Utility Commission

AGENDA VILLAGE OF LITTLE CHUTE UTILITY COMMISSION MEETING PLACE: Village Hall Board Room DATE: Tuesday, May 21, 2019 TIME: 6:00 p.m. A. Call to Order B. Roll Call C. Public Appearance for Items Not on the Agenda ──────────────────────────────────────────────────────────── 1. Approval of Minutes Utility Commission Minutes of April 16, 2019 2. Discussion—Public Service Commission Report 3. Discussion—Update on Outagamie County Billing 4. Progress Reports a. MCO Operations Update b. Director of Public Works c. Finance Director 5. Approval of Vouchers 6. Unfinished Business 7. Items for Future Agenda 8. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting should be made with as much advance notice as possible to the Clerk's Office at 108 West Main Street, (920) 423-3852 Prepared: May 16, 2019  MINUTES OF THE UTILITY COMMISSION MEETING APRIL 16, 2019 Call to Order The Utility Commission meeting was called to order at 6:00 P.M. by Kevin Coffey, Chair Roll Call PRESENT: Kevin Coffey, Chair Mark Gloudemans Tim Wegand Tom Buchholz EXCUSED: Michael Vanden Berg Jessica Schultz ALSO PRESENT: Village Administrator James Fenlon, Director of Public Works Kent Taylor, Finance Director Lisa Remiker-DeWall, Jerry Verstegen, MCO Public Appearance for Items Not on the Agenda None Approval of Minutes from the Utility Commission Meeting of March 19, 2019 Moved by M. Gloudemans, seconded by T. Wegand to Approve Minutes from the Utility Commission of March 19, 2019 All Ayes – Motion Carried Progress Reports MCO Operations Update Jerry Verstegen, MCO gave updates for ongoing projects and repairs. Director of Public Works Director Taylor went over the sanitary and storm sewer issues and the various flooding in the area. Finance Director Director Remiker-Dewall advised the Board the PFC report is just about complete and the finance department is finishing up 2018 reports. Approval of Vouchers Moved by T. Buchholz, seconded by M. Gloudemans to Approve and Authorize payment of Vouchers and draw from the respective funds All Ayes – Motion Carried Unfinished Business HOV MSD 4/24 Landfill Items for Future Agenda 9/11-9/13 – AWWA Conference in Madison Landfill Updates Adjournment Moved by T. Wegand, seconded by M. Gloudemans to Adjourn the Meeting at 6:23 p.m. All Ayes – Motion Carried VILLAGE OF LITTLE CHUTE By: Kevin Coffey, Chair Attest: Laurie Decker, Village Clerk  Village of Little Chute Water Monthly Superintendent Report Date: 5/15/2019 Updates for the current operations and projects of the Village of Little Chute Water Department: Pumping and Treatment Well # 1 • 4/16/2019 Cleaned west brine tank • 5/8/2019 Well # 1 Oil Change • 5/9/2019 Well # 1 Air Compressor Oil Change Pump House # 2 • 5/9/2019 Pmp # 2 Air Compressor Oil Change • 4/16/2019 Brine Tank cleaned Well # 3 • 5/8/2019 Well # 3 Oil Change • 5/9/2019 Well # 3 Air Compressor Oil Change • Well # 4 • 4/16/2019 Cleaned west brine tank • 5/7/2019 East Brine Tank Float Fail • 5/8/2019 Well # 4 Oil Change • 5/9/2019 Well # 4 Air Compressor Oil Change Distribution System Main • 4/12/2019 Bohm relay main instralled and finshed • 4/16/2019 Bohm watermain line tested/Bact tested nad put online • Services • 4/2/2019 Service Replaced: 701 E Lincoln Ave Private Side, 1" Poly • 4/3/2019 New Service: 628 Grand Ave, 6" PVC Line with 6" valves, Cut in Tee Hydrants • Spring Flush to begin April 22nd • 4/30/2019 Replaced Hydrant S. Madison and Ravine with used 2011 7' Waterous Meters • April Re-Install of seasonal meters (Park Meters) • April Started residential meter changes General Water • 4/2/2019 Received the last semi load of resin  5/14/2019 2019 Pumpage Totals Pumpage x 1000 Waste Discahrge x 1000 Blend and Pumpage % Well Pumps Booster Pumps Well Booster Storm Sanitary Storm Sanitary Blend % % Pumped by Plant #1 #3 #4 #1 #3 #4 Totals Totals #1 #3 #4 #1 #3 #4 Totals Totals #1 #3 #4 #1 #3 #4 1-Apr 473 189 385 517 178 517 1,047 1,212 14 17 22 37 51 31 110 11.84% 13.50% 45.2% 18.1% 36.8% 2-Apr 629 0 533 581 0 521 1,162 1,102 15 0 22 0 51 15 73 11.92% 54.1% 0.0% 45.9% 3-Apr 653 0 454 625 0 579 1,107 1,204 14 0 22 0 51 14 73 11.79% 11.68% 59.0% 0.0% 41.0% 4-Apr 548 0 659 510 0 593 1,207 1,103 22 0 22 0 50 22 72 11.86% 20.94% 45.4% 0.0% 54.6% 5-Apr 0 586 449 0 552 460 1,035 1,012 0 16 0 50 50 16 100 15.18% 17.89% 0.0% 56.6% 43.4% 6-Apr 658 0 457 627 0 473 1,115 1,100 106 0 45 0 51 106 96 11.85% 17.40% 59.0% 0.0% 41.0% 7-Apr 653 33 402 648 84 430 1,088 1,162 15 0 22 0 28 15 50 11.94% 15.69% 60.0% 3.0% 36.9% 8-Apr 580 199 388 577 132 504 1,167 1,213 14 10 22 19 34 24 75 11.72% 15.38% 15.50% 49.7% 17.1% 33.2% 9-Apr 725 7 510 665 93 461 1,242 1,219 15 0 14 0 55 15 69 11.86% 16.51% 58.4% 0.6% 41.1% 10-Apr 605 7 469 627 16 497 1,081 1,140 19 0 38 0 45 19 83 11.90% 11.90% 16.66% 56.0% 0.6% 43.4% 11-Apr 722 0 406 655 8 500 1,128 1,163 24 0 37 0 38 24 75 11.91% 15.59% 64.0% 0.0% 36.0% 12-Apr 440 199 359 480 82 458 998 1,020 10 6 15 11 17 16 43 11.82% 17.21% 15.68% 44.1% 19.9% 36.0% 13-Apr 638 0 411 554 0 371 1,049 925 19 0 29 0 50 19 79 11.76% 18.48% 60.8% 0.0% 39.2% 14-Apr 16 589 503 73 599 504 1,108 1,176 1 11 0 18 50 12 68 12.50% 14.70% 16.93% 1.4% 53.2% 45.4% 15-Apr 85 701 494 103 613 509 1,280 1,225 16 16 29 28 41 32 98 11.76% 15.55% 16.18% 6.6% 54.8% 38.6% 16-Apr 637 97 353 510 141 488 1,087 1,139 14 0 19 0 7 14 26 11.77% 13.86% 14.26% 58.6% 8.9% 32.5% 17-Apr 11 681 619 110 590 531 1,311 1,231 0 16 0 28 84 16 112 9.09% 15.65% 17.19% 0.8% 51.9% 47.2% 18-Apr 694 88 373 579 84 497 1,155 1,160 24 0 31 0 17 24 48 11.96% 13.63% 15.68% 60.1% 7.6% 32.3% 19-Apr 662 0 441 643 0 404 1,103 1,047 15 0 18 0 50 15 68 11.78% 17.95% 60.0% 0.0% 40.0% 20-Apr 626 0 385 680 0 385 1,011 1,065 15 0 25 0 50 15 75 11.98% 17.45% 61.9% 0.0% 38.1% 21-Apr 116 537 296 72 504 316 949 892 0 11 0 19 0 11 19 11.21% 15.92% 14.07% 12.2% 56.6% 31.2% 22-Apr 721 86 311 635 122 451 1,118 1,208 24 0 31 0 51 24 82 11.93% 14.39% 18.80% 64.5% 7.7% 27.8% 23-Apr 0 726 421 14 641 469 1,147 1,124 0 16 0 28 17 16 45 14.74% 15.20% 0.0% 63.3% 36.7% 24-Apr 715 116 546 675 162 494 1,377 1,331 19 0 26 0 51 19 77 11.89% 13.62% 17.10% 51.9% 8.4% 39.7% 25-Apr 0 644 373 52 552 478 1,017 1,082 0 17 0 28 34 17 62 14.63% 17.17% 0.0% 63.3% 36.7% 26-Apr 654 0 414 608 0 443 1,068 1,051 15 0 18 0 51 15 69 11.77% 18.32% 61.2% 0.0% 38.8% 27-Apr 600 0 382 574 0 402 982 976 19 0 25 0 34 19 59 11.83% 16.49% 61.1% 0.0% 38.9% 28-Apr 0 562 473 55 528 532 1,035 1,115 0 5 0 9 27 5 36 13.54% 16.03% 0.0% 54.3% 45.7% 29-Apr 677 51 461 573 103 546 1,189 1,222 20 0 25 0 40 20 65 11.82% 14.08% 15.72% 56.9% 4.3% 38.8% 30-Apr 0 551 690 46 462 553 1,241 1,061 0 17 0 28 84 17 112 15.44% 16.94% 0.0% 44.4% 55.6% Total 13,538 6,649 13,417 13,068 6,246 14,366 33,604 33,680 469 0 557 1,258 627 2,118  5/14/2019 2019 Treatment Totals Chemical Pounds Doseage Chlorine Silicate Salt Chlorine Silicate #1 #3 #4 #1 #3 #4 #1 #3 #4 #1 #3 #4 #1 #3 #4 1-Apr 38.2 16.8 42.2 114 54 168 2,860 9,360 5,720 1.21 1.33 1.64 8.53 10.11 15.43 2-Apr 77 0 56.4 120 0 208 2,600 0 5,980 1.83 1.59 6.75 13.80 3-Apr 24.2 0 50 128 0 181 2,860 0 5,720 0.56 1.65 6.93 14.10 4-Apr 43.4 0 74 118 0 260 2,600 0 5,980 1.19 1.68 7.62 13.96 5-Apr 0 44.6 49 0 150 168 0 5,980 5,720 1.14 1.64 9.05 13.23 6-Apr 51.8 0 50.6 152 0 194 5,460 0 5,980 1.18 1.66 8.17 15.02 7-Apr 51.2 2.6 43.8 146 6 143 2,860 0 3,900 1.18 1.18 1.63 7.91 6.43 12.58 8-Apr 45.6 17.6 42.6 128 74 156 2,600 3,900 3,640 1.18 1.33 1.65 7.81 13.15 14.22 9-Apr 84.4 0 56.2 148 16 207 2,860 0 0 1.74 1.65 7.22 80.85 14.36 10-Apr 20.2 0 52.8 158 12 182 3,640 0 11,700 0.50 1.69 9.24 60.64 13.73 11-Apr 57.6 0 45.2 106 0 142 4,420 0 3,900 1.20 1.67 5.19 12.37 12-Apr 34.2 15.2 40 90 50 130 1,820 2,080 2,080 1.16 1.14 1.67 7.24 8.89 12.81 13-Apr 50.2 0 47.8 130 0 155 3,640 0 5,720 1.18 1.74 7.21 13.34 14-Apr 1.2 45.6 58.2 2 156 169 0 3,900 5,980 1.12 1.16 1.73 4.42 9.37 11.88 15-Apr 7 58 55.8 20 188 169 18,460 5,980 18,460 1.23 1.24 1.69 8.32 9.49 12.10 16-Apr 49.8 9.2 39.8 132 22 130 2,860 0 0 1.17 1.42 1.69 7.33 8.02 13.03 17-Apr 1 58.2 67.6 2 186 207 0 5,720 9,880 1.36 1.28 1.64 6.43 9.66 11.83 18-Apr 54.2 7.6 43.6 144 26 129 4,420 0 1,820 1.17 1.29 1.75 7.34 10.45 12.23 19-Apr 53.4 0 32 122 0 181 2,860 0 5,460 1.21 1.09 6.52 14.52 20-Apr 50.6 0 41.4 110 0 130 3,640 0 6,240 1.21 1.61 6.22 11.94 21-Apr 9 39.2 32.2 22 144 104 0 4,160 0 1.16 1.09 1.63 6.71 9.49 12.43 22-Apr 57.6 6.6 36.6 146 22 116 4,680 0 5,720 1.20 1.15 1.76 7.16 9.05 13.19 23-Apr 0 59.8 48.2 0 194 156 0 5,720 2,080 1.23 1.72 9.45 13.11 24-Apr 57.6 6.4 62.2 154 28 195 2,080 0 5,980 1.21 0.83 1.71 7.62 8.54 12.63 25-Apr 0 54.8 42.6 0 178 129 0 5,980 3,900 1.28 1.71 9.78 12.23 26-Apr 52.2 0 46.6 134 0 156 2,860 0 5,720 1.20 1.69 7.25 13.33 27-Apr 48 0 42.8 122 0 130 3,640 0 4,160 1.20 1.68 7.19 12.04 28-Apr 0 47.7 53.2 0 152 168 0 2,080 3,900 1.27 1.69 9.57 12.56 29-Apr 54.4 2.5 52.4 142 10 168 3,640 0 3,900 1.20 0.73 1.70 7.42 6.94 12.89 30-Apr 0 45.8 66.6 0 154 247 0 5,720 9,620 1.25 1.45 9.89 12.66 Avg 35.8 17.9 49.1 93.0 60.7 165.9 2,912 2,019 5,295 1.2 1.2 1.6 7.2 15.4 13.1 Total 1,074.0 538.2 1,472.4 2,790.0 1,822.0 4,978.0 87,360 60,580 158,860 29.8 21.4 49.5 179.7 308.8 393.6  2019 System Samples 5/14/2019 Date North West North East South West South East Week Total Free Ph Hard Silc Iron Total Free Ph Hard Silc Iron Total Free Ph Hard Silc Iron Total Free Ph Hard Silc Iron 01/07/19 0.63 0.61 7.2 6.0 9.0 0.05 0.56 0.53 7.3 6.0 5.0 0.05 0.64 0.61 7.3 6.0 11.0 0.04 0.59 0.51 7.2 6.0 7.0 0.02 01/14/19 0.54 0.43 7.5 3.0 17.0 0.11 0.53 0.41 7.5 7.0 20.0 0.17 0.55 0.44 7.4 7.0 13.0 0.12 0.54 0.48 7.4 9.0 18.0 0.07 01/21/19 0.53 0.47 7.4 9.0 13.0 0.15 0.46 0.42 7.4 9.0 14.0 0.17 0.72 0.62 7.4 5.0 12.0 0.02 0.39 0.32 7.4 7.0 9.0 0.03 01/28/19 0.76 0.64 7.6 6.0 6.0 0.30 0.60 0.58 7.5 6.0 10.0 0.16 0.67 0.57 7.5 6.0 10.0 0.14 0.66 0.60 7.5 6.0 8.0 0.11 02/04/19 1.27 1.03 7.5 7.0 17.0 0.35 0.51 0.43 7.3 7.0 15.0 0.18 0.66 0.59 7.4 6.0 15.0 0.09 0.74 0.68 7.4 7.0 13.0 0.15 02/11/19 0.70 0.59 7.4 7.0 15.0 0.04 0.68 0.65 7.4 8.0 18.0 0.12 0.65 0.63 7.4 7.0 16.0 0.08 0.65 0.57 7.5 6.0 17.0 0.06 02/18/19 0.60 0.57 7.4 9.0 10.0 0.07 0.50 0.42 7.3 9.0 9.0 0.02 0.54 0.50 7.3 9.0 5.0 0.02 0.50 0.44 7.2 7.2 11.0 0.07 02/25/19 0.70 0.63 7.5 7.0 24.0 0.17 0.44 0.33 7.7 9.0 19.0 0.09 0.60 0.52 7.4 7.0 16.0 0.11 0.55 0.43 7.4 8.0 17.0 0.14 03/04/19 0.56 0.43 7.4 7.0 21.0 0.22 0.59 0.51 7.5 7.0 17.0 0.17 0.61 0.45 7.5 5.0 14.0 0.25 0.65 0.42 7.3 6.0 15.0 0.02 03/11/19 0.78 0.66 7.5 11.0 14.0 0.19 0.66 0.55 7.2 8.0 12.0 0.08 0.50 0.41 7.5 8.0 16.0 0.12 0.61 0.53 7.3 7.0 12.0 0.18 03/18/19 0.69 0.57 7.2 9.0 11.0 0.02 0.64 0.57 7.3 9.0 12.0 0.04 0.72 0.64 7.3 12.0 11.0 0.01 0.64 0.54 7.4 8.0 12.0 0.06 03/25/19 0.71 0.56 7.5 6.0 9.0 0.09 0.53 0.50 7.5 7.0 8.0 0.15 0.56 0.48 7.5 7.0 4.0 0.09 0.57 0.50 7.5 6.0 9.0 0.12 04/01/19 0.33 0.31 7.3 6.0 10.0 0.08 0.37 0.35 7.5 6.0 11.0 0.11 0.34 0.31 7.5 6.0 9.0 0.13 0.43 0.41 7.5 6.0 12.0 0.14 04/08/19 0.77 0.70 7.5 9.0 15.0 0.10 0.74 0.64 7.5 9.0 15.0 0.14 0.61 0.55 7.4 6.0 13.0 0.13 0.64 0.53 7.4 7.0 17.0 0.11 04/15/19 0.62 0.54 7.4 6.0 15.0 0.10 0.61 0.46 7.3 7.0 15.0 0.06 0.69 0.66 7.5 4.0 15.0 0.02 0.51 0.42 7.3 6.0 16.0 0.11 04/22/19 0.54 0.47 7.3 7.0 13.0 0.18 0.64 0.54 7.4 8.0 14.0 0.08 0.56 0.49 7.4 6.0 14.0 0.08 0.49 0.43 7.4 7.0 15.0 0.09 04/29/19 0.99 0.89 7.6 7.0 16.0 0.14 0.76 0.64 7.4 6.0 13.0 0.03 0.53 0.45 7.2 7.0 15.0 0.06 0.68 0.56 7.3 7.0 13.0 0.05 Avg 0.69 0.59 7.42 7.18 13.82 0.14 0.58 0.50 7.41 7.53 13.35 0.11 0.60 0.52 7.41 6.71 12.29 0.09 0.58 0.49 7.38 6.84 13.00 0.09  5/14/2019 2019 PUMPING AND WASTE REPORT Pump age x 1000 Waste Discharge x 1000 Well Pumps Booster Pumps Well Booster Storm Sanitary Pounds of Chloride Storm Sanitary Well # 1 Well # 3 Well # 4 Well # 1 Well # 3 Well # 4 Totals Totals Well # 1 Well # 3 Well # 4 Well # 1 Well # 3 Well # 4 Well # 1 Well # 3 Well # 4 Totals Totals Jan-19 12,204 10,694 11,546 11,753 10,105 12,335 34,444 34,193 343 223 0 527 383 1,123 593 522 598 566 2,033 Feb-19 10,301 7,468 11,782 9,921 7,013 12,800 29,551 29,734 291 158 0 441 279 1,088 498 373 666 449 1,808 Mar-19 10,563 10,321 13,711 10,174 9,632 14,551 34,595 34,357 292 206 0 452 361 1,252 507 509 745 498 2,065 Apr-19 13,538 6,649 13,417 13,068 6,246 14,366 33,604 33,680 469 158 0 557 303 1,258 651 326 893 627 2,118 Average 11,652 8,783 12,614 11,229 8,249 13,513 33,049 32,991 349 186 0 494 332 1,180 562 433 726 535 2,006 Total 46,606 35,132 50,456 44,916 32,996 54,052 132,194 131,964 1,395 745 0 1,977 1,326 4,721 2,250 1,730 2,902 2,140 8,024  2019 Commission Summary 5/14/2019 Month Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec. Year Meter Change: 3/4" Model 25 1 19 5 25 Meter Change: 1" Model 40 12 1 13 Meter Change: 1 1/2" Model 120 0 Meter Change: 2" Model 170 0 Meter Tested: 3/4" Model 25 35 35 Meter Tested: 1" Model 40 13 13 Meter Tested: 1 1/2" Model 120 25 25 Meter Tested: 2" Model 170 6 6 Meter Tested: 3" 0 Meter Tested: 4" 0 Meter Tested: 6" 0 Plant Meter Tested 0 New Install: 3/4" Model 25 6 3 2 10 21 New Install 1" Model 40 0 New Install 1 1/2" Model 120 0 New Install 2" Model 170 0 New Install 3" or 4" CMPD 1 1 Final Reads 83 65 94 146 388 High/Low Work Orders 4 20 7 31 Customer Concerns (Water Quality) 0 Water Main Break 3 3 4 1 11 Service Repair (Leaks,break,etc) 1 1 2 Valve Repair (Repair, replace) 0 Hydrant Repair (Repair,service,replace) 1 1 Valves Exercised 12 6 8 15 41 Hydrants Flushed 3 3 2 680 688 Residential Cross Connection Inspections 1 19 5 25 Commercial Cross Connection Inspections 0 Plant PM Work Orders 0 DNR Water Samples 13 10 10 13 46 In-House Water Samples 28 28 28 28 112  Engineering Department & Department of Public Works Monthly Utility Commission Report for April 2019 Sanitary Sewer Street Notes: • Pulled lids and checked for I&I as weather permits. • Kent Taylor and Scott Heider (CPI) and Marty Janssen did a walkthrough of Paradise Valley to inspect sanitary sewer manholes and flow. • Preventative maintenance jetting 13,934’ for the month of April. Year to date - 33,207’. • Replaced cracked clean out on Lamers Drive. Engineering Installed information: • Private contractor installed: 63 LF of “6 pvc sanitary lateral Storm Sewer Street Notes: • Resident called about standing water in back yard at 1400 Coolidge complained of neighbor filling in waterway. • Continue to street sweep as weather permits. • Crews were able to demo a couple different street sweepers. Getting closer to a recommendation for purchase. • Took delivery on new leaf vacuum. Storm Ponds Street Notes: • On Monday 4/8/19 it was found that the 6” submersible pump failed at the Industrial Pond. Crews pulled it to find 2x4 wedged in the impellor. Sent pump to Vacuum Pump and Compressor to have checked out. Pump was ready for pickup Tuesday 4/9/19 - guide pipes broke loose. • On Wednesday 4/9/19 dewatering wet well at Industrial Pond. 6” pump re-installed and pumping. • 200hp. Vertical pump was found to be shorted out somewhere in motor. Original testing we were told impellor was froze. Working on getting quotes for rebuild. • Trash racks and storm corridors continue to be checked and cleaned as deemed necessary. Water Street Notes: • Continue to monitor and keep water break excavations to grade. Engineering Installed information: • Private contractor installed: 17.5 LF of 6 inch water main • Village contractor installed: 1,445 LF of 12 inch water main and 11 LF of 16 inch water main 1 16” water value, 4 12” water valves and 3 6” water valves 3 fire hydrants 239.3 LF of 2” poly water lateral 55 LF of 6” pvc water lateral Engineering Notes: 2019 Utility Projects Evergreen Drive Storm Sewer- French Road to Holland Road The bid opening is scheduled for May 9th. Contract award for this project will be May 15th with construction beginning in the first week of June or shortly after. Bohm Drive Water Main Reconstruction The water main reconstruction was completed in April with pavement restoration expected to be completed prior to the end of May. Northeast Sanitary Sewer Extension / Buchanan Road Water Main Extension Restoration for this project is scheduled to be completed as soon as soil conditions allow. The contractor has been instructed to complete this task at the earliest date possible for the farm fields. 2019 North Storm Sewer Extension Project - Design The Village Consultant has provided a first draft of the plans for review. No additional information to report for this project.