Village Board Meeting

VILLAGE OF LIBERTYVILLE BOARD OF TRUSTEES September 14,2021 President Johnson called to order a meeting of the Board of Trustees at 8:00 p.m. Those present were: President Donna Johnson, Tmstees Scott Adams, Peter Garrity, Matthew Hickey, Matthew Krummick, Dan Love, and James Connell. President Johnson recognized Rashied Davies for his service on the Human Relations Commission and his ongoing dedication to the Liberty ville community. President Johnson read aloud a proclamation highlighting National Rail Safety Week and the importance of rail safety in our community. President Johnson also read aloud a proclamation celebrating Constitution Week and spoke about the importance of civic education, especially for our young residents. ITEMS NOT ON THE AGENDA President Johnson asked if there were any public comments for items not on the agenda, and there were none. OMNIBUS VOTE AGENDA President Johnson introduced the Omnibus Vote Agenda and asked if there were any items to be removed for a separate discussion. No items were requested to be removed. A. Summary of Omnibus Vote Agenda Items B. Approval of Minutes of the August 10, 2021, Village Board Meeting C. Bills for Approval D. RESOLUTION NO. 21-R-131: A Resolution to Install Downtown Banners - Cook Memorial Library E. ORDINANCE NO. 21-0-68: An Ordinance Declaring Surplus Property F. RESOLUTION NO. 21-R-132: A Resolution for Closure of Streets for the Libertyville High School Annual Homecoming Parade and Use of Village Property G. RESOLUTION NO. 21-R-133: A Resolution to Approve a Special Event - Pumpkin Fest H. RESOLUTION NO. 21-R-134: A Resolution to Approve a Request for a Special Event - Society of St. Vincent de Paul I. RESOLUTION NO. 21-R-135: A Resolution to Approve a Special Event - Christmas Eve in Cook Park J. RESOLUTION NO. 21-R-136: A Resolution to Approve a Request for the Display of a Banner in Cook Park - Bicycle Advisory Commission K. RESOLUTION NO. 21-R-137: A Resolution to Approve a Maintenance Agreement for Private Water Main and a Restrictive Covenant for Stormwater Management at 2500 Commerce Drive L. ORDINANCE NO. 21-0-69: An Ordinance Authorizing a Third Amendment and Ratifying a First Amendment to a Purchase and Sale Agreement with the Lake County Forest Preserve District Trustee Adams moved to adopt the items listed on the Omnibus Vote Agenda in a single group pursuant to the omnibus vote procedures of the Libertyville Municipal Code, and Trustee Garrity seconded. The motion carried on roll call vote as follows: AYES: Trustees Adams, Garrity, Hickey, Krummick, Love, and Connell NAYS: None 4 - Report of the Appearance Review Commission - Request for a Major Adjustment to the Planned Development Final Plan - Encompass Health Corporation, Applicant, 1201 American Way President Johnson noted that Encompass Health Corporation is proposing to install a 20-foot high generator rather than the previously approved 14-foot tail model. The change requires a Major Adjustment to the Planned Development Final Plan. The Major Adjustment to the Planned Development Final Plan is considered directly by the Village Board of Trustees. If the Village Board concurs with the request, an ordinance will be drafted for adoption at the next meeting. In the alternative, if the Village Board determines that the proposal is not in substantial conformity with the Final Plan as approved, the matter can be referred to the Plan Commission for hearing, and recommendation. Encompass Health Corporation was before the Appearance Review Commission on August 16, 2021, with a proposal to install an eight (8') foot CMU wall with brick veneer, painted metal generator to match the building, and six (6') foot tall Arborvitae planted around the enclosure. The BOARD OF TRUSTEES September 14, 2021 2 Appearance Review Commission voted unanimously to recommend approval of the project. Staff recommends Village Board of Trustees' approval without remanding the proposal back to the Plan Commission as there are no site plan changes proposed. If approved, an ordinance will be drafted for Village Board adoption. President Johnson asked if there were any public comments, and there were none. Trustee Hickey thanked the Community Development staff and spoke in support of the item. Trustee Adams moved to approve item 4, and Trustee Love seconded. The motion carried on roll call vote as follows: AYES: Trustees Adams, Garrity, Hickey, Krummick, Love, and Connell NAYS: None 5 - Consideration of a First Amendment to Economic Incentive Agreement - United Motors (Libertyville Auto Plaza) - 920 and 921 S. Milwaukee Avenue President Johnson noted that item 5 was deferred at the request of the applicant. 6 - RESOLUTION NO. 21-R-138: Consideration of a Second Amendment to Economic Incentive Agreement - Libertyville Lincoln's Sales, Inc. - 941 S. Milwaukee Avenue President Johnson noted that in December 2008, the Village Board adopted Business District Plan No. 1 in an effort to create an incentive mechanism that would allow the Village's auto dealerships to remain in the community and improve their facilities. The terms of the incentive program were amended by Ordinance 14-0-05. The memorandum provides additional background on the Business District program and includes a copy of the Business District Plan. The Village entered into a ten-year agreement with Liberty ville Lincoln in 2012 granting an economic incentive related to a $1.7 million site improvement project within Business District No. 1. During the term of the agreement, Libertyville Lincoln has continued to make investments into the dealership property and showroom. While Libertyville Lincoln has demonstrated strong sales, the dealership is nearing the end of the agreement term and has not been able to benefit from the maximum cumulative incentive value for which they are eligible. The Business District Plan permits the Village Board to grant a five-year agreement extension. Libertyville Lincoln has made application to the Village requesting an amendment to the agreement to include this extension. Any incentive payments made to the applicant are dependent upon growth in sales tax above the identified threshold. A 1% municipal sales tax rate is collected on vehicle purchases. If extended, BOARD OF TRUSTEES September 14, 2021 3 the incentive payment amount would continue to be calculated annually based upon 40% of the "new" sales taxes generated by the dealership. "New" sales taxes are determined based upon sales tax receipts each year of the agreement which exceeds the "threshold" amount. The Village will continue to collect municipal sales tax receipts up to the threshold amount, plus 60% of any "new" receipts. Staff recommends approval of the proposed agreement. Four positive votes are required for approval. President Johnson asked if there were any public comments, and there were none. Dan Marks, President of Libertyville Lincoln, spoke briefly about the item. All Trustees thanked Mr. Marks for the continued investment in the community and spoke in support of the item. Trustee Love moved to approve item 6, and Trustee Adams seconded. The motion carried on roll call vote as follows: AYES: Trustees Adams, Garrity, Hickey, Krummick, Love, and Connell NAYS: None 7 - RESOLUTION NO. 21-R-139: A Resolution to Award a Contract for the Lake & Church Street Parking Structures Annual Maintenance Repairs President Johnson noted the Fiscal Year 2021/22 Annual Budget provides $50,000 in the Central Business District Parking Fund (Account^ 01-1500-7-712) for annual maintenance repairs to the Lake Street and Church Street parking structures. $42,500 of this amount is still available after contracting with Walker Parking Consultants to prepare the plans and specifications for the project and to oversee construction. The proposed maintenance work for this year includes concrete repairs, expansion joint repairs, joint sealant for the precast double tees, waterproofing, bollard repairs, and tuck-pointing repairs. Seven proposals were received at the bid opening held on August 16, 2021. Ramirez Group, LLC. submitted the lowest responsive bid for the work in the amount of $54,515. Walker Parking Consultants has worked with the Ramirez Group, LLC on similar past projects with very positive results. In order to stay within budget, minor sealant repairs and the facade power washing of the Lake Street parking structure will be deferred and completed during Fiscal Year 2022/23. Deferring this work will reduce the contract by $12,640. The new contract total amount will be $41,875. Ramirez Group, LLC is agreeable to the work and price reduction. A summary of the bids is below: Contractor Name Bid Cost Cost After Work Reduction Ramirez Group LLC. $54,515 $41,875 BOARD OF TRUSTEES September 14,2021 4  Berglund Construction Company $65,000 $52,360 JLJ Contracting, Inc. $68,155 $55,515 Blinderman Construction Co., Inc. $73,213 $60,573 Western Specialty Contractors $77,693 $65,053 MAG Construction Company $89,891 $77,251 Golf Acquisition Group LLC. $111,600 $98,960 Village Staff and Walker Parking Consultants recommend approval of the Resolution to award the contract for the Lake Street and Church Street Parking Structures Annual Maintenance Repairs to Ramirez Group, LLC. in the not-to-exceed amount of $41,875 and authorize execution of the contract by the Village Administrator. President Johnson asked if there were any public comments, and there were none. Tmstee Garrity asked staff questions and offered support for the item. Trustee Hickey moved to approve item 7, and Tmstee Love seconded. The motion carried on roll call vote as follows: AYES: Trustees Adams, Garrity, Hickey, Krummick, Love, and Connell NAYS: None PETITIONS AND COMMUNICATIONS President Johnson announced the following: • The Economic Development Commission will meet at 7:30 a.m. on Wednesday, September 15,2021. • The Sustain Libertyville Commission will meet virtually at 4:00 p.m. on Wednesday, September 15, 2021, at 4:00 p.m. • The Parks and Recreation Advisory Commission will meet at 3:00 p.m. on Thursday, September 23, 2021. • The Libertyville Arts Commission will NOT meet at 2:00 p.m. on Monday, September 27, 2021. • The Bicycle Advisory Commission will NOT meet at 6:00 p.m. on Tuesday, September 27,2021. • The Plan Commission/Zoning Board of Appeals will meet at 7:00 p.m. on Monday, September 27, 2021, at the Liberty ville Civic Center. • The Village Board of Trustees will meet at 8:00 p.m. on Tuesday, September 28, 2021. BOARD OF TRUSTEES September 14, 2021 5 VILLAGE ADMINISTRATOR UPDATE Kelly Amidei introduced Erin Baynes as the new management analyst for the Village. President Johnson welcomed Ms. Baynes to the staff. President Johnson thanked staff for their efforts for the Bicycle Ride as well as the September 11th remembrance ceremony. Trustee Adams thanked staff and President Johnson for their work on the September llth remembrance ceremony. Tmstee Garrity thanked staff for their ongoing work on fiscal initiatives. Trustee Hickey thanked staff and shared information about Suicide Prevention Month. Trustee Krummick thanked staff for their work on Charlie Brown park. Trustee Love thanked the staff for their ongoing efforts and praised the September llth remembrance ceremony. Trustee Connell thanked staff for their efforts at the September 11th remembrance ceremony. Clerk Stowe echoed previous comments by the Board memos. President Johnson highlighted the partnership and collaboration between the Village and the local school districts on the school resource officer program. ADJOURNMENT With no further business to come before Village Board, Trustee Love moved to adjourn the meeting at 8:40 p.m., and Trustee Connell seconded. The motion carried on roll call vote as follows: AYES: Trustees Adams, Garrity, Hickey, Krummick, Love, and Connell NAYS: None Respectfully submitted, ^-%-< Luke Stowe Village Clerk BOARD OF TRUSTEES September 14,2021 6