Joint Library Board Agenda &

Minutes of the Meeting of the Kimberly-Little Chute Public Library Board January 24, 2012 The meeting was called to order at 5:32 p.m. by President Moes at the James J. Siebers Memorial Library in Kimberly. PRESENT: Jim Hietpas, Jim Moes, Judy Stangel, Rose Vander Velden, Lori Vanderloop. EXCUSED: Marcia Trentlage. OTHERS PRESENT: Beth Carpenter, Ann Hardginski. Vander Velden moved, seconded by Vanderloop, to approve the minutes of the December 20, 2011 meeting. Motion carried. Hietpas moved, seconded by Stangel, to approve the December 2011 invoices. Motion carried. The December 2011 financial and statistics reports were discussed. Carpenter noted increases in circulation, patron visits, program attendance, web site hits, and wireless use in 2011. Carpenter also shared data on crossover lending and borrowing for 2011. The library has become a significant net lender to residents of another system community that has a library, in fact, more than doubling net lending from 2010 to 2011. OLD BUSINESS There was no old business to discuss. NEW BUSINESS Carpenter reported on staffing changes and possibilities. Pat Verbruggen retired as of January 20, 2012, leaving a Library Assistant position open. Jill Hasseler, Youth Services Assistant, requested making the move from youth services to the open Library Assistant position. This move was approved. Options for filling the open Youth Services Position were presented and discussed. Additional concerns about library staffing as a whole were presented and discussed. There was a consensus among those present to pursue making the current 30 hour per week Youth Services Librarian position into a full-time position and not hiring an assistant at this time. Carpenter will present the recommendation to the Kimberly and Little Chute Village Boards at their February meetings to garner their input and answer any questions they may have, and the issue will be added to the February agenda of the Library Board meeting. Each March, the library participates in Help for the Homeless, a drive to collect toiletries and cleaning products for 43 local crisis agencies. Carpenter requested offering fines amnesty in 2012 from March 5th through 24th to encourage residents to both contribute to the drive and to clear their library account of outstanding fines. Contributed products would be counted as payment on up to $5 of fines, but not as payment on bills, lost or damaged materials. Vander Velden moved, seconded by Vanderloop, to approve Carpenter’s request. Motion carried. Vander Velden left the meeting at 6:15 p.m. A revised review tool for the annual Director’s evaluation was discussed. There was a consensus to use the tool as presented for the Director’s review later this year. DIRECTOR’S REPORT Carpenter reported on staffing changes. The current staff schedule was established to run as a test to see if the library could open at 9AM – this test will continue until the library is fully staffed. Carpenter will be looking at the summer schedule to see if a regular schedule can be offered instead of the every other night plan. A new employee review process started in January with a review schedule now set for the entire year. Supervisor and staff meetings continue monthly – January’s staff meeting included each staff person presenting a tip on a tool, site, or tidbit they wanted to share. Carpenter met with Rose Selle at the Kaukauna Public Library for training on the Millennium acquisitions module. Carpenter also thanked Appleton Public Library staff and Gerri Moeller at OWLS for their assistance with learning the new module. Using the acquisitions module changes the workflow for receiving and processing of materials – Carpenter is ironing out a new workflow and will be training staff to take on new processes. Upcoming programming includes a One for the Money Premier Party on January 28th and a visit from The Unpolished Gems on February 2nd. The March 1st Thursday event will be a wine tasting event provided with the help of Festival Foods. Library staffers, Angela Schneider and Corinne Herro, have been asked to serve as a Program Committee to manage all adult programming for the coming year. The Friends of the Library (FOLKS) are closing in on their 501c3 application. Thanks to Barbara Fleming, current FOLKS President, for all of her efforts on this project! FOLKS met on January 6th and have committed $500 to the Fox Cities Reads program. March 1st will be the FOLKS annual meeting, which will be held 15 minutes before the wine tasting event, and April 13th will be their annual Board meeting. FOLKS will be collecting donations later this year to help fund a children’s author visit with Eric Litwin who wrote Pete the Cat. The 2012 Fox Cities Reads will launch on Tuesday, January 31st at 10:30AM at the Copper Leaf in Appleton. Progress continues to be made on confirming additional authors for the Fox Cities Book Festival – names will be added to the site in the next week. Neenah Public Library will be hosting a kickoff event for the Festival on February 2nd with author Gordon Korman presenting. All library computers have been upgraded to MS Office 2010. Carpenter reported on updates received at a network meeting at OWLS on January 20th. Shoutbomb is now live for InfoSoup – this service provides text messaging for courtesy notices, renewals, overdues, etc. Online patron registration is coming – digital signature pads are in and OWLS is working on configuring the service. OneClickDigital from Recorded Books will be added to InfoSoup in the coming month – this service provides audiobook titles always available for download, which will nicely supplement audiobooks available in Overdrive. OWLS has established an Overdrive Advantage program that provides access to certain Overdrive titles for local residents first. Titles will be added for Fox Cities Reads and Book Festival authors thanks to a donation from the Kaukauna Public Library for that purpose. Thanks to OWLS and TEACH funds, the library will be receiving an additional 2.0 mbps network bandwidth upgrade in February at both locations (from 3.0 to 5.0). Carpenter has started working on new library web site with Evan Bend from OWLS. Carpenter will be working on the 2012 Annual Report in February and will bring it to the next meeting for approval. A brief article about tablet and ebook reader ownership on the rise was distributed. YOUTH SERVICES REPORT Hardginski reported that 171 families have registered for the 1000 Books Before Kindergarten program with 1 family already reaching the 500 mark. She recently met with the youth services librarian from the New London Public Library, as they would like to start a 1000 Books program at their library. Book Feast-ivals have been held this month with over 50 people in attendance at each session. Pooches and Pages registrations are full through the month of April. Thanks for Compassionate Canines for partnering with the library to provide this wonderful program! Upcoming programs include a Super Bowl Spectacular provided in partnership with Kimberly Parks & Rec, the Papermakers, and Culvers. A teen movie with pizza lunch will be offered Saturday, January 28th, and author visits with Rick Chrustowski and Eric Litwin are coming up this year. Hardginski will be attending a workshop in February on summer library program planning. Hardginski thanked Jill Hasseler, Youth Services Assistant, for all of her hard work, leadership, and compassionate care of the families and children using the library. Those present echoed the sentiment and thanked Hasseler for her dedication to the library. Stangel reported that she will no longer be able to serve as the Little Chute School District representative on the Library Board and suggested a possible candidate for her replacement. Discussion followed. Amanda Fletcher will be appointed as the Little Chute School District representative for future meetings. ITEMS FOR FUTURE AGENDAS Approval of the 2011 Annual Report and action on the open Youth Services Assistant position will be added to the February meeting agenda. No additional items were offered for the February meeting agenda. The annual review of the Library Director will be added to the May or June agenda. Hietpas moved, seconded by Vanderloop, to adjourn the meeting at 6:50 p.m. Motion carried. Respectfully submitted, Beth A. Carpenter Recording Secretary