Utility Commission

AGENDA VILLAGE OF LITTLE CHUTE UTILITY COMMISSION MEETING PLACE: Village Hall Board Room DATE: Tuesday, July 16, 2019 TIME: 6:00 p.m. A. Call to Order B. Roll Call C. Public Appearance for Items Not on the Agenda ──────────────────────────────────────────────────────────── 1. Approval of Minutes Utility Commission Minutes of May 21, 2019 2. Discussion—2019 Compliance Maintenance Annual Report (CMAR) 3. Discussion—Public Service Commission Correspondence 4. Discussion—2018 Financial Statements 5. Progress Reports a. MCO Operations Update b. Director of Public Works c. Finance Director 6. Approval of Vouchers 7. Unfinished Business 8. Items for Future Agenda 9. Closed Session: 19.85(1)(g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Outagamie County Landfill 10. Return to Open Session 11. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting should be made with as much advance notice as possible to the Clerk's Office at 108 West Main Street, (920) 423-3852 Prepared: July 11, 2019  MINUTES OF THE UTILITY COMMISSION MEETING MAY 21, 2019 Call to Order The Utility Commission meeting was called to order at 6:00 P.M. by Kevin Coffey, Chair Roll Call PRESENT: Kevin Coffey, Chair Mark Gloudemans Tim Wegand Tom Buchholz Michael Vanden Berg Jessica Schultz ALSO PRESENT: Village Administrator James Fenlon, Director of Public Works Kent Taylor, Finance Director Lisa Remiker-DeWall Public Appearance for Items Not on the Agenda None Approval of Minutes from the Utility Commission Meeting of April 16, 2019 Moved by M. Gloudemans, seconded by T. Buchholz to Approve Minutes from the Utility Commission of April 16, 2019 All Ayes – Motion Carried Discussion—Public Service Commission Report Director Remiker-DeWall gave a brief description of the Public Service Commission Report provided to the Utility Commission. Commissioner Coffey recommended adding the rates on a future agenda to look at if increases are warranted. Discussion—Update on Outagamie County Billing Administrator Fenlon went over the latest billing information for Outagamie County. The Village of Little Chute is requesting a meeting to discuss payments that are past due. Progress Reports MCO Operations Update Director Taylor answered questions on the current operations and projects for the Water Department. Director of Public Works Director Taylor was available for any questions regarding the April Utility report. Finance Director Director Remiker-DeWall updated the Utility Commission on the April Finance report. Approval of Vouchers Moved by M. Gloudemans, seconded by J. Schultz to Approve and Authorize payment of Vouchers and draw from the respective funds All Ayes – Motion Carried Unfinished Business None Items for Future Agenda Check on wells abandoned as homes are razed Rate Increases Adjournment Moved by T. Wegand, seconded by K. Coffey to Adjourn the Meeting at 6:38 p.m. All Ayes – Motion Carried VILLAGE OF LITTLE CHUTE By: Kevin Coffey, Chair Attest: Laurie Decker, Village Clerk  Engineering Department & Department of Public Works Monthly Utility Commission Report for May / June 2019 Sanitary Sewer Street Notes May and June: • I & I inspection done after rain fall. • Routine sewer inspection. • 6/14/19 – Dispatched to the Purina elevator for a sanitary sewer back up. It was deemed a restricted private lateral. • In June crew did preventative maintenance on 5,236 feet of sanitary sewer. Storm Sewer Street Notes May and June: • In May inlets that were replace due to dilapidated structures - Arthur St. and Fox Valley Metro parking lot. • Storm water education/sweeping program with St. John 1st grade students on May 15th. • Storm Water Education/sweeping program with Little Chute Elementary 1st grade students on May 21st. • Sweeping continued on a weekly basis and haul out sweepings as needed. Engineering Notes June: • 48” Class IV Reinforced Concrete Pipe = 896.9 LF 7’ DIA. M.H. = 2 Manholes 13.76 VF 8’ DIA. M.H. = 1 Manhole 7.32 VF Storm Ponds Street Notes May and June: • 5/9/19 - The vertical pump motor at the Industrial Pond was removed by August/Winter and Crane Engineering. Was sent out to L&S Electric to be rebuilt. • After removing pond pump motor it was found that pump was also in need of repair. On May 20th the pump was pulled by August/Winters and Crane Engineering and was taken off site to rebuild. • Trash racks cleaned after rain falls. • Scott and other crew members started to remove brush and invasive species (buck thorn) from various ponds. • Annual Meeting 5/14/19 with Stuart Boerst about pond maintenance. In attendance Kent Taylor, Mike McClone, Scott Wegand and Marty Janssen. Water Street Notes May and June: • Started water break excavation restoration. Roughly 13.50 yards of concrete on Buchanan Street and Hagen Court. • Received a call Wednesday May 29th evening approximately 6:30 from Jerry from MCO informing Public Works that a hydrant was struck by a skid steer while performing restoration on the Bohm Dr. Project and broke at the main line valve and possibly protruded into our sanitary sewer. MCO was able to close valve and stop the flow. Crew was called out to jet gravel and open up restricted line but got jetter hose stuck in gravel. Notified businesses of the issue. Had no overnight issues retrieved hose the next day. Both water and sanitary lines were repaired and we got the jet hose stuck again had to call speedy clean to help remove the gravel. The crew went back on Friday to clean line. • The following water break excavations with hot mix asphalt were restored in June: Hagens Court – 326 sq. ft. Greenfield Drive – 172.50 sq. ft. Moasis Drive – 518.75 sq. ft. (six total) 2019 Utility Projects Evergreen Drive Storm Sewer- French Road to Holland Road A preconstruction and site walk thru meeting with contractor and property owners was held on June 11th and 12th respectively. Construction on the storm sewer has begun with the contractor working on the segment from French Pond to French Road the first half of July. The segment to the west of French Pond will approximately begin on the 22nd of July. Bohm Drive Water Main Reconstruction - This project is complete with punch list items being prepared Northeast Sanitary Sewer Extension / Buchanan Road Water Main Extension - This project is complete with punch list items being prepared. Ebben Storm Sewer - Village Engineering staff has completed the first review of the project and has provided comments to the Consultant.