Village Board

VILLAGE OF LISBON Village Board Minutes December 11, 2024 DRAFT REGULAR MEETING The regular monthly meeting of the Village of Lisbon Board of Trustees was held on Wednesday, December 11, 2024, in the Lisbon Village Hall Board Room, W234N8676 Woodside Road, Lisbon, WI. President Osterman called the regular Village Board meeting to order at 6:33 p.m. Roll Call: President Joseph Osterman; Trustees Linda Beal (via Zoom), Marc Moonen, Paula Quinn, and Rebecca Plotecher; Administrator Kathy Nickolaus; and Clerk Elisa Cappozzo Katch. Pledge of Allegiance The Pledge of Allegiance was recited, followed by a moment of silence. Citizen Comments None. Consent Agenda A. October 9, 2024 Village Board minutes B. November 6, 2024 Budget Public Hearing minutes C. November 6, 2024 Village Board minutes D. Staff recommendation to approve covenants for October Fields subdivision E. October Fields LOC reduction of $1,589,437.10 for a new balance of $606,562.90 F. Developer’s agreement with Hartford Land Development for Lake Five Farms (PC 7:0) G. Engineer’s recommended Letter of Credit for Lake Five Farms in the amount of $3,510,707.52 H. Approving the filing of CMOM for Utility District (PWC 4:0) I. Doerner quote to replace Jeanine Lift Station pump #1 for $6,774.00 plus installation (PWC 4:0) J. RESOLUTION 2024-08 to approve the 2025 Lake Country Municipal Court Budget Trustee Moonen requested Items H and J be removed from the consent agenda for separate consideration; no objections. Motion by Osterman, second by Moonen, to approve Items A-G and Item I of the Consent Agenda as presented. Motion carried unanimously. Regarding Item H, Trustee Beal asked why the CMOM was being filed now instead of in June as usual. Clerk Cappozzo confirmed it was because the village has taken over. Trustee Moonen moved to approve the filing of CMOM for utility district. President Osterman seconded. The motion carried unanimously. Office: (262) 246-6100 | Email: villagehall@lisbonwi.gov | Website: www.lisbonwi.gov  Village Board Minutes December 11, 2024 Page 2 of 4 Regarding Item J, Trustee Moonen noted the resolution was updated yesterday at the court's request with a corrected dollar amount. He questioned where the surplus from previous years was being applied in the new budget. Administrator Nickolaus explained there is an administrative committee with members from the municipalities that reviews the budget. Trustee Moonen expressed interest in having someone from the court explain the surplus allocation before approving the resolution. Trustee Moonen moved to approve Resolution 2024-08 to approve the 2025 Lake Country Municipal Court budget. Trustee Quinn seconded. The motion carried unanimously. Accounts Payable A. Authorize payment of the Falls Auto Parts bill dated 11/27 for $180.05 & 12/6 for $51.36 Trustee Plotecher moved to authorize payment of the Falls Auto Parts bills dated 11/27 for $180.05 and 12/6 for $51.36. Trustee Moonen seconded. The motion carried 4:0, with President Osterman abstaining. B. Authorize payment of the remaining bills dated 11/27 for $556,037.06 & 12/6 for $102,219.83 Trustee Plotecher moved to authorize payment of the bills dated 11/27 for $556,037.06 and 12/6 for $102,219.83 as presented. Trustee Beal seconded. The motion carried unanimously. C. Authorize payment of the Utility District bills dated 11/30/2024 for $22,658.25 Trustee Moonen moved to approve the utility bills as presented. President Osterman seconded. The motion carried unanimously. Announcements/Correspondence President Osterman announced upcoming meeting dates and holiday closures for village departments. Administrator Report Administrator Nickolaus provided updates on various village projects and operations. A new server has been installed, enhancing the village’s technological infrastructure. Computers previously used at the fire department have been reallocated to other departments, optimizing resources. The locks in the community room have been changed for improved security. The village successfully collected outstanding paramedic training reimbursements after providing payoff amounts. At the fire stations, issues related to Inflow and Infiltration (I&I) have been identified, including breakages and leaks, with ongoing evaluations to address these concerns effectively. The Department of Public Works (DPW) staffing remains stable, with ongoing road work and various right-of-way projects in progress. The transition to new utility billing processes has been completed, ensuring a smooth operational shift. Efforts continue on revising and updating village codes to reflect current needs and regulatory compliance. Unfinished Business A. Status update, discussion, and necessary action re: Opitz progress towards Compliance Order issued on 9/22/24 for LSBT 0193.139 (VB approved 30-day extension on 11/6/24) Office: (262) 246-6100 | Email: villagehall@lisbonwi.gov | Website: www.lisbonwi.gov  Village Board Minutes December 11, 2024 Page 3 of 4 Administrator Nickolaus reported that the building inspector found little progress had been made since the last meeting. Clerk Cappozzo noted that Mr. Opitz was aware of the meeting but not present. Trustee Moonen shared that he had observed some work being done on the property. The board discussed granting another extension. Trustee Moonen moved to request a progress report from the property owner at the next board meeting on January 8, 2025, and to request the owner's physical presence before the board. Trustee Quinn seconded. The motion carried unanimously. New Business A. Discussion and necessary action re: Neumann Companies' request to consider an out-of-cycle Comprehensive Land Use Plan amendment Bryan Lindgren of Neumann Companies, along with Attorney Brian Randall, presented their request for an out-of-cycle comprehensive plan amendment. They argued that the September 15th deadline was not clearly communicated and that waiting until the next cycle would create a hardship for the landowner. The board thoroughly examined the existing rules in the comprehensive plan concerning amendments, specifically the stipulation necessitating submissions before the September 15th deadline. Bryan Lindgren and Brian Randall from Neumann Companies presented their request for an out-of-cycle comprehensive plan amendment. They argued that the September 15th deadline was not clearly communicated and that waiting until the next cycle would create a hardship for the landowner. They indicated their application was delayed yet complete and claimed potential harm to the landowner should proceedings be postponed until the next cycle, given their April contract deadline. Brian Randall noted that the requirement likely originated when the village was still a town with simpler land use dynamics and questioned why it should still apply now that the village has evolved. President Osterman acknowledged that while enforcing this deadline is crucial for consistency, it can restrict opportunities for new proposals. Trustee Moonen supported this view, giving the example that although Neumann Companies’ proposal arrived post-deadline and despite being a reasonable request, it lacked the "rare and extreme" conditions required for consideration outside of the usual cycle. The board remarked on the contrast in approach when the town had fewer growth considerations, indicating that current village conditions might benefit from a rule revision to reflect more active development patterns. Mr. Randall emphasized their unfamiliarity with the specific clause, suggesting the company never encountered such provisions elsewhere and pointing to past flexibility in timing for similar projects. He argued for flexibility, stressing the project’s viability and the procedural disadvantage imposed by the strict adherence to town-era guidelines. President Osterman concurred, suggesting the plan benefited from the amendment process being revisited to remove bottlenecks for well-founded Office: (262) 246-6100 | Email: villagehall@lisbonwi.gov | Website: www.lisbonwi.gov  Village Board Minutes December 11, 2024 Page 4 of 4 projects that fall outside conventional timings, provided they are backed by sufficient reasons and mutual agreement. Consequently, the board concluded that the appropriate course of action was to explore amending the rule itself to better reflect the village's current needs and dynamics, promoting clarity and potentially allowing flexibility that could accommodate future beneficial developments without compromising procedural integrity. They proposed reviewing the code in consultation with Village Attorney Macy and staff to consider a course of action that would streamline the process without diminishing regulatory standards. President Osterman moved to table the item until the next village board meeting in January. Trustee Moonen seconded. The motion carried unanimously. B. Discussion and necessary action regarding possible changes to expedite the approval process for Public Works and/or Utility repair and replacement issues Trustee Moonen explained the need for more flexibility in approving urgent repairs and replacements for public works and utility issues. He proposed allowing the Public Works and Utility Committee to approve expenditures up to $10,000 for essential and time-sensitive work, with the condition that at least one village board member on the committee votes in favor. Trustee Moonen moved to authorize the Public Works and Utility Committee to approve expenditures of up to $10,000 for projects related to sewer replacement equipment or any essential and time-sensitive sewer system work when at least one village board member who sits on the committee votes in the affirmative to do so. Trustee Beal seconded. The motion carried unanimously. C. Discussion and necessary action regarding draft Donation Agreement Administrator Nickolaus presented a draft donation agreement for $40,000 from the Junior Chargers for a baseball field. The board discussed various aspects of the agreement, including scheduling priority, usage limits, and the need for more information about the Junior Chargers' expected use of the field. Trustee Quinn moved to table the draft donation agreement with the Junior Chargers to the January meeting. Trustee Plotecher seconded. The motion carried unanimously. Adjournment Motion by Trustee Beal, second by Trustee Moonen, to adjourn the meeting. Motion carried unanimously. The meeting was adjourned at 7:41 PM. Respectfully Submitted, Elisa Cappozzo Katch, WCMC Lisbon Village Clerk Office: (262) 246-6100 | Email: villagehall@lisbonwi.gov | Website: www.lisbonwi.gov