Borough Council

REORGANIZATION JANUARY 3, 2018 Page | 1 Mayor Roach called the Reorganization meeting to order. He recognized honored guests including Senator Madden, Assemblyman Moriarty, Freeholder Rodriguez, Freeholder Young, Former Councilwoman Strippoli, Superintendent Dr. Moore, School Board President Cathy Moncrief, Police Chief Brennan, and Police Captain McCarthy. The Mayor invited the elected officials to speak. Senator Madden wished everyone a safe and prosperous 2018. He acknowledged the efforts of everyone for another successful year. He looked back on the tragedies of the past including the accomplishments of the Congressional Medal of Honor recipient Carlton Rouh from Lindenwold who gave his life to save others. The heart and soul of the people of Lindenwold is second to none and this governing body represents that. On behalf of the Fourth Legislative District, he congratulated Councilwoman Hess and Councilwoman Sinon on their election. Sunshine Law - Notice of this meeting has been duly advertised in compliance with the provisions of the open public meetings law. Please be advised that this meeting will be audio recorded for possible later playback. Flag Salute by Cub Scout Pack 120 Invocation was offered by Rev. Michele Smith, Good Shepherd Lutheran Church. She wished everyone a Happy New Year. She gave thanks to God for all those gathered tonight. She asked for God’s blessing for all who work and volunteer to serve the residents of Lindenwold. She prayed for guidance for all those who serve. She also prayed for the blessings for all who work and live in Lindenwold. Presentation of Certificates of Election Oath of Office for Council Member Linda Hess was given by Freeholder Jon Young Oath of Office for Council Member Sandi Sinon was given by Freeholder Rodriguez Roll Call of Council Members Present: DiDomenico, Hess, Jackson, Sinon, Strippoli, President Randolph-Sharpe, and Mayor Roach Resolutions: 2018:1 Appointment of Municipal Solicitor –David Capozzi WHEREAS, the Borough of Lindenwold has a need to acquire municipal solicitor services pursuant to the provisions of the Fair and Open Process, WHEREAS, the term of this contract is one year coming January 1, 2018 and ending December 31, 2018, and WHEREAS, the exact title of the appropriation to be charged is the Current Fund. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Borough Council of the Borough of Lindenwold authorizes the Mayor and Borough Clerk to enter into a contract with David A. Capozzi, Esq. with a not to exceed amount of $125,000. BE IT FURTHER RESOLVED that, a copy of this resolution shall be published in The Central Record as required by law within 10 days of its passage. Motion was made by President Randolph-Sharpe, second by Councilman Strippoli that Resolution 2018:1 be adopted as read. Roll call vote was unanimous in the affirmative. Motion carried. CONSENT AGENDA: The items listed below are considered routine by the Borough of Lindenwold and will be enacted by one motion. There will be no formal discussion of these items. If discussion is desired, this item will be removed from the Consent Agenda and will be considered separately. Motion was made by President Randolph-Sharpe, second by Councilman Strippoli that Resolution 2018:2 to 2018:64 be adopted as read. Roll call vote was unanimous in the affirmative. Motion carried. Resolution 2018:2 Order of Business at Council Meetings WHEREAS, there is a need for an Order of Business at Council Meetings. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that for the year 2018 the order of business to be followed in the conduct of the Council Meetings shall be as follows: 1. Call the Meeting to Order 2. Sunshine Law 3. Salute to the Flag 4. Roll Call 5. Approval of Minutes 7. Payment of Bills 7. Reports 8. Ordinances 9. Resolutions 10. Open to Council 11. Open to Public 12. Adjournment Resolution 2018:3 Dates for Council Meeting WHEREAS, there exists the need for the Borough of Lindenwold to designate the designated time and place for Council Meetings and Caucus Meetings for the year 2018. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey that the monthly Council Meetings shall be held on the second Wednesday of each REORGANIZATION JANUARY 3, 2018 Page | 2 month. The monthly caucus meetings shall be the fourth Wednesday of each month. All meetings will be held at the Borough Municipal Building, 15 North White Horse Pike, Lindenwold, New Jersey as follows: January 24 July 11 and 25 February 14 and 28 August 8 and 22 March 14 and 28 September 12 and 26 April 11 and 25 October 10 and 24 May 9 and 23 November 14 and 28 June 13 and 27 December 12 BE IT FURTHER RESOLVED that action may be taken at any meeting of the Mayor and Borough Council on the items listed on the agenda and on any other items coming before the Mayor and Borough Council, and BE IT FURTHER RESOLVED that the above schedule shall prevail, unless some other time and/or place shall be specifically designated by the Mayor and Members of Borough Council for any particular meeting and in such cases such meetings shall be held at the site of said place so designated. All regular meetings of the Governing Body shall be held as aforementioned at 6:00 P.M. prevailing local time unless otherwise noted. Resolution 2018:4 Robert’s Rules of Order BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, County of Camden and State of New Jersey that: Robert's Rules of Order shall in all cases, when not in conflict with the New Jersey Statutes or Ordinances and Resolutions of the Municipality, be considered and held as standard authority. Resolution 2018:5 Legal Depositories for the Funds WHEREAS, there exists the need for the Borough of Lindenwold to designate Legal Depositories for the funds of the Borough of Lindenwold. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey that the following banks and savings and loan institutions are hereby designated as legal depositories for the funds of the Borough of Lindenwold for the fiscal year 2018. New Jersey Cash Management Fund Republic Bank Wells Fargo Santander TD Bank, NA BE IT FURTHER RESOLVED that the checks drawn on these funds are signed by the Mayor or President of Council, attested by the Borough Clerk and that the same be countersigned by the Borough Treasurer or designee or the Tax Collector. BE IT FURTHER RESOLVED that such deposits shall be made in such institutions that are most advantageous to the Borough. Resolution 2018:6 Delinquent Taxes WHEREAS, there exists the need for the Borough of Lindenwold to set the rate of interest on delinquent taxes. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that on and after the first day of January, 2018, the rate of interest on delinquent taxes shall be the rate of eight (8) per cent per annum on those delinquencies which are $1,500.00 or less and eighteen (18) per cent per annum on delinquencies which are above $1,500.00. The same shall be pro-rated in accordance with the term of delinquency, and BE IT FURTHER RESOLVED that a penalty shall be charged to a taxpayer with delinquency in excess of $10,000 who fails to pay the delinquency prior to the end of the calendar year. The penalty so fixed shall be 6% of the amount of the delinquency as provided by N.J.S.A. 54:4-67. Resolution 2018:7 Grace Period for the Collection of Taxes WHEREAS, there exists the need for the Borough of Lindenwold to set a grace period for the collection of taxes. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that a grace period of ten (10) days from the due date shall be allowed for the collection of taxes. BE IT FURTHER RESOLVED that if the delinquent taxes are not paid until after the ten (10) day grace period has expired, interest shall be collected from the due date. Resolution 2018:8 Duplicate Tax Bills BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that a charge of Five Dollars ($5.00) be made for the preparation of duplicate tax bills. Resolution 2018:9 Officials Newspapers for Legal Adv.-Courier Post/ Central Record WHEREAS, there exists a need for the Borough of Lindenwold to designate an official newspaper for the legal advertising purposes. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey that the following newspapers are hereby designated as official newspapers for the legal advertising for the Borough of Lindenwold for the year 2018. The Central Record, 32 S. Main St., Ste. A, Medford, New Jersey 08055 The Courier Post of Cherry Hill, 301 Cuthbert Blvd., Cherry Hill, New Jersey 08002 Resolution 2018:10 Holidays BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold the following are the holidays for the year 2018 for the full time employees: MARTIN LUTHER KING DAY Monday, January 15, 2018 FRIDAY BEFORE PRESIDENTS DAY Friday, February 16, 2018 PRESIDENTS DAY Monday, February 19, 2018 GOOD FRIDAY Friday, March 30, 2018 MEMORIAL DAY Monday, May 28, 2018 INDEPENDENCE DAY Wednesday, July 4, 2018 LABOR DAY Monday, September 3, 2018 COLUMBUS DAY Monday, October 8, 2018 ELECTION DAY Tuesday, November 6, 2018 REORGANIZATION JANUARY 3, 2018 Page | 3 VETERANS DAY Monday, November 12, 2018 THANKSGIVING DAY Thursday, November 22, 2018 FRIDAY AFTER THANKSGIVING Friday, November 23, 2018 CHRISTMAS DAY Tuesday, December 25, 2018 NEW YEAR'S DAY Tuesday, January 1, 2019 Resolution 2018:11 Purchasing Authority BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that the following named officials and employees of the Borough of Lindenwold shall have the authority during the year 2018 to issue a purchase of goods, materials, supplies or service. MAYOR OR DESIGNEE - "FOR ANY DEPARTMENT" DEPARTMENT HEAD AND - "FOR THEIR DEPARTMENT" COUNCIL LIAISON BE IT FURTHER RESOLVED that the only representative of the Borough of Lindenwold authorized to approve the order, purchase, charge or otherwise indebt the Borough in any way shall be the persons holding the above named offices. Resolution 2018:12 Borough Office Hours WHEREAS, there is a need for designated time for Borough Offices for the Borough of Lindenwold. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey that: The Borough Offices listed below will be open the following days at the designated times: OFFICE Tax Collector's Office 9:00 a.m. to 4:00 p.m. Borough Clerk's Office Monday to Friday Building Inspector Registrar of Vital Statistics Tax Assessor's Office Court Clerk and Violations 9:00 a.m. to 4:00 p.m. Monday to Clerk Office Friday. On call at all times Planning and Zoning Office 9:00 a.m. to 4:00 p.m. Monday Treasurer’s Office to Friday Police Clerk's Office 9:00 a.m. to 4:00 p.m. Monday To Friday Road, Sanitation & Sewer Utility 40 hours per week, as needed Resolution 2018:13 Establishing Temporary Budget WHEREAS, R.S. 40:2-12 provides that where there are any contracts, commitments, or payments to be made prior to the adoption of the 2016 budget, temporary appropriations should be made for the purposes and accounts required in the manner and time provided, and WHEREAS, the date of this resolution is within the first 30 days of January 2018. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, that pursuant to N.J.S.A. 40A:4-19, a temporary budget is established in the amount of 26.25% of the adopted 2017 budget. Resolution 2018:14 Investment of Borough Funds WHEREAS, there exists from time to time the need to invest Borough funds for various periods of time. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that the Treasurer shall be directed to make such investments in such institutions and at such interest rates as to them may seem most advantageous to the Borough. Resolution 2018:15 Appointment of Borough Engineer WHEREAS, the Borough of Lindenwold has a need to acquire municipal engineering services pursuant to the provisions of the Fair and Open Process, WHEREAS, the term of this contract is one year coming January 1, 2018 and ending December 31, 2018, and WHEREAS, the exact title of the appropriation to be charged is the Engineering OE and Sewer Utility Fund. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Borough Council of the Borough of Lindenwold authorizes the Mayor and Borough Clerk to enter into contracts with Remington and Vernick Engineers and Environmental Resolutions with a not to exceed amount of $40,000. BE IT FURTHER RESOLVED that, a copy of this resolution shall be published in The Central Record as required by law within 10 days of its passage. Resolution 2018:16 Appointment of Bond Counsel WHEREAS, the Borough of Lindenwold has a need to acquire municipal bond counsel services pursuant to the provisions of the Fair and Open Process, WHEREAS, the term of this contract is one year coming January 1, 2018 and ending December 31, 2018, and WHEREAS, the exact title of the appropriation to be charged is the Current Fund. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Borough Council of the Borough of Lindenwold authorizes the Mayor and Borough Clerk to enter into a contract with Philip Norcross, Parker McCay, 9000 Midlantic Drive, Mt. Laurel, NJ 08054 with a not to exceed amount of $20,000. BE IT FURTHER RESOLVED that, a copy of this resolution shall be published in The Central Record as required by law within 10 days of its passage. Resolution 2018:17 Appointment of Municipal Search Clerk WHEREAS, there is a need for a Municipal Search Clerk for the Borough of Lindenwold. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey that: Deborah C. Jackson is hereby appointed as Municipal Search Clerk. Resolution 2018:18 Appointment of Tax Search Clerk WHEREAS, there is a need for a Municipal Tax Search Clerk for the Borough of Lindenwold. REORGANIZATION JANUARY 3, 2018 Page | 4 THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey that: Patricia Morgan is hereby appointed as Municipal Tax Search Clerk for the year 2018. Resolution 2018:19 Appointment of Prosecutor WHEREAS, the Borough has established a Municipal Court in accordance with N.J.S.A. 2B:12-1, et. seq.; and WHEREAS, the Borough has the need to employ an attorney-at-law of the State of New Jersey to act as Municipal Prosecutor in the Municipal Court of the Borough of Lindenwold in accordance with N.J.S.A. 2B: 12-27; and WHEREAS, the Attorney is duly licensed to practice law in the State of New Jersey and has demonstrated sufficient knowledge, skill and experience to serve as Municipal Prosecutor; and WHEREAS, funds are available for this purpose and the contract is not to exceed $13,000. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey, that: Howard Long is employed as the Municipal Prosecutor for the Borough of Lindenwold, for the year 2018, commencing January 1, 2018 and ending December 31, 2018. Resolution 2018:20 Appointment of Public Defender WHEREAS, the Borough has established a Municipal Court in accordance with N.J.S.A. 2B:12-1, et. seq.; and WHEREAS, the Borough has the need to employ an attorney-at-law of the State of New Jersey to act as Municipal Public Defender in the Municipal Court of the Borough of Lindenwold in accordance with N.J.S.A. 2B: 12-27; and WHEREAS, the Attorney is duly licensed to practice law in the State of New Jersey and has demonstrated sufficient knowledge, skill and experience to serve as Municipal Public Defender; and WHEREAS, funds are available for this purpose and the contract is not to exceed $5,200. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey, that: Charles W. Wigginton is employed as the Municipal Public Defender for the Borough of Lindenwold, for the year 2018, commencing January 1, 2018 and ending December 31, 2018. Resolution 2018:21 Appointment of Risk Mgmt. Consultant WHEREAS, the Governing Body of the Borough of Lindenwold is a member of the Camden County Municipal Joint Insurance Fund, a self insurance pooling fund, and; WHEREAS, the Bylaws of said Fund require that each municipality appoint a Risk Management Consultant to perform various professional services as detailed in the Bylaws and; WHEREAS, the Bylaws indicate a fee not to exceed six percent (6%) of the municipal assessment which expenditure represents reasonable compensation for the services required and was included in the cost considered by the governing body and; WHEREAS, NJSA 40A:11-5 (1) (m), specifically exempts the hiring of insurance consultants from competitive bidding as an extraordinary unspecifiable service; and WHEREAS, the experience, knowledge of public insurance and risk management issues and judgmental nature required of a Risk Management Consultant’s are clearly an extraordinary unspecifiable service which therefore render competitive bidding impractical. NOW THEREFORE, be it resolved that the Governing Body of the Borough of Lindenwold does hereby appoint The Hardenbergh Insurance Group as its Risk Management Consultant in accordance with 40A:11-5 and; BE IT FURTHER RESOLVED that the governing body is hereby authorized and directed to execute the Consultant’s Agreement annexed hereto and to cause a notice of this decision to be published according to NJSA 40A:11-5 (1), (a), (i). Resolution 2018:22 Recommendation of Joint Land Use Board Engineering Services WHEREAS, the Borough of Lindenwold Joint Land Use Board has a need to acquire Joint Land Use Board and Environmental Board engineering services. WHEREAS, the term of this contract is one year commencing January 1, 2018 and ending December 31, 2018, and WHEREAS, these engineering services expenses will be paid from escrow fees. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Borough Council of the Borough of Lindenwold recommends the Joint Land Use Board and Environmental Board appoint Environmental Resolutions for engineering services. Resolution 2018:23 Appointment of Clean Communities Coordinator WHEREAS, there is a need for a Clean Communities Coordinator for the Borough of Lindenwold. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that Craig Wells is hereby appointed as Clean Communities Coordinator for the Borough of Lindenwold for the year 2018. Resolution 2018:24 Appointment of Representative to Camden Co. Community Dev. WHEREAS, there is hereby established an annual requirement of a voting representative and alternate to the Camden County Community Development Board of Directors, and WHEREAS, the Borough of Lindenwold wishes to continue to be a voting member of said Board in conjunction with the existing Cooperation Agreement. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that the following are hereby appointed to serve as the representatives from the Borough of Lindenwold to the Camden County Community Development Board of Directors, and Cheryle Randolph-Sharpe - Representative Dawn S. Thompson-Alternate Craig Wells-Alternate BE IT FURTHER RESOLVED that a certified copy of this resolution is to be submitted to the Camden County Division of Community Development. Resolution 2018:25 Appointment of Representative to Camden County Joint Insurance Fund WHEREAS, there is a need for a representative from the Borough of Lindenwold to the Camden County Joint Insurance Fund. REORGANIZATION JANUARY 3, 2018 Page | 5 THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that Craig Wells be appointed as representative from the Borough of Lindenwold to the Camden County Joint Insurance Fund for the year 2018, and BE IT FURTHER RESOLVED that Dawn Thompson be appointed as the alternate from the Borough of Lindenwold to the Camden County Joint Insurance Fund for the year 2018. Resolution 2018:26 Appointment of Auditor WHEREAS, the Borough of Lindenwold has a need to acquire municipal auditing services pursuant to the provisions of the Fair and Open Process, WHEREAS, the term of this contract is one year coming January 1, 2018 and ending December 31, 2018, and WHEREAS, the exact title of the appropriation to be charged is the Current Fund with a not to exceed of $100,000. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Borough Council of the Borough of Lindenwold authorizes the Mayor and Borough Clerk to enter into a contract for municipal auditing services with Todd Saler, Bowman and Company, White Horse Road, Voorhees, NJ. BE IT FURTHER RESOLVED that, a copy of this resolution shall be published in The Central Record as required by law within 10 days of its passage. Resolution 2018:27 Appointment of Emergency Management Deputy WHEREAS, there is a need for a Deputy Emergency Management Coordinator for the Borough of Lindenwold. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that the following be appointed as Deputy Emergency Management Coordinator for the Borough of Lindenwold for the period commencing January 1, 2018 and ending December 31, 2018: Richard J. Paul, Jr. Resolution 2018:28 Appointment of Members to Environmental Commission for 3 yr. term WHEREAS, there is a need for members to the Environmental Commission for the Borough of Lindenwold. THEREFORE, BE IT RESOLVED by the Mayor with Council consent that the following be and are hereby appointed as members to the Environmental Commission: Jeannette Krug 12/31/20 Joseph DiDomenico 12/31/20 Beth Suckiel 12/31/20 Al Tine 12/31/20 Honorary Member Nancy Lutz 12/31/18 Resolution 2018:29 Recommendation of Joint Land Use Bd. Solicitor WHEREAS, there is a need for a Solicitor to the Joint Land Use Board for the Borough of Lindenwold. THEREFORE, BE IT RESOLVED that the Mayor and Borough Council of the Borough of Lindenwold, New Jersey recommend that the Joint Land Use Board appoint Kathleen McGill Gaskill, Esquire, as Solicitor to the Joint Land Use Board for the year 2018, and THEREFORE, BE IT FURTHER RESOLVED that this contract is not to exceed $10,000. Resolution 2018:30 Appointment of Members to the Joint Land Use Board WHEREAS, under the Municipal Land Use Law, there is a need for appointments for the Class II, Class III, and Class IV members. THEREFORE, BE IT RESOLVED by the Mayor of the Borough of Lindenwold, New Jersey that the following be and are hereby appointed as members to the Joint Land Use Board: Class II Craig Wells 12/31/18 Class III Linda Hess 12/31/18 Class IV Patricia Strippoli 12/31/20 Vacant 12/31/20 Resolution 2018:31 Tax Appeal Policy WHEREAS, the Borough of Lindenwold has established a written policy requiring a notification from the Tax Assessor of all tax appeal filings, and WHEREAS, this policy will remain in place for 2018, and WHEREAS, the policy for this notification is as follows: Tax Appeal Policy On or before June 1 of each calendar year, the Tax Assessor shall provide a list of all tax appeal filings to the Chief Financial Officer and Governing Body. The list shall include block and lot, owner of the property, property location, property class, total assessment, type of appeal and if filed with the County Board of Taxation or Tax Court of New Jersey. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold to adopt the Tax Appeal Policy. Resolution 2018:32 Appointment of Dep. Registrar & Alt. Dep. Registrar BE IT RESOLVED by the mayor and council of the Borough of Lindenwold that the following is hereby appointed effective January 1, 2018 as required by R.S.26:8-17: Deputy Registrar of Vital Statistics - Christine Pippet Alt. Deputy Registrar of Vital Statistics - Jessica Mead Resolution 2018:33 Appointment of Municipal Judge WHEREAS, there exists a need for a Municipal Judge for the Borough of Lindenwold, and WHEREAS, funds are available for this purpose, and WHEREAS, the Local Public Contracts Law (N.J.S.A. 4OA:11-1 et. seq.) requires that the resolution authorizing the award of contracts for "Professional Services" without competitive bids must be publicly advertised. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey that: 1. The Mayor and Borough Clerk are hereby authorized and directed to execute an agreement with Nicholas Trabosh to be Municipal Judge for the Borough of Lindenwold for the three year term beginning January 1, 2018 and ending December 31, 2020 with a not to exceed amount of $26,000.  REORGANIZATION JANUARY 3, 2018 Page | 6 2. This contract is awarded without competitive bids as a "Professional Service" under the provisions of the Local Public Contracts Law because this contract is to be performed by a person authorized by law to practice a recognized profession and it is not possible to obtain competitive bids. 3. A copy of this resolution shall be published as required by law within 10 days of its passage. Resolution 2018:34 Appointment of Alternate Prosecutors WHEREAS, N.J.S.A. 2B:25-1 et. seq. requires that only municipal prosecutors duly appointed by a municipality may prosecute matters in the municipal court, and WHEREAS, the Borough of Lindenwold has appointed a primary Municipal Prosecutor as required by law, and WHEREAS, in light of a recent amendment a law enacted January 14, 2000, with an effective date, ninety (90) days thereafter, there exists a need to appoint alternate municipal prosecutors to fill the responsibilities and duties of the primary Municipal Prosecutor, in the event of his absence, and WHEREAS, funds are available, and WHEREAS, the Local Public Contract Law, N.J.S.A. 40A:11-1 et. seq. requires resolutions authorizing the award of contract for professional services without competitive bids must be publicly advertised. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold in order to comply with the requirements of N.J.S.A. 2B:25-1 et. seq. the Municipal Prosecutors of Camden County towns appointed for the year 2018 are hereby duly appointed Alternate Municipal Prosecutors and are eligible to serve in said capacity in the absence of the primary Municipal Prosecutor, Howard Long, Esquire, and BE IT FURTHER RESOLVED that a copy of this resolution shall be published in the Central Record as required by law within ten (10) days of its passage. Resolution 2018:35 Appointment of Compliance Officer WHEREAS, the New Jersey Department of the Treasury, Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (hereafter Division of Contract Compliance) is charged with enforcing N.J.S.A. 10:5-31 et seq., and WHEREAS, N.J.A.C 17:27-3.2 requires that each public agency annually designate an officer or employee to serve as its public agency compliance officer, and WHEREAS, in compliance with said regulations, the Borough of Lindenwold wishes to appoint an officer or employee to serve as its Public Agency Compliance Officer, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that is Deborah Jackson is hereby appointed as Public Agency Compliance Officer for the Borough of Lindenwold for the year 2018 and is entitled to a stipend of $2,500. Resolution 2018:36 Appointment of Council Liaisons WHEREAS, there exists the need for the Borough of Lindenwold to designate the Department Liaisons for the Administration of the Business of the Borough of Lindenwold. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that the following Liaisons for the Administration of the Business of the Borough of Lindenwold during the year 2018 be and same are hereby designated as follows: Public Safety Joseph DiDomenico Public Works, Sewer Utility Joseph Strippoli Construction & Code Enforcement Justin Jackson Revenue and Finance Cheryle Randolph-Sharpe Recreation and Parks Justin M. Jackson Jr. Public Events Linda Hess Drug Alliance Sandi Sinon Library Linda Hess Board of Education Cheryle Randolph-Sharpe Senior Citizen Coordinator Justin Jackson/Sandi Sinon Fire District Joseph DiDomenico Historical Committee Cheryle Randolph-Sharpe Environmental Commission Linda Hess Media Cheryle Randolph-Sharpe Redevelopment Cheryle Randolph-Sharpe/ Joseph DiDomenico Joint Land Use Board Linda Hess Health Sandi Sinon Resolution 2018:37 Appointment of Members to the Parks and Recreation Commission WHEREAS, there is a need for members to the Parks and Recreation Commission for the Borough of Lindenwold. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey that the following be and are hereby appointed as members to the Parks and Recreation Commission for a term of one year beginning January 1, 2018 and ending December 31, 2018: Lindenwold Board of Education Pam Braggs/Alt. Courtney Richardson ` Lindenwold High School Athletic Assoc. Derek Sellers Lindenwold Baseball Athletic Association Quincy Thomas Lindenwold Football Ron Rebroebuck Lindenwold Cheerleaders Kelly Keating Lindenwold Boy Scouts Dan Orourke Lindenwold Soccer Club Tim McCaughrean Public Events Brenda Roach Resident-at-large BobWanton Resident-at-large Janine Hagan Resident-at-large Vacant Resolution 2018:38 Appointment of Redevelopment Attorney REORGANIZATION JANUARY 3, 2018 Page | 7 WHEREAS, the Borough of Lindenwold has a need to acquire a redevelopment solicitor pursuant to the provisions of the Fair and Open Process, WHEREAS, the exact title of the appropriation to be charged is the Current Fund. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Borough Council of the Borough of Lindenwold authorizes the Mayor and Borough Clerk to enter into a contract with Timothy Higgins with a not to exceed amount of $25,000. Resolution 2018:39 Appointment of Emergency Management Committee WHEREAS, there is a need for members to the Emergency Management Committee for the Borough of Lindenwold. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey that the following be and are hereby appointed as members to the Emergency Management Committee: Craig Wells OEM Coordinator Richard J. Paul, Jr. Deputy Coordinator/Shelter Christopher Mote Deputy Coordinator/Scribe Philip Beeler Jr. Alert Warning/Communications Wayne Hans Damage Assessment Christopher Sherrer Public Information Art Walls Evacuation Brett Hoag Fire/Rescue, Haz-Mat, Radiological David Venuto Medical Andrew Tweedley Law Enforcement Christine Pippet Health George Turner Public Works John Brady Resource Management Brenda Roach Social Services Rob Helveston Terrorism Resolution 2018:40 Approve Emergency Management Plan WHEREAS, the Borough of Lindenwold is vulnerable to damages from natural hazard events which pose a threat to public health and safety and could result in property loss and economic hardship; WHEREAS A Multi-Jurisdictional Hazard Mitigation Plan (the Plan) has been developed through the work of the Southern Delaware Valley Region Steering Committee, the Camden County Hazard Mitigation Planning Committee, the Borough of Lindenwold Hazard Mitigation Working Group, and interested parties within the Borough of Lindenwold; WHEREAS the Plan recommends hazard mitigation actions that will protect people and property affected by natural hazards that face the Borough of Lindenwold, that will reduce future public, private, community and personal costs of disaster response and recovery; and that will reinforce the Borough of Lindenwold’s leadership in emergency preparedness efforts; WHEREAS the Disaster Mitigation Act of 2000 (P.L. 106-390) (DMA 2000) and associated Federal regulations published under 44 CFR Part 201 require the Borough of Lindenwold to formally adopt a Hazard Mitigation Plan subject to the approval of the Federal Emergency Management Agency to be eligible for federal funds for hazard mitigation projects and activities; WHEREAS public meetings were held to receive comment on the Plan as required by DMA 2000; NOW THEREFORE BE IT RESOLVED by the Governing Body of the Borough of Lindenwold that: 1. The Plan is hereby adopted as an official plan of the Borough of Lindenwold. 2. The Borough of Lindenwold officials identified in the Mitigation Action Plan (Section 9) are hereby directed to implement the recommended actions assigned to them. These officials will report quarterly on their activities, accomplishments, and progress to the Borough of Lindenwold Hazard Mitigation Working Group. 3. The Borough of Lindenwold Hazard Mitigation Working Group will provide annual progress reports on the status of implementation of the Plan to Lindenwold’s Governing Body. This report shall be submitted to the Governing Body in the beginning of the year. 4. The Borough of Lindenwold Hazard Mitigation Working Group will undertake periodic updates of the Plan as indicated in the Plan Maintenance Program (Section 10) but no less frequent than every five years. NOW, THEREFORE, BE IT RESOLVED that the Governing Body of the Borough of Lindenwold adopts the Camden County, New Jersey Multi-Jurisdictional Hazard Mitigation Plan dated 5/12/10 as this jurisdiction’s Natural Hazard Mitigation Plan, and resolves to execute the actions in the Plan. Resolution 2018:41 Approve Mutual Aid & Assistance Agreement WHEREAS, mutual aid and assistance agreements between municipalities, counties, law enforcement agencies police, emergency medical service, fire departments, fire companies or EMS organizations and fire departments situated in fire districts operated by a Board of Fire Commissioners, are permitted pursuant to N.J.S.A. 40A:14-26 and 40A:14-156.1; and WHEREAS, the President in Homeland Security Directive (HSPD) -5, directed the Secretary of the Department of Homeland Security to develop and administer a National Incident Management System (NIMS), which would provide a consistent nationwide approach to Federal, State, local and tribal governments to work together more effectively and efficiently to prevent, prepare for, respond to and recover from domestic incidents, regardless of cause, size or complexity, and WHEREAS, “The New Jersey Civilian Defense and Disaster Control Act” App.A9-33 et seq, provides for the health, safety and welfare of the people of the State of New Jersey during any emergency by centralizing control of all civilian activities having to do with such emergency giving the Governor control over the resources of each and every political subdivision to cope with any condition that shall arise out of such emergency, and WHEREAS, The Director of The Division of Fire Safety in the Department of Community Affairs promulgated rules in accordance with the “Fire Service Resource Emergency Deployment Act”, NJAC. 52:14E- 11 et. seq., commonly referred to as the “Fire Service Resource Emergency Deployment Regulations: N.J.A.C. 5:75a et. seq., and REORGANIZATION JANUARY 3, 2018 Page | 8 WHEREAS, it is deemed to be in the best interests of the residents of this municipality and/or fire district to enter into a mutual aid and assistance agreement with the County of Camden and other municipalities including (but not limited to) municipal police, Emergency Medical Service or fire departments, volunteer fire companies or EMS organizations and/or fire districts to provide additional protection against loss, damage or destruction by fire, catastrophe, civil unrest, major emergency or other extraordinary devastation damage or destruction to person and property, in those situations when outside aid and assistance is needed. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, County of Camden and State of New Jersey as follows: A. That the Borough of Lindenwold is hereby authorized and directed to enter into the Camden County Mutual Aid and Assistance Agreement Between Participating Units, a copy of which is attached hereto and made part hereof on the terms and conditions contained herein. B. That the Mayor of the Borough of Lindenwold is hereby authorized and directed to execute said Mutual Aid and Assistance Agreement on behalf of the Borough of Lindenwold. C. That the Emergency Management Coordinator is hereby authorized and directed to forthwith forward a copy of this resolution and an executed copy of Schedule A of the agreement to the offices of the County Office of Emergency Management for review and filing by the appropriate Fire, EMS and County Prosecutor or his designee as appropriate. Resolution 2018:42 Appointment of Recycling Coordinator WHEREAS, there is a need for a Recycling Coordinator for the Borough of Lindenwold. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that Craig Wells is hereby appointed as Recycling Coordinator for the Borough of Lindenwold for the year 2018. Resolution 2018:43 Appointment of Crossing Guards WHEREAS, New Jersey Statute requires the school crossing guards be appointed every year. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that the following school crossing guards are hereby appointed for the year 2018: 1. Mildred Clay 2. Gail Conway 3. George Coppinger 4. Maria Maturo 5. Anna Moore 6. Lisa Mosquera 7. Gina House 8. Karen Jannett 9. Carol Saler 10. Grace Taylor 11. Patrick Vincent 12. Evelyn Wolford 13. Renee’ Woodruff 14. Rich Luebberman/Substitute Guard 15. Joseph Boyer/Substitute Guard 16. Margaret Piotrowski 17. Willie Mae Palmer/Substitute Guard 18. Pam Cole/Substitute Guard 19. Joe Amodeo Resolution 2018:44 Appointment Community Outreach Coordinator WHEREAS, the Borough of Lindenwold has identified a need for a Community Outreach Coordinator assigned to perform various duties to promote the welfare of the residents, and WHEREAS, due to the time and commitment involved with this position, the Borough of Lindenwold has assigned a stipend for this position in the amount of $7,000, and WHEREAS, the Borough Council has recommended Brenda Roach for this position, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that is Brenda Roach is hereby appointed as Community Outreach Coordinator for the Borough of Lindenwold for the year 2018. Resolution 2018:45 Appointment of Tax Appeal Counsel WHEREAS, the Borough of Lindenwold has a need to acquire a solicitor to handle tax appeals pursuant to the provisions of the Fair and Open Process, WHEREAS, the term of this contract is one year coming January 1, 2018 and ending December 31, 2018, and WHEREAS, the exact title of the appropriation to be charged is the Current Fund. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Borough Council of the Borough of Lindenwold authorizes the Mayor and Borough Clerk to enter into a contract with Steven Eisner with a not to exceed amount of $25,000. BE IT FURTHER RESOLVED that, a copy of this resolution shall be published in The Central Record as required by law within 10 days of its passage. Resolution 2018:46 Appointment of Coordinator on Aging WHEREAS, there is a need for a Coordinator on Aging for the Borough of Lindenwold. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that Sandi Sinon be appointed as the Coordinator on Aging for the Borough of Lindenwold for the year 2018. Resolution 2018:47 Civil Rights Policy WHEREAS, it is the policy of the Borough of Lindenwold to treat the public, employees, prospective employees, appointees, volunteers and contractors in a manner consistent with all applicable civil rights laws and regulations including, but not limited to the Federal Civil Rights Act of 1964 as subsequently amended, the New Jersey Law against Discrimination, the Americans with Disabilities Act and the Conscientious Employee Protection Act, and WHEREAS, the governing body of the Borough of Lindenwold has determined that certain procedures need to be established to accomplish this policy NOW, THEREFORE BE IT ADOPTED by the Borough of Lindenwold that: REORGANIZATION JANUARY 3, 2018 Page | 9 Section 1: No official, employee, appointee or volunteer of the Borough by whatever title known, or any entity that is in any way a part of the Borough shall engage, either directly or indirectly in any act including the failure to act that constitutes discrimination, harassment or a violation of any person’s constitutional rights while such official, employee, appointee volunteer, or entity is engaged in or acting on behalf of the Borough’s business or using the facilities or property of the Borough. Section 2: The prohibitions and requirements of this resolution shall extend to any person or entity, including but not limited to any volunteer organization or inter-local organization, whether structured as a governmental entity or a private entity, that receives authorization or support in any way from the Borough to provide services that otherwise could be performed by the Borough. Section 3: Discrimination, harassment and civil rights shall be defined for purposes of this resolution using the latest definitions contained in the applicable Federal and State laws concerning discrimination, harassment and civil rights. Section 4: The Borough Administrator shall establish written procedures for any person to report alleged discrimination, harassment and violations of civil rights prohibited by this resolution. Such procedures shall include alternate ways to report a complaint so that the person making the complaint need not communicate with the alleged violator in the event the alleged violator would be the normal contact for such complaints. Section 5: No person shall retaliate against any person who reports any alleged discrimination, harassment or violation of civil rights, provided however, that any person who reports alleged violations in bad faith shall be subject to appropriate discipline. Section 6: The Borough Administrator shall establish written procedures that require all officials, employees, appointees and volunteers of the Borough as well as all other entities subject to this resolution to periodically complete training concerning their duties, responsibilities and rights pursuant to this resolution. Section 7: The Borough Administrator shall establish a system to monitor compliance and shall report at least annually to the governing body the results of the monitoring. Section 8: At least annually, the Borough Administrator shall cause a summary of this resolution and the procedures established pursuant to this resolution to be communicated within the Borough. This communication shall include a statement from the governing body expressing its unequivocal commitment to enforce this resolution. This summary shall also be posted on the Borough’s website. Section 9: This resolution shall take effect immediately. Resolution 2018:48 IRS Arbitrage Requirements WHEREAS, the Internal Revenue Service is now requiring issuers of tax exempt obligations to have adequate policies and procedures to monitor the arbitrage requirements and non-qualified issuer requirements; and WHEREAS, the Borough of Lindenwold is subject to these requirements since the Certified Finance Officer annually issues tax exempt obligations; and WHEREAS, the Mayor and Council for the Borough of Lindenwold, wishes to fully comply with the requirements established by the Internal Revenue Service; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that the following procedures are hereby adopted: I. ARBITRAGE A. Obtain and retain a copy of IRS Form 8038G or 8038GC; B. Obtain and retain a copy of the Non-Arbitrage Certificate; C. Determine whether an exception to arbitrage has been met, based on the following criteria: 1. Small Issuer; 2. Six-month spending exception; 3. Eighteen-month spending exception; 4. Two-year construction exception; D. If not, then determine: 1. Was a bond year chosen in the non-arbitrage certificate? If not, then discuss with the financial advisor and/or auditor the most advantageous period to choose; 2. Should an arbitrage calculation be prepared annually, or upon the fifth anniversary of the bond year? a. Consideration should be given to the fact that positive arbitrage must be rebated to the IRS 60 days after the end of each fifth bond year, or 60 days after all proceeds are expended; b. Prepare, or contract to have prepared, the arbitrage calculation; c. Rebate any positive arbitrage to the IRS (if unspent proceeds still exist, then only 90% of the liability must be rebated); E. The Chief Financial Officer shall be responsible for monitoring the above compliance, as well as maintaining receipt (including investment earnings) and disbursement records in sufficient detail, such that compliance can be met. II. NON-QUALIFIED ISSUE MONITORING A. Determine if the issue, or a portion of the issue, was used to finance local government facilities; B. If not, then no future monitoring is required; C. If “yes,” the following must be performed until the issue is fully paid: 1. Monitor the facility that was constructed or renovated with the proceeds of the issue to determine whether any of the following conditions were met; a. Sale of the facility; b. Lease of the facility; c. Non-qualified management contract; d. Non-qualified research contract; e. Special legal entitlement; 2. If none of the conditions were met, then no further action is required; D. If any of the conditions were met, then the following must be addressed: 1. Did any of the above-mentioned events, either individually or collectively, represent greater than 5% of the use of the facility? 2. If “no,” then nothing further is required;  REORGANIZATION JANUARY 3, 2018 Page | 10 3. If “yes,” remedial action (an action that causes the issue to meet the private activity test, i.e. less than 5%) must be taken; E. The Chief Financial Officer, in conjunction with the Administrator, will be responsible for monitoring the above compliance. Bond Counsel should be consulted when necessary. Resolution 2018:49 Administrative Authorization to Pay Bills BE IT RESOLVED that the following vendors are hereby approved for administrative authorization in lieu of vendor certification for the payment of bills for the year 2018: AT&T Mobility Atlantic City Electric AWSCC – Camden Co. Animal Shelter Camden Co. Dept. of Health & Human Services Camden County Municipal Utilities Authority Casa Payroll Comcast Comcast Business Federal Express Kyocera Leaf Funding, Inc. Library Magazines and Subscriptions Megallen Hill/LineSystems Neopost/ITS New Jersey American Water Company Pitney Bowes Ricoh USA, Inc. State of NJ Regional Lab South Jersey Gas Co. U.S. Postal Service U.S.A. Mobility United Parcel Service Verio Inc Verizon Verizon Wireless Xerox Resolution 2018:50 Cash Management Plan WHEREAS, N.J.S.A. 40A:5-14 mandates that the Governing Body shall, by resolution, passed by a majority of the membership thereof, approve a Cash Management Plan. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold as follows: 1. The attached Cash Management Plan will guide the investment of idle funds of the Borough of Lindenwold. 2. The attached Cash Management Plan includes a policy statement to guide its implementation. 3. The Chief Financial Officer will administer the plan. 4. The Plan is subject to annual audit, and BE IT FURTHER RESOLVED that a certified copy of this resolution with the Cash Management Plan attached shall be forwarded to the following: A. The Chief Financial Officer of the Borough. B. The Borough Auditor C. All appropriate depositories CASH MANAGEMENT PLAN OF THE BOROUGH OF LINDENWOLD, CO. OF CAMDEN, N. J. I STATEMENT OF PURPOSE This Cash Management Plan (the ‘plan’) has been prepared pursuant to the provisions of N.J.S.A. 40A:5-14 in order to set forth the basis for deposits (‘deposits’) and permitted investments (‘investments’) of certain public funds of the Borough of Lindenwold, pending the use of such funds for the intended purposes. The plan is intended to insure that any deposit or permitted investment matures within the time period that approximates the prospective need for the funds deposited or invested so that there is not a risk to the market value of such deposits or permitted investments. II IDENTIFICATION OF FUNDS AND ACCOUNTS TO BE COVERED BY THE PLAN The Plan is intended to cover the deposit and or investment of the following funds and accounts of the Borough of Lindenwold. Current Fund Trust Funds General Capital Fund Payroll Account Sewer Utility Operating Fund Sewer Utility Capital Fund III DESIGNATIONAL OF OFFICIALS OF THE BOROUGH OF LINDENWOLD AUTHORIZED TO MAKE DEPOSITS AND INVESTMENT UNDER THE PLAN The Chief Financial Officer of the Borough of Lindenwold shall be charged with the administering of this plan. The Chief Financial Officer shall monitor all deposits and investments for consistency with this plan. No person shall engage in an investment transaction involving Borough of Lindenwold funds except as directed or authorized by the Chief Financial Officer. Prior to making such deposits or permitted investments, all authorized depositories or investment facilities shall be supplied with a written copy of this plan, which shall be acknowledged in writing by such parties and a copy of such acknowledgement shall be kept on file in the Finance Department of the Borough of Lindenwold. IV DESIGNATION OF DEPOSITORIES Republic Bank TD Bank, NA The State of New Jersey Cash Management Fund Santander  REORGANIZATION JANUARY 3, 2018 Page | 11 Wells Fargo V DESIGNATION OF BROKERAGE FIRMS AND DEALERS WITH WHOM THE DESIGNATED OFFICIALS MAY DEAL N/A VI AUTHORIZED INVESTMENTS A. Except as otherwise specifically provided for herein, the Designated Officials are hereby authorized to invest the public funds covered by this Plan, to the extent not otherwise held in Deposits, in the following Permitted Investments: (1) Bonds or other obligations of the United States of America or obligations guaranteed by the United States of America; (2) Government money market mutual funds; (3) Any obligation that a federal agency or a federal instrumentality has issued in accordance with an act of Congress, which security has maturity date not greater than 397 days from the date of purchase, provided that such obligation bears a fixed rate of interest not dependent on any index or other external factor; (4) Bonds or other obligations of the Local Unit or bonds or other obligations of school districts of which the Local Unit is a part or within which the school district is located; (5) Bonds or other obligations, having a maturity date not more than 397 days from the date of purchase, approved by the Division of Investment of the Department of the Treasury for investment by Local Units; (6) Local government investment pools; (7) Deposits with the State of New Jersey Cash Management Fund established pursuant to Section 1 of P.L. 1997, c281(C.52:18A-90.4) or; (8) Agreements for the repurchase of fully collateralized securities if: (a) the underlying securities are permitted investments pursuant to paragraphs (1) and (3) of this subsection a; (b) the custody of collateral is transferred to a third party; (c) the maturity of the agreement is not more than 30 days; (d) the underlying securities are purchased through a public depository as defined in Section 1 of P.L. 1970, c236(C.17:9-14); and (e) a master repurchase agreement providing for the custody and security of collateral is executed The for the purposes of the above language, the term “local government investment pool” shall have the following definitions: Local Government Investment Pool: An investment pool: (a) which is managed in accordance with 17 C.F.R. sec. 270.2a-7; (b) which is rated in the highest category by a nationally recognized statistical rating organization; (c) which is limited to U.S. Government securities that meet the definition of an eligible security pursuant to 17 C.F.R. sec. 270.2a-7 and repurchase agreements that are collateralized by such U.S. Government securities; (d) which is in compliance with rules adopted pursuant to the “Administrative” Procedure Act”, P.L. 1968,c410(c52:14B-1 et seq.) by the Local Finance Board of the Division of Local Government Services in the Department of Community Affairs, which rules shall provide for disclosure and reporting requirements, and other provisions deemed necessary by the board to provide for the safety, liquidity and yield of the investments; (e) which does not permit investments in instruments that: are subject to high price volatility with changing market conditions; cannot reasonably be expected, at the time of interest rate adjustment, to have a market value that approximates their par value; or utilize an index that does not support a stable net asset value; and (f) which purchases and redeems investments directly from the issuer, government money market mutual fund, or the State of New Jersey Cash Management Fund, or through the use of a national or State bank located within this State, or through a broker-dealer which, at the time of purchase or redemption, has been registered continuously for a period of at least two years pursuant to Section 9 of P.I. 1967c.9(C.49:3-56) and has at least $25 million in capital stock( or equivalent capitalization if not a corporation), surplus reserves for contingencies and undivided profits, or through a securities dealer who makes primary markets in U.S. Government securities and reports daily to the Federal Reserve Bank of New York its position in borrowing on such U.S. Government securities. B. Notwithstanding the above authorization, the monies on hand in the following funds and accounts shall be further limited as to maturities, specific investments or otherwise as follows: None VII SAFEKEEPING CUSTODY PAYMENT AND ACKNOWLEDGEMENT OF RECEIPT OF PLAN To the extent that any Deposit or Permitted Investment involves a document or security which is not physically held by the Borough of Lindenwold, then such instrument or security shall be covered by a custodial agreement with an independent third party, which shall be a bank or financial institution, in the State of New Jersey. Such institution shall provide for the designation of such investments in the name of the Borough of Lindenwold to assure that there is no unauthorized use of the funds or the Permitted Investments or Deposits. Purchase of any method to insure that such Permitted Investments are received either by the Borough of Lindenwold or by a third party custodian prior to or upon the release of the Borough of Lindenwold’s funds. To assure that all parties with whom the Borough of Lindenwold deals either by way of Deposits or Permitted Investments are aware of the authority and the limits set forth in this Plan, all such parties shall be supplied with a copy of this Plan in writing and all such parties shall acknowledge the receipt of that Plan in writing, a copy of which shall be on file in the Finance Department. VIII REPORTING REQUIREMENTS Each month during which this Plan is in effect, the Chief Financial Officer shall supply to the governing body of the Borough of Lindenwold a written report of any Deposits or Permitted Investments made pursuant to this Plan, which shall include, at a minimum, the following information: A. The name of any institution holding funds of the Borough of Lindenwold as a Deposit or Permitted Investment. B. The amount of securities or Deposits purchased or sold during the immediately preceding month. C. The class or type of securities purchased or Deposits made. D. The book value of such Deposits or Permitted Investments. E. The earned income on such Deposits or Permitted Investments. To the extent that such amounts are actually earned at maturity, this report shall provide an accrual of such earnings during the immediately preceding month.  REORGANIZATION JANUARY 3, 2018 Page | 12 F. The fees incurred to undertake such Deposits or Permitted Investments. G. The market value of all Deposits or Permitted Investments as of the end of the immediately preceding month. H. All other information which may be deemed reasonable from time to time by the governing body of the Borough of Lindenwold. IX TERM OF PLAN This Plan shall be in effect from the date of this resolution to December 31, 2018. Attached to this Plan is a Resolution of the governing body of the Borough of Lindenwold approving this Plan for such period of time. This Plan may be amended from time to time. To the extent that any amendment is adopted by the Council, the Designated Officials are directed to supply copies of the amendments to all of the parties who otherwise have received the copy of the originally approved Plan, which amendment shall be acknowledged in writing in the same manner as the original Plan Resolution 2018:51 Award State Contracts for 2018 AUTHORIZING CONTRACTS WITH CERTAIN APPROVED STATE CONTRACT VENDORS FOR CONTRACTING UNITS PURSUANT TO N.J.S.A. 40A:11-12a Whereas, the Borough of Lindenwold, pursuant to N.J.S.A. 40A:11-12a and N.J.A.C. 5:34-7.29(c), may by resolution and without advertising for bids, purchase any goods or services under the State of New Jersey Cooperative Purchasing Program for any State contracts entered into on behalf of the State by the Division of Purchase and Property in the Department of the Treasury; and Whereas, the Borough of Lindenwold has the need on a timely basis to purchase goods or services utilizing State contracts; and Whereas, the Borough of Lindenwold intends to enter into contracts with the attached Referenced State Contract Vendors through this resolution and properly executed contracts, which shall be subject to all the conditions applicable to the current State contracts; Now, Therefore, Be It Resolved, that the Borough of Lindenwold authorizes the Purchasing Agent to purchase certain goods or services from those approved New Jersey State Contract Vendors on the attached list, pursuant to all conditions of the individual State contracts; and Be It Further Resolved, that the governing body of the Borough of Lindenwold ) pursuant to N.J.A.C. 5:30-5.5(b), the certification of available funds, shall either certify the full maximum amount against the budget at the time the contract is awarded, or no contract amount shall be chargeable or certified until such time as the goods or services are ordered or otherwise called for prior to placing the order, and a certification of availability of funds is made by the Chief Finance Officer; and Be It Further Resolved, that the duration of the contracts between the Borough of Lindenwold and the Referenced State Contract Vendors shall be from January 1, 2018 to December 31, 2018. Referenced State Contract Vendors Commodity/Service Vendor State Contract # Auto Parts & Supplies Eastern Auto Parts #86011 Fuel Pedroni Fuel #80910 Heating #81391 Diesel #82764 Vehicles/Trucks Winner Ford #86921 Police Supplies & Eq. Lawman #81295 Eagle Point Gun Shop #81296 Morphotrak Inc. #81520 Tires and tubes Goodyear Tire Co. #82527 Bridgestone Americas #82528 Library Supplies Ebsco #86068 Internet Auction Gov Deals #83453 Postage Equipment Neopost USA Inc. #75256 Postage Supplies Widmer Time Recorder Inc # 41260 Copier Ricoh #82709 Xerox Corporation #82703 Kyocera Document Solutions #40465 Maint. & Repair-Vehicles Houpert Truck Service #89275 Vehicle Maintenance & Repair H.A. DE HART & SON PARTS #88264 REPAIR TRANSAXLE CORPORATION #85849 GENERAL SPRING CO. #89283 Generator Maintenance GENSERVE, INC. #81867 Warshauer Generator #40273 Metal Fabrication JOSEPH FAZZIO, INC. #84215 Garage Bay Doors MERCHANTVILLE OVERHEAD DOOR COMPANY #85293 Office Furniture Hon Company #81641 Phone Systems EXTEL COMMUNICATIONS #80807 Radio Communication MOTOROLA COMMUNICATION #83909 Rental Equipment SUNBELT RENTALS #83006 UNITED RENTALS #83007 Signs GARDEN STATE HIGHWAY #87100 PRODUCTS #86462 DEPTCOR-STATE OF NJ #49131 Truck Equipment/Parts Granturk Equipment Co. #85858 Transaxle Corporation #85849 Hot Mix Asphalt (HMA) American Asphalt Co Inc #86421 Aboveground Fuel Tanks E O Habhegger Co Inc #42312/ #42261 Resolution 2018:52 Video Recording Policy REORGANIZATION JANUARY 3, 2018 Page | 13 WHEREAS, there is a need in the Borough of Lindenwold for Guidelines for the Public Video Recording of Meetings, and WHEREAS, the Borough Solicitor has prepared the Guidelines which will be made available to the Public. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold to adopt the Guidelines for the Public Video Recording of Meetings. Resolution 2018:53 Public Comment Policy WHEREAS, there is a need in the Borough of Lindenwold for Guidelines for Public Comment during Meetings, and WHEREAS, the Borough Solicitor has prepared the Guidelines which will be made available to the Public. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold to adopt the Guidelines for Public Comment during Meetings. Resolution 2018:54 Tort Claim Form WHEREAS, the New Jersey Tort Claims Act, N.J.S.A. 59:8-6, provides that a public entity may adopt a form to be completed by claimants seeking to file a Notice of Tort Claim against the public entity; and WHEREAS, the Borough of Lindenwold is a public entity covered by the provisions of the New Jersey Tort Claims Act; and, WHEREAS, the Borough of Lindenwold deems it advisable, necessary and in the public interests to adopt a Notice of Tort Claim form in the form attached hereto and made a part hereof. NOW THEREFORE BE IT RESOLVED, by the Mayor and the Council of the Borough of Lindenwold that the attached Notice of Tort Claim form be and hereby is adopted as the official Notice of Tort Claim form for the Borough of Lindenwold; and, BE IT FURTHER RESOLVED, that all persons making claims against the Borough of Lindenwold, pursuant to the New Jersey Tort Claims Act, N.J.S.A. 59:8-1, et. seq., be required to complete the form herein adopted as a condition of compliance with the notice requirement of the New Jersey Tort Claims Act. Resolution 2018:55 Authorized Signatures WHEREAS, during the course of business for the Borough of Lindenwold signatures are required, and WHEREAS, there is a need to designate authorized personnel to sign said documents prior to a Council Meeting, and WHEREAS, the Mayor in his official capacity usually signs said documents with the approval of Council, and WHEREAS, the Borough Administrator has also been authorized to sign official documents in the absence of the Mayor, and WHEREAS, it is the duty of the Borough Clerk to attest to such signatures. THEREFORE, BE IT RESOLVED by Mayor and Borough Council of the Borough of Lindenwold that the Mayor or the Business Administrator is hereby authorized to sign official documents along with the Borough Clerk as necessary with the information being provided to the Borough Council. Resolution 2018:56 Authorization to cancel Property Taxes under $10 & Sewer Taxes under $1 WHEREAS, N.J.S.A. 40A:5-17.1 allows for the cancellation of property tax refunds or delinquent amounts in the amounts of less than $10.00, and WHEREAS, N.J.S.A. 40A:5-17.1 allows for the cancellation of sewer tax refunds or delinquent amounts in the amounts of less than $1.00, and WHEREAS, the governing body may authorize a municipal employee chosen by said body to process without further action on their part, any cancellation of property tax refunds or delinquencies of less than $10.00 and cancellation of sewer tax refunds or delinquent amounts in the amounts of less than $1.00. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, County of Camden, State of New Jersey that the Tax Collector is hereby authorized to cancel property tax and sewer amounts as deemed necessary, and BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Tax Collector and the Borough Auditor. Resolution 2018:57 Setting Costs of Mailing Tax Sale Notice WHEREAS, at any time before a scheduled tax sale, the collector shall receive payment of the amount due on any property, with the interest and costs incurred up to the time of payment, and; WHEREAS, the taxpayer shall pay the full amount advertised which includes the cost of sale, at two percent of the total delinquency not to be less than $15.00 nor more than $100.00, and now must be paid as part of costs, in order to remove the property from sale and WHEREAS, this is set in the statute NJSA 54:5-26-NJSA 54:5-29-NJSA 54:5-38, and WHEREAS, the Tax Collector will mail NOTICE OF SALE for no more than two weeks and advertise no less than 2 weeks, with the official tax sale held the following week, and THEREFORE, BE IT RESOLVED that the costs incurred for each mailing of NOTICE OF SALE be set at $25.00 per mailing, and be collected in order for the property to be removed from said tax sale. THEREFORE, BE IT RESOLVED that costs incurred including advertisement be set at the two percent delinquency of not less than $15.00 nor more than $100.00 and also be collected the $25.00 NOTICE OF SALE per notice, in order for the property to be removed from said tax sale along with any delinquencies and interest due. Resolution 2018:58 Award Contract Camden Co. Animal Shelter WHEREAS, the Borough of Lindenwold has an agreement with Camden County for providing animal shelter services, and WHEREAS, the Borough of Lindenwold wishes to maintain this agreement for the benefit of its residents, and WHEREAS, the agreement must be signed by December 31, 2016 for services to start on January 1, 2018. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold renew the agreement for animal holding with Camden County Animal Shelter, 125 County House Road, Blackwood, NJ 08012 in the amount of $3,718.75 per month. Resolution 2018:59 Waive Sewer Fees for Lindenwold Fire Comm. REORGANIZATION JANUARY 3, 2018 Page | 14 WHEREAS, the Lindenwold Board of Fire Commissioners has requested a waiver of the sewer utility fees for the locations of 517 E. Linden Avenue, 801 Scott Avenue, and 2201 Bangor Avenue, and WHEREAS, as a government entity, the Borough of Lindenwold has waived fees in the past for the Lindenwold Fire Commission. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold to waive the sewer utility fees for the Lindenwold Fire Commissioners for 2018. Resolution 2018:60 Mitigation Plan WHEREAS, the Borough of Lindenwold recognizes the threat that natural hazards pose to people and property within Lindenwold; and WHEREAS, the Borough of Lindenwold has participated in the preparation of the Mitigation Plan for Four New Jersey Counties, a multi-jurisdictional, multi-hazard mitigation plan in accordance with the Disaster Mitigation Act of 2000; and WHEREAS, the Mitigation Plan for Four New Jersey Counties includes: • The Regional Hazard Mitigation Plan and Annexes that include summary information common to all participating jurisdictions in the four county region, and • The Borough of Lindenwold Appendix that identifies mitigation goals, strategies, and measures specifically for Lindenwold to reduce or eliminate long-term risk to people and property from the impacts of future hazard events and disasters; and WHEREAS, adoption by the Borough of Lindenwold demonstrates commitment to hazard mitigation and achieving the goals outlined in the Mitigation Plan for Four New Jersey Counties. NOW THEREFORE BE IT RESOLVED by the Governing Body of the Borough of Lindenwold, Camden County, New Jersey, that: The Borough of Lindenwold adopts the Mitigation Plan for Four New Jersey Counties and the Lindenwold Appendix including authorizing the formation and duties of the Lindenwold Hazard Mitigation Working Group (Working Group) as follows: 1. The Working Group shall be convened by the Lindenwold Emergency Management Coordinator and will include representatives of the following departments, agencies, and organizations and other interested parties: Craig Wells Office of Emergency Management Emergency Management Coordinator James Hawthorne Code Enforcement Code Enforcement Officer Joseph DiDomenico Borough of Lindenwold Councilman Derek Leary Construction Office Construction Official 2. The Working Group shall convene to conduct plan implementation and maintenance activities as identified in the Regional Hazard Mitigation Plan and Lindenwold Appendix including monitoring, evaluation, and updating the Lindenwold Appendix and providing annual reports to the Borough of Lindenwold’s Mayor and Governing Body and the Camden County Office of Emergency Management. Resolution 2018:61 Cooperative Vendors WHEREAS, the Borough of Lindenwold, pursuant to N.J.S.A. 40A:11-11(5) specifically authorizes two or more contracting units to establish a Cooperative Pricing System for the provision and performance of goods and services and enter into a Cooperative Pricing Agreement for its administration; and WHEREAS, the MIDDLESEX REGIONAL EDUCATIONAL SERVICES COMMISSION is conducting a voluntary Cooperative Pricing System with other contracting units; and WHEREAS, the National Joint Powers Alliance is conducting a voluntary Cooperative Pricing System with other contracting units; and WHEREAS, these Cooperative Pricing System is to effect substantial economies in the provision and performance of goods and services; and WHEREAS, the Borough of Lindenwold wishes to participate as an affiliate member of these Co-ops to acquire goods and services which may be needed; and WHEREAS, there is no participation fee to be an affiliate member or to use these Co-ops; and WHEREAS, the Borough of Lindenwold has entered into a Participation Agreement with these Co- ops. NOW, THEREFORE, BE IT RESOLVED that the Borough of Lindenwold, County of Camden and State of New Jersey, that the appropriate municipal officials are hereby authorized to execute a Participation Agreement for Affiliate Membership in the Middlesex Regional Educational Services Commission New Jersey State Approved Cooperative Pricing System #65MCESCCPS and National Joint Powers Alliance, an Approved Cooperative Pricing System #120716-NAF; and BE IT FURTHER RESOLVED, that the governing body of the Borough of Lindenwold pursuant to N.J.A.C. 5:30-5.5(b), the certification of available funds, shall either certify the full maximum amount against the budget at the time the contract is awarded, or no contract amount shall be chargeable or certified until such time as the goods or services are ordered or otherwise called for prior to placing the order, and a certification of availability of funds is made by the Chief Finance Officer. Resolution 2018:62 Volunteer Tuition Credit Program WHEREAS, the Mayor and Borough Council of the Borough of Lindenwold in the County of Camden deems it appropriate to enhance the recruitment and retention of volunteer firefighters and emergency medical volunteers in the Borough of Lindenwold, and WHEREAS, the State of New Jersey has enacted P.L. 1998, c. 145 which permits municipal governments to allow their firefighting and emergency medical volunteers to take advantage of the Volunteer Tuition Credit Program at no cost to the municipal government. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold in the County of Camden that the Volunteer Tuition Credit Program as set forth in P.L. 1998, c. 145 is herewith adopted for the volunteer firefighters and emergency medical volunteers in the municipality, and BE IT FURTHER RESOLVED, that the Borough Clerk or designee is herewith delegated the responsibility to administer the program and is authorized to enter into all agreements and to maintain files of all documents as may be required under the P.L. 1998, c. 145, a copy of which is on file in the Borough Clerk’s office. Resolution 2018:63 Appointment of Library Board Members WHEREAS, there is a need for members to the Library Advisory Board for the Borough of Lindenwold. REORGANIZATION JANUARY 3, 2018 Page | 15 THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey that the following be and are hereby appointed as members to the Library Advisory Board: Donna Ryan 12/31/20 Andrew Rodgers 12/31/20 Vacant 12/31/20 Resolution 2018:64 Redevelopment Assignment WHEREAS, the Borough of Lindenwold recognizes employees who accept additional duties and responsibilities, and WHEREAS, Nancy DiDomenico will be handling additional responsibilities in the Construction Department for redevelopment, and WHEREAS, a stipend has been recommended in the amount of $3,000. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that Nancy DiDomenico receive an additional stipend of $3,000 for the additional responsibilities of redevelopment. Motion was made by Councilman Strippoli, second by Councilman Jackson that Cheryle Randolph-Sharpe be reappointed as President of Council. No other nominations were made. Mayor Roach congratulated President Randolph-Sharpe. Mayor Roach presented his Address of accomplishments for the Borough of Lindenwold in 2017. The Clerk’s office was fully staffed to assist residents. The Assessor’s office has more forward with the organization of Tax records. The Construction office initiated a program for the demolition of unsafe structures. Code Enforcement successfully removed abandoned cars throughout town. He listed the new businesses that have opened. Public Events held throughout the year were successful including the tree lighting and the return of fireworks for Lindenwold Day. Public Works successfully completed its first year of automated trash removal. Senior Center and Lindenwold Park added Wi-Fi with cameras to be installed at the park. He announced upcoming projects including Laurel Road Pedestrian Project and the completion of Berlin Road to Gibbsboro Road. The Park and Recreation Committee completed background checks for volunteers and ids were issued. A TV commercial was filmed at the park along with the National Home Run Derby. The Police Department continues to support the community with the Junior Police Academy and National Night Out. One of the largest accomplishments was the security cameras on Gibbsboro Road. Our new website finally launched in November and Administration continues to work on the blight in Arborwood and designated this area in need of Redevelopment. Mayor Roach opened the meeting to Council. Councilman DiDomenico thanked everyone who works for this town including Public Works, Police and Fire Departments. He also wished everyone a happy and healthy New Year. Councilwoman Hess wished everyone a Happy New Year. She thanked the residents for re-electing her. She stated that it is a privilege and a pleasure to represent our town. She will work on their behalf on the improvement and challenges. She asked everyone to support the events during the year. She also thanked her family and Freeholder Young for coming. Councilwoman Sinon wished everyone a Happy New Year. She thanked the Mayor and fellow Council members, Freeholder Rodriguez, friends, family and the residents of Lindenwold. She pledged to listen to the residents and their concerns as well as work with Council to address these needs. She has been learning about the needs of the community by attending past Council Meetings. She shared with everyone her experience and how she can use that to benefit Lindenwold. She looks forward to working with Administration, staff and residents to be proud to call Lindenwold our home. Councilman Strippoli congratulated Linda and Sandi on their election. He stated that much was achieved this past year and hopes to continue to move Lindenwold forward. He shared that it is a small world as sixty-five years ago, he graduated high school with Jack Sinon and now he is a member of Council with his daughter. He wished everyone a happy, healthy and prosperous 2018. Councilman Jackson congratulated the newly elected members. He looked back on his year and his experience with emergency responders when his mother needed assistance. He was impressed and thankful for their valuable assistance. He thanked his family for their support. He also thanked Marcus Brown for his help providing food for the Senior Club as well as donations by WaWa. He thanked everyone and wished everyone a fantastic new year. President Randolph-Sharpe wished everyone a good year in 2018. She reflect on prior years and how she is hopeful for a better world in 2018. She thanked Council for being re-nominated as President. She stated that it is great working with Mayor and Council. She congratulated Linda and welcomed Sandi as the newest member and offered her support. She thanked the Mayor for his highlights and added a special thank you to the Library Supervisor for all her time and effort creating the new website. She thanked her for all the hard work and what a magnificent job she did. She thanked the employees in her Department including the Borough Clerk and Finance, especially the Treasurer who does a fantastic job handling the Borough finances. She thanked the auditor who was present and everyone for entrusting us to lead this beautiful community. Mayor Roach added about the Fire Department that performed an ice rescue that was published in the Courier Post. He commended the volunteers for their service. Business Administrator congratulated Councilwoman Hess on her reelection as well as Councilwoman Sinon on her election. She commended Mayor and Council for their leadership, support and general care for this community for both the residents and employees. She thanked Mayor and Council and looks forward to a great 2018. She wished everyone blessings for 2018 for peace, good health, and much prosperity. Mayor opened the meeting to the public. There being no one desiring the floor, the Mayor closed the meeting to the public. Motion was made by President Randolph-Sharpe, second by Councilman Strippoli that all bills that have been properly audited be approved for payment. Roll call vote was unanimous in the affirmative. Motion carried. Motion was made by President Randolph-Sharpe, second by Councilman Strippoli that the meeting be adjourned. Voice vote was unanimous in the affirmative. Motion carried. DATED: January 24, 2018 ________________________________ Deborah C. Jackson, RMC Borough Clerk