Utility Commission

MINUTES OF THE WATER COMMISSION MEETING – MARCH 16, 2010 Call to Order Water Commission meeting was called to order at 6:00 P.M. by Kevin Coffey, Chair Roll Call PRESENT: Kevin Coffey, Chair Mike Bevers Larry Van Lankvelt Roy Van Gheem Tim Wegand Leon Vanden Heuvel Charles Fischer, Village President Leon Vanden Heuvel ALSO PRESENT: Village Administrator – Charles Kell, Director of Finance Dale Haug MCO Representatives – Jerry Verstegen and Chris Kang Village Clerk – Vicki Schneider Public Appearance for Items Not on the Agenda None Approval of Minutes Water Commission Minutes of February 16, 2010 Moved by Commissioner Bevers, seconded by Commissioner Wegand to approve the minutes of February 16, 2010 as presented. All Ayes – Motion Carried Action on Well Permit Application – 1125 W. Main Street - Altergott Staff stated the water from this well is used to water flowers and for hosing down the gravel road and it is not potable water. Moved by Commissioner Wegand, seconded by Commissioner Bevers to approve the well permit application for 1125 W. Main Street contingent upon the well meeting all the requirements for obtaining such permit. All Ayes – Motion Carried Review/Possible Action on Budget Adjustment – Leak Detection & Meter Software Purchase J. Verstegen reviewed the request to remove $17,500 that was budgeted in the CIP for a Leak Corrlelator and instead approve purchasing a new listening device for $3,500 and the purchase of a meter software upgrade for $3,300. J. Verstegen stated that listening device works just as well if not better in locating leaks. J. Verstegen also commented on sharing the purchases and cost with the Kimberly water utility. D. Haug reviewed the budget adjustment that would be needed if the Commission approves the purchases. Commissioners indicated they did not have an issue with sharing the equipment with Kimberly or with their contributing to the cost of the items. Moved by Commissioner Van Lankvelt, seconded by Commissioner Wegand to approve removing $17,500 from the CIP budget for the Leak Correlator and adding $3,500 to the Distribution Tools Budget for a new listening device and adding $3,300 to the Distribution Meter budget for a meter software upgrade. All Ayes – Motion Carried  Water Commission Meeting Minutes – March 16, 2010 – Page 2 Review – Well #4 VFD Fail Project Log J. Verstegen summarized the project log for the VFD failure at Well # 4 and noted the replacement VFD has been operating without any issues. Discussion took place. J. Verstegen noted that he will be using this type of log to track all contractor projects. Review/Recommendation to the Village Board on Jefferson Street Water Tower Lease C. Kell reviewed the lease agreement and handed out pages that were revised after being reviewed by the Village Attorney. The revisions to remove language concerning indemnification were based on the recommendations of the Village Attorney. C. Kell stated the revenue is not as much as the revenue received from the Industrial Park tower but it is still a good revenue source and staff is comfortable with the revenue amount. C. Kell reported that R. Van Gheem has to work out a few minor issues that may still be incorporated into the contract that have to do with location of the antennas and requiring the they be moved when the paint ring needs repainting and he further stated that he is recommending the Commission approve the lease and allow staff the authority to workout the outstanding minor issues. Moved by Commissioner Vanden Heuvel, seconded by Commissioner Bevers to Approve the Jefferson Street Water Tower Lease. All Ayes – Motion Carried Progress Reports MCO Operations Update J. Verstegen reported on the operations at the wells and plants. J. Verstegen reported that all of the private well tests that have been conducted so far have come back negative and he also reported that anticipating no other problems, Well #3 should be back online next week. J. Verstegen reported on the usage of the fill station. Director of Public Works R. Van Gheem informed the Commission that as part of this year’s Washington Street project the driveway to Well #3 will be fixed and he also commented that many projects that were planned for this year are still in limbo. Finance Director D. Haug reviewed the February 2010 Budget Status Report and pointed out that the industrial revenue numbers are currently much higher than shown last year and that is because industrial customers are now being billed monthly instead of quarterly and it is not due to higher sales. D. Haug provided the Commission with a copy of the article that will be an insert in the spring newsletter. The article presents a comparison of Little Chute’s utility rates, tax rates, and fees and those of surrounding municipalities. Approval of Vouchers Moved by Commissioner Van Lankvelt, seconded by Commissioner Wegand to approve and authorize payment of the vouchers from their respective funds as presented. All Ayes – Motion Carried Unfinished Business J. Verstegen informed the Commission that the issues with the salt delivery company are improving and the salt they are providing is a good clean salt compared to previous suppliers. Items for Future Agenda D. Haug noted he will recap the 2009 operating year at next month’s meeting.  Water Commission Meeting Minutes – March 16, 2010 – Page 2 Adjournment Moved by Commissioner Van Lankvelt, seconded by Commissioner Bevers to adjourn the meeting at 6:58 p.m. All Ayes - Motion Carried VILLAGE OF LITTLE CHUTE By: Kevin Coffey, Chair Attest: Vicki Schneider, Village Clerk