Utility Commission

AGENDA VILLAGE OF LITTLE CHUTE UTILITY COMMISSION MEETING PLACE: Village Hall Board Room DATE: Tuesday, March 17, 2020 TIME: 6:00 p.m. A. Call to Order B. Roll Call C. Public Appearance for Items Not on the Agenda ────────────────────────────────────────────────────────── 1. Approval of Minutes Utility Commission Minutes of January 21, 2020 2. Discussion—2019 MS4 Annual Report 3. Progress Reports a. MCO Operations Update b. Director of Public Works c. Finance Director 4. Approval of Vouchers 5. Unfinished Business 6. Items for Future Agenda 7. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting should be made with as much advance notice as possible to the Clerk's Office at 108 West Main Street, (920) 423-3852 Prepared: March 12, 2020  MINUTES OF THE UTILITY COMMISSION MEETING OF JANUARY 21, 2020 Call to Order The Utility Commission meeting was called to order at 6:00 P.M. by Kevin Coffey, Chair Roll Call PRESENT: Kevin Coffey, Chair Tim Wegand Jessica Schultz Mark Gloudemans Tom Buchholz Michael Vanden Berg ALSO PRESENT: Village Administrator James Fenlon, Director of Public Works Kent Taylor, Finance Director Lisa Remiker-DeWall, Jerry Verstegen, MCO Public Appearance for Items Not on the Agenda None Approval of Minutes from the Utility Commission Meeting of December 17, 2019 Moved by M. Gloudemans, seconded by J. Schultz to Approve Minutes from the Utility Commission of December 17, 2019 All Ayes – Motion Carried Discussion—Stormwater Pond Safety Director Taylor provided information regarding Stormwater pond safety. At this time, it is the opinion of the staff that all regional ponds constructed by the Village meet the slope and safety requirement standards suggested by the WDNR. Progress Reports MCO Operations Update Jerry Verstegen, MCO gave updates on the December Water Department projects. Audit needed by February 28th. There was a break on Taylor Street off of Moasis Drive and found a frozen hydrant. Just an fyi there is a Rural Water Conference in March and an AWA in Madison in September. Director of Public Works Director Taylor gave updates on the December Utility report and updates on a meeting with the Heart of the Valley Metropolitan Sewerage District. Finance Director Director Remiker-DeWall gave updates on the December Finance report. Approval of Vouchers Moved by J. Schultz, seconded by T. Buchholz to Approve and Authorize payment of Vouchers and draw from the respective funds All Ayes – Motion Carried Unfinished Business None Items for Future Agenda Updates on Meter Readings Closed Session: 19.85(1)(g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Outagamie County Landfill Moved by K. Coffey, seconded by T. Wegand to enter into closed session All Ayes – Motion Carried Return to Open Session Moved by K. Coffey, seconded by T. Wegand to return to exit closed session All Ayes – Motion Carried Adjournment Moved by T. Wegand, seconded by J. Schultz to Adjourn the Utility Commission Meeting at 6:43 p.m. All Ayes – Motion Carried VILLAGE OF LITTLE CHUTE By: Kevin Coffey, Chair Attest: Laurie Decker, Village Clerk  Engineering Department & Department of Public Works Monthly Utility Commission Report for February 2020 STREET NOTES: Sanitary Sewer • Continued to look for Inflow and Infiltration going to HOVMSD meter station #3. • Sewer mains were jetted/maintained and evaluated for Inflow and Infiltration. • Met with Robert E Lee & Associates to discuss the water and sanitary layer of GIS • Attended Heart of the Valley Metropolitan Sewerage District meetings Storm Sewer • Met with Robert E Lee & Associates to discuss the storm layer of GIS. • Snow was removed from storm sewer inlets. • New street sweeper graphic wrap around was finalized. Storm Ponds • Prairie burn of storm ponds is being coordinated with Fox Valley Tech for this Spring. • Staff continued to survey and established the bottom sediment elevations of a majority of regional storm ponds. The Buchanan pond will evaluated in spring 2020 using a boat. • Outfall, field conditions evaluations, survey work, and preliminary mapping of the ponds took place. Water Utility • Water main break excavations were cold mixed and maintained ENGINEERING NOTES: 2020 Utility Projects Carol Lynn Drive & Homewood Court – Plans are currently available for bidding with a planned bid opening scheduled on March 26th at 2:00 PM in the Village Hall Board Room. Moasis Drive Water Main (CTH N to Buchanan St.) – Plans for this project are also currently available for bidding with a scheduled bid opening on March 26th at 2:00 PM in the Village Hall Board Room. This project also has had additional geotechnical sub-surface investigation work due to the close proximity of the gas station to the water main alignment. This additional information along with recommendations for soil handling will be made available to the bidders in an addendum. Vandenbroek Pond – Engineering will complete a WDNR Grant Application and submit materials for UNPS Construction projects that are scheduled for the 2021 construction year. Submittals are due April 15, 2020. GIS Utilities – Continuous progress is being made with regard to record information being added to the Village GIS data base for existing utilities. What was previously missing was service lateral information and is now being included with the revised information. Evergreen Drive – Two sanitary sewer internal manhole seals were identified by public works staff as leaking in Evergreen Drive. The utility contractor was notified and has confirmed that they would provide repairs. The work will be completed during the second week of March.