Village Board Meeting

VILLAGE OF LIBERTYVILLE BOARD OF TRUSTEES May 10,2022 President Johnson called to order a meeting of the Board of Trustees at 8:00 p.m. Those present were: President Donna Johnson, Trustees Scott Adams, Peter Garrity, Matthew Hickey, Matthew Krummick, and James Connell. President Johnson administered the oath of office to Connor Pyne as the newest Village Firefighter/Paramedic. President Johnson praised the first responders who work for the Village. President Johnson read a proclamation honoring National Small Business Week, highlighting the importance of small businesses nationally and in Libertyville. OMNIBUS VOTE AGENDA President Johnson introduced the Omnibus Vote Agenda and asked if there were any items to be removed for a separate discussion. No items were requested to be removed. A. Summary of Omnibus Vote Agenda Items B. Approval of Minutes of the March 22 and April 12, 2022 Village Board Meeting C. Bills for Approval D. ORDINANCE NO. 22-0-30: An Ordinance Declaring Surplus Property E. ORDINANCE NO. 22-0-31: An Ordinance Granting a Variation from Section 26-4-8.5(d) of the Liberty ville Zoning Code Regarding the Minimum Side Yard Setback (309 W. Maple Avenue) - Arthur Higgins, Applicant F. ORDINANCE NO. 22-0-32: An Ordinance Granting a Variation from Section 26-4-4.5 of the Liberty ville Zoning Code Regarding the Maximum Lot Coverage (935 West Winchester Road) - Jill Cappelle, Applicant G. ORDINANCE NO. 22-0-33: An Ordinance Amending Variation Sections of the Liberty ville Zoning Code - Village of Liberty ville. Applicant H. RESOLUTION NO. 22-R-63: A Resolution to Approve a Professional Services Agreement with Strand Associates, Inc. for BNR Process Study at the Wastewater Treatment Plant I. RESOLUTION NO. 22-R-64: A Resolution Appointing Member to Village Commissions J. RESOLUTION NO. 22-R-65: A Resolution to Approve a Professional Services Agreement with the WT Group for the Adler & Riverside Pools Filter System Renovations K. RESOLUTION NO. 22-R-66: A Resolution to Approve an Intergovernmental Agreement with the County of Lake and the Lake County ETSB Trustee Adams moved to adopt the items listed on the Omnibus Vote Agenda in a single group, pursuant to the omnibus vote procedures of the Liberty ville Municipal Code, and Trustee Garrity seconded. The motion carried on roll call vote as follows: AYES: Trustees Adams, Garrity, Hickey, Krummick, and Connell NAYS: None 4 - REPORT OF THE PLAN COMMISSION PC 22-07, Planned Development Final Plan PC 22-08, Final Plat of Subdivision President Johnson noted at the April 18,2022 meeting, the Plan Commission held a public meeting on the Planned Development Final Plan and Final Plat of Subdivision for the Liberty Junction project. The proposal includes a townhome development, expanding a parking area for Wildberry Restaurant, and a commercial lot for future development. Members of the Plan Commission reviewed the Plan and found it to be in substantial conformity with the approved Planned Development Concept Plan. Motions to recommend Village Board of Trustees approval of the Final Plan and Final Plat, subject to the conditions listed in the Report of the Plan Commission, passed with votes of 5 - 0. Accordingly, the recommendation of the Plan Commission is for approval. Katrina McGuire and Jim Olguin, representatives for the applicant, were present and made a brief presentation. President Johnson asked if there were any public comments for item 4. Resident Stephen Dill raised concerns about traffic and safety issues. Resident Mary Dill offered comments about the density of the project. Resident Robert Folkrod spoke about the Butterfield Road project involving the Archdiocese of Chicago and the Village of Libertyville. Residents Dana Allan, Laurie Kaya, and JeffNoyes spoke about traffic and safety issues. Trustee Adams asked Director Spoden and the applicant about bus safety and commercial deliveries. Trustee Garrity asked staff about traffic and stormwater-related issues. President Johnson offered comments and asked staff about traffic-related issues. Trustee Hickey thanked the public for their comments and feedback and asked the applicant about sustainability goals. Trustee Hickey also asked staff about traffic-related issues. Trustee Krummick spoke to concerns raised BOARD OF TRUSTEES May 10,2022 2 during public comments and asked staff to clarify some items. Trustee Krummick asked staff and the applicant questions about traffic and related issues. President Johnson offered guidance to staff to address some of the concerns raised by the public and the board. Trustee Adams moved to approve item 4, and Trustee Garrity seconded. The motion carried on roll call vote as follows: AYES: Trustees Adams, Garrity, Hickey, and Connell NAYS: Krummick 5 - RESOLUTION NO. 22-R-67: A Resolution to Approve the Purchase of a Horton Ambulance from Foster Coach President Johnson noted the Fire Department has included the replacement of one ambulance and equipment in the 2022-2023 Village Budget in the amount of $350,000. The Fire Department is seeking to purchase a Horton ambulance distributed by Foster Coach using the Suburban Purchasing Cooperative bid. Foster Coach currently has the 2022 Suburban Purchasing Cooperative (SPC) low bid for a Type I Ford F550 ambulance. The Fire Department has received a quote from Foster Coach for the ambulance and equipment for a total amount of $385,929.00. This purchase includes a Stryker patient cot and loading system as well as a Zoll cardiac monitor. The bid amount is $35,929 over budget. Horton has offered a prepayment discount in the amount of $6,661.00 and a performance bond has been requested in the amount of $1,350.00 and if applied, would bring the total cost for the ambulance and equipment to $380,618.00, or $30,618.00 over budget. Horton ambulances distributed by Foster Coach are the Department's first choice for an ambulance. The Fire Department has been very satisfied with the high-quality product Horton manufacturers. The experience with Foster Coach has demonstrated that their product has superior quality, reliability, and an excellent warranty service. Since the Fire Department fleet now includes all Horton ambulances, this consistency will provide operational and safety advantages, such as the same parts, the same configuration, and service personnel. After receiving the quote, staff reviewed the ambulance specification to determine if there was any ability to cut costs. A line-by-line review determined that there were no non-essential items. Staff also contacted Foster Coach to discuss the additional cost of the ambulance. The additional cost is due to recent product increases for the Ford Chassis and materials used to build the ambulance itself. Staff has available funding in the amount of $17,000.00 from remaining capital funds from the air BOARD OF TRUSTEES May 10,2022 3 bag purchase and $13,618 from the Fire Fund to cover the additional costs. Village staff recommends the approval of the Resolution to purchase a new Horton Ambulance and Equipment from Foster Coach in the amount of $380,618 with the prepayment option and to authorize the execution of the purchase by the Village Administrator. President Johnson asked if there were any public comments, and there were none. Trustees Adams and Garrity offered comments and support for the item. Trustee Krummick moved to approve item 5, and Tmstee Connell seconded. The motion carried on roll call vote as follows: AYES: Trustees Adams, Garrity, Hickey, Krummick, and Connell NAYS: None PETITIONS AND COMMUNICATIONS President Johnson announced the following: • The Libertyville Foundation will meet at 11:00 a.m. on Thursday, May 12, 2022. • The Parks and Recreation Advisory Commission will meet at 3:00 p.m. on Thursday, May 12,2022. • The Firefighters' Pension Fund Board will meet at 8:30 a.m. on Monday, May 16, 2022 at the North Fire Station, 1551 N. Milwaukee Avenue. • The Appearance Review Commission/Historic Preservation Commission will meet at 5:00 p.m. on Monday, May 16, 2022. • The Economic Development Commission will meet at 7:30 a.m. on Wednesday, May 18, 2022. • The Sustain Liberty ville Commission will meet at 4:00 p.m. on Wednesday, May 18, 2022. • The Plan Commission/Zoning Board of Appeals will meet at 7:00 p.m. on Monday, May 23,2022. • The Public Works Committee will NOT meet at 7:00 p.m. on Tuesday, May 24, 2022. • The Village Board will meet at 8:00 p.m. on Tuesday, May 24, 2022. Trustee Garrity offered updates on bicycling in the Village. Trustee Hickey mentioned the recent award of 7.6 million dollars for stormwater projects. Trustee Krummick mentioned the ribbon cutting at the Charlie Brown park and asked about Dowden park. Trustee Connell mentioned many local businesses searching for summer employees and mentioned the downtown high school senior banners are coming soon. President Johnson offered pride in the local girls' softball program. BOARD OF TRUSTEES May 10,2022 4 ADJOURNMENT With no further business to come before the Village Board, Tmstee Connell moved to adjourn the meeting at 9:59 p.m., and Trustee Adams seconded. The motion carried on roll call vote as follows: AYES: Trustees Adams, Garrity, Hickey, Krummick, and Connell NAYS: None Respectfully submitted, ^"^ ^^^ /0 *^ -^^ Luke Stowe Village Clerk BOARD OF TRUSTEES May 10,2022 5