Borough Council

REORGANIZATION MEETING JANUARY 5, 2022 Page | 1 Mayor Roach called the meeting to order. Sunshine Law - Notice of this meeting has been duly advertised in compliance with the provisions of the open public meetings law. Please be advised that this meeting will be audio recorded for possible later playback. Flag Salute. Mayor Roach asked for a moment of silence for the people who died in the fire in Philadelphia. Pastor Cedric Brown of Commitment Community Church gave the Invocation. He prayed for wisdom for those serving the community. He spoke of God’s love for this community and prayed for a successful year. He spoke of the past difficult year and blessings for the New Year. Mayor Roach opened the meeting to any Elected Officials. Congressman Norcross wished everyone a happy and healthy New Year especially in light of the past years. He spoke of the support by the government to assist with the pandemic including Lindenwold. He spoke of partnering with Lindenwold and his love for the community. He thanked those that are serving in various capacity. Assemblyman Moriarty wished everyone a Happy New Year and thanked Mayor and Council for their service especially during these difficult times. He spoke on democracy and reorganizations. He recognized the number of years of service of Cheryle Randolph-Sharpe to the community. There being no one else desiring the floor, the Mayor closed the meeting. Borough Clerk presented the Certificates of Election to the Borough Solicitor. Assemblyman Moriarty provided the Oath of Office to Council Member Cheryle Randolph-Sharpe Congressman Norcross provided the Oath of Office to Council Member Odessa Patton Roll Call of Council Members Present: DiDomenico, Hess, Lenkowski, Patton, Sinon, Randolph- Sharpe, and Mayor Roach Resolutions: 2022:1Appointment of Municipal Solicitor –David Capozzi WHEREAS, the Borough of Lindenwold has a need to acquire municipal solicitor services pursuant to the provisions of the Fair and Open Process, WHEREAS, the term of this contract is one year coming January 1, 2022 and ending December 31, 2022, and WHEREAS, the exact title of the appropriation to be charged is the Current Fund. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Borough Council of the Borough of Lindenwold authorizes the Mayor and Borough Clerk to enter into a contract with David A. Capozzi, Esq. with a not to exceed amount of $125,000. BE IT FURTHER RESOLVED that, a copy of this resolution shall be published in the official newspaper as required by law within 10 days of its passage. Motion was made by Councilwoman Randolph-Sharpe, second by Councilwoman Sinon that Resolution 2022:1 be adopted as read. Roll call vote was unanimous in the affirmative. Motion carried. CONSENT AGENDA: The items listed below are considered routine by the Borough of Lindenwold and will be enacted by one motion. There will be no formal discussion of these items. If discussion is desired, this item will be removed from the Consent Agenda and will be considered separately. Motion was made by Councilwoman Randolph-Sharpe, second by Councilman Lenkowski that Resolution 2022:2 to Resolution 2022:68 be adopted as read. Roll call vote was unanimous in the affirmative. Motion carried. RESOLUTION 2022:2 WHEREAS, there is a need for an Order of Business at Council Meetings. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that for the year 2022 the order of business to be followed in the conduct of the Council Meetings shall be as follows: 1. Call the Meeting to Order 2. Sunshine Law 3. Salute to the Flag 4. Roll Call 5. Approval of Minutes 6. Payment of Bills 7. Reports 8. Ordinances 9. Resolutions REORGANIZATION MEETING JANUARY 5, 2022 Page | 2 10. Open to Council 11. Open to Public 12. Adjournment RESOLUTION 2022:3 WHEREAS, there exists the need for the Borough of Lindenwold to designate the time and place for Council Meetings for the year 2022. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey that the monthly Council Business Meeting shall be held on the second Wednesday of each month unless noted below. All meetings will be held at the Borough Municipal Building, 15 North White Horse Pike, Lindenwold, New Jersey or as follows: January 26 (4rd Wednesday) July 13 February 9 August 10 March 9 and 23(4rd Wednesday) September 14 April 13 October 12 May 11 November 9 June 8 December 14 and 28(4rd Wednesday) BE IT FURTHER RESOLVED that action may be taken at any meeting of the Mayor and Borough Council on the items listed on the agenda and on any other items coming before the Mayor and Borough Council, and BE IT FURTHER RESOLVED that the above schedule shall prevail, unless some other time and/or place shall be specifically designated by the Mayor and Members of Borough Council for any particular meeting and in such cases such meetings shall be held at the site of said place so designated. All meetings including the workshop of the Governing Body shall be held as aforementioned at 5:00 P.M. with the public session immediately following unless otherwise noted. RESOLUTION 2022:4 BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, County of Camden and State of New Jersey that: Robert's Rules of Order shall in all cases, when not in conflict with the New Jersey Statutes or Ordinances and Resolutions of the Municipality, be considered and held as standard authority. RESOLUTION 2022:5 WHEREAS, there exists the need for the Borough of Lindenwold to designate Legal Depositories for the funds of the Borough of Lindenwold. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey that the following banks and savings and loan institutions are hereby designated as legal depositories for the funds of the Borough of Lindenwold for the fiscal year 2022. New Jersey Cash Management Fund Republic Bank Wells Fargo Santander TD Bank, NA First Harvest Credit Union (Formerly South Jersey) BE IT FURTHER RESOLVED that the checks drawn on these funds are signed by the Mayor or President of Council, attested by the Borough Clerk and that the same be countersigned by the Borough Treasurer or designee or the Tax Collector. BE IT FURTHER RESOLVED that such deposits shall be made in such institutions that are most advantageous to the Borough. RESOLUTION 2022:6 WHEREAS, there exists the need for the Borough of Lindenwold to set the rate of interest on delinquent taxes. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that on and after the first day of January, 2022, the rate of interest on delinquent taxes shall be the rate of eight (8) per cent per annum on those delinquencies which are $1,500.00 or less and eighteen (18) per cent per annum on delinquencies which are above $1,500.00. The same shall be pro-rated in accordance with the term of delinquency, and BE IT FURTHER RESOLVED that a penalty shall be charged to a taxpayer with delinquency in excess of $10,000 who fails to pay the delinquency prior to the end of the calendar year. The penalty so fixed shall be 6% of the amount of the delinquency as provided by N.J.S.A. 54:4-67. RESOLUTION 2022:7 WHEREAS, there exists the need for the Borough of Lindenwold to set a grace period for the collection of taxes. REORGANIZATION MEETING JANUARY 5, 2022 Page | 3 THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that a grace period of ten (10) days from the due date shall be allowed for the collection of taxes. BE IT FURTHER RESOLVED that if the delinquent taxes are not paid until after the ten (10) day grace period has expired, interest shall be collected from the due date. RESOLUTION 2022:8 BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that a charge of Five Dollars ($5.00) be made for the preparation of duplicate tax bills. RESOLUTION 2022:9 WHEREAS, there exists a need for the Borough of Lindenwold to designate an official newspaper for the legal advertising purposes. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey that the following newspapers are hereby designated as official newspapers for the legal advertising for the Borough of Lindenwold for the year 2022. The Central Record, 32 S. Main St., Ste. A, Medford, New Jersey 08055 The Courier Post of Cherry Hill, 301 Cuthbert Blvd., Cherry Hill, New Jersey 08002 RESOLUTION 2022:10 BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold the following are the holidays for the year 2022 for the full time employees: MARTIN LUTHER KING DAY Monday, January 17, 2022 FRIDAY BEFORE PRESIDENTS DAY Friday, February 18, 2022 PRESIDENTS DAY Monday, February 21, 2022 GOOD FRIDAY Friday, April 15, 2022 MEMORIAL DAY Monday, May 30, 2022 JUNETEENTH Monday, June 20, 2022 INDEPENDENCE DAY Monday, July 4, 2022 LABOR DAY Monday, September 5, 2022 COLUMBUS DAY Monday, October 10, 2022 ELECTION DAY Tuesday, November 8, 2022 VETERANS DAY Friday, November 11, 2022 THANKSGIVING DAY Thursday, November 24, 2022 FRIDAY AFTER THANKSGIVING Friday, November 25, 2022 CHRISTMAS DAY HOLIDAY Monday, December 26, 2022 NEW YEAR'S DAY HOLIDAY Monday, January 2, 2023 RESOLUTION 2022:11 BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that the following named officials and employees of the Borough of Lindenwold shall have the authority during the year 2022 to issue a purchase of goods, materials, supplies or service. MAYOR OR DESIGNEE - "FOR ANY DEPARTMENT" DEPARTMENT HEAD AND - "FOR THEIR DEPARTMENT" COUNCIL LIAISON BE IT FURTHER RESOLVED that the only representative of the Borough of Lindenwold authorized to approve the order, purchase, charge or otherwise indebt the Borough in any way shall be the persons holding the above named offices. RESOLUTION 2022:12 WHEREAS, there is a need for designated time for Borough Offices for the Borough of Lindenwold. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey that: The Borough Offices listed below will be open the following days at the designated times: OFFICE Tax Collector's Office 9:00 a.m. to 4:00 p.m. Borough Clerk's Office Monday to Friday Building Inspector Registrar of Vital Statistics Tax Assessor's Office Court Clerk and Violations 9:00 a.m. to 4:00 p.m. Monday to Clerk Office Friday. On call at all times Planning and Zoning Office 9:00 a.m. to 4:00 p.m. Monday Treasurer’s Office to Friday Police Clerk's Office 9:00 a.m. to 4:00 p.m. Mondayto Friday Road, Sanitation & Sewer Utility 40 hours per week, as needed REORGANIZATION MEETING JANUARY 5, 2022 Page | 4 RESOLUTION 2022:13 WHEREAS, R.S. 40:2-12 provides that where there are any contracts, commitments, or payments to be made prior to the adoption of the 2022 budget, temporary appropriations should be made for the purposes and accounts required in the manner and time provided, and WHEREAS, the date of this resolution is within the first 30 days of January 2022. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, that pursuant to N.J.S.A. 40A:4-19, a temporary budget is established in the amount of 26.25% RESOLUTION 2022:14 WHEREAS, there exists from time to time the need to invest Borough funds for various periods of time. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that the Treasurer shall be directed to make such investments in such institutions and at such interest rates as to them may seem most advantageous to the Borough. RESOLUTION 2022:15 WHEREAS, the Borough of Lindenwold has a need to acquire municipal engineering services pursuant to the provisions of the Fair and Open Process, WHEREAS, the term of this contract is one year coming January 1, 2022 and ending December 31, 2022, and WHEREAS, the exact title of the appropriation to be charged is the Engineering OE and Sewer Utility Fund. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Borough Council of the Borough of Lindenwold authorizes the Mayor and Borough Clerk to enter into contracts with Remington and Vernick Engineers and Environmental Resolutions with a not to exceed amount of $40,000 respectively. BE IT FURTHER RESOLVED that, a copy of this resolution shall be published in the official newspaper as required by law within 10 days of its passage. RESOLUTION 2022:16 WHEREAS, the Borough of Lindenwold has a need to acquire municipal bond counsel services pursuant to the provisions of the Fair and Open Process, WHEREAS, the term of this contract is one year coming January 1, 2022 and ending December 31, 2022, and WHEREAS, the exact title of the appropriation to be charged is the Current Fund. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Borough Council of the Borough of Lindenwold authorizes the Mayor and Borough Clerk to enter into a contract with Philip Norcross, Parker McCay, 2 Cooper Street, Suite l901, Camden, NJ 08102 with a not to exceed amount of $20,000. BE IT FURTHER RESOLVED that, a copy of this resolution shall be published in the official newspaper as required by law within 10 days of its passage. RESOLUTION 2022:17 WHEREAS, there is a need for a Municipal Search Clerk for the Borough of Lindenwold. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey that: Deborah C. Jackson is hereby appointed as Municipal Search Clerk. RESOLUTION 2022:18 WHEREAS, there is a need for a Municipal Tax Search Clerk for the Borough of Lindenwold. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey that Carol Redmond is hereby appointed as Municipal Tax Search Clerk for the year 2022. RESOLUTION 2022:19 WHEREAS, the Borough has established a Municipal Court in accordance with N.J.S.A. 2B:12-1, et. seq.; and WHEREAS, the Borough has the need to employ an attorney-at-law of the State of New Jersey to act as Municipal Prosecutor in the Municipal Court of the Borough of Lindenwold in accordance with N.J.S.A. 2B: 12-27; and WHEREAS, the Attorney is duly licensed to practice law in the State of New Jersey and has demonstrated sufficient knowledge, skill and experience to serve as Municipal Prosecutor; and WHEREAS, funds are available for this purpose and the contract is not to exceed $25,000. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey, that: Andrew Viola is employed as the Municipal Prosecutor for the Borough of Lindenwold, for the year 2022, commencing January 1, 2022 and ending December 31, 2022. RESOLUTION 2022:20 WHEREAS, the Borough has established a Municipal Court in accordance with N.J.S.A. 2B:12-1, et. seq.; and REORGANIZATION MEETING JANUARY 5, 2022 Page | 5 WHEREAS, the Borough has the need to employ an attorney-at-law of the State of New Jersey to act as Municipal Public Defender in the Municipal Court of the Borough of Lindenwold in accordance with N.J.S.A. 2B: 12-27; and WHEREAS, the Attorney is duly licensed to practice law in the State of New Jersey and has demonstrated sufficient knowledge, skill and experience to serve as Municipal Public Defender; and WHEREAS, funds are available for this purpose and the contract is not to exceed $10,000. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey, that: Charles W. Wigginton is employed as the Municipal Public Defender for the Borough of Lindenwold, for the year 2022, commencing January 1, 2022 and ending December 31, 2022. RESOLUTION 2022:21 WHEREAS, the Governing Body of the Borough of Lindenwold is a member of the Camden County Municipal Joint Insurance Fund, a self insurance pooling fund, and; WHEREAS, the Bylaws of said Fund require that each municipality appoint a Risk Management Consultant to perform various professional services as detailed in the Bylaws and; WHEREAS, the Bylaws indicate a fee not to exceed six percent (6%) of the municipal assessment which expenditure represents reasonable compensation for the services required and was included in the cost considered by the governing body and; WHEREAS, NJSA 40A:11-5 (1) (m), specifically exempts the hiring of insurance consultants from competitive bidding as an extraordinary unspecifiable service; and WHEREAS, the experience, knowledge of public insurance and risk management issues and judgmental nature required of a Risk Management Consultant’s are clearly an extraordinary unspecifiable service which therefore render competitive bidding impractical. NOW THEREFORE, be it resolved that the Governing Body of the Borough of Lindenwold does hereby appoint The Hardenbergh Insurance Group as its Risk Management Consultant in accordance with 40A:11-5 and; BE IT FURTHER RESOLVED that the governing body is hereby authorized and directed to execute the Consultant’s Agreement annexed hereto and to cause a notice of this decision to be published according to NJSA 40A:11-5 (1), (a), (i). RESOLUTION 2022:22 WHEREAS, the Borough of Lindenwold Joint Land Use Board has a need to acquire Joint Land Use Board engineering services. WHEREAS, the term of this contract is one year commencing January 1, 2022 and ending December 31, 2022, and WHEREAS, these engineering services expenses will be paid from escrow fees. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Borough Council of the Borough of Lindenwold recommends the Joint Land Use Board appoint Environmental Resolutions for engineering services. RESOLUTION 2022:23 WHEREAS, there is a need for a Clean Communities Coordinator for the Borough of Lindenwold. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that Craig Wells is hereby appointed as Clean Communities Coordinator for the Borough of Lindenwold for the year 2022. RESOLUTION 2022:24 WHEREAS, there is hereby established an annual requirement of a voting representative and alternate to the Camden County Community Development Board of Directors, and WHEREAS, the Borough of Lindenwold wishes to continue to be a voting member of said Board in conjunction with the existing Cooperation Agreement. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that the following are hereby appointed to serve as the representatives from the Borough of Lindenwold to the Camden County Community Development Board of Directors, and Cheryle Randolph-Sharpe - Representative Dawn S. Thompson-Alternate Craig Wells-Alternate BE IT FURTHER RESOLVED that a certified copy of this resolution is to be submitted to the Camden County Division of Community Development. RESOLUTION 2022:25 WHEREAS, there is a need for a representative from the Borough of Lindenwold to the Camden County Joint Insurance Fund. REORGANIZATION MEETING JANUARY 5, 2022 Page | 6 THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that Craig Wells be appointed as representative from the Borough of Lindenwold to the Camden County Joint Insurance Fund for the year 2022, and BE IT FURTHER RESOLVED that Dawn Thompson be appointed as the alternate from the Borough of Lindenwold to the Camden County Joint Insurance Fund for the year 2022. RESOLUTION 2022:26 WHEREAS, the Borough of Lindenwold has a need to acquire municipal auditing services pursuant to the provisions of the Fair and Open Process, WHEREAS, the term of this contract is one year coming January 1, 2022 and ending December 31, 2022, and WHEREAS, the exact title of the appropriation to be charged is the Current Fund with a not to exceed of $125,000. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Borough Council of the Borough of Lindenwold authorizes the Mayor and Borough Clerk to enter into a contract for municipal auditing services with Todd Saler, Bowman and Company, White Horse Road, Voorhees, NJ. BE IT FURTHER RESOLVED that, a copy of this resolution shall be published in the official newspaper as required by law within 10 days of its passage. RESOLUTION 2022:27 WHEREAS, there is a need for a Deputy Emergency Management Coordinator for the Borough of Lindenwold. NOW, THEREFORE, BE IT FURTHER RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that Richard J. Paul, Jr. be appointed as Deputy Emergency Management Coordinator for the Borough of Lindenwold for the period commencing January 1, 2022 and ending December 31, 2022: RESOLUTION 2022:28 WHEREAS, the Lindenwold Fire Commission is a separate entity from the Borough of Lindenwold, and WHEREAS, as per N.J.S.A. 40A:14-88, each member of the Board of Fire Commissioners is entitled to compensation, and WHEREAS, the Lindenwold Board of Fire Commissioners passed a resolution whereby providing the Fire Commissioners with compensation, and WHEREAS, as per N.J.S.A. 40A:14-88, the Governing Body has reviewed this resolution and compensation. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Borough Council of the Borough of Lindenwold has completed this review as per the New Jersey Statute for the Lindenwold Fire Commission to grant compensation for the members of the Lindenwold Board of Fire Commissioners. RESOLUTION 2022:29 WHEREAS, there is a need for a Solicitor to the Joint Land Use Board for the Borough of Lindenwold. THEREFORE, BE IT RESOLVED that the Mayor and Borough Council of the Borough of Lindenwold, New Jersey recommend that the Joint Land Use Board appoint Kathleen McGill Gaskill, Esquire, as Solicitor to the Joint Land Use Board for the year 2022, and THEREFORE, BE IT FURTHER RESOLVED that this contract is not to exceed $15,000. RESOLUTION 2022:30 WHEREAS, under the Municipal Land Use Law, there is a need for appointments for the Class II, Class III, and Class IV members. THEREFORE, BE IT RESOLVED by the Mayor of the Borough of Lindenwold, New Jersey that the following be and are hereby appointed as members to the Joint Land Use Board: Class II Craig Wells 12/31/22 Class III Linda Hess 12/31/22 Class IV Joylette Jackson 12/31/25 Jermaine Jackson 12/31/25 Alternate: Nancy DiDomenico 12/31/23 RESOLUTION 2022:31 WHEREAS, the Borough of Lindenwold has established a written policy requiring a notification from the Tax Assessor of all tax appeal filings, and WHEREAS, this policy will remain in place for 2022, and WHEREAS, the policy for this notification is as follows: Tax Appeal Policy On or before June 1 of each calendar year, the Tax Assessor shall provide a list of all tax appeal filings to the Chief Financial Officer and Governing Body. The list shall include block and lot, owner of the property, REORGANIZATION MEETING JANUARY 5, 2022 Page | 7 property location, property class, total assessment, type of appeal and if filed with the County Board of Taxation or Tax Court of New Jersey. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold to adopt the Tax Appeal Policy. RESOLUTION 2022:32 BE IT RESOLVED by the mayor and council of the Borough of Lindenwold that the following is hereby appointed effective January 1, 2022 as required by R.S.26:8-17: Deputy Registrar of Vital Statistics - Nadeen C. Randall RESOLUTION 2022:33 WHEREAS, N.J.S.A. 2B:25-1 et. seq. requires that only municipal prosecutors duly appointed by a municipality may prosecute matters in the municipal court, and WHEREAS, the Borough of Lindenwold has appointed a primary Municipal Prosecutor as required by law, and WHEREAS, in light of a recent amendment a law enacted January 14, 2000, with an effective date, ninety (90) days thereafter, there exists a need to appoint alternate municipal prosecutors to fill the responsibilities and duties of the primary Municipal Prosecutor, in the event of his absence, and WHEREAS, funds are available, and WHEREAS, the Local Public Contract Law, N.J.S.A. 40A:11-1 et. seq. requires resolutions authorizing the award of contract for professional services without competitive bids must be publicly advertised. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold in order to comply with the requirements of N.J.S.A. 2B:25-1 et. seq. the Municipal Prosecutors of Camden County towns appointed for the year 2022 are hereby duly appointed Alternate Municipal Prosecutors and are eligible to serve in said capacity in the absence of the primary appointed Municipal Prosecutor, and BE IT FURTHER RESOLVED that a copy of this resolution shall be published according to NJSA 40A:11-5 (1), (a), (i) RESOLUTION 2022:34 WHEREAS, there exists the need for the Borough of Lindenwold to designate the Department Liaisons for the Administration of the Business of the Borough of Lindenwold. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that the following Liaisons for the Administration of the Business of the Borough of Lindenwold during the year 2022 be hereby designated as follows: Public Safety Joseph DiDomenico Public Works, Sewer Utility Linda Hess Construction & Code Enforcement Cheryle Randolph-Sharpe Revenue and Finance Cheryle Randolph-Sharpe Recreation and Parks Walter Lenkowski Public Events Odessa Patton Drug Alliance Sandi Sinon Library Odessa Patton Board of Education Walter Lenkowski Senior Citizen Coordinator Sandi Sinon Fire District Joseph DiDomenico Historical Committee Cheryle Randolph-Sharpe Media Cheryle Randolph-Sharpe Joint Land Use Board Linda Hess Health Sandi Sinon RESOLUTION 2022:35 WHEREAS, there is a need for members to the Parks and Recreation Commission for the Borough of Lindenwold. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey that the following be and are hereby appointed as members to the Parks and Recreation Commission for a term of one year beginning January 1, 2022 and ending December 31, 2022: Lindenwold Board of Education Pam Braggs Alt. Courtney Richardson ` Lindenwold High School Athletic Assoc. Ron DiMattia Lindenwold Baseball Athletic Association Quincy Thomas Lindenwold Football Ron Roebuck Lindenwold Cheerleaders Kelly Keating Lindenwold Boy Scouts Vacant REORGANIZATION MEETING JANUARY 5, 2022 Page | 8 Lindenwold Soccer Club Not Active Public Events Odessa Patton Resident-at-large Bob Wanton Resident-at-large Janine Hagan Resident-at-large Brenda Roach Resident-at-large Isiah Lucky RESOLUTION 2022:36 WHEREAS, the Borough of Lindenwold has a need to acquire a redevelopment solicitor pursuant to the provisions of the Fair and Open Process, WHEREAS, the exact title of the appropriation to be charged is the Current Fund. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Borough Council of the Borough of Lindenwold authorizes the Mayor and Borough Clerk to enter into a contract with Timothy Higgins with a not to exceed amount of $50,000. RESOLUTION 2022:37 WHEREAS, all jurisdictions within Camden County have exposure to hazards that increase the risk to life, property, environment, and the County and local economy; and WHEREAS; pro-active mitigation of known hazards before a disaster event can reduce or eliminate long-term risk to life and property; and WHEREAS, The Disaster Mitigation Act of 2000 (Public Law 106-390) established new requirements for pre and post disaster hazard mitigation programs; and WHEREAS; a coalition of Camden County municipalities with like planning objectives has been formed to pool resources and create consistent mitigation strategies within Camden County; and WHEREAS, the coalition has completed a planning process that engages the public, assesses the risk and vulnerability to the impacts of natural hazards, develops a mitigation strategy consistent with a set of uniform goals and objectives, and creates a plan for implementing, evaluating and revising this strategy; NOW, THEREFORE, BE IT RESOLVED that the Borough of Lindenwold: 1. Adopts in its entirety, the 2021 Camden County Hazard Mitigation Plan Update (the “Plan”) as the jurisdiction’s Hazard Mitigation Plan and resolves to execute the actions identified in the Plan that pertain to this jurisdiction. 2. Will use the adopted and approved portions of the Plan to guide pre- and post-disaster mitigation of the hazards identified. 3. Will coordinate the strategies identified in the Plan with other planning programs and mechanisms under its jurisdictional authority. 4. Will continue its support of the Mitigation Planning Committee as described within the Plan. 5. Will help to promote and support the mitigation successes of all participants in this Plan. 6. Will incorporate mitigation planning as an integral component of government and partner operations. 7. Will provide an update of the Plan in conjunction with the County no less than every five years. RESOLUTION 2022:38 WHEREAS, mutual aid and assistance agreements between municipalities, counties, law enforcement agencies police, emergency medical service, fire departments, fire companies or EMS organizations and fire departments situated in fire districts operated by a Board of Fire Commissioners, are permitted pursuant to N.J.S.A. 40A:14-26 and 40A:14-156.1; and WHEREAS, the President in Homeland Security Directive (HSPD) -5, directed the Secretary of the Department of Homeland Security to develop and administer a National Incident Management System (NIMS), which would provide a consistent nationwide approach to Federal, State, local and tribal governments to work together more effectively and efficiently to prevent, prepare for, respond to and recover from domestic incidents, regardless of cause, size or complexity, and WHEREAS, “The New Jersey Civilian Defense and Disaster Control Act” App.A9-33 et seq, provides for the health, safety and welfare of the people of the State of New Jersey during any emergency by centralizing control of all civilian activities having to do with such emergency giving the Governor control over the resources of each and every political subdivision to cope with any condition that shall arise out of such emergency, and WHEREAS, The Director of The Division of Fire Safety in the Department of Community Affairs promulgated rules in accordance with the “Fire Service Resource Emergency Deployment Act”, NJAC. 52:14E- 11 et. seq., commonly referred to as the “Fire Service Resource Emergency Deployment Regulations: N.J.A.C. 5:75a et. seq., and WHEREAS, it is deemed to be in the best interests of the residents of this municipality and/or fire district to enter into a mutual aid and assistance agreement with the County of Camden and other municipalities including (but not limited to) municipal police, Emergency Medical Service or fire departments, volunteer fire companies or EMS organizations and/or fire districts to provide additional protection against loss, damage or REORGANIZATION MEETING JANUARY 5, 2022 Page | 9 destruction by fire, catastrophe, civil unrest, major emergency or other extraordinary devastation damage or destruction to person and property, in those situations when outside aid and assistance is needed. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, County of Camden and State of New Jersey as follows: A. That the Borough of Lindenwold is hereby authorized and directed to enter into the Camden County Mutual Aid and Assistance Agreement Between Participating Units, a copy of which is attached hereto and made part hereof on the terms and conditions contained herein. B. That the Mayor of the Borough of Lindenwold is hereby authorized and directed to execute said Mutual Aid and Assistance Agreement on behalf of the Borough of Lindenwold. C. That the Emergency Management Coordinator is hereby authorized and directed to forthwith forward a copy of this resolution and an executed copy of Schedule A of the agreement to the offices of the County Office of Emergency Management for review and filing by the appropriate Fire, EMS and County Prosecutor or his designee as appropriate. RESOLUTION 2022:39 WHEREAS, there is a need for a Recycling Coordinator for the Borough of Lindenwold. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that Craig Wells is hereby appointed as Recycling Coordinator for the Borough of Lindenwold for the year 2022. RESOLUTION 2022:40 WHEREAS, New Jersey Statute requires the school crossing guards be appointed every year. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that the following school crossing guards are hereby appointed for the year 2022: 1. George Coppinger 2. Courtney Coppinger 3. Mildred Clay 4. Gina House 5. Karen Jennett 6. Anna Moore 7. Lisa Mosquera 8. Ronald Rosen 9. Carol Saler 10. Patrick Vincent 11. Evelyn Wolford 12. Renee’ Woodruff 13. John Glover 14. Kenneth Humes RESOLUTION 2022:41 WHEREAS, there is a need for members to the Library Advisory Board for the Borough of Lindenwold. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, New Jersey that the following be and are hereby appointed as members to the Library Advisory Board: Barbara Borger 12/31/24 Jacquelyn Dixon 12/31/24 Stanley Kruczynski 12/31/24 RESOLUTION 2022:42 WHEREAS, the Borough of Lindenwold has a need to acquire a solicitor to handle tax appeals pursuant to the provisions of the Fair and Open Process, WHEREAS, the term of this contract is one year coming January 1, 2022 and ending December 31, 2022, and WHEREAS, the exact title of the appropriation to be charged is the Current Fund. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Borough Council of the Borough of Lindenwold authorizes the Mayor and Borough Clerk to enter into a contract with Steven Eisner with a not to exceed amount of $50,000. BE IT FURTHER RESOLVED that, a copy of this resolution shall be published in the official newspaper as required by law within 10 days of its passage. RESOLUTION 2022:43 WHEREAS, there is a need for a Coordinator on Aging for the Borough of Lindenwold. REORGANIZATION MEETING JANUARY 5, 2022 Page | 10 THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that Sandi Sinon be appointed as the Coordinator on Aging for the Borough of Lindenwold for the year 2022. RESOLUTION 2022:44 WHEREAS, it is the policy of the Borough of Lindenwold to treat the public, employees, prospective employees, appointees, volunteers and contractors in a manner consistent with all applicable civil rights laws and regulations including, but not limited to the Federal Civil Rights Act of 1964 as subsequently amended, the New Jersey Law against Discrimination, the Americans with Disabilities Act and the Conscientious Employee Protection Act, and WHEREAS, the governing body of the Borough of Lindenwold has determined that certain procedures need to be established to accomplish this policy NOW, THEREFORE BE IT ADOPTED by the Borough of Lindenwold that: Section 1: No official, employee, appointee or volunteer of the Borough by whatever title known, or any entity that is in any way a part of the Borough shall engage, either directly or indirectly in any act including the failure to act that constitutes discrimination, harassment or a violation of any person’s constitutional rights while such official, employee, appointee volunteer, or entity is engaged in or acting on behalf of the Borough’s business or using the facilities or property of the Borough. Section 2: The prohibitions and requirements of this resolution shall extend to any person or entity, including but not limited to any volunteer organization or inter-local organization, whether structured as a governmental entity or a private entity, that receives authorization or support in any way from the Borough to provide services that otherwise could be performed by the Borough. Section 3: Discrimination, harassment and civil rights shall be defined for purposes of this resolution using the latest definitions contained in the applicable Federal and State laws concerning discrimination, harassment and civil rights. Section 4: The Borough Administrator shall establish written procedures for any person to report alleged discrimination, harassment and violations of civil rights prohibited by this resolution. Such procedures shall include alternate ways to report a complaint so that the person making the complaint need not communicate with the alleged violator in the event the alleged violator would be the normal contact for such complaints. Section 5: No person shall retaliate against any person who reports any alleged discrimination, harassment or violation of civil rights, provided however, that any person who reports alleged violations in bad faith shall be subject to appropriate discipline. Section 6: The Borough Administrator shall establish written procedures that require all officials, employees, appointees and volunteers of the Borough as well as all other entities subject to this resolution to periodically complete training concerning their duties, responsibilities and rights pursuant to this resolution. Section 7: The Borough Administrator shall establish a system to monitor compliance and shall report at least annually to the governing body the results of the monitoring. Section 8: At least annually, the Borough Administrator shall cause a summary of this resolution and the procedures established pursuant to this resolution to be communicated within the Borough. This communication shall include a statement from the governing body expressing its unequivocal commitment to enforce this resolution. This summary shall also be posted on the Borough’s website. Section 9: This resolution shall take effect immediately. RESOLUTION 2022:45 WHEREAS, the Internal Revenue Service is now requiring issuers of tax exempt obligations to have adequate policies and procedures to monitor the arbitrage requirements and non-qualified issuer requirements; and WHEREAS, the Borough of Lindenwold is subject to these requirements since the Certified Finance Officer annually issues tax exempt obligations; and WHEREAS, the Mayor and Council for the Borough of Lindenwold, wishes to fully comply with the requirements established by the Internal Revenue Service; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that the following procedures are hereby adopted: I. ARBITRAGE A. Obtain and retain a copy of IRS Form 8038G or 8038GC; B. Obtain and retain a copy of the Non-Arbitrage Certificate; C. Determine whether an exception to arbitrage has been met, based on the following criteria: 1. Small Issuer; 2. Six-month spending exception; 3. Eighteen-month spending exception; 4. Two-year construction exception; D. If not, then determine: REORGANIZATION MEETING JANUARY 5, 2022 Page | 11 1. Was a bond year chosen in the non-arbitrage certificate? If not, then discuss with the financial advisor and/or auditor the most advantageous period to choose; 2. Should an arbitrage calculation be prepared annually, or upon the fifth anniversary of the bond year? a. Consideration should be given to the fact that positive arbitrage must be rebated to the IRS 60 days after the end of each fifth bond year, or 60 days after all proceeds are expended; b. Prepare, or contract to have prepared, the arbitrage calculation; c. Rebate any positive arbitrage to the IRS (if unspent proceeds still exist, then only 90% of the liability must be rebated); E. The Chief Financial Officer shall be responsible for monitoring the above compliance, as well as maintaining receipt (including investment earnings) and disbursement records in sufficient detail, such that compliance can be met. II. NON-QUALIFIED ISSUE MONITORING A. Determine if the issue, or a portion of the issue, was used to finance local government facilities; B. If not, then no future monitoring is required; C. If “yes,” the following must be performed until the issue is fully paid: 1. Monitor the facility that was constructed or renovated with the proceeds of the issue to determine whether any of the following conditions were met; a. Sale of the facility; b. Lease of the facility; c. Non-qualified management contract; d. Non-qualified research contract; e. Special legal entitlement; 2. If none of the conditions were met, then no further action is required; D. If any of the conditions were met, then the following must be addressed: 1. Did any of the above-mentioned events, either individually or collectively, represent greater than 5% of the use of the facility? 2. If “no,” then nothing further is required; 3. If “yes,” remedial action (an action that causes the issue to meet the private activity test, i.e. less than 5%) must be taken; E. The Chief Financial Officer, in conjunction with the Administrator, will be responsible for monitoring the above compliance. Bond Counsel should be consulted when necessary. RESOLUTION 2022:46 WHEREAS, it is necessary for the Borough Tax Assessor to file and settle Tax Appeals, Assessor's Appeals and contests of real estate assessments on behalf of the Borough of Lindenwold for the 2022 tax year. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that Michael T. Raio, Tax Assessor, and/or the duly appointed Tax Appeal Attorney and/or Conflict Tax Appeal Attorney, for the Borough of Lindenwold is hereby authorized to file and settle Tax Appeals, Assessor's Appeals and other contests to real estate assessments on behalf of the Borough of Lindenwold for the 2022 tax year. BE IT FURTHER RESOLVED that a copy of this resolution shall be forwarded to the Camden County Board of Taxation Administrator and the Tax Assessor. RESOLUTION 2022:47 Whereas, the Borough of Lindenwold, pursuant to N.J.S.A. 40A:11-12a and N.J.A.C. 5:34-7.29(c), may by resolution and without advertising for bids, purchase any goods or services under the State of New Jersey Cooperative Purchasing Program for any State contracts entered into on behalf of the State by the Division of Purchase and Property in the Department of the Treasury; and Whereas, the Borough of Lindenwold has the need on a timely basis to purchase goods or services utilizing State contracts; and Whereas, the Borough of Lindenwold intends to enter into contracts with the attached Referenced State Contract Vendors through this resolution and properly executed contracts, which shall be subject to all the conditions applicable to the current State contracts; Now, Therefore, Be It Resolved, that the Borough of Lindenwold authorizes the Purchasing Agent to purchase certain goods or services from those approved New Jersey State Contract Vendors on the attached list, pursuant to all conditions of the individual State contracts; and Be It Further Resolved, that the governing body of the Borough of Lindenwold ) pursuant to N.J.A.C. 5:30- 5.5(b), the certification of available funds, shall either certify the full maximum amount against the budget at the time the contract is awarded, or no contract amount shall be chargeable or certified until such time as the goods or services REORGANIZATION MEETING JANUARY 5, 2022 Page | 12 are ordered or otherwise called for prior to placing the order, and a certification of availability of funds is made by the Chief Finance Officer; and Be It Further Resolved, that the duration of the contracts between the Borough of Lindenwold and the Referenced State Contract Vendors shall be from January 1, 2022 to December 31, 2022. Referenced State Contract Vendors Commodity/Service Vendor State Contract # Auto Parts & Supplies Eastern Auto Parts #86011 Fuel Majestic Oil Co. gasoline #19-Food-01098 Diesel #19-Fleet-00972 Fuel Tanks EO Habhegger Co. Inc. #T0849 Vehicles/Trucks Winner Ford #81165,#88726 Police Supplies & Eq. Eagle Point Gun Shop #17-Fleet-00721 Lawman #17-Fleet-00740 Atlantic Tactical #17-Fleet-00732 General Sales Admin. #17-Fleet-00760 T/A Major Police Supply Draeger Inc. #17-Fleet-00784 Axon Enterprise Inc. #T0106 Communication Eq. & Access. NJ Business Systems #83899 Communication Wiring Serv. NJ Business Systems #88738 Data Communications AT&T #85944 Verizon #85943 Tires and tubes Goodyear Tire Co. #20-Fleet-00948 Bridgestone Americas #19-Fleet-00708 Library Supplies Ebsco #86068 Demco #17-Food-00246 Postage Equipment Quadient, Inc. #41267 Postage Supplies Widmer Time Recorder Inc # 41260 Vital Printing Supplies RR Donnelley #89453 Computer Software & Serv. CDW Government #20-TELE-01511 Computer Supplies Hewlett Packard Ent. #40116/21-TELE-01517 Copier Ricoh #40467 Xerox Corporation #40469 Kyocera Document Solutions #40465 Maint. & Repair-Vehicles Houpert Truck Service #89275 Vehicle Maintenance &Repair General Spring Co. #89283 Office Furniture Hon Company #19-Food-00927 Office Supplies WB Mason #0000003 Phone Systems EXTEL COMMUNICATIONS #80807 Radio Communication MOTOROLA COMMUNICATION #83909 Signs GardenState Highway Prod. 21-Food-01583 20-FLEET-01159/19-FLEET-01137/16-FOOD-00154 Truck Equipment/Parts Granturk Equipment Co. #85858 Hot Mix Asphalt (HMA) American Asphalt Co Inc #18-Fleet-00638 18-Fleet-00391 Aboveground Fuel Tanks E O Habhegger Co Inc #42312&#42261 Resolution 2022:48 WHEREAS, the Borough of Lindenwold, pursuant to N.J.S.A. 40A:11-11(5) specifically authorizes two or more contracting units to establish a Cooperative Pricing System for the provision and performance of goods and services and enter into a Cooperative Pricing Agreement for its administration; and WHEREAS, the Educational Services Commission of New Jersey is a voluntary Cooperative Pricing System with other contracting units; and WHEREAS, the National Joint Powers Alliance is a voluntary Cooperative Pricing System with other contracting units; and WHEREAS, the Borough of Lindenwold participates in a co-op with Enterprise Fleet Management; and WHEREAS, the Borough of Lindenwold has participated in the Cooperative Purchasing Program administered by National Inter-Governmental Purchasing Alliance Company, an Affiliate of OMNIA Partners, Inc. (“National IPA”) for the purchase of goods, products and services; and REORGANIZATION MEETING JANUARY 5, 2022 Page | 13 WHEREAS, the Borough of Lindenwold participates in a co-op with Cherry Hill Cooperative Pricing System; and WHEREAS, the Borough of Lindenwold became a member of the North Jersey Wastewater Cooperative Pricing System, NJWCPS, effective September 26, 2018; and WHEREAS, these Cooperative Pricing System is to effect substantial economies in the provision and performance of goods and services; and WHEREAS, the Borough of Lindenwold wishes to participate as an affiliate member of these Co-ops to acquire goods and services which may be needed; and WHEREAS, there is no participation fee to be an affiliate member or to use these Co-ops; and WHEREAS, the Borough of Lindenwold has entered into a Participation Agreement with these Co- ops. NOW, THEREFORE, BE IT RESOLVED that the Borough of Lindenwold, County of Camden and State of New Jersey, that the appropriate municipal officials are hereby authorized to execute a Participation Agreement for Affiliate Membership in the above named Co-ops; and BE IT FURTHER RESOLVED, that the governing body of the Borough of Lindenwold pursuant to N.J.A.C. 5:30-5.5(b), the certification of available funds, shall either certify the full maximum amount against the budget at the time the contract is awarded, or no contract amount shall be chargeable or certified until such time as the goods or services are ordered or otherwise called for prior to placing the order, and a certification of availability of funds is made by the Chief Finance Officer. RESOLUTION 2022:49 BE IT RESOLVED that the following vendors are hereby approved for administrative authorization in lieu of vendor certification for the payment of bills for the year 2022: AT&T Mobility Atlantic City Electric BJ’s Wholesale Club Camden Co. Dept. of Health & Human Services Camden County Municipal Utilities Authority Casa Payroll Comcast Comcast Business Draeger, Inc. Enterprise FM Trust Federal Express Kyocera Homeward Bound (Camden Co. Animal Shelter) Leaf Funding, Inc. Library Magazines and Subscriptions Megallen Hill/LineSystems Neopost/ITS/Quadient New Jersey American Water Company Pitney Bowes Ricoh USA, Inc. State of NJ Regional Lab South Jersey Gas Co. U.S. Postal Service U.S.A. Mobility United Parcel Service Verio Inc Verizon Verizon Wireless Xerox RESOLUTION 2022:50 WHEREAS, N.J.S.A. 40A:5-14 mandates that the Governing Body shall, by resolution, passed by a majority of the membership thereof, approve a Cash Management Plan. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold as follows: 1. The attached Cash Management Plan will guide the investment of idle funds of the Borough of Lindenwold. 2. The attached Cash Management Plan includes a policy statement to guide its implementation. REORGANIZATION MEETING JANUARY 5, 2022 Page | 14 3. The Chief Financial Officer will administer the plan. 4. The Plan is subject to annual audit, and BE IT FURTHER RESOLVED that a certified copy of this resolution with the Cash Management Plan attached shall be forwarded to the following: A. The Chief Financial Officer of the Borough. B. The Borough Auditor C. All appropriate depositories RESOLUTION 2022:51 WHEREAS, there is a need in the Borough of Lindenwold for Guidelines for the Public Video Recording of Meetings, and WHEREAS, the Borough Solicitor has prepared the Guidelines which will be made available to the Public. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold to adopt the Guidelines for the Public Video Recording of Meetings. RESOLUTION 2022:52 WHEREAS, N.J.S.A 10:4-12(a) provides that a public body maintains discretion to permit, prohibit, or regulate the active participation of the public at any meeting; and WHEREAS, N.J.S.A. 10:4-12 further provides that a municipal governing body shall be required to set aside a portion of every meeting of the municipal governing body, the length of the portion to be determined by the municipal governing body, for public comment on any governmental issue that a member of the public feels may be of concern to the residents of the municipality; and WHEREAS, the Borough of Lindenwold adopted resolution 2021:4, on January 6, 2021 which adopted Roberts Rules of Order for the purposes of regulating the procedure and conduct of council meetings and caucus meetings of the Borough of Lindenwold; and WHEREAS, Roberts Rules of Order, 12th Edition, Section 9:29, Provides that Public Meetings may invite non-members of the meeting to express their views, but such public comment is done under the control of the presiding officer subject to any relevant rules adopted by the body, including but not limited to placing time limits on the speakers; and WHEREAS, the Mayor and Council of the Borough of Lindenwold find it necessary, appropriate, and in the best interests of maintaining the order and decorum of public meetings within the Borough to adopt a Special Rule of Order to govern the Public Comment Section of public meetings. NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Lindenwold, that a Special Rule of Order shall be adopted to govern and control the Public Comment section of council meetings and caucus meetings conducted within the Borough of Lindenwold as follows: Rule 2021:1 LINDENWOLD SPECIAL RULE OF PROCEDURE FOR COUNCIL MEETINGS AND CAUCUS MEETINGS OF THE GOVERNING BODY 1. Any member of the public wishing to speak during the public comment portion of any council meeting or caucus meeting of the governing body may only do so upon the Mayor, or his/her designate, first opening the meeting to the public for comment. 2. Any comments by a member of the public shall only be permitted during the portion of the meeting open to the public. Upon the public comment portion of the meeting being closed, public participation in the meeting is prohibited. 3. No member of the public may approach the podium to speak, or otherwise provide public comment, until recognized to speak by the Mayor, or his/her designate. Any member of the public wishing to speak must first raise their hand and wait to be called upon by the Mayor, or his/her designate. Once called upon by the Mayor, or his/her designate to speak, the member of the public may approach the podium to speak for purposes of public comment. 4. After acknowledgement, the member of the public speaking during the public comment portion of a public meeting must first sign in on the provided sheet with contact information and topic, as well as provide their name and address verbally for the record, prior to speaking. 5. All members of the public will be limited to Five (5) minutes per individual, to speak during a public comment portion of the meeting. No member of the public shall be permitted to cede any of their allotted time, or otherwise transfer any additional time to another member of the public to enlarge an individual speaker’s allotted Five (5) minute time for speaking during public comment. A member of the public may not accept any additional time to speak from any other member of the public, during public comment. All members of the public will be strictly limited to Five (5) minutes during the public comment portion of the meeting. 6. All members of the public will be limited to one occasion to speak per public comment portion of the meeting. No member of the public shall be permitted to speak more than once during any public comment portion of the meeting. In the event the member of the public does not use all of the Five (5) minute time REORGANIZATION MEETING JANUARY 5, 2022 Page | 15 allotted per speaker, they shall not be permitted a second occasion to speak during the same public comment portion to utilize any unused time. 7. No member of the governing body, individual, or other member of the public, shall be permitted to respond to any questions, inquiries, concerns, or issues raised during the public comment portion of the meeting. The member of the public shall be permitted to speak and/or raise questions of public concern, but there shall be no response or rebuttal during the public comment portion of the meeting from the governing body, any individual, or any member of the public. 8. Upon completion of all members of the public wishing to speak having provided comment during the public comment portion of the meeting, the Mayor or his/her designate shall close the meeting to the public, and shall not entertain any further public comment. 9. After closing the meeting to the public, the Mayor shall open the meeting to council, at which time the Mayor, or any member of the governing body, and/or any individual designated by the Mayor, may respond at their discretion, to any questions, inquiries, concerns, or issues raised during the public comment portion of the meeting. When the meeting is opened to council for rebuttal to public comment, there shall be no public comment permitted from any member of the public. 10. Any individual failing or refusing to comply with the procedures set forth herein, may forfeit their right to speak during the public comment portion of the meeting, at the discretion of the Mayor and governing body. RESOLUTION 2022:53 WHEREAS, during the course of business for the Borough of Lindenwold signatures are required, and WHEREAS, there is a need to designate authorized personnel to sign said documents prior to a Council Meeting, and WHEREAS, the Mayor in his official capacity usually signs said documents with the approval of Council, and WHEREAS, the Borough Administrator has also been authorized to sign official documents in the absence of the Mayor, and WHEREAS, it is the duty of the Borough Clerk to attest to such signatures. THEREFORE, BE IT RESOLVED by Mayor and Borough Council of the Borough of Lindenwold that the Mayor or the Business Administrator is hereby authorized to sign official documents along with the Borough Clerk as necessary with the information being provided to the Borough Council. RESOLUTION 2022:54 WHEREAS, N.J.S.A. 40A:5-17.1 allows for the cancellation of property tax refunds or delinquent amounts in the amounts of less than $10.00, and WHEREAS, N.J.S.A. 40A:5-17.1 allows for the cancellation of sewer tax refunds or delinquent amounts in the amounts of less than $1.00, and WHEREAS, the governing body may authorize a municipal employee chosen by said body to process without further action on their part, any cancellation of property tax refunds or delinquencies of less than $10.00 and cancellation of sewer tax refunds or delinquent amounts in the amounts of less than $1.00. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold, County of Camden, State of New Jersey that the Tax Collector is hereby authorized to cancel property tax and sewer amounts as deemed necessary, and BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Tax Collector and the Borough Auditor. RESOLUTION 2022:55 WHEREAS, at any time before a scheduled tax sale, the collector shall receive payment of the amount due on any property, with the interest and costs incurred up to the time of payment, and; WHEREAS, the taxpayer shall pay the full amount advertised which includes the cost of sale, at two percent of the total delinquency not to be less than $15.00 nor more than $100.00, and now must be paid as part of costs, in order to remove the property from sale and WHEREAS, this is set in the statute NJSA 54:5-26-NJSA 54:5-29-NJSA 54:5-38, and WHEREAS, the Tax Collector may mail NOTICE OF SALE for no more than two weeks and advertise no less than 2 weeks, with the official tax sale held the following week, and THEREFORE, BE IT RESOLVED that costs incurred including advertisement be set at the two percent delinquency of not less than $15.00 nor more than $100.00 and be collected in order for the property to be removed from said tax sale along with any delinquencies and interest due. THEREFORE, BE IT FURTHER RESOLVED that the costs incurred for each mailing of NOTICE OF SALE, if sent, be set at $25.00 per mailing, and be collected in order for the property to be removed from said tax sale. RESOLUTION 2022:56 WHEREAS, the Borough of Lindenwold has an agreement with Camden County for providing animal shelter services, and REORGANIZATION MEETING JANUARY 5, 2022 Page | 16 WHEREAS, the official name is Homeward Bound Pet Adoption Center, Inc., and WHEREAS, the Borough of Lindenwold wishes to maintain this agreement for the benefit of its residents, and WHEREAS, the agreement for services starts on January 1, 2022. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold renew the agreement for animal holding with Camden County Animal Shelter, 125 County House Road, Blackwood, NJ 08012 in the amount of $4,604.16 per month with additional services outlined in the contract. RESOLUTION 2022:57 WHEREAS, the Borough of Lindenwold has an agreement with Independent Animal Control Services, and WHEREAS, this agreement has an extension for the Borough of Lindenwold at the same proposed rates, and WHEREAS, the Borough of Lindenwold wishes to maintain these services for 2022, and WHEREAS, this agreement for Animal Control Services is for an additional term ending December 31, 2022, unless terminated by either party with thirty (30) day notice. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold accepts the agreement for Animal Control Services with Independent Animal Control Services in the amount of $1,300.00 per month. Resolution 2022:58 WHEREAS, the New Jersey Tort Claims Act, N.J.S.A. 59:8-6, provides that a public entity may adopt a form to be completed by claimants seeking to file a Notice of Tort Claim against the public entity; and WHEREAS, the Borough of Lindenwold is a public entity covered by the provisions of the New Jersey Tort Claims Act; and, WHEREAS, the Borough of Lindenwold deems it advisable, necessary and in the public interests to adopt a Notice of Tort Claim form in the form attached hereto and made a part hereof. NOW THEREFORE BE IT RESOLVED, by the Mayor and the Council of the Borough of Lindenwold that the attached Notice of Tort Claim form be and hereby is adopted as the official Notice of Tort Claim form for the Borough of Lindenwold; and, BE IT FURTHER RESOLVED, that all persons making claims against the Borough of Lindenwold, pursuant to the New Jersey Tort Claims Act, N.J.S.A. 59:8-1, et. seq., be required to complete the form herein adopted as a condition of compliance with the notice requirement of the New Jersey Tort Claims Act. RESOLUTION 2022:59 WHEREAS, the Borough of Lindenwold has a need to acquire the services of a Real Estate Appraiser, and WHEREAS, the Borough of Lindenwold did advertised and received bids on October 12, 2017 for this multi-phase project, and WHEREAS, McHale & Associates, Inc. was the sole bidder, and WHEREAS, McHale & Associates, Inc. has been recommended as the Real Estate Appraiser for the Borough of Lindenwold, and WHEREAS, this is to assist with the Redevelopment Program initiated by the Borough of Lindenwold under Ordinance 2017-15. And WHEREAS, funds will be available from an escrow account that will be established. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Borough Council of the Borough of Lindenwold authorizes the Mayor and Borough Clerk to appoint McHale & Associates, Inc. RESOLUTION 2022:60 WHEREAS, the Borough of Lindenwold recognizes that it is imperative to search for efficient means to reduce spending through creative and innovative ideas and programs which benefit their community, and WHEREAS, the “Uniform Shared Services and Consolidation Act”, N.J.S.A 40A:65-1 et seq. (the “Act”), authorizes local units of the State of New Jersey to enter into an agreement with any other local unit or units to provide or receive any service that each local unit participating in the agreement is empowered to provide or receive in its own jurisdiction, and WHEREAS, the Borough of Lindenwold is in need of the services for a Qualified Purchasing Agent, and WHEREAS, Brooklawn Borough is willing to enter into a shared service with the Borough of Lindenwold for this service. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that the Mayor and Borough Clerk are hereby authorized to execute the agreement with the Borough of Brooklawn for the services of a Qualified Purchasing Agent for the salary of $2,500. RESOLUTION 2022:61 REORGANIZATION MEETING JANUARY 5, 2022 Page | 17 WHEREAS, the New Jersey Department of the Treasury, Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (hereafter Division of Contract Compliance) is charged with enforcing N.J.S.A. 10:5-31 et seq., and WHEREAS, N.J.A.C 17:27-3.2 requires that each public agency annually designate an officer or employee to serve as its public agency compliance officer, and WHEREAS, in compliance with said regulations, the Borough of Lindenwold wishes to appoint an officer or employee to serve as its Public Agency Compliance Officer, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that is Deborah Jackson is hereby appointed as Public Agency Compliance Officer for the Borough of Lindenwold for the year 2022. RESOLUTION 2022:62 WHEREAS, the Borough of Lindenwold has a need for a registered Municipal Advisor in order to comply with the regulations of the Securities and Exchange Commission, and WHEREAS, this agreement is subject to an annual renewal unless terminated by either parties with thirty (30) day written notice, and WHEREAS, the Borough of Lindenwold has previously appointed Phoenix Advisors, LLC in order to comply with these rules and regulations and provide for the continuing disclosure services on behalf of the Borough of Lindenwold. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Borough Council of the Borough of Lindenwold authorizes the continued agreement with Phoenix Advisors, LLC with a not to exceed amount of $2,500. Resolution 2022:63 WHEREAS, the Borough of Lindenwold acquired computer services as a non-fair and open contract pursuant to the provisions of N.J.S.A. 19:44A-20.4 in 2021; and, WHEREAS, the Borough of Lindenwold has determined and certified in writing that the value of the acquisition will exceed $17,500; and, WHEREAS, the anticipated term of this contract is for the period of January 1, 2022 until December 31, 2022; and WHEREAS, Bellia Technologies had submitted a proposal indicating they will provide computer services for the not to exceed amount of $45,000; and WHEREAS, the Borough of Lindenwold contracted in 2021 with Bellia Technologies and wishes to continue these services in 2022. NOW THEREFORE, BE IT RESOLVED that the Mayor and Borough Council of the Borough of Lindenwold authorizes the contract with Bellia Technologies as described herein; and BE IT FURTHER RESOLVED that the Business Disclosure Entity Certification and the Determination of Value be placed on file in the Borough Clerk’s office; and BE IT FURTHER RESOLVED that notice of this award will be advertised in the official newspaper. RESOLUTION 2022:64 WHEREAS, N.J.S.A. 40A:11-11(5) authorizes contracting units to establish a Cooperative Pricing System and to enter into Cooperative Pricing Agreements for its administration, and WHEREAS, the County of Camden hereinafter referred to as the Lead Agency has offered voluntary participation in a Cooperative Pricing System for Disposal of Solid Waste for the pricing recently secured, and WHEREAS, the Borough of Lindenwold authorizes a contract for these services at the same terms and conditions as the bid permits. NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the Borough of Lindenwold as follows: 1. This resolution shall be known and may be cited as the Cooperative Pricing Resolution of the Borough of Lindenwold. 2. Pursuant to the provisions of N.J.S.A. 40A:11-11(5) the Mayor is hereby authorized to enter into a Cooperative Pricing Agreement with the Lead Agency. 3. The Lead Agency shall be responsible for complying with the provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq) and all other provisions of the revised statutes of the State of New Jersey. 4. This resolution shall take effect immediately upon passage. RESOLUTION 2022:65 Whereas, Anthony Dixon was born on April 6, 1984, the youngest of five children to Alexander M. and Jacquelyn C. Dixon; and Whereas, Anthony’s family moved to Lindenwold when Anthony was ten and fondly remembers his love of fast cars; and REORGANIZATION MEETING JANUARY 5, 2022 Page | 18 Whereas, after graduation from Overbrook Regional High School, he enlisted in the army where he completed his basic training in Fort Knox, Kentucky; and Whereas, Anthony Dixon was stationed in Schweinfurt, Germany where he was a scout for the Army's 1st Squadron, 4th Cavalry, 1st Infantry Division; and Whereas, In Germany, Anthony met his fiancée, Elis Deniz (Icoz) of Rothenburg, and he was able to rent a BMW to zoom down the Autobahn; and Whereas, Anthony Dixon was then transferred to Iraq with his unit; and Whereas, On August 1, 2004 while Anthony was at his guard post in Samarra, an explosive device was detonated. Now, Therefore, Be It Proclaimed that Anthony Dixon be hereby remembered and honored on August 1, 2022 by the Mayor and Borough Council of the Borough of Lindenwold; and Therefore, Be It Further Resolved by the Mayor and Borough Council of the Borough of Lindenwold to proclaim August 1 as Anthony Dixon Day. RESOLUTION 2022:66 WHEREAS, the United States Congress authorized the Defense Logistics Agency (DLA) Law Enforcement Support Office (LESO) 1033 Program to make use of excess Department of Defense personal property by making that personal property available to municipal, county and State law enforcement agencies (LEAs); and WHEREAS, DLA rules mandate that all equipment acquired through the 1033 Program remain under the control of the requesting LEA; and WHEREAS, participation in the 1033 Program allows municipal and county LEAs to obtain property they might not otherwise be able to afford in order to enhance community preparedness, response, and resiliency; and WHEREAS, although property is provided through the 1033 Program at no cost to municipal and county LEAs, these entities are responsible for the costs associated with delivery, maintenance, fueling, and upkeep of the property, and for specialized training on the operation of any acquired property; and WHEREAS, N.J.S.A. 40A:5‐30.2 requires that the governing body of the municipality or county approve, by a majority of the full membership, both enrollment in, and the acquisition of any property through, the 1033 Program; and NOW THEREFORE BE IT RESOLVED by the Mayor and Governing Body of the Borough of Lindenwold that the Lindenwold Police Department is hereby authorized to enroll in the 1033 Program for no more than a one‐year period, with authorization to participate terminating on December 31 of the current calendar year; and NOW THEREFORE BE IT FURTHER RESOLVED that the Lindenwold Police Department is hereby authorized to acquire items of non‐controlled property designated “DEMIL A,” which may include office supplies, office furniture, computers, electronic equipment, generators, field packs, non‐military vehicles, clothing, traffic and transit signal systems, exercise equipment, farming and moving equipment, storage devices and containers, tools, medical and first aid equipment and supplies, personal protection equipment and supplies, construction materials, lighting supplies, beds and sleeping mats, wet and cold weather equipment and supplies, respirators, binoculars, and any other supplies or equipment of a non‐military nature identified by the LEA, if it shall become available in the period of time for which this resolution authorizes, based on the needs of the Lindenwold Police Department, without restriction; and NOW THEREFORE BE IT FURTHER RESOLVED that the Lindenwold Police Department is hereby authorized to acquire the following “DEMIL B through Q” property, if it shall become available in the period of time for which this resolution authorizes: and BE IT FURTHER RESOLVED that the Lindenwold Police Department shall develop and implement a full training plan and policy for the maintenance and use of the acquired property; and BE IT FURTHER RESOLVED that the Lindenwold Police Department shall provide a quarterly accounting of all property obtained through the 1033 Program which shall be available to the public upon request; and BE IT FURTHER RESOLVED that this resolution shall take effect immediately and shall be valid to authorize requests to acquire “DEMIL A” property and “DEMIL B through Q” property that may be made available through the 1033 Program during the period of time for which this resolution authorizes; with Program participation and all property request authorization terminating on December 31st of the current calendar year. RESOLUTION 2022:67 WHEREAS, the Mayor and Borough Council of the Borough of Lindenwold in the County of Camden deems it appropriate to enhance the recruitment and retention of volunteer firefighters and emergency medical volunteers in the Borough of Lindenwold, and REORGANIZATION MEETING JANUARY 5, 2022 Page | 19 WHEREAS, the State of New Jersey has enacted P.L. 1998, c. 145 which permits municipal governments to allow their firefighting and emergency medical volunteers to take advantage of the Volunteer Tuition Credit Program at no cost to the municipal government. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold in the County of Camden that the Volunteer Tuition Credit Program as set forth in P.L. 1998, c. 145 is herewith adopted for the volunteer firefighters and emergency medical volunteers in the municipality, and BE IT FURTHER RESOLVED, that the Borough Clerk or designee is herewith delegated the responsibility to administer the program and is authorized to enter into all agreements and to maintain files of all documents as may be required under the P.L. 1998, c. 145, a copy of which is on file in the Borough Clerk’s office. RESOLUTION 2022:68 BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that Raffle License #RA660 be approved for Lindenwold Moose Lodge #548 for pull tab raffles during the year 2022 at 2425 S. White Horse Pike, Lindenwold. Resolution 2022:69 Hiring of Police Officers WHEREAS, the Borough of Lindenwold has identified a need to fulfill the position of Patrolman in the Lindenwold Police Department, and WHEREAS, Governor Murphy signed into law P.L. 2021, Chapter 7(N.J.S.A. 11A:4-1.3) providing for the hiring of individuals by an alternative hiring practice under Civil Service, and WHEREAS, the Borough of Lindenwold adopted this alternative hiring practice under Ordinance 2021-14 on August 25, 2021, and WHEREAS, it is the procedure of the Borough of Lindenwold to hire employees by resolution; and WHEREAS, Mayor and Council has accepted the recommendation to appoint Justin Hofacker and Tyler Glassman to the position of Patrolman. THEREFORE, BE IT RESOLVED by the Mayor and Borough Council of the Borough of Lindenwold that Justin Hofacker and Tyler Glassman be appointed to the position of Patrolman. . Motion was made by Councilwoman Randolph-Sharpe, second by Councilman DiDomenico that Resolution 2022:69 be adopted as read. Roll call vote was unanimous in the affirmative. Motion carried. Election of President of Council Councilman Lenkowski nominated and made a motion for Cheryle Randolph-Sharpe as Council President. Councilman DiDomenico second. Roll call vote was unanimous in the affirmative. Motion carried. Mayor Roach opened the meeting to Council Councilman DiDomenico congratulated Council President and newly elected Odessa Patton, and Councilman Lenkowski. He wished everyone a happy, healthy and safe new year. He also thanked all the Borough workers for their service this past year as well as his wife. Councilwoman Hess congratulated Cheryle and Odessa on their swearing in today and she looks forward to working with them. Councilwoman Patton thanked the people of Lindenwold for the opportunity to serve, Congressman Norcross for his time for swearing in, her husband, children, family, Democratic Committee, Mayor, and Council. She looks forward to doing her part for this town. She ended with a quote from former President Carter. Councilman Lenkowski congratulated Cheryle and Odessa on swearing in as well as thanked Congressman Norcross and Assemblyman Moriarty. He wished everyone 12 months of happiness, 52 weeks of laughter, 365 days of success, good health, blessings, and joy and prosperity. He reminded everyone regarding their ballots for the school. Councilwoman Sinon congratulated Cheryle and Odessa on swearing in today. She welcomed Odessa to the team and offered her assistance. She wished everyone a happy new year. She spoke of her reports regarding COVID since the beginning and is praying 2022 is the year it goes away. She reminded everyone that vaccines are still available. President Randolph-Sharpe wished everyone a happy New Year and thanked Assemblyman Moriarty and Congressman Norcross. She thanked everyone who supported her. She welcomed Odessa and Walter to Council and offered any assistance. She thanked Council for nomination and honor to serve REORGANIZATION MEETING JANUARY 5, 2022 Page | 20 again as Council President. She acknowledged the dedication of employees as well as other organizations serving the community. She thanked her family for their support. She spoke of COVID as well as her experience with cancer. She asked that we go back to practicing kindness and looks forward to serving. Business Administrator congratulated President Randolph-Sharpe and looks forward to continue to work with her and she congratulated and welcomed Councilwoman Patton and looks forward to working with her. She also thanked Council for service and commitment to the great town of Lindenwold. She wished everyone a happy new year filled with peace, love, good health, and prosperity. Mayor Roach wished everyone a happy new year. He welcomed Odessa and congratulated Cheryle. He thanked Congressman Norcross, Assemblyman Moriarty, and well as Pastor Brown. He announced the signing of the Certificate of Completion for Redevelopment and announced the new name of Pinewood Estates. Mayor Roach opened the meeting to the Public. Marcia and Donald Carter from Dallas expressed how wonderful Cheryle is and that she will continue to be a great Council President. They also express her honorable character and asset to Council. There being no one else desiring the floor, the Mayor closed the meeting to the public. Motion was made by President Randolph-Sharpe second by Councilman DiDomenico that all bills that have been properly audited be approved for payment. Roll call vote was unanimous in the affirmative. Motion carried. Motion was made by President Randolph-Sharpe, second by Councilwoman Sinon that the meeting be adjourned. Voice vote was unanimous in the affirmative. Motion carried. DATED: February 9, 2021 ________________________________ Deborah C. Jackson, RMC Borough Clerk