Village Board Meeting

VILLAGE OF LIBERTYVILLE BOARD OF TRUSTEES November 10, 2020 Please note: Meeting conducted virtually due to Governor's orders #2020-10, 18,32,44, and 48 President Weppler noted that the declaration of emergency is still in effect and will continue through the next Village Board meeting. President Weppler called to order a virtual meeting of the Board of Trustees at 8:00 p.m. Those present were: President Terry Weppler, Trustees Donna Johnson, Richard Moras, Jay Justice, Scott Adams, and Patrick Carey. Trustee Peter Garrity was absent. PROCLAMATION President Weppler read a proclamation commending Robert W. Key for his outstanding and selfless dedication to the Village of Libertyville Fire Department upon his retirement. Assistant Chief Key will retire on November 17, 2020 after 40 years to service to the Libertyville Fire Department. ITEMS NOT ON THE AGENDA There were no items presented. OMNIBUS VOTE AGENDA President Weppler introduced the Omnibus Vote Agenda and asked if there were any items to be removed for separate discussion. There were no items. Omnibus Vote Agenda A. Minutes of the October 27, 2020 Village Board Meeting B. Bills for Approval C. ORDINANCE NO. 20-0-94: An Ordinance to Amend Chapter 20.5 of the Municipal Code Regarding Stormwater Management D. ORDINANCE NO. 20-0-95: An Ordinance Waiving Enforcement of Payment and Collection of Liquor License Fees E. ORDINANCE NO. 20-0-96: An Ordinance Authorizing the Sale of Personal Property Owned by the Village of Libertyville Trustee Johnson moved to adopt the items listed on the Omnibus Vote Agenda in a single group pursuant to the omnibus vote procedures of the Libertyville Municipal Code. Trustee Moras seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, and Carey  BOARD OF TRUSTEES/November 10, 2020 Page 2 NAYS: None ABSENT: Trustee Garrity REPORT OF THE ZONING BOARD OF APPEALS (ZBA 20-21, Variation of Front Yard Setback) 228 N. First Street President Weppler noted that at their meeting of October 26, 2020, the Zoning Board of Appeals heard a request from the owner of 228 N. First for a front yard setback variation to allow reconstruction of a front porch. The proposal included removing an enclosed porch and replacing it with an open porch. Members of the Zoning Board of Appeals noted that the existing front porch had a setback of 16.86 ft. and the new porch would be setback 15.79 ft. The steps would encroach further to lessen the setback to 12.79 ft. It was pointed out during the hearing that the houses on this side of the street encroach into the setback. The consensus of the members was to support the variation, and they expressed their appreciation to the applicant for rebuilding the porch. A motion to recommend Village Board of Tmstees approval passed with a vote of 7 - 0. President Weppler asked for questions and comments. The applicant's architect was available to answer questions. Trustee Johnson moved to approve the variation of front yard setback at 228 N. First Street, and Trustee Adams seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, and Carey NAYS: None ABSENT: Trustee Garrity RESOLUTION NO. 20-R-138: A Resolution Determining Amounts of Money to be Raised through Ad Valorem Property Taxes President Weppler explained that the Illinois Truth-in-Taxation Act (35 ILCS 200) required that not less than twenty (20) days prior to the adoption of its aggregate levy, the Village Board make a formal (though non-binding) estimate of the amount of property taxes to be levied by the Village. On November 10, 2020, the Village Board Committee of the Whole/Finance Committee discussed the proposed tax levy and considered several options. The Committee elected  BOARD OF TRUSTEES/November 10, 2020 Page 3 to recommend a Tax Year 2020 (payable in 2021) tax levy of $11,334,433 in aggregate and $8,671,241 after debt service abatement. The Village Board will hold a public hearing on the tax levy on November 24, 2020 and would consider adoption of the 2020 property tax levy on December 8,2020. As in past years, in advance of the public hearing on November 24, 2020, the Village would post an updated version of it Tax Levy Information Guide on the Financial Information page of its website. This document would also be included as an attachment to the public hearing agenda materials. Trustee Moras moved to approve the resolution determining the amounts of money to be raised through Ad Valorem Property Taxes. Trustee Carey seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, and Carey NAYS: None ABSENT: Trustee Garrity RESOLUTION NO. 20-R-139: A Resolution to Award a Contract for the 2020 Sanitary Sewer Televising, Cleaning & Lining Project to Visu-Sewer of Illinois, LLC President Weppler reported that the Fiscal Year 2020/21 Budget included funds to perform televising, light & heavy cleaning and lining of various segments of the Village's sanitary sewer system. This year's program included locations along N. Milwaukee Ave., Victory Dr., Stevenson Dr., Crane Blvd., Pine Tree Ln., Harms Ave., Nordic Ct. and Carter St. Five sealed bids were received on October 30, 2020 and are summarized in the table below: Contractor Bid Amount Visu-Sewer of Illinois $185,787.00 National Power Rodding Corp. $191,321.50 Insituform Technologies USA $196,518.50 Hoerr Construction $218,142.00 Michels Corporation $241,295.25 Visu-Sewer of Illinois was determined to be the lowest responsive bidder in the amount of $185,787.00 and had successfully performed previous sanitary sewer maintenance and rehabilitation projects for the Village. Sufficient funds in the amount of $250,000 are available in the FY 2020/21 Budget in the Utility Fund to complete the proposed work. Staff recommended approval of the resolution to award the contract for the 2020 Sanitary Sewer Televising, Cleaning & Lining Project to Visu-Sewer of Illinois, LLC in the amount of  BOARD OF TRUSTEES/November 10, 2020 Page 4 $185,787.00 and authorized execution of the contract by the Village Administrator. President Weppler asked for questions and comments. Responding to Trustee questions, Director of Public Works Paul Kendzior explained that there had been grease build-up along Milwaukee Avenue due to restaurant locations, and with resurfacing in other areas, relining will be required in areas previously found at issue. Trustee Adams moved to approve the resolution to award a contract for the 2020 Sanitary Sewer Televising, Cleaning, and Lining to Visu-Sewer of Illinois, LLC, and Trustee Johnson seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moms, Justice, Adams, and Carey NAYS: None ABSENT: Trustee Garrity ORDINANCE NO. 20-0-97; AN ORDINANCE APPROVING A LEASE AGREEMENT WITH THE GREATER LIBERTYVILLE SOCCER ASSOCIATION President Weppler explained that the Libertyville Sports Complex was closed to the public on March 14, 2020 due to the COVID-19 pandemic. The status of the facility had been reviewed by the Parks and Recreation Committee on a monthly basis since the closure. It remained challenging to reopen the facility to the public at this time due to the multipurpose nature of the building, with most activities having varied COVID-19 safety standards. This summer, the Greater Libertyville Soccer Association (GLSA) approached the Village with a request to lease a portion of the building privately for their winter youth soccer activities. The matter was subsequently referred to the Parks and Recreation Committee for review. Several public meetings were held on the proposed lease arrangement and topics discussed included COVID-19 safety, lease structure, and fees payable to the Village. On November 3, 2020, the Parks and Recreation Committee recommended approval of the lease agreement with the GLSA. Several highlights of the agreement include: • Lease term of January 1,2021 - March 31, 202 1 • Monthly renumeration to the Village of $65,000 for a total lease value of $195,000 • A security deposit of $20,000 payable by the GLSA  BOARD OF TRUSTEES/November 10, 2020 Page 5 • A COVID-19 safety rider that incorporates the GLSA's safety standards that were reviewed by the Parks and Recreation Committee and Village staff. • Indemnification language generally and specific to COVID-19 • Termination clause for additional government-mandated closures on account of COVID-19 Staff recommended adoption of the ordinance approving a lease agreement with the GLSA and authorized execution of the agreement by President Weppler and Village Clerk. President Weppler then asked for questions and comments. President Weppler asked if temperatures would be checked, and Finance Director Nicholas Mostardo stated that temperatures of participants would be taken at home and information provided to coaches. Trustee Johnson asked if all costs would be covered, and Director Mostardo stated that they would. He added that the GLSA is bound to procedures according to the lease, and Staff would be on hand to see that procedures are followed. Michael Zovistoski, GLAS Executive Director, stated that signage and arrows would be used to direct players, answers would be required for all participants, and attendance would ensure contract tracing if necessary. Trustee Carey moved to approve the ordinance approving a Lease Agreement with the Greater Libertyville Soccer Association. Trustee Johnson seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, and Carey NAYS: None ABSENT: Trustee Garrity PETITIONS AND COMMUNICATIONS President Weppler announced the following: • The TIP Joint Review Board will meet virtually at 4:00 p.m. on Wednesday, November 11, 2020 • The Firefighter's Pension Fund Board will meet virtually at 8:30 a.m. on Monday, November 16, 2020 • The Libertyville Art Commission will meet virtually at 2:00 p.m. on Monday, November 16, 2020  BOARD OF TRUSTEES/November 10, 2020 Page 6 • The Historic Preservation Commission will meet virtually at 5:00 p.m. on Monday, November 16, 2020 • The Appearance Review Commission will meet virtually at 7:00 p.m. on Monday, November 16, 2020 • The Economic Development Commission will meet virtually at 7:30 a.m. on Wednesday, November 18, 2020 • The Sustain Liberty ville Commission will meet virtually at 4:00 p.m. on Wednesday, November 18, 2020 • The Parks and Recreation Advisory Commission will meet virtually at 3:00 p.m. on Thursday, November 19, 2020 • The Plan Commission/ZBA will meet virtually at 7:00 p.m. on Monday, November 23, 2020 • The Streets Committee will NOT meet on Tuesday, November 24,2020 • The Village Board will meet virtually at 8:00 p.m. on Tuesday, November 24, 2020 President Weppler thanked all American Veterans for their service to our county. ADJOURNMENT With no further business to come before Village Board, Trustee Johnson moved to adjourn at 8:30 p.m., and Trustee Adams seconded. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, and Carey NAYS: None ABSENT: Trustee Garrity Respectfully submitted, /'I ^{LnAi, l>2^CWt. Sally^A. Kowal Village Clerk