Utility Commission

MINUTES OF THE WATER COMMISSION MEETING – JUNE 15, 2010 Call to Order Water Commission meeting was called to order at 6:00 P.M. by Kevin Coffey, Chair Roll Call PRESENT: Kevin Coffey, Chair Mike Bevers Larry Van Lankvelt Tim Wegand Leon Vanden Heuvel EXCUSED: Charles Fischer, Village President Roy Van Gheem ALSO PRESENT: Village Administrator Charles Kell, Director of Finance Dale Haug MCO Representatives – Jerry Verstegen, Village Clerk – Vicki Schneider Public Appearance for Items Not on the Agenda None Approval of Minutes Water Commission Minutes of May 18, 2010 Moved by Commissioner Vanden Heuvel, seconded by Commissioner Bevers to approve the minutes of May 18, 2010 as presented. All Ayes – Motion Carried Discussion/Possible Action – Authorize PSC Rate Study and Authorize Technical Assistance Discussion took place on the recommendation to proceed with a full rate study. D. Haug noted that based on the 2009 financial results, it is being recommended that a full study be conducted but the Commission could elect to conduct a simplified study that would result in a small rate increase but this option will not bring the utility up to its authorized rate of return. D. Haug also noted that the study could be postponed but the result would be a larger rate increase down the road. D. Haug also reviewed the option to contract with the consulting firm that assisted with the rate case study in 2007. The quote to provide assistance for this year’s rate study is $3,000 to $3,500 depending on the services requested. Moved by Commissioner Vanden Heuvel, seconded by Commissioner Wegand to authorize the Finance Director to proceed with opening a full rate case study with the PSC and to authorize technical assistance for the rate study with Kerber Rose at a cost not to exceed $3,500. All Ayes – Motion Carried Progress Reports MCO Operations Update J. Verstegen reported that because of the faults taking place at Well #4, the VFD was replaced again at no cost to the Village and the new VFD seems to be performing well. Crane Engineering has hade monitoring equipment mounted on the incoming power leads as they believe the issues with the VFD are related to incoming power issues. J. Verstegen reported that Well #3 is back on-line and running smoothly except there have been problems with the check valve and it will likely be reviewed during the study on the well as it is due for a new check valve. J. Verstegen reported that brine pump work was done at Well #1. J. Verstegen reported that there was another water main break in the same spot as last time on Sanitorium Road. J. Verstegen reported that meter change outs have started and the crew is learning about the cross connection replacement process as they are changing out the meters. J.  Water Commission Meeting Minutes – June 15, 2010 – Page 2 Verstegen reported that the flushing at the Nestle Plant went well. J. Verstegen stated that there was a resident that was upset about the main break and the water that was being wasted and a full report on the issue will be presented to the Commission next month. Director of Public Works The Director of Public Works, Roy Van Gheem was excused from the meeting – no report. Finance Director D. Haug reviewed the May 2010 Budget Status Report and stated the budget is on track for 2010 and he noted that the water main projects for 2010 will probably not be happening this year and this may distort the budget for this year. Approval of Vouchers Moved by Commissioner Van Lankvelt, seconded by Commissioner Bevers to approve and authorize payment of the vouchers from their respective funds as presented. All Ayes – Motion Carried Unfinished Business D. Haug noted that the Village Board approved the proposal to assist property owners with funding for private well abandonment. Items for Future Agenda None Adjournment Moved by Commissioner Bevers, seconded by Commissioner Vanden Heuvel to adjourn the meeting at 6:34 p.m. All Ayes - Motion Carried VILLAGE OF LITTLE CHUTE By: Kevin Coffey, Chair Attest: Vicki Schneider, Village Clerk