Joint Library Board Agenda &

Minutes of the Meeting of the Kimberly-Little Chute Public Library Board July 17, 2012 The meeting was called to order at 4:32 p.m. by President Moes at the Gerard H. Van Hoof Library in Little Chute. PRESENT: Amanda Fletcher, Kris Graff, Jim Hietpas, Jim Moes, Ben Schultz, Marcia Trentlage, Lori Vanderloop. EXCUSED: Rose Vander Velden. OTHERS PRESENT: Beth Carpenter, Adam Hammatt, Ann Hardginski, Chuck Kell, Teri Matheny. NEW BUSINESS Village of Kimberly Administrator, Adam Hammatt, presented a Pay for Performance Program plan. Discussion followed. Hammatt, Kell, and Matheny left the meeting at 5:20 p.m. OLD BUSINESS There was no old business to discuss. MINUTES AND REPORTS Trentlage moved, seconded by Schultz, to approve the minutes of the June 19, 2012 meeting. Motion carried. Vanderloop moved, seconded by Fletcher, to approve the June 2012 invoices. Motion carried. The June financial and statistics reports were discussed. DIRECTOR’S REPORT Erin Vandenberg has been hired to fill the Library Assistant opening. She will start July 23rd. Carpenter thanked staff, especially Lori Van Dyke, for filling open slots in the staff schedule for so many months. Barbara Wentzel will be assisting with some collection development projects, filling holes left in the collections from weeding old materials. Monthly staff and supervisor meetings continue. Recent topics have been customer service, how to be an engaged employee, and tips on Milliennium and other resources. The library will close on August 15th for the annual staff in-service day. Carpenter thanked Al Schaefer for assisting with setting up CPR training for library staff that day. The virtual ALA conference will be available online July 18-19. Carpenter thanked OWLS for making the conference available to member libraries. The new color copier at Kimberly was installed on June 20th and is working well. It has eliminated the need for a FAX machine and 2 desktop printers. Carpenter will be working with Julie Leopold at OWLS on the annual computer order in August, she will also be working on shelving improvements for paperbacks as part of the CIP for this year. No budget directives for the coming year have been received at this time. Carpenter provided data on outstanding library accounts that may qualify for tax-intercept. Discussion followed. The consensus was that the extra work wouldn’t be worth the time and money required for this action. The Friends of the Library received word that their 501c3 application was approved. Carpenter thanked Barbara Fleming, FOLKS President, for heading up the project. The next FOLKS meeting is scheduled for September 14th. The next FOLKS 1st Thursday program will be held on September 6th with a free screening and discussion of The Happy Movie. Adult summer reading program events have not been well-attended, however, registration for the program is up over 70% from last year. The next program will take place on July 26th with a matinee of One for the Money. An Edible Books Contest is set for August 2nd. The contract with Compassionate Canines is still under negotiation. Carpenter shared a memo from Rick Krumwiede regarding a bill for library service issued to Outagamie County by the Brown County Library. Discussion followed. The go live date for the upgrade from Millennium to Sierra has been set for September 11th. It will be previewed at the AAC meeting on Friday, July 20th. Bradley Shipps from OWLS will be shadowing library staff at Kimberly and Little Chute to earn more hands-on experience with Millennium in preparation for assisting with Sierra training in September. Work continues on the library’s new website with Evan Bend and Bradd Hintz at OWLS. An update on Little Free Libraries was shared. Carpenter invited Kendra Sherg and the LFL students to participate in Trivia Trek on July 31st so they can share the LFL locations and talk about their project to participants in the event. Carpenter is hoping to meet with Jim Moes and Dr. Mayfield regarding the library’s relationship with the Kimberly School District and is waiting for confirmation. Carpenter will serve as co-chair for the 2013 Wisconsin Library Association Conference in Green Bay. The first planning meeting for the conference will take place on Thursday, July 19th. Carpenter reported on upcoming vacation time and invited those present to attend the Incredible Bat program on July 18th where she will earn $1000 for the library by facing her fear of bats. YOUTH SERVICES REPORT Hardginski reported that the summer reading program is going extremely well. A goal was met this year with over 400 teens being registered for the program. Hardginski thanked staff, especially Summer Students, for their help promoting and running the program. This year’s program was extended from 6 to 8 weeks. Hardginksi shared information about programs held so far this summer, including a collaborative program with Little Chute Elementary with students visiting the library and Hardginski visiting the school. The Galactic Adventures Party was a huge success with over 150 people attending. Carpenter showed pictures on Flickr.com from the event during the report. Upcoming programs include nocturnal animals with Passport to Nature, dissecting OWLS pellets, Mad Science, Trivia Trek and Pages in the Park. Upcoming teen events include making dream catchers with Debra Morningstar and a movie matinee. A henna program was held today. Thanks were given to Half-Price Books for their wonderful donations this summer. The books are used as prizes for reading program participants. Additional teen prizes had to be purchased due to high participation levels this summer. Hardginski expressed concerns about the high demand on library collections. Shelves are depleted leaving mostly old books behind. There is great need for additional funds for children’s materials. She has been invited to participate on a children’s author committee for the 2013 Fox Cities Book Festival and has accepted. Hardginski was also invited to serve as Youth Services Liaison for OWLS, but had to decline due to her workload at the library. ITEMS FOR FUTURE AGENDAS Trentlage requested that a discussion item be added to the next meeting’s agenda regarding the Library Director’s impressions of Administrator Hammatt’s Pay for Performance Program, and Moes requested that the Library Director present a 2013 budget draft. Trentlage moved, seconded by Graff, to adjourn the meeting at 6:05 p.m. Motion carried. Respectfully submitted, Beth A. Carpenter Recording Secretary