Joint Library Board Agenda &

Minutes of the Meeting of the Kimberly-Little Chute Public Library Board November 15, 2011 The meeting was called to order at 4:31 p.m. by President Moes at the James J. Siebers Memorial Library in Kimberly. PRESENT: Sarah Dollevoet, Jim Hietpas, Tamara Maxwell, Jim Moes, Judy Stangel, Marcia Trentlage, Rose Vander Velden, Lori Vanderloop. OTHERS PRESENT: Beth Carpenter, Barbara Fleming, Ann Hardginski. Vander Velden moved, seconded by Hietpas, to approve the minutes of the October 18, 2011 meeting. Motion carried. Trentlage moved, seconded by Vander Velden, to approve the October 2011 invoices. Motion carried. The October 2011 financial and statistics reports were discussed. DIRECTOR’S REPORT Carpenter has been working with the supervisory staff on an employee review process. Staff will be reviewed by their employment anniversary date annually, and the process will include a self-evaluation, peer review, and supervisory review. Details are being finalized now, so reviews can begin in 2012. Progress is being made on the acquisitions module configuration, including the establishment of fund codes and vendor codes. Carpenter thanked Ann Hunt, Director of the New London Library, and Gerri Moeller at OWLS for their help in the configuration portion of the process. Training will continue in December with the hope that the module can be used at the start of 2012. Carpenter attended the annual Wisconsin Library Association conference held in Milwaukee during the first week of November. She attended sessions on management of employees, customer service, ebooks, future options for librarianship, creativity, ‘tween programming, and emerging technologies. She also participated in the conference’s first Battledecks competition. Adult programming in October brought author Chad Lewis to Little Chute with an appreciative audience of 56 people attending. The November program will take place on the 17th with a member of the Geek Squad presenting “Gadgets Galore.” Carpenter will be meeting with Corinne Herro to being planning for 2012 adult programs which will move to Kimberly on the 1st Thursday of each month (excluding January). Meetings continue for the Fox Cities Book Festival. Confirmed authors now include Diane Ackerman, Patrick Rothfuss, and Rachel Simon. The Fox Cities Reads committee will be meeting November 18th to firm up plans for the next community reads program. An author has been selected and confirmed. County funding for public libraries was approved at 92% for 2012, and the Kimberly Village Board approved the 2012 budget November 14th. Budget deliberations continue with the Little Chute Village Board with a public hearing set for November 30th. The library and civic wing roof in Little Chute needs replacement, and there is hope that funds from Buildings and Grounds may be available to complete that project. All old computers, printers, mice, keyboards, etc. have been recycled. Carpenter thanked Library Assistant, Mary Wieczorek, for her assistance with that project. The Little Chute security DVR has been replaced and appears to be working well. The Little Chute color copier has also been installed. Public computer printing will be moved to the new copier in December. All library computers will be upgraded to MS Office 2010 in the coming month thanks to licenses available to the library via OWLS and a grant through TechSoup. Carpenter attended an AAC meeting at OWLS on November 11th and reported on several projects and issues, including broadband, Recorded Books One Click Audio, the Overdrive Advantage Program, ShoutBomb, online patron registration, and rental vs. retail versions of DVDs. The new chairs for the public computers have arrived and are being well-received by the public. Carpenter continues to work on wrapping up the electronic doors grant. The search process for the Kimberly Village Administrator has started, and Carpenter has participated in the beginning stages of the process. Carpenter distributed a brochure summarizing the 5-year plan’s goals and objectives, as well as an article about defending libraries that a patron shared with staff. There was no plan to hold a meeting of the Library Board in December, but Carpenter asked if there was a need to meet. There was a consensus to hold a brief meeting on December 20th, but only to complete the regular business of approving meeting minutes, invoices, and monthly reports. YOUTH SERVICES REPORT Hardginski reported on recent youth services events, including an early release day event called “Building Bonanza” held with the help of The Learning Shop where kids and parents could be creative with a variety of building toys. The Learning Shop donated a Playmobile castle to the library as a thank you for the use of meeting space. Story times were successful this fall with an average of 44 people attending each session. “1000 Books Before Kindergarten: Old MacDonald’s Farm” was launched on November 12th with 176 people attending the kick-off concert with Tom Pease. Over 50 families have registered for this early literacy program already. Hardginski met with Kimberly and Little Chute school personnel to discuss help with promoting the program and possible partnerships. Future programs include Pooches and Pages on November 19th and Dynamite Diary Books on November 29th. Hardginski and Hasseler will be meeting this week to begin planning events for January through May. They will also attend a Brown Bag meeting with OWLS member library staff serving youth on Friday, November 20th. Planning for the summer reading program is already underway. OLD BUSINESS Examples of evaluation forms for the annual review of the Library Director were reviewed and discussed. The need for coordination of the review form and the Director’s job description was emphasized. There was a consensus reached that the form Moes had provided was the best option with the following revisions: inclusion of narrative space for Board and Director’s comments after each group of duties; change of the rating scale from 5 to 4; inclusion of space for agreed upon goals for the coming year; matching duties with those included in the Director’s job description. Moes will edit the form and bring it to the January meeting for approval. Fleming left the meeting at 5:20 p.m. NEW BUSINESS Carpenter presented information regarding budget needs for the remainder of 2011. Based on under- expenditures in benefits and payroll, a request was made to use some of those funds to help with areas in need of additional funding, including AV, books, periodicals, and supplies. Discussion followed. Trentlage moved, seconded by Dollevoet, that up to $11,000 from under-expended budget items be used at Carpenter’s discretion for AV, books, periodicals, and supplies. Motion carried. No items were offered for the agenda of the next meeting. Trentlage moved, seconded by Stangel, to adjourn the meeting at 5:34 p.m. Motion carried. Respectfully submitted, Beth A. Carpenter Recording Secretary