sign to include a listing of services provided. Trustee Adams seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moms, Justice, Adams, Garrity, and Carey NAYS: None REPORT OF THE PLAN COMMISSION (PC 20-01) - Text Amendment Relating to Planned Developments Background: President Weppler noted that Village Staff requested approval of a text amendment to the Zoning Code to clarify requirements for a Planned Development Final Plan. The current requirements include Preliminary Engineering Plans while the Engineering Division has traditionally requested Final Engineering Plans at that stage of review. The Plan Commission reviewed the clarification at the January 13, 2020 meeting and recommended Village Board of Trustees approval with a vote of 6 - 0. President Weppler asked for questions and comments and there were none. Trustee Johnson moved to approve the Text Amendment, and Trustee Justice seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None RESOLUTION NO. 20-R-09: A Resolution Approving a Special Event - Dog Days 2020 President Weppler explained that The Knights of Columbus submitted a request for the annual Dog Days of Summer event on Friday, July 10, 2020 through Sunday, July 12, 2020. The Knights of Columbus requested the use of Church Street and a portion of Cook Park beginning at 8:00 a.m. on Friday, July 10, 2020 for set up, through Sunday, July 12,  BOARD OF TRUSTEES/January 28, 2020 Page 4 2020 for cleanup. The Knights of Columbus also requested to place a banner in Cook Park and hold a raffle drawing during the event. A new request this year was for a 5k on Sunday, July 12, 2020, which would be sponsored and run by Care Animal Hospital of Libertyville. However, that request was rescinded as part of the Dog Days of Summer event. The Knights of Columbus obtained approval from Cook Memorial Library to close Church Street adjacent to their exit drive, and contacted St. Lawrence Church, Liberty ville Civic Center, and Attorney Sean Weppler to make sure that there are no conflicts on the day of the event. Village Staff will provide the fencing material so that volunteers could set up the fence in accordance with the approved event plan. Staff recommended Village Board approval of the resolution approving the event and the closure of Church Street from 8:00 a.m. on Thursday, July 9, 2020 through Sunday, July 12, 2020, and authorizing the Dog Days of Summer to take place from noon to 6:00 p.m. on Friday, July 10, 2020, 10:00 a.m. to 5:00 p.m. on Saturday, July 11, 2020, and 10:00 a.m. to 5:00 p.m. on Sunday, July 12, 2020, subject to approval of the necessary Village and Lake County Health Department permits, Village of Libertyville Special Event Agreement, a Certificate of Insurance naming the Village as an additional insured, and arrangements for garbage and recycling services. President Weppler requested that all microphones be turned off during the church services and asked for clarification of times for the tank events. President Weppler then asked for questions and comments and there were none. Trustee Moras thanked original Dog Days sponsor Bill Kaiser for starting the event. Trustee Johnson moved to approve the resolution to approve a Special Event - Dog Days of Summer. Trustee Garrity seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None RESOLUTION NO. 20-R-10: A Resolution for Change Order No. 1 for the Wastewater Treatment Plant Lagoon Dredging Project President Weppler reported that the WWTP lagoon was last dredged in 2008 (eleven years ago). Public Works Staff and our consultant, Strand Associates, Inc., prepared plans, specifications and solicited competitive contractor bids to dredge the lagoon and replace the chlorme contact zone baffles. The contract was awarded to the lowest responsive bidder, Stewart Spreading, Inc. in the amount of $287,175 on August 27, 2019 with the passage of Resolution 19-R-153.  BOARD OF TRUSTEES/January 28, 2020 Page 5 The contract quantity and unit price bid for sediment removal and disposal (dredging) was 1,500,000 gallons (gal) at $0.1465/gal. The actual quantity dredged was only 714,000 gal. Staff believed the prolonged 61A day excess flow event that preceded the project significantly reduced the quantity to be dredged. In order to comply with contract documents, the parties agreed to adjust Stewart Spreading, Inc.'s unit price for the dredging to $0.1725/gal. This unit price was still below the second low bidder's unit price of$0.173/gal. The reduced final contract amount will be $190,590. The contract work also included mobilization, testing and replacing the baffle system, all of which were completed at the contract quantities. Staff recommended adoption of the resolution to approve contract change order no. 1 for the Wastewater Treatment Plant Lagoon Dredging project with Stewart Spreading, Inc., which resulted in a $96,585 reduction in the awarded amount and authorized execution by the Village Administrator. President Weppler asked for questions and comments. Responding to questions, Public Works Director Paul Kendzior stated that the change would not impact future bidding, and the change order was a fair negotiation. Tmstee Johnson moved to approve the resolution approving Contract Change Order No. 1 for the Wastewater Treatment Plant Lagoon Dredging Project. Trustee Carey seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None RESOLUTION NO. 20-R-ll: A Confirming Resolution to Purchase Sternberg Streetlight Components from KSA Lighting, Inc. President Weppler explained that the Public Works Department maintains 315 12-foot tall and 50 24-foot tall decorative Sternberg streetlights in the downtown through an annual contractual maintenance contract. The annual maintenance contract is comprised mostly of labor and only minor material (bulbs, cables, etc.) costs. The Public Works Department needs to keep a sufficient supply of poles, mast arms and bases in stock for timely repairs, scheduled replacements and knockdowns as part of the maintenance contract. The major funding source for the purchases of the decorative streetlight poles, mast arms and bases is in the Project Fund. The current Annual FY Budget provides $35,000. A purchase order for the following streetlight components was initiated: Quantity Item Cost per Item Extended Cost 4 12-foot Aluminum Poles/Bases $3,055 $12,220 8-foot Mast Arms/Decorative Split 2 Base $6,547 $13,094 2 Clamshell Bases for 24' Poles $2,160 $4,320 Total: $29,634  BOARD OF TRUSTEES/January 28, 2020 Page 6 A confirming Resolution was necessary because this purchase was an emergency purchase due to an accident involving multiple knockdowns. The lead-time for fabrication and delivery of the decorative streetlight components is a minimum of 12-weeks, and a portion of the expense will be offset by insurance reimbursements. Village Staff recommended approval of the confirming resolution to retroactively approve the purchase with KSA Lighting, Inc. in the amount of $29,634. President Weppler asked for questions and comments and there were none. Trustee Johnson moved to approve the confirming resolution to purchase Sternberg streetlight components from KSA Lighting, Inc. Trustee Moras seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None RESOLUTION NO. 20-R-12: A Resolution to Approve a Contract Renewal for the Annual Contractual Lake & Pond Shoreline Plant Maintenance Work Mayor Weppler explained that a contract was awarded to Conservation Land Stewardship, LLC (now known as Davey Resource Group, Inc.) on May 22, 2018 with the passage of Resolution 18-R-97 for the annual contractual Lake & Pond Shoreline Plant Maintenance Work. The contracted work included several site visits for weed control, native seed and plug installation, woods management, pollinator habitat enhancement, cattail treatments and prescribed bums for lake and pond shorelines and native areas at Butler Lake, Paradise Park and Riverside Park. The contract contained a renewal clause for two mutually agreeable additional years. Staff recommended renewing the contract with Davey Resource Group, Inc. for the third of three possible years in the amount of $43,569 based upon their responsiveness and completing the first two years of work on time and within budget. Sufficient funds for the desired work are proposed in the Draft FY 2020/21 Annual Budget in the Park Improvement Fund. Staff recommended adoption of the resolution to approve the contract renewal with Davey Resource Group, Inc. for the annual contractual Lake & Pond Shoreline Plant Maintenance Work in the amount of $43,569, subject to the appropriation of the necessary funds in the FY 2020/21 Village Budget, and authorize execution of the contract by the Village Administrator. President Weppler then asked for questions and comments and there were none. Trustee Adams moved to approve the resolution approving a contract renewal for the annual contractual lake and pond shoreline plant maintenance work. Trustee Garrity  BOARD OF TRUSTEES/January 28, 2020 Page 7 seconded. President Weppler asked for further Board or public comment and there were none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYES: None ACCEPTANCE OF THE 2019 ROADWAY PAVEMENT ASSESSMENT REPORT President Weppler noted that the Village contracted with the firm of Gewalt Hamilton Associates to prepare a pavement condition assessment of all Village roadways and then recommend a yearly schedule of roadways to be rehabilitated based upon a proposed funding level between $1,000,000 to $1,250,000 annually. This funding level assumes passage of the referendum for the local 1% sales tax and is consistent with funding levels identified in the Capital Plan. The Assessment included a visual inspection of the roadway pavement for each Village street that was not rehabilitated as part of the 2012-2016 Road Bond initiative (approximately of roadways 60% remaining). A numerical pavement condition rating between 20-100 was given to each roadway segment based upon the observed pavement distresses (cracking, raveling, rutting, patches, etc.). The rating system used was based on a modified version of the PAYER Engineered Management System. A condition rating of 100 would be identified as a brand-new street. The Assessment includes a recommended 20-Year Road Rehabilitation program, which was based on the available annual funding level, pavement condition and proximity to limit mobilization costs. The Draft Assessment was discussed at the January 14, 2020 Streets Committee meeting. The Committee recommended acceptance of the Assessment following the incorporation of minor revisions. The Assessment is a guide for planning and not a set schedule. It will be used to plan the priorities for the annual improvements during the annual budget process. Village staff recommended acceptance of the 2019 Final Roadway Pavement Assessment. President Weppler asked for questions and comments. President Weppler asked why some streets had not been included, and Director Kendzior stated that the estimates are conservative, and if the Village continues to get good unit prices, other streets can be included. Trustee Johnson stated that the assessment is only a guide, and many factors impact what is completed. Tmstee Moras noted his concerns with the capital plan and the life of the roads. Trustee Johnson moved to accept the 2019 Final Pavement Assessment. Trustee Garrity seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows:  BOARD OF TRUSTEES/January 28, 2020 Page 8 AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None RESOLUTION NO. 20-R-13: A Resolution Approving the 2020 Fireworks Display with Mad Bomber President Weppler explained that Staff recommended the Village approve a contract with Mad Bomber Fireworks Productions for the 2020 Fourth of July Fireworks display to be held on Friday July 3, 2020. The Villages 2017, 2018 and 2019 fireworks vendor contract expired in 2019. The Village was advised in the fall of 2019 that the current vendor would not seek to renew a contract with the Village because they would no longer be licensing staff in Illinois. The Village solicited a Request for Proposal for a three-year agreement to provide the Village with a Fourth of July Fireworks display on July 4th, 2020, 2021, and 2022. After the bid submittal period ended, no bids were received from vendors. After numerous discussions with Fireworks vendors, it was determined that Fireworks vendors were not available to provide the Village a July 4 fireworks display. Staff researched options and determined that the Village could hire a vendor on July 3rd or 5th for the Village's Fireworks show. Mad Bomber Fireworks Productions submitted a contract for a Fireworks display at Butler Lake Park on July 3, 2020 in the amount or $25,000. Mad Bomber Fireworks is a licensed and insured fireworks production company located in LaPorte, Indiana. Mad Bomber has provided the Village fireworks shows in the past and is a very reputable company. Mad Bomber provided the Village a contract for services and all necessary licensing and insurance information. Staff requested the Village Board approve the Resolution approving the Village's Fourth of July Fireworks display to be held on July 3, 2020 with Mad Bomber Fireworks Productions in the amount of $25,000. President Weppler asked for questions and comments. Tmstee Justice asked if the date change would have any impact on the car dealerships' support. Administrator Amidei will consult with them, and President Weppler noted their support. Trustee Johnson moved to approve the resolution approving the 2020 Fireworks Display wit Mad Bombers Fireworks Productions. Trustee Carey seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None  BOARD OF TRUSTEES/January 28, 2020 Page 9 RESOLUTION NO. 20-R-14: A Resolution Approving a Staffing Study with Baker Tilly In an effort to ensure that proper staffing levels exist within departments and to evaluate any possible efficiencies that may be gained, funds were allocated in the FY 2019-20 Budget to conduct a staffing analysis of the Public Works Department. The Recreation and Sports Complex Department study was completed last year and it was anticipated that studies will occur within each of the operating departments going forward in future fiscal years. A Request for Proposals (RFP) was published on November 21,2019 to conduct a staffing analysis of the Public Works Department which was made available via the Village's website. Eleven vendors obtained a copy of the RFP. On December 16,2019 six proposals were received. Cost Vendor Name Location Proposal MGT Consulting Northfield, IL $25,188 Baker Tilly St. Paul, MN $32,800 Matrix Consulting Edwardsville, IL $40,000 New Gen Strategies Brentwood, TN $50,000 Raftelis Charlotte, NC $71,325 FEA Fairfax, VA $76,350 On January 6, 2020 Staff conducted in-person interviews with MGT Consulting, Baker Tilly, and the Matrix Consulting Group. Following the interview and review of their proposal document, Baker Tilly was determined to have the most qualified experience to conduct the requested staffing analysis. The Firm Director and the Senior Project Manager each bring over 30 years of experience in local government, including careers in city management and public works/engineering. Recent work in the State of Illinois included a Structure and Compensation Study Review for CMAP. The FY 2019-20 Budget includes $35,000 to conduct a staffing analysis. The cost proposal was in the amount of $32,800 and therefore sufficient funds were available in this year's budget. In the event additional scope is needed as part of the study staff would like to authorize that Board approval be given for the not to exceed budgeted amount of $35,000. Per the RFP, Baker Tilly will commence work on the staffing analysis during the week of January 29, with an expected project completion date of April 28, 2020. Staff recommended approval of a Resolution to authorize an agreement with Baker Tilly for a staffing analysis in a not-to-exceed amount of $35,000, and authorized execution of the agreement by the Village Administrator. President Weppler asked for questions and comments.  BOARD OF TRUSTEES/January 28, 2020 Page 10 Responding to questions, Administrator Amidei explained that Public Works was chosen because of their recent restructuring. The second lowest bidder provided a work schedule that was consistent with the budget. Trustee Justice moved to approve the resolution approving a professional services agreement with Baker Tilly for staffing analysis. Trustee Garrity seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None ORDINANCE NO. 20-0-11: An Ordinance Approving an Amendment to the Agreement for the Purchase or Sale of Real Property between the Village of Libertyville, 45 Peterson LLC, and Midwest Industrial Funds, Inc. located at 1800 & 1850 N. U.S. Highway 45 President Weppler explained that due to the lack of consistent public utilization and inadequacy of financial performance of the Village's Family Entertainment Center miniature golf course and Golf Learning Center driving range, the Village Board adopted resolutions 06-R-62 and 17-R-12 declaring the property as surplus and directing its sale. The Libertyville Sports Complex building is not subject to this sale, and will be retained by the Village as public property. The Village proceeded with a traditional sale of the property and retained CBRE as its broker. The Village Board adopted ordinance 18-0-29 entering into an agreement with 45Peterson, LLC to purchase the golf course and driving range properties for approximately $5.76 million for the purpose of a build-to-suit industrial and commercial development. Since that time 45Peterson, LLC conducted necessary due diligence and determined it necessary to partner with Midwest Industrial Funds, Inc. (Midwest) to complete the overall site preparation and the development of the industrial portion of the project as a speculative endeavor. Certain adjustments were proposed to the purchase price in order to reflect costs identified by the purchasers through their due diligence. The resulting sale price was proposed to be amended to approximately $5.38 million. This figure was greater than 80% of the appraised value of the property as required by State Statute. Due to the change in partnership and terms, it was necessary to amend the existing purchase agreement. The Village Attorney reviewed the proposed amendment to the purchase agreement, and it was executed by the interested buyer. Separate application for zoning, engineering, building and other development permits was required and is forthcoming.  BOARD OF TRUSTEES/January 28, 2020 Page 11 Staff recommended that the Village Board proceed in approving the purchase agreement. President Weppler asked for questions and comments. President Weppler wanted to reiterate that the price adjustments proposed reflect costs identified by the purchasers through their due diligence. He asked for any other questions or comments and there were none. Trustee Johnson moved to approve the ordinance approving an amendment to the Agreement for the Purchase and Sale for property located at 1800 and 1850 N. US Highway 45. Trustee Carey seconded. President Weppler asked for further Board or public comment and there were none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None RESOLUTION NO. 20-R-15: A Resolution to Award a Contract for the Garfield Avenue Well Rehabilitation Project to MAG Construction President Weppler explained that the Village maintains four emergency back-up wells in the event that our normal water supply from the Central Lake County Joint Action Water Agency (CLCJAWA) is disrupted. The Garfield Avenue and Greentree Parkway wells can produce up to 750 gallons/minute (gpm). The Newberry Avenue well has a capacity of 500 gpm. The Second Street well has a capacity of 350 gpm. The Village inspects and operates each well once a month to ensure that they are functioning properly. During one of these inspections it was determined that the existing line-shaft pump and motor assembly for the Garfield Avenue well, which was installed in 1969, had seized and was inoperable. The Village contracted with the firm of Engineering Enterprises, Inc. (EEI) to review the situation at the Garfield Avenue well and make a recommendation for the most cost effective option of either trying to repair the existing line-shaft pump and motor assembly or replace with a new submersible pumping system. EEFs recommendation was to install a submersible system and replace the outdated electrical service and controls. EEI then prepared plans, specifications and bidding documents for the proposed work. The project was advertised for competitive contractor bids on November 25, 2019. Three bids were received at the Bid Opening held on December 20, 2019 and are summarized in the table below along with the Engineer's Estimate. The bid included five alternates, none of which impacted the order of the bid results. Staff and EEI recommended proceeding with bid alternate 4, which included installing a new roof access hatch for a net additional cost of $11,184.00 after a credit was applied for lesser base bid work. Based upon the references provided and a thorough review of their bid package, MAG Construction is very capable of successfully completing the project.  BOARD OF TRUSTEES/January 28, 2020 Page 12 Contractor Cost MAG Construction $561,246.00 Boiler Construction $693,086.00 Engineer's Estimate $696,433.00 AMS Mechanical Systems $707,531.00 The FY 2019/20 has $500,000 specifically designated and available in the Utility Capital Improvements Fund for the proposed well rehabilitation project. Another $72,430 in funds are also available in the Utility Capital Improvements Fund due to cost savings from actual quantities being less than anticipated for the WWTP lagoon dredging project. Staff recommended approval of the Resolution to award a construction contract to MAG Construction in the amount of $572,430.00 for the Garfield Avenue Well Rehabilitation project and authorized execution of the contract by the Village Administrator. President Weppler asked for questions and comments. Responding to Board questions, Director Kendzior stated that he is comfortable with the pump chosen for the project, and a second pump location could be considered if the budget allows for additional funding. Trustee Garrity moved to approve the resolution to award a construction contract for the Garfield Avenue Well Rehabilitation Project to MAG Construction, and Trustee Adams seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None Reports from the Finance Committee & Police and Fire Committee President Weppler stated that on January 21, 2020, the following committees met and provided the following recommendations that will be presented at an upcoming Village Board meeting. Finance Committee The Finance Committee recommended by a vote of 3-0 to amend the Village's investment policy to include recent State statute changes related to Corporate Bond Investments and Sustainable Investing. This will require a Board approved change due to the investment policy.  BOARD OF TRUSTEES/January 28, 2020 Page 13 Police & Fire Committee A. The Committee recommended by a vote of 3-0 to recommend a Tier 3 commitment to the Lake County consolidated 911 implementation plan. This will require a Board resolution of support. B. The Committee also agreed by a vote of 3-0 to recommend eliminating taxi cab licensing due to increased competition provided by other ride share options which do not require licensing. This will require a change to the Municipal Code. PETITIONS AND COMMUNICATIONS President Weppler announced the following: • A Town Hall meeting will be held at 7:00 p.m. on Thursday, January 30, 2020 at the Libertyville Civic Center, 135 W. Church Street to discuss the Non-Home Rule Sales Tax Referendum • The Parks and Recreation Committee will meet at 6:00 p.m. on Tuesday, February 4, 2020 at Adler Lodge • The Human Relations Commission will not meet at 5:00 p.m. on Wednesday, February 5, 2020 • The Zoning Board of Appeals will meet at 7:00 p.m. on Monday, February 10, 2020 • The Water and Sewer Committee will not meet at 7:00 p.m. on Tuesday, February 11,2020 • The Village Board will meet at 8:00 p.m. on Tuesday, February 11, 2020 • An Ask President Weppler coffee will be held on Friday, February 7, 2020 at a place to be determined EXECUTIVE SESSION President Weppler stated the need to meet in Executive Session for discussion of the following: • Collective Bargaining [5 ILCS 120/2(c)(2)] • Real Estate: Setting Price for Sale/Lease [5 ILCS 120/2(c)(6) • Real Estate: Purchase or Lease (Buy) [5 ILCS 120/2(c)(5) Trustee Johnson moved to go into Executive Session at 9:15 p.m., Trustee Carey seconded, and the motion carried on a unanimous voice vote. ADJOURNMENT The Board returned to the regular meeting at 9:22 p.m., and with no further business to come before Village Board, Trustee Justice moved to adjourn, and Trustee seconded. The motion carried on a unanimous voice vote.  BOARD OF TRUSTEES/January 28, 2020 Page 14 Respectfully submitted, ^^.QwQ^, ^f^f'^c^ Sally A. Kowal Village Clerk