Village Board Meeting

VILLAGE OF LIBERTYVILLE BOARD OF TRUSTEES April 13, 2021 Please note that the Meeting was Conducted Virtually due to Governor's Executive Orders ^2020-10, 18, 32, 44, and 48. President Weppler noted that the Disaster Declaration is still in effect and will be until the next Village Board Meeting. President Weppler called to order a virtual meeting of the Board of Trustees at 8:00 p.m. Those present were: President Terry Weppler, Trustees Donna Johnson, Richard Moras, Jay Justice, Scott Adams, Peter Garrity, and Patrick Carey. ITEMS NOT ON THE AGENDA President Weppler asked if anyone had an item to bring before the Village Board that was not already listed on the agenda. There were no items. OMNIBUS VOTE AGENDA President Weppler introduced the Omnibus Vote Agenda and asked if there were any items to be removed for separate discussion. Omnibus Vote Agenda A. Minutes of the March 23, 2021 Village Board Meeting B. Approval of Bills C. RESOLUTION NO. 21-R-39: A Resolution Approving a Professional Services Agreement with Lauterbach & Amen, LLP D. RESOLUTION NO. 21-R-40: A Resolution Amending Administrative Policy 12- 01, "Fund Balance Policy" E. RESOLUTION NO. 21-R-41: A Resolution to Approve the Memorial Day Parade and Utilize Cook Park F. RESOLUTION NO. 21-R-42: A Resolution to Approve a Contract Renewal with Patriot Pavement Maintenance for the Annual Pavement Crack Sealing Program G. ORDINANCE NO. 21-0-13: Consideration of an Ordinance Declaring Surplus Property H. RESOLUTION NO. 21-R-43: A Resolution to Approve a Letter of Credit Reduction and to Accept Certain Public Improvements for the Parkside of Liberty ville Development I. RESOLUTION NO. 21-R-44: A Resolution Renewing Libertyville's Intergovernmental Agreement with the Office of the State Fire Marshal to Operate the Elevator Safety Program J. ORDINANCE NO. 21-0-14: An Ordinance Approving an Amendment to the Final Plan for the Hollister, Inc. Planned Development-Hollister, Inc. Applicant  BOARD OF TRUSTEES/April 13, 2021 Page 2 K. ORDINANCE NO. 21-0-15: An Ordinance Granting Variations of Comer Side Yard Setback (ZBA 21-04) at 811 S. Fifth Avenue-Lawrence and Christine Genge, Applicants L. ORDINANCE NO. 21-0-16: An Ordinance Granting a Variation of Side Yard Setback (ZBA 21-03) at 742 E. Lincoln Avenue-Saegene Jung and Melissa Goldberg, Applicants M. RESOLUTION NO. 21-R-45: A Resolution Approving an Agreement with Envision Physician Services N. RESOLUTION NOL 21-R-46: A Resolution Approving a Fireworks Permit Application for Libertyville High School Trustee Johnson moved to adopt the items listed on the Omnibus Vote Agenda in a single group pursuant to the omnibus vote procedures of the Libertyville Municipal Code. Trustee Moras seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moms, Justice, Adams, Garrity, and Carey NAYS: None REPORT OF THE PLAN COMMISSION (PC 21-05), Text Amendment to Section 26- 5-4.3 and (PC 21-06), Special Use Permit for Axe Throwing Lounge, Wynkoop Holdings, LLC, Applicant, 216 Peterson Road President Weppler reported that at the March 15, 2021 meeting, the Plan Commission heard a request from Wynkoop Holdings, LLC for a Text Amendment to the Zoning Code to allow Axe Throwing Lounges as a Special Use in the C-3, General Commercial District. A Special Use Permit was applied for at 216 Peterson Road. The Plan Commission discussed the proposal in detail with the petitioner and the public. At the conclusion of the hearing, the Commission voted unanimously to recommend Village Board of Trustees approval of the amendment. A motion to recommend approval of the Special Use Permit for 216 Peterson Road passed with a vote of 6 - 0, subject to the condition that all activities are held within an enclosed building and no outside activities are allowed at the site. President Weppler then asked for questions and comments. Mr. Steve Martin of Wynkoop Holdings, LLC and Jason Wright, the petitioner, were available to answer questions. Trustee Johnson asked why the issue required a Text Amendment, and Director of Community Development John Spoden that this proposal is not a recognized land use. The use would be limited to C-3 only. President Weppler asked for clarification of parking, and Mr. Martin stated that parking is limited to the front of the building. Trustee Garrity expressed concern with trash and poor landscaping in the rear of the building. Mr. Martin stated that those were separate issues that had been resolved.  BOARD OF TRUSTEES/April 13, 2021 Page 3 Ms. Angelica Morici, of the Liberty Grove neighborhood, voiced complaints and noted that a letter had been sent to the Village Board listing complaints. She added that she had spoken with Mr. Martin to address the issues. She asked for specifics regarding management of the property and steps to remediate the trash and waste. She also noted concerns with disturbing noise. She sought a permanent solution to the issues. President Weppler stated that the Village has a noise ordinance, and the Planning Department can address any trash issues. He added that Mr. Martin has always been cooperative, and Mr. Martin noted that Groot Recycling and Waste Management had agreed to rectify the noise. Ms. Morici also noted the noise issue with deliveries that occur as early as 4:00 a.m. and as late as 10:30 p.m. She thanked the Liberty ville Police Department for their quick response when called. President Weppler noted that the concerns were really a separate issue from the zoning request, and Mr. Martin offered his complete cooperation. Trustee Johnson asked that a condition be added that trash removal would occur in the morning, and she agreed to work with the neighbors moving forward. Trustee Johnson moved to approve the Text Amendment to Section 26-5-4.3 (PC 21-05), and Trustee Moras seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None Trustee Justice moved to approve the Special Use Permit for Axe Throwing Lounge (PC 21- 06) at 216 Peterson Road, and Trustee Carey seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moms, Justice, Adams, Garrity, and Carey NAYS: None REPORT OF THE PLAN COMMISSION (PC 1-01), Zoning Map Amendment from 0- 1 to R-7, (PC 21-06), Text Amendment to Article 4 and Article 16 of the Libertyville Zoning Code, (PC-21-03), Special Use Permit for a Planned Development, (PC 21-04), Planned Development Concept Plan - 4th Street Broadway LLC, Applicant, 232 Fourth Street President Weppler explained that 4th Street Broadway LLC was requesting a number of Village actions to allow construction of a seven (7) unit townhome development at 232 Fourth Street, the current location of Credit Union 1. The Plan Commission held a public hearing on the following requests on January 25, 2021 and March 15, 2021. PC 21-01: Zoning Map Amendment. A request to rezone from 0-1, Professional Services Office District to R-7, Single Family Attached Residential District. A motion to recommend Village Board of Trustees approval for a Zoning Map  BOARD OF TRUSTEES/April 13, 2021 Page 4 Amendment passed with a vote of 6 - 0 as the request is consistent with the 2030 Comprehensive Plan. PC 21 -02: Text Amendment. A request to lower the minimum lot required for a Planned Development from 36,000 square feet to 20,000 square feet. The petitioner noted that although there are other deviations from the Zoning Code, the main reason to request a Planned Development was to allow for an additional affordable dwelling unit. The site would allow for six (6) units and the petitioner is proposing seven (7) units. A motion to recommend Village Board of Trustees approval for a Text Amendment failed with a vote of 3 - 3. PC 21-03: Special Use Permit. A motion to recommend Village Board of Tmstees approval for a Special Use Permit at the site passed with a vote of 5 - 1, with the dissenter noting a consistency in his vote to recommend denial of the Text Amendment. PC 21-04: Planned Development Concept Plan. During the course of the hearing, the Commission voiced concern over the original proposal that had a single entrance off of Fourth Street. The petitioner subsequently changed the plan to add an access to the existing alley. A motion to recommend Village Board of Trustees approval for a Planned Development Concept Plan passed with a vote of 4 - 2, subject to the conditions listed in the Report of the Plan Commission. President Weppler asked for questions and comments. Steven Spinell of 4 Street Broadway LLC, and Bernard Citron, attorney for the applicant, were present to answer questions. Mr. Citron provided background on the request. He noted that the seventh unit would be an attainable unit. President Weppler asked if the seventh unit remaining attainable could be part of the conditions, and Village Attorney Hart Passman stated that conditions could be added. Trustee Johnson moved to approve the Zoning Map Amendment from 0-1 to R-7 (PC 21-01), and Trustee Moras seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None Trustee Johnson moved to approve a Text Amendment to Article 4 and Article 16 of the Liberty ville Zoning Code (PC 21-02), and Trustee Adams seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Tmstees Johnson, Moms, Justice, Adams, Garrity, and Carey NAYS: None  BOARD OF TRUSTEES/April 13, 2021 Page 5 Trustee Garrity moved to approve a Special Use Permit for a Planned Development, and Trustee Moras seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moms, Justice, Adams, Garrity, and Carey NAYS: None Tmstee Carey moved to approve a Planned Development Concept Plan for 232 Fourth Street, and Trustee Moras seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moms, Justice, Adams, Garrity, and Carey NAYS: None ORDINANCE NO. 21-0-17: An Ordinance Adopting the 2021-2022 Village Budget President Weppler noted that the Village operates under the Budget Officer system and is required to adopt a budget ordinance prior to the start of the May 1, 2021 fiscal year. The proposed 2021-2022 Village Budget represents the input of the Village Board, the public, and Village staff during the budget preparation process which included budget workshops on March 6th and March 9th, 2021 as well as a public hearing on March 23, 2021. The ordinance presented and the 2021-2022 Village Budget document satisfy the requirements set forth in the Budget Officer Act. The proposed budget included total revenues of $66,100,964 and total expenses of $67,155,73 1. The Village's aggregate operating budget was fully balanced. The proposed budget document was previously distributed to Village Board members and has been available for public inspection at the Village Hall and on the Village website since February 19, 2021. Staff would like to express their gratitude to the Village Board and the community for their support during the budget process. Staff recommended the Village Board adopt the ordinance. President Weppler asked for questions and comments. Trustee Moras expressed gratitude to all stakeholders for the work on Village finances and the budget. Trustee Johnson thanked Trustee Moms for his wise direction. Tmstee Moras moved to approve the ordinance adopting the 2021-2022 Village Budget. Trustee Johnson seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None  BOARD OF TRUSTEES/April 13, 2021 Page 6 ORDINANCE NO. 21-0-18: An Ordinance to Amend the Annual Fee Schedule of the Libertyville Municipal Code President Weppler explained that prior to the beginning of each fiscal year, the Village Board adopts an updated fee schedule for various municipal services. For FY 2021-2022, beginning on May 1, 2021, the ordinance and fee schedule contain several notable revisions: • Water and Sewer rate increases of 3% and 5%, respectively, as discussed in Village Board budget review meetings and as part of the Water and Sewer Rate Study o Per Board direction, the senior citizen discounts have been indexed to the rate increases • Stormwater sewer initial rate of $13 per ERU and $13 per IDF, bi-monthly o FY 2021-2022 senior citizen discount of 5% of an account's total stormwater fee assessment • General clean-up of formatting and terminology (specifically. Engineering fees) Staff recommended approving the ordinance to amend the fee schedule. President Weppler asked for questions and comments and there were none. Trustee Moras moved to approve the ordinance to amend the Annual Fee Schedule of the Libertyville Municipal Code. Trustee Johnson seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None RESOLUTION NO. 21-R-47: A Resolution to Approve a Joint Bid Contract with Globe Construction, Inc. for the Annual Sidewalk Replacement Program President Weppler stated that competitive bids were received and publicly opened on March 9, 2021 for the McHenry County Municipal Partnering Initiative (MPI) Sidewalk Replacement Program. Globe Construction, Inc. was determined to be the lowest responsive bidder. The bid results are summarized below: Contractor Bid Amount Globe Construction, Inc. $157,262.90 Schroeder & Schroeder, Inc. $212,615.50 Strada Construction $236,460.90 Copenhaver Construction, Inc. $260,526.00 Chadwick Construction $287,751.00 Alliance Contractors, Inc. $348,382.00 $125,000 had been allocated in the proposed Fiscal Year 2021/22 Annual Budget in the Project Fund for sidewalk removal and replacements. It was proposed to approve Globe Construction's unit prices shown in the attached bid tabulation up to a not-to-exceed amount  BOARD OF TRUSTEES/April 13, 2021 Page 7 of $105,000. The remaining $20,000 will be allocated to the sidewalk grinding and hydraulic lifting (mud-jacking) to correct trip hazards. Globe Construction, Inc. has successfully completed the Joint-Bid Program for the last few years. Therefore, staff recommended awarding the contract to Globe Construction, Inc. Staff recommended adoption of the resolution to approve the contract with Globe Construction, Inc. in the not to exceed amount of $105,000 for the Annual Sidewalk Replacement Program and authorize execution by the Village Administrator. President Weppler then asked for questions and comment. Trustee Johnson stated that she was pleased with the bids. Director of Public Works Paul Kendzior noted that this program would cover about half of the southwest quadrant of the Village. Trustee Johnson moved to approve the resolution to approve a Joint Bid Contract with Globe Construction, Inc. for the Annual Sidewalk Replacement Program. Trustee Carey seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None RESOLUTION NO. 21-R-48: A Resolution to Renew the Annual Street Sweeping Contract with Lakeshore Recycling Systems President Weppler noted that on May 14, 2019, the Village Board approved Resolution 19-R-89 to enter into a contract with the lowest qualified bidder Lakeshore Recycling Systems for the annual contractual street sweeping services. The contract work included street sweeping of all Village roadways, following special events in the central business district (CBD) and emergency and discretionary sweeps on an annual basis. The contract included language for two one-year renewals with a 3% increase in unit prices. The contract was initially renewed on April 14, 2020 with the passage of Resolution 20-R-46. Staff remains satisfied with Lakeshore Recycling Systems responsiveness and performance and recommended renewal of the contract for the second and final year (Fiscal Year 2021/22). The FY 2021/22 Annual Budget provides $75,000 for contractual street sweeping services in the Stormwater Fund. The renewed contract work would include six Village-wide sweeps at $ll,266.76/each and a maximum of fifteen CBD sweeps at $477.40/each. The contract amount will be the available budgeted funds of $75,000. Staff recommended adoption of the resolution to approve the contract renewal for the Annual Contractual Street Sweeping Services with Lakeshore Recycling Systems in the not to exceed amount of $75,000 and authorize execution by the Village Administrator. President Weppler asked for questions and comments and there were none.  BOARD OF TRUSTEES/April 13, 2021 Page 8 Trustee Johnson moved to approve the resolution to renew the Annual Street Sweeping Contract with Lakeshore Recycling Systems. Trustee Adams seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Tmstees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None RESOLUTION NO. 21-R-49: A Resolution to Award the Annual Streetlight Maintenance Contract to Geary Electric, Inc. President Weppler stated that sealed bids were solicited for the Annual Streetlight Maintenance Contract. The proposed work includes lamp replacements, cable repairs and pole replacements. Two bids were received for the project and publicly opened on March 30,202 1 and are shown below: Geary Eiectric, Inc. H&H Electric Co. Weekend Holiday Weekend Holiday Item Description Estimated Quantity Unit Price Amount Unit Price Amount Rate Rate Rate Rate Ariat Truck w/ Journeyman Operator 500 Hours $112.00 $56,000.00 $174.00 $229.00 $152.40 $76,200.00 $228.60 $304.80 Service Truck w/ Journeyman Operator 300 Hours S 112.00 $33,600.00 S 174.00 $229.00 $143.60 S43.080.00 S215.40 S287.20 Auger/Backhoe w/ Operator 60 Hours S 112.00 $6.720.00 $174.00 $229.00 $119.10 $7.146.00 $178.65 $238.20 Lamp Replacement (10-15 MH) 500 Each $50.00 S25.000.00 S75.00 $100.00 §54,60 §27,300.00 $81.90 S1Q9.20 Lamp Replacement Commercial Industrial (20-35 MM) 225 Each $52.00 $11,700.00 $75.00 $104.00 $69.30 $15,592.50 $103.95 $138.60 Total Estimated Cost: $133,020.00 $169,318.50 May 1, 2022 - April 30, 2023: rates wit! increase by: 3% 3% May 1, 2023 - April 30, 2024: rates will increase by: 3% 3% The lowest responsive bidder once again is Geary Electric, Inc. The Village's Fiscal Year 2021/22 Annual Budget provided $125,000 for Streetlight Maintenance. Staff recommended approving the unit prices and materials in a not-to-exceed amount of $ 125,000. Geary Electric, Inc. has been the low bid contractor on previous annual streetlight maintenance contracts and has performed well and been very responsive. Staff recommended approval of the Resolution to award the contract for the annual streetlight maintenance work to Geary Electric, Inc. in the amount of $125,000 and authorized execution by the Village Administrator. President Weppler asked for questions and comments and there were none. Trustee Adams moved to approve the resolution awarding the Annual Streetlight Maintenance Contract to Geary Electric, Inc. Tmstee Johnson seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows:  BOARD OF TRUSTEES/April 13, 2021 Page 9 AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None ORDINANCE NO. 21-0-19: An Ordinance to Waive Competitive Bidding and Approve a Contract with Peter Baker & Son Co. for Additional Roadway Resurfacing Work President Weppler explained that the Village once again participated in a Joint Bid Road Rehabilitation Program with Mundelein and Vernon Hills in an effort to continue to receive advantageous competitive unit price bids based upon an "economy of scale" from larger contract quantities. The Board of Trustees awarded the contract for the 2021 Joint Bid Road Rehabilitation Program to the low bidder, Peter Baker & Son Co. on March 23, 2021 for the Village's share of the work in the amount of $694,157.60. The amount of the contract work is $502,121.40 below the available funds in the FY 2021/22 Annual Budget for road rehabilitation work. The language in the contract does not allow the Village to add additional streets for resurfacing to take advantage of favorable unit prices. The contractor, Peter Baker & Son Co., has agreed to hold the favorable unit prices under a separate contract with the same terms and conditions of the joint bid contract in order to resurface Fairlawn and Crestfield Avenues between Dymond Ave. to Butterfield Rd. Fairlawn Avenue is in very poor condition and is scheduled for rehabilitation next year per the Pavement Assessment Report completed in 2019. Crestfield Avenue is also in very poor condition and has not been resurfaced since 2004. This segment ofCrestfield Avenue was unfortunately not included in the Pavement Assessment Report. The total cost to mill and resurface both streets Lane based upon the competitively bid and favorable unit prices from the Joint Bid Road Program is $205,000 (rounded). $500,000 is available in the Fiscal Year 2021/22 Annual Budget in the Project Fund to fund the project. Staff recommended approval of the Ordinance to waive the competitive bidding process and enter into a contract with Peter Baker & Son Co. in the amount of $205,000 for additional roadway resurfacing work on Fairlawn and Crestfield Avenues. A super-majority vote is required to waive competitive bidding and therefore, five positive votes are required for approval. President Weppler then asked for questions and comment and there was none. Trustee Johnson moved to approve the ordinance to waive competitive bidding and approve a contract with Peter Baker & Son Co. for Additional Roadway Resurfacing Work. Trustee Carey seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, Carey, and President Weppler NAYS: None  BOARD OF TRUSTEES/April 13, 2021 Page 10 RESOLUTION NO. 21-R-50: A Resolution to Engineering for the Replacement of the High School Sanitary Lift President Weppler noted that the Village operates an existing sanitary lift station that is located on Village property and abuts the west side of the rear parking lot at Libertyville High School. The station was constructed in 1973 and is approaching the end of its useful service life. In addition, the station contains pneumatic ejector pumps in a "dry-tube" that is 19-feet below grade. This presents confined entry and space concerns for staff during routine inspections and maintenance work. There is also an emergency natural gas generator on-site to operate the station in times of electrical outages. Staff desires to convert the existing 8-foot concrete diameter wet- well to a dry well and house the proposed submersible pumps that can be lifted to surface on rails for servicing, thus eliminating confined entry and space concerns. This design is similar to the recently completed US Route 45 and Dawes Street lift stations. Modem pump, electrical and SCADA controls would also be included in the project. Staff requested a proposal from the firm of RHMG Engineers, Inc. to complete the final engineering, coordinate the competitive contractor bidding and provide construction management services for the replacement of the High School lift station. The submitted proposal was in the amount of $92,070.00. This included $54,102.00 for design and bidding assistance (final engineering) and $37,968.00 for construction management. The proposed agreement with RHMG Engineers, Inc. is in compliance with the provisions of the Local Government Professional Services Selection Act as the Village has a satisfactory relationship for services established with RHMG Engineers, Inc. based upon their current and previous related work at other lift stations and the wastewater treatment plant. The proposal would be included as an exhibit in the Village's standard professional services agreement. The Fiscal Year 2021/22 Annual Budget provides $75,000 in the Utility Capital Improvement Fund to complete the desired final engineering work. The project will not be constructed until after May 1, 2022. The proposal cost for the construction management services and will be allocated in the FY 2022/23 Annual Budget. Staff recommended approval of the resolution to award a professional services agreement to the firm of RHMG Engineers, Inc. to complete the final engineering and construction oversight for the replacement of High School lift station in the amount of $92,070.00, subject to the appropriation of the funds necessary for the construction management in the FY 2022/23 Annual Budget and authorize execution by the Village Administrator. President Weppler then asked for any questions or comments and there was none. Trustee Adams moved to approve the resolution to approve a Professional Services Agreement with RHMG Engineers, Inc. for Final Engineering for the Replacement of the High School Sanitary Lift Station. Trustee Garrity seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None  BOARD OF TRUSTEES/April 13, 2021 Page 11 RESOLUTION NO. 21-R-51: A Resolution Approving an Intergovernmental Agreement for Dispatch Services with Vernon Hills and the Countryside Protection District President Weppler explained that currently, fire and police dispatch services for the Village of Libertyville and fire services for the Libertyville Fire Protection District are contracted with the Village ofVernon Hills and the Countryside Fire Protection District. The current agreement for dispatch services is due to expire April 30,2021, a new five (5) year agreement for dispatch services was negotiated by staff and will take effect May 1, 2021 if approved. Staff has been very happy with the services provided by Vemon Hills and Countryside. Staff continues to work with the Regional 911 group towards the development of a county-wide dispatch center. Vernon Hills and Countryside are also committed to this process. The new five (5) year agreement has the following modifications and cost structure difference from the current agreement: The term is 5 years with a 6th year option. The agreement can be terminated at any time if all parties agree to join the Lake County Regional 911. The agreement may be terminated by the Village, with a 6 month notice, if the Village decides to join the Lake County Regional 911. The Village would be allowed to stop Capital payments or redirect unused Capital payments if the parties join the Lake County regional 911. Technology language was added to include immediate notification and communication between the parties in the event of a Cyber-attack in the dispatch center. Cost: 2021-22 - 1% $941,520.00 2022-23 -2.5% $965,058.00 2023-24 -3.% $994,010.00 2024-25 -3.5% $1,028,800.00 2025-26 -3.5% $1,064,808.00 2026-27 -3.5% $1,102,076.00 Staff recommended the Village approve the Resolution for five (5) year dispatch services agreement with the Village ofVernon Hills and the Countryside Fire Protection District. Trustee Carey moved to approve the resolution approving an Intergovernmental Agreement for Dispatch Services with Vernon Hills and the Countryside Protection District. Tmstee Moras seconded. President Weppler asked for further Board or public comment and there was none. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None  BOARD OF TRUSTEES/April 13, 2021 Page 12 PETITIONS AND COMMUNICATIONS The Historic Preservation Commission will meet virtually at 5:00 p.m. on Monday, April 19, 2021. The Appearance Review Commission will meet virtually at 7:00 p.m. on Monday, April 19, 2021. The Parking Commission will meet virtually at 10:00 a.m. on Tuesday, April 20, 2021. The Finance Committee will NOT meet virtually at 7:00 p.m. on Tuesday, April 20, 2021. The Fire and Police Committee will meet virtually at 6:00 p.m. on Tuesday, April 20, 2021. The Economic Development Commission will meet virtually at 7:30 a.m. on Wednesday, April 21,2021. The Sustain Libertyville Commission will meet virtually at 4:00 p.m. on Wednesday, April 21, 2021. The Parks and Recreation Advisory Commission will meet virtually at 3:00 p.m. on Thursday, April 22, 2021. The Police Pension Fund Board will meet virtually at 1 :00 p.m. on Monday, April 26,2021. The Plan Commission/ZBA will meet virtually at 7:00 p.m. on Monday, April 26, 2021. The Streets Committee will NOT meet virtually at 7:00 p.m. on Tuesday, April 27, 2021. The Village Board will meet virtually at 8:00 p.m. on Tuesday, April 27, 2021. Trustee Johnson stated her concern with the new agenda item format. She stated that the packet is confusing since there is no consistent use of letters and numbers. She asked that the format be addressed to avoid confusion. EXECUTIVE SESSION President Weppler noted the need to meet in Executive Session for discussion of the following: A. Closed Session Minutes, Review [5 ILCS 120/2©(21)] B. Real Estate: Setting Price for Sale/Lease [5 ILCS 120/2©(6)] C. Collective Bargaining: [5 ILCS 120/2©(2)] Trustee Garrity moved to go into Executive Session at 9:24 p.m. Trustee Justice seconded, and the motion carried on roll call vote as follows:  BOARD OF TRUSTEES/April 13, 2021 Page 13 AYES: Trustees Johnson, Moms, Justice, Adams, Garrity, and Carey NAYS: None ADJOURNMENT The Board returned to the regular meeting, and with no further business to come before Village Board, Trustee Garrity moved to adjourn at 10:28 p.m., and Trustee Adams seconded. The motion carried on roll call vote as follows: AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None Respectfully submitted, ^ah{// ^n \ Sally A. Kowa(l Village Clerk