Village Board Meeting

BOARD OF TRUSTEES MEETING Tuesday, June 24, 2025 at 7:00 PM Village Hali Board Room 118W. Cook Avenue LibertyviHe, IL 60048 MINUTES 1. Roll Call Mayor Johnson called to order a meeting of the Board of Trustees at 7:00 p.m. Those present were Mayor Donna Johnson, Village Trustees Scott Adams, Matthew Krummick, Casey Rooney, Kara Macdonald and Andrew Herrmann. Trustee Pete Garrity was absent. Also in attendance were Clerk Margaret dark and Village Attorney Hart Passman. -Proclamation Recognizing the 4A State Champion Libertyville Wildcats Baseball Team All present applauded the Wildcats Varsity baseball team. Mayor Johnson recognized the players and coaches individually and read the proclamation into the record. - Proclamation Recognizing the Month of July as Parks and Recreation Month Mayor Johnson read the proclamation into the record recognizing July as Parks and Recreation Month. Mayor Johnson offered thanks to the Director of Parks and Recreation, Patrick Bodame, for the great work the department does. Trustee Krummick additionally thanked Director Bodame for the great improvements he has made. 2. Items Not on the Agenda | Presentation of items not on the Agenda will be limited to three (3) minutes Mayor Johnson asked if there were any comments from the public from items not on the agenda: Amy Williams, 712 7th Avenue, Executive Director of Adler Art Center. She spoke to follow up on a request made in April, May and June to finalize the partnership with the Village. She said she has yet to receive a draft of their lease, and she has not seen any effort to have a comprehensive meeting. This communication gap is creating challenges for the Adler, Ms. Williams continued. She urged the Village to prioritize the next step and said they can meet at the Village's earliest convenience. Mayor Johnson said she left messages and had not heard back. Ms. Williams acknowledged that they had talked but she wants to move forward. They want a lease and a meeting. Mayor Johnson asked for clarification on the lease status. Administrator Amidei said they are working on the lease and expect it to be complete in one to two weeks. It is currently with legal for review. Sharon Kocken of 119 Homewood Ave said that many feel that the elected on the Board are not listening to the citizens and are only listening to the powerful few. She gave examples from the recent Suydam meeting that supported her point. She said the meeting was full but only a few of the powerful spoke. VILLAGE OF LIBERTYVILLE Board of Trustees Meeting IVlinutes June 24,2025 All the EDC positions should be held by those serving the public, not those who want to advance their own business, Ms. Kocken said. She said Mr. Lovinger, who is being considered for a position on this commission, has issued threats to people who were not supporting the Suydam property. This is very concerning, she said. The support for him from many on the Board despite the concern from the residents is very disheartening. Mr. Lovinger's self-serving behavior is well known, and many have expressed their concern. What kind of message does this send, Ms. Kocken wondered; and asked if this is the acceptable path to power in the community. She also noted that appointing Andrew Herrmann over Patrick Scheibler was an issue. She asked the Board to consider the voices of all. Adele Duba-Nagel,430 Briar Place, said she is a fourth generation Libertyville family. She detailed her family's history with the Village. She lives with another tife-iong resident. She served on Mainstreet LibertyviHe and their ethos at the time was to bring Libertyville hometown pride, and a hometown feel. What she sees is the urbanization of Libertyvilie. The Village has become a destination for entertainment, Ms. Duba-Nagel said. She is here to stand up for social justice and said there are plenty of opportunities to put affordable housing into developments. Land locked is not an excuse. There is no evidence that it increases the real estate prices, she said. Her kids cannot afford to live in this town and sadly, she is the last Duba that can live here. Hope Wagner of 1320 Oxford Ct said she was here to represent voices that this town is not listening to: teenagers. She asked for the Village to please look for spaces for teenagers to exist in as the town develops. Ms. Wagner gave examples of things that would be attractive to teens. She suggested ideas such as: a community area with free games like pool, corn hole, video games pin ball; an outdoor space with hammocks and BMX or bike trails and a functional skate park; access to Grafting materials, instruments, equipment for creating art; establishing an open mic, She has not felt this town thought of kids her age and explained how that is a missed opportunity. IVls. Wagner gave examples of how to reach out to the other groups and asked for the Board to become curious and listen to these kids. Go where the kids are, she pleaded. Ms. Wagner closed by saying it is sad there is not a pride proclamation this year. Mayor Johnson said she has spoken to the groups of teens Ms. Wagner listed, and she appreciates those comments. She apologized for not having the proclamation recognizing pride month in June and said the Village typically does one and that this was a mistake. Roman Henclewski of 648 E Rockiand Rd said he is an educator. He feels the Suydam development is not giving appropriate money to the school district. We are spending way less per student than other communities. He also came to speak against Ben Lovinger's appointment to the EDC. Lovinger is a landlord and is raising rents, Mr. Henclewski said. He is forcing business out because rents are going up. Mr. Lovinger also was constantly calling the Village complaining about development in his neighborhood and that it is a waste of resources. Mr, Henclewski doesn't feel Mr. Lovinger is as pro-Libertyville as he should be, Mr. Henclewski concluded. 3. Omnibus Vote Agenda A. Summary of Omnibus Vote Agenda Items Mayor Johnson presented the Omnibus Vote Agenda and asked if there were any items requested for removal by the Village Board or any Board questions on items. VILLAGE OF LIBERTYVILLE Board of Trustees Meeting Minutes June 24,2025 Trustee Macdonald asked for Item 3G to be removed for separate discussion. B. Approval of Minutes of the June 10, 2025 Village Board Meeting C. Bills for Approval D. RESOLUTION NO. 25-R-102 Consideration of a Resolution Approving the Purchase of Body Armor from Ray O'Herron Company E. RESOLUTION NO. 25-R-103 Consideration of a Resolution to Approve the Purchase of Office 365 Licenses from Prescient Solutions F. RESOLUTION NO. 25-R-104 Consideration of a Resolution to Approve a Special Event and Raffle - Y-noT Project G. RESOLUTION NO. 25-R-105 Consideration of a Resolution Appointing Members to Various Village Commissions H. RESOLUTION NO. 25-R-106 Consideration of a Resolution Authorizing Change Orders for the Butler Park Project I. RESOLUTION NO. 25-R-107 Consideration of a Resolution Authorizing the Purchase of Police Equipment from Axon Enterprise, Inc. J. RESOLUTION NO. 25-R-108 Consideration of a Confirming Resolution to Approve Change Order No.1 with Werner Nugent Plumbing, Inc. to Furnish and Install a Replacement Poo! Heater K. RESOLUTION NO. 25-R-109 Consideration of a Resolution to Approve a Professiona! Services Agreement with dark Dietz, Inc. for the Canterbury Booster Pump Station Project L. RESOLUTION NO. 25-R-11 0 Consideration of a Resolution to Approve the Second Amendment to the Intergovernmental Agreement with the Village of Mundelein for Temporary Shared Wastewater Treatment Plant Lab Technician Services M. RESOLUTION NO. 25-R-111 Consideration of a Resolution to Approve a Professional Services Agreement with Doland Engineering for the 2025 Stonnwater System Maintenance Program N. RESOLUTION NO. 25-R-112 Consideration of a Resolution Accepting the Fire and Police Committee's Recommendation Increasing the Fiscal Year 2025-2026 Capital Improvement Plan's Budget for a New Police Station 0. ARC Report P. HPC Report Motion made by Village Trustee Adams to approve the Omnibus Items 3A-3F, 3H-3P vote agenda, Seconded by Village Trustee Rooney. Voting Yea: Village Trustee Adams, Village Trustee Krummick, Village Trustee Rooney, Village Trustee Macdonald, Village Trustee Herrmann. The item was approved with a 5-0 vote. VILLAGE OF LIBERTYVILLE Board of Trustees Meeting Minutes June 24,2025 Discussion of Item 3G: Consideration of a Resolution Appointing Members to Various Village Commissions Mayor Johnson reviewed the terms and purpose of the Economic Development Commission. Mayor Johnson noted that she interviewed several individuals for this position. She listed the qualifications Ben Lovinger has and why she selected him for this appointment. Trustee Macdonald said she spoke with Mr. Lovinger, and she appreciated the discussion. His expertise, it is not anything different than is what is already on the commission, she said. Based on the feedback she received from the community, she thinks this should be paused. Mayor Johnson asked for clarification. Trustee Macdonald said Mr. Lovinger said he has a passion for affordable housing but when she looked at who is already on the commission, she does not see what is unique about his skill set. Trsutee Rooney said she worked with Mr. Lovinger on the Comprehensive Plan Commission, and she found him very skilled in handling discussions. His knowledge of that plan is an asset, Mr. Lovinger's family history is one of preserving buildings in the C1 district and with the Village just getting that designation she thinks it is a benefit. He has a long history of involvement that brings a value add. Trsutee Herrmann said he is aware of the EDC the vetting process and feels confident about this appointment. Trustee Herrmann talked about his experience serving on the EDC. He started going on his own and when a spot opened, he met with the Mayor and was appointed. Trsutee Adams has known the Lovinger family for years. Ben Lovinger and he have worked on Oktoberfest together. He thinks Mr. Lovinger is well qualified for this. Trustee Krummick said he met Ben Lovinger several years ago to talk about the Foulds property. Trustee Krummick also got to know him through the election. He always has a smile on his face. Trustee Krummick said he doesn't have knowledge of the emails and trail of Facebook posts, so he doesn't understand the concern here and he doesn't see anything wrong with Mr. Lovinger, but he is wondering where the Village is going with these commissions. He said the Village needs to find a way to bring the website up to speed to make the commission information more available. Going forward he wants to look at the commissions and see what is missing and who is serving. He is for Mr. Lovinger's appointment. He would like to look at the gaps that may be on the commissions. Mayor Johnson said when the EDC was initiated, she reached out to find out what was needed. She saw from attending meetings that there was not a retail voice at the table. That is how she landed on Ms. Schlicksup. That was one void that was filled. The goal is to expand further to bring people with that voice in. Trying to fill the gaps in a way so that we keep in mind the goal of the commission. Steve Martin, to his credit, talked to people and encouraged people to apply. Trustee Krummick said it sounds like a lot is being done, so just formalize it. His overall point is that it is more about the process. VILLAGE OF LIBERTYVILLE Board of Trustees Meeting Minutes June 24,2025 Trustee Rooney said when she started off 8 years ago on a commission, there was no formal process. At that time, they struggled to get people to sit on the commissions. The great thing is that tonight might be the first time there have been this many applicants and this much interest and she thinks that is great. If we need to refine the process, she is all for that. She is glad people are interested. Mayor Johnson said the challenge is that people what to change the goals of the commission and that can't be done. The Village can improve access to the information on these commissions and committees. She said that she hears you and she is making her best effort to improve. Trustee Macdonald said Trustee Krummick challenged her on "what should we be looking for on the EDC". She went through the comprehensive plan and saw there was a desire to have more experiential retail downtown. She likes improving the process and hopes it includes having a strategic view of what skill sets we would like to have in the future, then she supports that progress. Mayor Johnson wanted to qualify that the strategic plan falls under planning and zoning and not under economic development. Those are two separate charges and commissions. Motion made by Village Trustee Adams to approve item 3G, Seconded by Village Trustee Herrmann. Voting Yea: Village Trustee Adams, Village Trustee Krummick, Village Trustee Rooney, Village Trustee Macdonald, Village Trustee Herrmann. The item was approved with a 5-0 vote. REGULAR AGENDA 4. RESOLUTION NO. 25-R-113 Consideration of a Resolution to Approve a Professional Services Agreement with Donohue & Associates, Inc. for the Wastewater Treatment Plant Filter Building Improvements Project The recently completed updated Master Plan for the Village's wastewater treatment plant identified the need to replace low lift pumps and the non-potable water system which are original components to the Filter Building's construction in 1975. Replacement of the three tertiary fiitration low lift pumps and the non-potable water system, as well as related valves and piping will occur. Staff received an engineering services proposal from the firm of Donohue & Associates, Inc. in the amount of $198,957 for design, bidding assistance and construction management. The Fiscal Year 2025/26 Annual Budget provides sufficient funding in the Utility Capita] Improvements Fund for the design and bidding services for the project. Construction and construction management for the proposed project will occur in Fiscal Year 2026/27. The proposed agreement with Donohue & Associates, Inc. is in compliance with the provisions of the Local Government Professional Services Selection Act as the Village has a satisfactory relationship for services established with Donohue & Associates, Inc. based upon their selection from the previous request for qualifications (RFQ) process for design and construction management services for capital improvement projects at the wastewater treatment plant. Staff recommend the adoption of the resolution to approve a Professional Services Agreement with the firm ofDonohue & Associates, Inc. in the amount of $198,957 for the Wastewater Treatment Plant Filter Building Improvements project and authorize execution by the Village Administrator. Mayor Johnson asked for public comment on Agenda Item 4. There was none. VILLAGE OF LIBERTYVILLE Board of Trustees Meeting Minutes June 24, 2025 Motion made by Village Trustee Macdonald to approve the Resolution, Seconded by Village Trustee Rooney. Voting Yea: Village Trustee Adams, Village Trustee Krummick, Village Trustee Rooney, Village Trustee Macdonald, Village Trustee Herrmann. The item was approved with a 5-0 vote. 5. RESOLUTION NO. 25-R-114 Consideration of a Resolution to Approve the Purchase of a Replacement 2026 International HV507 Public Works Truck from Rush Truck Center of Chicago, IL The Fiscal Year 2025/26 Annual Budget provides $350,000 in the Fleet Services & Replacement Fund for the purchase of a large truck to replace the current Unit #317 Public Works plow truck. This front-line snowplow truck is 16 years old, has sub-frame corrosion, replacement parts are difficult to procure, and the vehicle has reached the end of its useful service life. The proposed replacement vehicle will be a 2026 International HV507 truck. Rush Truck Center of Chicago, IL submitted a proposal for the International HV507 truck based on the State of Ifiinois Contract in the amount of $251,501. This proposal includes the chassis provided by International along with body and equipment provided by Monroe. The current truck will be auctioned on GovDeals, an online government auction site. Mayor Johnson asked for public comment on Agenda Item 5. There was none. Mayor Johnson asked for Board Comment: Trustee Rooney asked how long it takes to get these trucks. Director of Public Works, Paul Kendzior, said hopefully this year, but it can be 14 months or more. Motion made by Village Trustee Adams to approve the Resolution, Seconded by Village Trustee Rooney. Voting Yea: Village Trustee Adams, Village Trustee Krummick, Village Trustee Rooney, Village Trustee Macdonald, Village Trustee Herrmann. The item was approved with a 5-0 vote. 6. Mayor's Update A. Petitions and Communications The Fourth of July Fireworks display will be held on Friday, July 4, 2025, at approximately 9:30 p.m. at Butler Lake. Village Hall and all non-emergency offices will be closed on Friday, July 4, 2025, for Independence Day. The Village Board will meet at 7:00 p.m. on Tuesday, July 8, 2025. BOARD COMMENT: Trustee Rooney recognized Director Bodame and all the hard work he is doing. Trustee Rooney asked for an update on Butler Lake park. VILLAGE OF LIBERTYVILLE Board of Trustees Meeting Minutes June 24, 2025 Deputy Director Engelmann said the playground is located at a new site in Butler Lake Park. The Village received an OSLAD grand for over $440K. She said the new playground has some features that were mentioned in a public comment such as permanent corn hole, checkers and chess, and hammock station. The goal was to create a space that all ages could use. The Village hopes to have it open by mid-July. She said the play elements will open while orange snow fence will be up to get grass established. Trustee Rooney gave some information about school impact fees. She said they are a one- time ask of developers. This fee is set by the schools, not the Village. Next, Trustee Rooney wanted to discuss e-bikes. The Village took a strict position on e-bikes in our downtown area. Maybe we need to look at the ordinance and consider perimeter areas. Administrator Amidei said that ordinance was just updated. If the Board would like to defer that in the future, let staff know. Trustee Macdonald said Libertyvilie Days was sensational. Between that and the ribbon cutting at Nicholas Dowden park, and the tour of Village facilities she received this week, she couldn't be prouder to be a member of this community. She thanked the staff for all the work. Trustee Herrmann thanked staff for the tour. It showed him how well the village is run. Mayor Johnson said she wanted to applaud the staff for what the public does not see for what is done during events like Libertyville Days. She thanked them for their continued support. Mayor Johnson asked Director Bodame and staff and committees to do some surveys to get some idea or else look to our neighboring communities for teens and how they are addressing it. Director Bodame said teen centers are dying, but with his past experience he worked on an e- sports zone and in addition to that, he thinks there are a lot of tools at the disposal of recreation departments that he is looking forward to using. The goal is to keep finding different programs that speak to different groups. Mayor Johnson wants this topic covered in the next Village Views. Deputy Administrator Engelmann is hopeful that the Butler Park improvements will help begin to address it. Trustee Adams expressed his appreciation for a successful Libertyville Days. He said the Mayor's luncheon was also a success. Mayor Johnson said that the Mayor's lunch gave an opportunity to compare initiatives, collaborate, and talk about what is going on in neighboring communities. Trustee Krummick said the teen stuff is important. The letters regarding the EDC appointment gave him an opportunity to hear from the community and he thinks maybe there is a way we can chip away at it. He doesn't see it happening from a business perspective, it will have to be a Village initiative. Trustee Krummick is working on a development project and at a recent meeting they started to talk about Mellody Farms. They said we don't want to be Mellody Farms; they want to be Libertyville. They were really inspired by what the Village has here. He told them that is a result of 40 years of hard work and investment. These were industry people in another community recognizing what we have done in our community. VILLAGE OF L1BERTYVILLE Board of Trustees Meeting Minutes June 24,2025 Mayor Johnson said Trustees Krummick and Macdonald tried to set up a talk to your trustees event. When people say, "are you listening to us", the Board is listening, the Mayor said. She continued, just because you don't get the result asked for, doesn't mean we are not listening. Everyone up here has made an effort, but it needs to go both ways. Mayor Johnson said that at the recent "meet the Trustees" event, the trustees were there and maybe only three people stopped to ask questions. Accountability goes both ways. We are making an effort, she said; and you can at least acknowledge that effort. Mayor Johnson asked if the remaining people in the audience if there was any additional public comment. Amy Thompson said she sent a letter to the Board with her comments about the EDC appointment and was disappointed in the vote. Mayor Johnson encouraged her to come to the podium to have her comments heard. Amy Thompson came to the podium. She explained that she provided Mr. Martin (EDC member) a list of twenty-nine well qualified women who could fill the open position on the EDC and yet none of them were selected. She said she is very disappointed that there is only one woman on that commission, and person does not even live in Libertyville. There are 10,741 women over the age of 18 that live in this Village, and Ms. Thompson finds it difficult to believe that not one of them could be on the EDC. Mayor Johnson said that out of that list from Mr. Martin, there may have been five people who applied and one person who after the process was done that applied. It is important to the Board to have women involved, the Mayor said. The Mayor talked about why she appointed Ms. Schlicksup and continued that most of the people she interviewed were marketing or communications, which is not what she was looking for in a contributor to the EDC. She kept the files of the one that she talked to for future opportunities. There are women who want to do things but there is a disconnect between wanting to volunteer and what qualifications are needed for the roles that are open. She thanked Ms. Thompson for gathering this list of names and doing all that work. Mayor Johnson said that there is a disconnect between the desire and the qualifications. She doesn't want us as a community to lean in with "we want to have more woman". We need to define it as we want women engagement that are equally qualified and not just check the box for gender; not that that is what is being said here though, she clarified. Ms. Thompson said if there is a board with eight men and only one woman, that you appointed, it is your Job go find them. It is an important piece of that puzzle, and it is the Mayor's job to make sure that puzzle is complete. Mayor Johnson said there is only so much time in the day, but she will commit to this goal, and it is a priority. Steve Blomgren of 322 Brainerd came to talk about the e-bike situation. There has been a huge increase in e-bikes and there have been numerous close calls in his neighborhood. It is not a matter of if, but when there will be an accident. Sidewalk usage is getting extremely dangerous, and he asked the Village to do something to address it. Mayor Johnson asked if he would fill out his contact information and when the commission meets, they will reach out to him. Mayor Johnson said they do have some restrictions in our downtown, but we are looking at expanding. VILLAGE OF LIBERTYVILLE Board of Trustees Meeting Minutes June 24,2025 7. Village Administrator Update Village Administrator Kelly Amidei provided the following update: June 30th the Village will transfer to the new dispatch service. The Village is working on additional signage related to e-bikes in the parks. Administrator Amidei provided the pride proclamation for the mayor to read into the record. Mayor Johnson said our staff does work very hard. There was a retirement on staff this month and she hopes people understand this oversight. Mayor Johnson read into the record the Proclamation recognizing Pride Month for June 2025. Mayor Johnson thanked Hope Wagner for bringing this to our attention and made a statement that this is something we believe in, and we apologize for this oversight. 8. Executive Session There was no need for Executive Session. Adjournment With no further business to come before the Board, Village Trustee Rooney moved to adjourn at 8:44 pm, Seconded by Village Trustee Adams. Voting Yea: Village Trustee Adams, Village Trustee Krummick, Village Trustee Rooney, Village Trustee Macdonald, Village Trustee Herrmann. The item was approved with a 5-0 vote. Respectfully submitted, 7^<^^t- Margaret dark, Village Clerk VILLAGE OF L1BERTYVILLE