Utility Commission

AGENDA VILLAGE OF LITTLE CHUTE UTILITY COMMISSION MEETING PLACE: Village Hall Board Room DATE: Tuesday, February 19, 2019 TIME: 6:00 p.m. A. Call to Order B. Roll Call C. Public Appearance for Items Not on the Agenda ──────────────────────────────────────────────────────────── 1. Approval of Minutes Utility Commission Minutes of January 15, 2018 2. Progress Reports a. MCO Operations Update b. Director of Public Works c. Finance Director 3. Approval of Vouchers 4. Unfinished Business 5. Items for Future Agenda 6. Closed Sessions: 19.85(1)(g) Wis. Stats. Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Outagamie County Landfill 7. Return to Open Session 8. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting should be made with as much advance notice as possible to the Clerk's Office at 108 West Main Street, (920) 423-3852 Prepared: February 14, 2019  MINUTES OF THE UTILITY COMMISSION MEETING JANUARY 15, 2019 Call to Order The Utility Commission meeting was called to order at 6:00 P.M. by Kevin Coffey, Chair Roll Call PRESENT: Kevin Coffey, Chair Mark Gloudemans Jessica Schultz Tim Wegand EXCUSED: Tim Bevers Michael Vanden Berg ALSO PRESENT: Village Administrator James Fenlon, Director of Public Works Kent Taylor, Finance Director Valerie Clarizio, Jerry Verstegen, MCO, Attorney Koehler Public Appearance for Items Not on the Agenda None Approval of Minutes from the Utility Commission Meeting of December 18, 2018 Moved by M. Gloudemans, seconded by T. Wegand to Approve Minutes from the Utility Commission of December 18, 2018 All Ayes – Motion Carried Progress Reports MCO Operations Update Jerry Verstegen, MCO gave an update for ongoing projects and repairs. Director of Public Works Director Taylor went over the sanitary and storm sewer issues. Finance Director Director Clarizio went over the Storm, Water and Sewer Utility budgets. Approval of Vouchers Moved by J. Schultz, seconded by K. Coffey to Approve and Authorize payment of Vouchers and draw from the respective funds All Ayes – Motion Carried Unfinished Business None Items for Future Agenda None Closed Sessions: 19.85(1)(g) Wis. Stats. Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Outagamie County Landfill Moved by K. Coffey, seconded by T. Wegand to enter into Closed Session All Ayes – Motion Carried Return to Open Session Moved by K. Coffey, seconded by J. Schultz to exit Closed Session All Ayes – Motion Carried Adjournment Moved by M. Gloudemans, seconded by T. Wegand to Adjourn the Meeting at 7:09 p.m. All Ayes – Motion Carried VILLAGE OF LITTLE CHUTE By: Kevin Coffey, Chair Attest: Laurie Decker, Village Clerk  Monthly Superintendent Report/Update To: Village of Little Chute Water Commission From: Jerry Verstegen, Water Utility Supt. (MCO) Month of January 2019 Updates for current, past and ongoing Water Department projects and areas of concern: 1. Plants/Treatment • Issues with brine tank lines freezing. • Well # 4 VFD has been replaced and operating. 2. Distribution • Main Breaks: i. 01/08/2019: HWY 00 w/o Buchanan ii. 01/15/2019: Bohm and Elm iii. 01/27/2019: Lilac 204 iv. 02/01/2019: Franklin 529 v. 02/04/2019: Hagens Ct vi. 02/12/2019: Lincoln 1608 • Service Breaks: i. 01/02/2019: Riverside 2406 (Customer Side) ii. 02/01/2019: Buchanan 621 (Utility Side) • (3) hydrants have been hit and repaired • (1) Frozen lateral at: Pheasant Run, lateral was frozen 70’ from home under storm drainage canal. Customer has been advised to run water until further notice • Department has assisted with 28 home pipe freeze ups. 3. Meters • Pulled/Tested and replaced 25 1.5” meters 4. General Water • PSC Audit and yearend inventory is completed. Jerry Verstegen (920-858-7477)  2/14/2019 2018 Pumpage Totals Pumpage x 1000 Waste Discahrge x 1000 Blend and Pumpage % Well Pumps Booster Pumps Well Booster Storm Sanitary Storm Sanitary Blend % % Pumped by Plant #1 #3 #4 #1 #3 #4 Totals Totals #1 #3 #4 #1 #3 #4 Totals Totals #1 #3 #4 #1 #3 #4 1-Jan 468 581 0 466 570 0 1,049 1,036 15 11 17 19 0 26 36 11.54% 12.36% 44.6% 55.4% 0.0% 2-Jan 514 612 0 482 562 0 1,126 1,044 14 16 23 29 0 30 52 11.67% 19.40% 45.6% 54.4% 0.0% 3-Jan 546 521 120 526 479 172 1,187 1,177 15 5 26 9 49 20 84 11.72% 15.22% 16.38% 46.0% 43.9% 10.1% 4-Jan 505 418 295 487 416 216 1,218 1,119 14 11 23 19 16 25 58 11.68% 15.74% 13.88% 41.5% 34.3% 24.2% 5-Jan 441 637 0 426 574 0 1,078 1,000 10 17 15 29 0 27 44 11.56% 15.64% 40.9% 59.1% 0.0% 6-Jan 514 642 5 496 603 107 1,161 1,206 15 5 22 9 0 20 31 11.87% 14.43% 9.72% 44.3% 55.3% 0.4% 7-Jan 537 49 523 532 47 509 1,109 1,088 14 6 22 9 46 20 77 11.73% 15.11% 16.77% 48.4% 4.4% 47.2% 8-Jan 655 123 528 618 149 618 1,306 1,385 19 5 29 10 55 24 94 11.76% 20.55% 17.34% 50.2% 9.4% 40.4% 9-Jan 345 225 566 370 177 516 1,136 1,063 10 0 15 0 51 10 66 11.88% 13.61% 17.15% 30.4% 19.8% 49.8% 10-Jan 321 345 449 309 324 479 1,115 1,112 24 11 32 19 60 35 111 11.84% 15.36% 8.02% 28.8% 30.9% 40.3% 11-Jan 601 0 415 537 0 442 1,016 979 15 0 29 0 24 15 53 11.81% 59.2% 0.0% 40.8% 12-Jan 708 0 371 719 0 399 1,079 1,118 14 0 22 0 67 14 89 11.86% 65.6% 0.0% 34.4% 13-Jan 213 456 409 205 429 437 1,078 1,071 0 11 0 19 35 11 54 11.27% 15.81% 19.8% 42.3% 37.9% 14-Jan 586 188 498 526 179 599 1,272 1,304 19 0 30 0 66 19 96 11.95% 13.88% 46.1% 14.8% 39.2% 15-Jan 52 584 523 90 546 493 1,159 1,129 5 17 0 28 41 22 69 11.54% 15.56% 7.04% 4.5% 50.4% 45.1% 16-Jan 573 123 445 209 140 476 1,141 825 15 0 30 0 22 15 52 11.87% 15.25% 15.15% 50.2% 10.8% 39.0% 17-Jan 34 635 453 373 571 485 1,122 1,429 5 16 0 29 37 21 66 11.76% 16.03% 16.79% 3.0% 56.6% 40.4% 18-Jan 600 0 360 575 0 470 960 1,045 14 0 29 0 51 14 80 11.67% 19.09% 62.5% 0.0% 37.5% 19-Jan 673 0 441 615 0 430 1,114 1,045 15 0 22 0 34 15 56 11.89% 16.58% 60.4% 0.0% 39.6% 20-Jan 29 580 459 59 545 453 1,068 1,057 0 11 0 20 45 11 65 10.34% 16.64% 15.89% 2.7% 54.3% 43.0% 21-Jan 619 52 450 557 77 482 1,121 1,116 19 0 30 0 38 19 68 11.79% 12.89% 16.40% 55.2% 4.6% 40.1% 22-Jan 24 634 489 64 568 525 1,147 1,157 0 16 0 26 45 16 71 12.50% 14.19% 16.02% 2.1% 55.3% 42.6% 23-Jan 74 584 468 31 522 530 1,126 1,083 5 6 7 9 45 11 61 12.16% 13.92% 16.93% 6.6% 51.9% 41.6% 24-Jan 0 518 443 39 512 450 961 1,001 0 11 0 19 37 11 56 15.72% 16.06% 0.0% 53.9% 46.1% 25-Jan 652 0 433 615 0 473 1,085 1,088 19 0 30 0 42 19 72 11.81% 16.96% 60.1% 0.0% 39.9% 26-Jan 675 0 255 626 0 353 930 979 15 0 22 0 34 15 56 11.85% 17.93% 72.6% 0.0% 27.4% 27-Jan 87 800 409 84 766 352 1,296 1,202 0 16 0 29 34 16 63 11.49% 15.60% 16.60% 6.7% 61.7% 31.6% 28-Jan 28 595 350 67 543 415 973 1,025 0 16 0 29 34 16 63 10.71% 15.83% 16.48% 2.9% 61.2% 36.0% 29-Jan 568 51 451 508 116 460 1,070 1,084 19 0 30 0 34 19 64 11.97% 16.30% 16.04% 53.1% 4.8% 42.1% 30-Jan 0 648 306 74 540 470 954 1,084 0 11 0 19 34 11 53 14.92% 14.38% 0.0% 67.9% 32.1% 31-Jan 562 93 632 468 150 524 1,287 1,142 14 5 22 4 51 19 77 11.74% 19.46% 16.90% 43.7% 7.2% 49.1% Avg 394 345 372 379 326 398 1,111 1,103 11 #DIV/0! 17 36 18 66 11.7% 15.6% 15.4% 35.4% 31.1% 33.5% Total 12,204 10,694 11,546 11,753 10,105 12,335 34,444 34,193 343 0 527 1,123 566 2,033  2/14/2019 2018 Treatment Totals Chemical Pounds Doseage Chlorine Silicate Salt Chlorine Silicate #1 #3 #4 #1 #3 #4 #1 #3 #4 #1 #3 #4 #1 #3 #4 1-Jan 38.4 46.2 0 112 148 0 2,600 3,120 0 1.23 1.19 8.47 9.01 2-Jan 42 51.2 0 124 156 0 2,860 4,680 0 1.22 1.25 8.53 9.02 3-Jan 44 46 8.6 128 150 54 2,600 1,560 5,720 1.21 1.32 1.07 8.29 10.18 15.92 4-Jan 41.4 31 23.2 126 86 117 2,860 3,120 1,820 1.23 1.11 1.18 8.83 7.28 14.03 5-Jan 35 51.1 0 96 176 0 1,820 4,420 0 1.19 1.20 7.70 9.77 6-Jan 41.6 53.7 0 124 174 0 2,600 1,560 0 1.21 1.25 8.53 9.59 7-Jan 42.8 3.8 40 130 14 220 2,860 1,560 5,980 1.19 1.16 1.15 8.56 10.11 14.88 8-Jan 51.8 10.6 42 160 32 221 3,640 1,560 5,980 1.19 1.29 1.19 8.64 9.20 14.81 9-Jan 27.6 18.2 44.2 82 62 233 1,820 0 5,720 1.20 1.21 1.17 8.41 9.75 14.56 10-Jan 25.4 27 34.6 78 96 182 3,640 3,380 7,800 1.19 1.17 1.15 8.59 9.84 14.34 11-Jan 47.8 0 32.8 144 0 181 2,860 0 2,080 1.19 1.18 8.48 15.43 12-Jan 56.4 0 29 164 0 169 2,600 0 7,800 1.19 1.17 8.19 16.11 13-Jan 17.2 36.4 31.4 50 126 155 0 3,120 3,900 1.21 1.20 1.15 8.30 9.77 13.40 14-Jan 47 12.4 39.2 126 38 208 3,640 0 7,800 1.20 0.99 1.18 7.61 7.15 14.77 15-Jan 3 52.2 41.6 10 172 220 1,040 4,680 5,460 0.86 1.34 1.19 6.80 10.42 14.88 16-Jan 45.5 6.8 34.2 132 28 181 2,860 0 2,600 1.19 0.83 1.15 8.15 8.05 14.39 17-Jan 2.5 53.8 36 8 178 195 780 4,680 3,900 1.10 1.27 1.19 8.32 9.92 15.23 18-Jan 48.6 0 26.4 120 0 156 2,860 0 5,720 1.21 1.10 7.07 15.33 19-Jan 53.8 0 34 148 0 182 2,600 0 4,160 1.20 1.16 7.78 14.60 20-Jan 2.2 45.8 35.8 4 95 181 0 3,120 5,980 1.14 1.18 1.17 4.88 5.79 13.95 21-Jan 50 4.4 33.8 140 18 181 3,640 0 4,160 1.21 1.27 1.13 8.00 12.24 14.23 22-Jan 2.4 50.4 40.4 6 172 222 0 4,680 5,980 1.50 1.19 1.24 8.84 9.60 16.06 23-Jan 5.4 44 37 14 146 180 1,040 1,560 3,900 1.09 1.13 1.18 6.69 8.84 13.60 24-Jan 0 47.6 37.8 0 158 195 0 2,860 5,200 1.38 1.28 10.79 15.57 25-Jan 51.4 0 39.4 148 0 181 3,640 0 4,420 1.18 1.36 8.03 14.79 26-Jan 54.2 0 23 156 0 117 2,600 0 3,900 1.20 1.35 8.17 16.23 27-Jan 7.6 63 36.4 20 218 169 0 4,940 3,900 1.31 1.18 1.33 8.13 9.64 14.62 28-Jan 2.2 48.2 32.8 8 168 156 0 4,420 3,900 1.18 1.21 1.40 10.11 9.99 15.77 29-Jan 45.4 0 39.6 118 0 195 3,640 0 3,900 1.20 1.32 7.35 15.29 30-Jan 0 52.2 42.6 0 178 131 0 3,120 3,900 1.21 2.09 9.72 15.14 31-Jan 45 4.2 90.4 112 22 271 2,860 1,560 5,980 1.20 0.68 2.14 7.05 8.37 15.17 Avg 31.5 27.7 31.8 89.9 90.7 156.5 2,063 2,055 4,244 1.2 1.2 1.3 8.0 9.3 14.9 Total 977.6 860.2 986.2 2,788.0 2,811.0 4,853.0 63,960 63,700 131,560 34.6 28.2 34.4 232.5 224.0 403.1  2018 System Samples 2/14/2019 Date North West North East South West South East Week Total Free Ph Hard Silc Iron Total Free Ph Hard Silc Iron Total Free Ph Hard Silc Iron Total Free Ph Hard Silc Iron 01/07/19 0.63 0.61 7.2 6.0 9.0 0.05 0.56 0.53 7.3 6.0 5.0 0.05 0.64 0.61 7.3 6.0 11.0 0.04 0.59 0.51 7.2 6.0 7.0 0.02 01/14/19 0.54 0.43 7.5 3.0 17.0 0.11 0.53 0.41 7.5 7.0 20.0 0.17 0.55 0.44 7.4 7.0 13.0 0.12 0.54 0.48 7.4 9.0 18.0 0.07 01/21/19 0.53 0.47 7.4 9.0 13.0 0.15 0.46 0.42 7.4 9.0 14.0 0.17 0.72 0.62 7.4 5.0 12.0 0.02 0.39 0.32 7.4 7.0 9.0 0.03 01/28/19 0.76 0.64 7.6 6.0 6.0 0.30 0.60 0.58 7.5 6.0 10.0 0.16 0.67 0.57 7.5 6.0 10.0 0.14 0.66 0.60 7.5 6.0 8.0 0.11 Avg 0.62 0.54 7.43 6.00 11.25 0.15 0.54 0.49 7.43 7.00 12.25 0.14 0.65 0.56 7.40 6.00 11.50 0.08 0.55 0.48 7.38 7.00 10.50 0.06  2/14/2019 2018 PUMPING AND WASTE REPORT Pump age x 1000 Waste Discharge x 1000 Well Pumps Booster Pumps Well Booster Storm Sanitary Pounds of Chloride Storm Sanitary Well # 1 Well # 3 Well # 4 Well # 1 Well # 3 Well # 4 Totals Totals Well # 1 Well # 3 Well # 4 Well # 1 Well # 3 Well # 4 Well # 1 Well # 3 Well # 4 Totals Totals Average #DIV/0! 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Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0  2018 Commission Summary 2/14/2019 Month Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec. Year Meter Change: 3/4" Model 25 1 1 Meter Change: 1" Model 40 0 Meter Change: 1 1/2" Model 120 0 Meter Change: 2" Model 170 0 Meter Tested: 3/4" Model 25 0 Meter Tested: 1" Model 40 0 Meter Tested: 1 1/2" Model 120 25 25 Meter Tested: 2" Model 170 0 Meter Tested: 3" 0 Meter Tested: 4" 0 Meter Tested: 6" 0 Plant Meter Tested 0 New Install: 3/4" Model 25 6 6 New Install 1" Model 40 0 New Install 1 1/2" Model 120 0 New Install 2" Model 170 0 New Install 3" or 4" CMPD 0 Final Reads 83 83 High/Low Work Orders 4 4 Customer Concerns (Water Quality) 0 Water Main Break 3 3 Service Repair (Leaks,break,etc) 1 1 Valve Repair (Repair, replace) 0 Hydrant Repair (Repair,service,replace) 0 Valves Exercised 12 12 Hydrants Flushed 3 3 Residential Cross Connection Inspections 1 1 Commercial Cross Connection Inspections 0 Plant PM Work Orders 0 DNR Water Samples 13 13 In-House Water Samples 28 28 GIS Lead Service Audit Public Side 3622 Total 0.0% GIS Lead Service Audit Private Side 3622 Total 0.0% GIS Lead Service Audit, Found, Needs Attention 0  Engineering Department & Department of Public Works Monthly Utility Commission Report for January 2019 Sanitary Sewer Street Notes: • Home owner from 423 Wilson St. called about ongoing issues with sanitary sewer back up. Mike McClone pulled records for me lateral was replaced in 2008 with road project. Village main line was checked and flow was normal. Spoke with the owner’s son and he took care of it. • Flush problematic sanitary sewer leads. • Entered three manholes to measure incoming leads from county lateral per Kent Taylor. • Resident called about sanitary sewer blow off while jetting past their home. Foreman went to talk with resident and address was added to the low pressure list. Engineering Installed information: • Private contractor for Little Chute North Estates installed 2287 LF of 8 inch of sanitary sewer main, 8 sanitary manholes, and 2066 LF sanitary lateral. Storm Sewer Street Notes: • Homeowner of 1900/1902 Roosevelt St. called about sump pump back up. GIS and hardcopy map books did not show a village pipe to connect to. Upon further review and televising we found a lead. Mike Mc Clone pulled up an old as built to find there is 350’ of Village pipe installed on the west side of the road. The pipe was jetted and reported back to the property owner of the pipes existence and that he needs to check his lateral. • Cleared inlet tops of snow ice and debris due to January rain storm. Engineering Installed information: • Private contractor for Little Chute North Estates installed 4064 LF of storm main, 13 storm manholes, 2074 LF storm lateral, 12 storm inlets and 7 storm endwall. Storm Ponds Street Notes: • Cleaned trash racks. • Had to install plug (pulled out and drained for winter) in large pump at industrial pond. Small pump could not keep up with flow had to run big pump due to high pond levels. Freezing temperatures threaten and didn’t want pond to freeze at high levels. Water • Several water breaks. One on “00” west of Buchanan and one on Bohm Dr. north of Elm Dr. will be monitored for settlement throughout the winter months. Engineering Installed information: • Private contractor for Little Chute North Estates installed 3122 LF of water main and 1867 LF water lateral. Engineering Notes: 2019 Utility Projects - Construction Bohm Drive Water Main Reconstruction This project schedule remains unchanged and work is scheduled to start in late March or early April depending on weather conditions. Northeast Sanitary Sewer Extension The Contractor has started to construct the sanitary sewer but due to weather conditions the project has been delayed. This delay is not effecting development or other municipal projects and will not affect the project cost. The contractor is scheduled to complete the pipe installation by February 28th. The creek crossing is expected to be completed by February 18th. Buchanan Road Water Main Extension This work will commence directly after the Northeast Sanitary Sewer Extension is complete. The creek crossing for this project is expected to be completed by February 18th. The pipe installation is expected to be completed in early March. 2019 North Storm Sewer Extension Project - Design A meeting was held on February 8th 2019 with the Village Consultant to discuss wetland issues and construction dates. It is anticipated that this project will go to bid the first quarter of 2019 with construction completion in September of 2019.