Borough Council

COUNCIL CAUCUS MEETING August 25, 2021 Page | 1 Mayor Roach called the meeting to order. Sunshine Law - Notice of this meeting has been duly advertised in compliance with the provisions of the open public meetings law. Please be advised that this meeting will be recorded for possible later playback. Flag Salute Roll Call of Council Members Present: DiDomenico, Hess, Jackson, Sinon, President Randolph-Sharpe, and Mayor Roach. Resolution 2021:146 Executive Session BE IT RESOLVED by the Mayor and Council of the Borough of Lindenwold that the Mayor and Council are now going into closed session to discuss Legal Updates, and Personnel Motion was made by President Randolph-Sharpe, second by Councilman DiDomenico that Resolution 2021:146 be adopted as read. Voice vote was unanimous in the affirmative. Motion carried. Motion was made by Councilwoman Hess, second by Councilwoman Sinon to go out of executive session. Voice vote was unanimous in the affirmative. Motion carried. Second Reading Ordinance 2021- 10 Amend Non-Contractual Salaries BE IT ORDAINED by the Mayor and Borough Council of the Borough of Lindenwold, County of Camden and State of New Jersey as follows: SECTION 1. The following salaries shall be paid at the time designated to the officers and non-union employees of the Borough of Lindenwold, County of Camden and State of New Jersey while in the employ of the Borough of Lindenwold, who hold or are appointed to the positions enumerated below beginning January 1, respectively. 2021 TITLE PAYABLE ANNUAL Police Chief Bi-weekly 150,438 Captain Bi-weekly 141,466 Administrator Bi-weekly 23,721 Superintendent of Public Works Bi-weekly 105,585 Mechanic I Bi-weekly 88,277 Mechanic II Bi-weekly 61,078 Sewer Superintendent Bi-weekly 90,221 Borough Clerk Bi-weekly 82,363 Assistant Municipal Clerk Bi-weekly 53,629 Municipal Search Clerk Quarterly 690 Municipal Treasurer/Chief Financial Officer Bi-weekly 100,523 Account Clerk Bi-weekly 37,885 Municipal Tax Collector Bi-weekly 42,448 Property Maintenance Supervisor Bi-weekly 82,806 Housing Inspector I Bi-weekly 47,452 Housing Inspector II Bi-weekly 40,857 Housing Inspector III Bi-weekly 37,142 Crew Supervisor Bi-weekly 69,360 Court Administrator Bi-weekly 62,424 Deputy Court Administrator Bi-weekly 44,571 Police Administrative Services Manager Bi-weekly 68,583 Public Works Supervisor Bi-weekly 76,500 Custodian Bi-weekly 17.235/hr Only the above named positions are entitled to health benefits. 2021 TITLE PAYABLE ANNUAL Mayor Monthly 9,000 Marriage Officiant Monthly 150 per ceremony Council Members Monthly 8,000 Tax Assessor Bi-weekly 30,440 Tax Assessor-Pine Hill Bi-weekly 20,900 Tax Search Clerk Quarterly 1,126 COUNCIL CAUCUS MEETING August 25, 2021 Page | 2 Public Defender Monthly 6,836 Municipal Court Judge Monthly 27,209 Clerk/Clerk Typist Part Time Bi-weekly 12.654/hr. School Traffic Guard Bi-weekly 12.654/hr. Fire Sub-Code Official Monthly 5,858 Electrical Sub-Code Official Monthly 12,303 Plumbing Sub-Code Official Monthly 10,824 Emergency Management Coordinator Monthly 4,687 Asst. Emergency Management Coordinator Monthly 704 Construction Official Bi-Weekly 55.204/hr. Code Enforcement Officer Trainee, Part Time Bi-Weekly 16.56 –19.88/hr. Laborer, Part Time Bi-weekly 12.889/hr. Clerk, Part Time Bi-weekly 21.090/hr. Court Clerk, Part Time Monthly 175.68 per session Court Attendant, Part Time Bi-Weekly 81.18 per session Municipal Alliance Coordinator Quarterly 1,250 Sanitary Code License Inspector Bi-Weekly 2,500 Community Outreach Coordinator Bi-Weekly 5,000 Class III Special Law Enforcement Officer Bi-Weekly 32.00/hr. Effective 8/9/21 SECTION 2. The salaries and wages herein described and specified shall take effect January 1, 2021 and shall apply to the year 2021 and all years subsequent thereto, unless and until same have been changed as specified and provided by law. There being no one desiring the floor, the Mayor closed the meeting to the public. Motion was made by President Randolph-Sharpe, second by Councilwoman Hess that Ordinance 2021-10 be adopted as read. Roll call vote was unanimous in the affirmative. Motion carried. Second Reading Ordinance 2021- 13 Amend Teamsters Salaries BE IT ORDAINED by the Mayor and Borough Council of the Borough of Lindenwold, County of Camden and State of New Jersey as follows: Section 1. The following salaries shall be paid at the hourly rate at the time designated to the Public Works and Sewer Teamsters #676 employees of the Borough of Lindenwold, County of Camden and State of New Jersey, while in the employ of the Borough of Lindenwold, who hold the positions enumerated below. 2021 2022 2023 2024 2025 Truck Driver I $29.09 $29.74 $30.41 $31.02 $31.64 Truck Driver II $28.63 $29.28 $29.93 $30.53 $31.14 Truck Driver III $28.11 $28.74 $29.39 $29.98 $30.58 HEO $29.67 $30.34 $31.02 $31.64 $32.28 Sewer Foreman $29.73 $30.40 $31.09 $31.71 $32.34 Public Works/Sewer Personnel shall receive the following compensation in addition to the prevailing rate of pay for each position worked: Heavy Equipment Operator/CDL A $1.19 Working Foreman $1.50 Tanker Endorsement $0.25 to base rate all titles Effective on or after January 01, 2021 2021 2022 2023 2024 2025 Laborer $18.40 $18.81 $19.24 $19.62 $20.02 Truck Driver $20.27 $20.73 $21.20 $21.62 $22.05 Must have 1 yr. seniority & either a CDL B or A Truck Driver Differential to be paid for anyone driving regardless of 1 year waiting period. HEO $22.44 $22.94 $23.46 $23.93 $24.40 Must have 2 yrs. Seniority and a CDL A Working Foreman $1.50 Tanker Endorsement $0.25 to base rate all title Section 4. The salaries and wages herein described and specified shall take effect January 01, 2021 and shall apply to all years subsequent thereto, unless and until the same have been changed as specified and provided by law. There being no one desiring the floor, the Mayor closed the meeting to the public. COUNCIL CAUCUS MEETING August 25, 2021 Page | 3 Motion was made by President Randolph-Sharpe, second by Councilman Jackson that Ordinance 2021-13 be adopted as read. Roll call vote was unanimous in the affirmative. Motion carried. Second Reading Ordinance 2021-14 Add Section to Chapter 46 Police Hiring WHEREAS, the hiring practices of the Borough of Lindenwold are governed by the New Jersey Civil Service Commission, and WHEREAS, on February 4, 2021, Governor Murphy signed into law P.L. 2021, Chapter 7(N.J.S.A. 11A:4-1.3), and WHEREAS, the law provides an exemption from the Law Enforcement Examination (LEE), and WHEREAS, Appointing Authorities will be permitted to appoint candidates who have successfully completed a police training course at a school approved and authorized by the New Jersey Police Training Commission, and WHEREAS, this will permit the Borough of Lindenwold to fill critical positions and expand the diversity of the police force, and WHEREAS, the Borough of Lindenwold wishes to enact this new for the health and safety of its residents. NOW, THEREFORE, BE IT ORDAINED AND ENACTED by the municipal governing body of the Borough of Lindenwold, as follows: Article II Establishment and Organization § 46-11 Appointment to Department. In addition to the eligibility list provided by Civil Service for police candidates, the Borough of Lindenwold may also hire an individual who has successfully completed a police training course at a school approved and authorized by the New Jersey Police Training Commission. Mayor opened meeting to the public. Sarah Vellner, resident, questioned the purpose of the ordinance. The Chief of Police explained the adoption of the change under Civil Service. There being no one desiring the floor, the Mayor closed the meeting to the public. Motion was made by President Randolph-Sharpe, second by Councilman DiDomenico that Ordinance 2021-14 be adopted as read. Roll call vote was unanimous in the affirmative. Motion carried. CONSENT AGENDA: The items listed below are considered routine by the Borough of Lindenwold and will be enacted by one motion. There will be no formal discussion of these items. If discussion is desired, this item will be removed from the Consent Agenda and will be considered separately. Motion was made by President Randolph-Sharpe, second by Councilwoman Sinon that Resolution 2021:147 to Resolution 152 be adopted as read. Roll call vote was unanimous in the affirmative. Motion carried. RESOLUTION 2021:147 Purchase Mailing Machine WHEREAS, the Lindenwold Borough office is in need of a new postage machine due to the age of the current postage machine, and WHEREAS, the Borough of Lindenwold received the best pricing from Quadient under State Contract #A41267 for the amount of $5,151, and WHEREAS, the Borough of Lindenwold must also rent the meter from USPS which includes rate changes and postage downloads which includes the first 24 months at $420 per year. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that pursuant to N.J.S.A. 40A:11-12 the following state contract be awarded: STATE COMPANY PRODUCT CONTRACT # AMOUNT Quadient IX-7 Mailing System #A41267 $5,151.00 THEREFORE, BE IT FURTHER RESOLVED that the Borough of Lindenwold accepts the cost for the postage meter rental as listed above. RESOLUTION 2021:148 Purchase Folding Machine Whereas, the Borough of Lindenwold, pursuant to N.J.S.A. 40A:11-12a and N.J.A.C. 5:34-7.29(c), may by resolution and without advertising for bids, purchase any goods or services under the State of New Jersey Cooperative Purchasing Program for any State contracts entered into on behalf of the State by the Division of Purchase and Property in the Department of the Treasury; and Whereas, the Borough of Lindenwold has the need on a timely basis to purchase goods or services utilizing State contracts; and COUNCIL CAUCUS MEETING August 25, 2021 Page | 4 Whereas, the Borough of Lindenwold intends to enter into contracts with the attached Referenced State Contract Vendors through this resolution and properly executed contracts, which shall be subject to all the conditions applicable to the current State contracts; Now, Therefore, Be It Resolved, that the Borough of Lindenwold authorizes the Purchasing Agent to purchase certain goods or services from those approved New Jersey State Contract Vendors on the attached list, pursuant to all conditions of the individual State contracts; and Be It Further Resolved, that the governing body of the Borough of Lindenwold ) pursuant to N.J.A.C. 5:30-5.5(b), the certification of available funds, shall either certify the full maximum amount against the budget at the time the contract is awarded, or no contract amount shall be chargeable or certified until such time as the goods or services are ordered or otherwise called for prior to placing the order, and a certification of availability of funds is made by the Chief Finance Officer; and Referenced State Contract Vendors Commodity/Service Vendor State Contract # Mailroom Equipment Quadient #A41627 Be It Further Resolved by the Mayor and Borough Council of the Borough of Lindenwold that pursuant to N.J.S.A. 40A:11-12 the following state contract be awarded: STATE COMPANY PRODUCT CONTRACT # AMOUNT Quadient DS-64i Folder/ Inserter #A41627 $8.522.00 RESOLUTION 2021:149 Hire Crossing Guard WHEREAS, there is a need in the Police Department to hire a crossing guard, and WHEREAS, it is the procedure of the Borough of Lindenwold to hire employees by resolution, and WHEREAS, John Glover has been recommended for the position of crossing guard by the Police Department. THEREFORE BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that John Glover be hired as a crossing guard with the successful completion of screening and training. RESOLUTION 2021:150 Park and Recreation Replacement WHEREAS, Resolutions 2021:37 listed members to the Parks and Recreation Commission for the Borough of Lindenwold, and WHEREAS, there is a need to revise the members for the Parks and Recreation Committee. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey that the following is hereby appointed as a member to the Parks and Recreation Commission for a term ending December 31, 2021: Lindenwold High School Athletic Assoc. Ron DiMattia RESOLUTION 2021:151 SFY21 Body-Worn Camera Grant WHEREAS, in accordance with the provisions of P.L. 2020, c. 142, N.J.S.A. 40A:14-118.3-.5, the Attorney General Law Enforcement Directive No. 2015-1, and based on the program application, the Office of the Attorney General hereby awards to the above-named Subrecipient, a subaward in the amount specified for the purposes set forth in the approved application, and WHEREAS, the subaward is subject to all applicable federal and state statutes and the requirements set forth in the general conditions, special conditions, approved budget, application authorization, and certifications attached to this program, and WHEREAS, the subaward is also subject to all applicable federal, state, and local financial accounting requirements, including the filing of single audits as required by 2 C.F.R. Part 200.500 et seq. and State Circular Letters 15-08-OMB and 07-05-OMB (if applicable). This Subaward incorporates all conditions and representations contained or made in the application and notice of availability of funds, and WHEREAS, the Borough Council of the Borough of Lindenwold, County of Camden, State of New Jersey is a recognized government entity, and, WHEREAS, the Borough of Lindenwold applied for the SFY21 Body-Worn Camera Grant Program, and WHEREAS, the Borough of Lindenwold has been awarded a total of $85,596.00 requiring no match amount on June 29, 2021, Award number 21-BWC-229 for the Award Period of January 1, 2021 to December 31, 2025, and NOW, THEREFORE, BE IT RESOLVED by the Borough of Lindenwold, County of Camden, State of New Jersey hereby authorized the acceptance of the Award for the purpose as described in the application, and THEREFORE, BE IT FURTHER RESOLVED, by the Borough of Lindenwold authorizing the signing of above named agreement and execution. COUNCIL CAUCUS MEETING August 25, 2021 Page | 5 RESOLUTION 2021:152 Community Outreach Coordinator Whereas, the Borough of Lindenwold has begun to reinstate public activities with the conclusion of the Covid-19 pandemic; and Whereas, the Community Outreach Coordinator shall be charged with accepting additional duties and responsibilities in regards to the planning and oversight of various public events; and Whereas, the position of Community Outreach Coordinator shall include responsibilities, including but not limited to: Working closely with the Public Events council liaison to help ensure the success of town events as well as with community members to increase engagement and to promote the town events, assisting with the maintenance of the town’s website and Channel 192, and developing and maintaining the online newsletter, providing support and other related outreach to various community organizations and volunteer groups to promote public events and civic functions of the Lindenwold community; and Whereas, the Borough Council has recommended Brenda Roach for this position Therefore, Be It Resolved, by the Borough Council of the Borough of Lindenwold that Brenda Roach is hereby appointed as the Community Outreach Coordinator for the Borough of Lindenwold. RESOLUTION 2021:153 Resolution Authorizing the Appointment of a Candidate to Fill the Vacancy on Council on a Temporary Basis WHEREAS, there exists a vacancy in the office of Council of the governing body of the Borough of Lindenwold, as a result of the resignation of Councilman Joseph Strippoli, pursuant to N.J.S.A. 40A:16-3; and WHEREAS, the resignation was tendered prior to September 1 of the next-to-last year of the unexpired term, and filling the resulting vacancy is governed by N.J.S.A. 40A:16-5(b); and WHEREAS, the governing body may, in its discretion, temporarily fill the vacancy by appointment, through the procedure as provided in N.J.S.A. 40A:16-11. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Lindenwold, and County of Camden, that the governing body shall temporarily appoint a candidate to fill the vacancy in the office Council pursuant to the authority vested in the governing body pursuant to N.J.S.A. 40A:16-5(b), and consistent with the provisions of N.J.S.A. 40A:16-11. Motion was made by President Randolph-Sharpe, second by Councilwoman Jackson that Resolution 2021:153be adopted as read. Roll call vote was unanimous in the negative. Motion defeated. Mayor Roach opened the meeting to council Councilwoman Hess reminded everyone of the last movie in the park tomorrow. Also, tomorrow is the last pick up of food for children at the Library. She also reminded everyone of the upcoming yard sale and to sign up. Councilwoman Sinon updated residents on the status of COVID with the numbers increasing for unvaccinated people. The Pfizer vaccine has received approval. Vaccines are still available for anyone wishing to obtain with Camden County discussing possible sites. She informed residents of different ways to kill the Spotted Lantern Flies that have been invading. It is essential to remove the eggs after spraying. Mayor added that Lindenwold numbers have surpassed Camden. Masks will again be required in the building. Mayor Roach opened the meeting to the Public. Diane Veteri, resident, questioned the Mayor regarding the resolution for the Community Coordinator. Resident continued to speak about the resolution. Borough Solicitor responded that it was removed for Council to review further. She continued to speak on the fact that only one person was recommended while Council explained. Sarah Vellner, resident, questioned if the Body Worn Cameras and will be ready for December mandate regarding use of force. Police Chief responded that the Borough has met the state guidelines. Next she questioned the filling of positions. Mayor responded that Council already responded to that question. Mayor thanked resident. There being no one else desiring the floor, Mayor Roach closed the meeting to the public. Motion was made by President Randolph-Sharpe, second by Councilwoman Sinon that the meeting be adjourned. Voice vote was unanimous in the affirmative. Motion carried. DATED: September 8, 2021 COUNCIL CAUCUS MEETING August 25, 2021 Page | 6 ________________________________ Deborah C. Jackson, RMC Borough Clerk