Village Board

AGENDA LITTLE CHUTE VILLAGE BOARD COMMITTEE OF THE WHOLE MEETING PLACE: Little Chute Village Hall DATE: Wednesday, April 11, 2018 TIME: 6:00 p.m. A. Call to Order B. Roll Call C. Public Appearance for Items Not on the Agenda 1. Approval of Minutes Minutes of the Regular Board Meeting of April 4, 2018 2. Presentation—Fox River Boardwalk 3. Action—Adopt Resolution No. 14 Changing Polling Location for Special Election 4. Action—Approve Special Event Permit for S&S Trading Company 5. Action—Approve Intergovernmental Agreement with the Town of Grand Chute 6. Unfinished Business 7. Items for Future Agendas 8. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk's Office at 108 West Main Street, (920) 423-3852 or email laurie@littlechutewi.org. Prepared: April 6, 2018  MINUTES OF THE REGULAR BOARD MEETING OF APRIL 4, 2018 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Pledge Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Michael Vanden Berg, President David Peterson, Trustee Larry Van Lankvelt, Trustee James Hietpas, Trustee John Elrick, Trustee Skip Smith, Trustee EXCUSED: Bill Peerenboom, Trustee Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Tyler Claringbole, Village Attorney Teri Matheny, Finance Director Adam Breest, Director of Parks, Recreation and Forestry Laurie Decker, Village Clerk Chris Murawski, Engineer Brett Jensen, Building Inspector Steve Thiry, Library Director Interested Citizens EXCUSED: Jim Moes, Community Development Director Lieutenant Slotke, Fox Valley Metro Police Department Public Appearance for Items Not on the Agenda None Approval of Minutes Minutes of the Regular Board Meeting of March 21, 2018 Moved by Trustee Smith, seconded by Trustee Peterson to Approve the Minutes of the Regular Board Meeting of March 21, 2018 Ayes 6, Nays 0 – Motion Carried Operator License Approvals Ali, Melissa M’s Bar New London Anderson, Melissa Weenies Little Chute Christian, Morgan M’s Bar Dale Fjellerad, Laura M’s Bar Kaukauna Gellerman, William Ladder House Kimberly Moved by Trustee Van Lankvelt, seconded by Trustee Elrick to Approve Operator Licenses as presented Ayes 6, Nays 0 – Motion Carried Department and Officers Progress Reports Departments and Officers provided progress reports to the Board -1- Discussion/Action—County Highway N Parking Administrator Fenlon advised the Board at the recommendation of Lt. Ulman from the Fox Valley Metro Police Department (who was called away in an emergency) regarding the Parking on Highway N, and is recommending County Highway N roadway be designated as a “No Stopping, Standing or Parking at any time”. Trustee Elrick questioned if the School District has been involved and Administrator Fenlon advised he was not aware at this time. Trustee Smith advised that with the construction going on it has become more of a problem. Director Breest did advise that once construction is complete the plan is to have the drop off in the parking lot so that will alleviate some of this problem. Trustee Peterson feels this will be an enforcement nightmare and the school should educate the parents along with putting up the signs. Trustee Van Lankvelt asked if there is anything else that the school can do to alleviate this problem. Trustee Peterson asked if anyone had thought of putting up barricades. At the suggestion of President Vanden Berg he advised that the Board will pass the Parking Ban but the School Board should be notified Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to Adopt the County Highway N “No Stopping, Standing or Parking at any time” as presented Ayes 6, Nays 0 – Motion Carried Discussion/Action—Downtown Sign Grant Administrator Fenlon presented the guidelines and program application for the Central Business District/Downtown Sign Grant Program Moved by Trustee Elrick, seconded by Trustee Smith to Approve the Downtown Sign Grant as presented Ayes 6, Nays 0 – Motion Carried Action—Approve Special Event Permit for Bazaar After Dark Moved by Trustee Smith, seconded by Trustee Elrick to Approve Special Event Permit for Bazaar After Dark Ayes 6, Nays 0 – Motion Carried Action—Approve Application for Temporary Class “B” Retailers License for Bazaar After Dark Moved by Trustee Smith, seconded by Trustee Van Lankvelt to Approve Application for Temporary Class “B” Retailers License for Bazaar After Dark Ayes 6, Nays 0 – Motion Carried Action—Approve Application for Temporary Class “B” Retailers License for Cheesefest Moved by Trustee Van Lankvelt, seconded by Trustee Elrick to Approve Application for Temporary Class “B” Retailers License for Cheesefest Ayes 6, Nays 0 – Motion Carried Discussion—Street Closure and Special Event Permit for S&S Trading Company Administrator Fenlon presented a request made by Bill Wolfe of S&S Trading Company to host three different sidewalk type sales events and is requested temporarily blocking off Pine Street. The dates planned are April 21st, May 12th and June 9th from 7AM to 2PM. Trustee Peterson asked if the Pine Street Bar was notified and feels they should be and wondered what the hours the bar was open; Administrator Fenlon advised the Bar is open as far as he knows at 3PM. Action—Fox Cities Regional Partnership 2018 Pledge Administrator Fenlon presented the agreement for the 2018 Fox Cities Regional Partnership and is recommending approval. Moved by Trustee Elrick, seconded by Trustee Smith to Approve Fox Cities Regional Partnership 2018 Pledge Ayes 6, Nays 0 – Motion Carried -2- Action—Committee and Commission Appointments Moved by Trustee Elrick, seconded by Trustee Smith to Appoint Megan Normansell to the Park Planning Committee Ayes 6, Nays 0 – Motion Carried Disbursement List Moved by Trustee Van Lankvelt, seconded by Trustee Elrick to Approve Disbursement List and Authorize the Finance Director to pay all vendors Ayes 6, Nays 0 – Motion Carried Call for Unfinished Business None Items for Future Agendas None Closed Sessions: a)19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. TID 4 & 6 Development Proposals Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to Enter into Closed Session at 6:32 p.m. b)19.85(1)(c) Consideration of Employment, Promotion, or Performance Evaluation Data of any Public Employee of the Village of Little Chute. Recruitment Efforts and Personnel Related Matters Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to Enter into Closed Session at 6:32 p.m. Ayes 6, Nays 0 – Motion Carried Return to Open Session Moved by Trustee Peterson, seconded by Trustee Elrick to Exit Closed Session at 7:58 p.m. Ayes 6, Nays 0 – Motion Carried Adjournment Moved by Trustee Peterson, seconded by Trustee Elrick to Adjourn the Regular Board Meeting at 7:58 p.m. Ayes 6, Nays 0 - Motion Carried VILLAGE OF LITTLE CHUTE By: _______________________________________ Attest: Michael R. Vanden Berg, Village President Laurie Decker, Village Clerk -3-  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Fox River Boardwalk Joint Presentation & Discussion PREPARED BY: Adam Breest, Parks, Recreation, & Forestry Director REPORT DATE: April 6, 2018 ADMINISTRATOR'S REVIEW/COMMENTS: No additional comments to this report: ______________________________ See additional comments attached: _________________________________ NOTE: The City of Kaukauna Common Council has been invited to this meeting for this presentation. There may be a quorum of the City Council present. EXPLANATION: In the summer of 2017, the Village of Little Chute and City of Kaukauna elected to continue further investigation into the feasibility of a multi-modal pedestrian bridge that would connect the Village of Little Chute Heritage Parkway trail system to the future City of Kaukauna trail system. The Village and City hired GRAEF-USA, Inc.to perform this continued investigation. The investigation included borings in the river and at the landings, environmental investigation of the soils in the river and on land, further schematic designs, narrowed down cost estimates, and meetings with agencies such as Canadian National Railroad, Fox River Navigational Authority, WI DNR, Corp of Engineers, Heart of the Valley Sewage District, and the State Historical Society. The design of the boardwalk has not changed drastically. The boardwalk is still projected as a steel girder bridge with composite decking. Lights are proposed to match the current lights being utilized on the Mill Street and Heesakker pedestrian bridges. The biggest difference in design is that we were able to rotate the boardwalk alignment slightly to the west due to coordination with Canadian National Railroad on their facilities and property. In our current plan, CNRR would remove approximately 250 feet of rail line and the City of Kaukauna would acquire that land in order to eliminate the timber boardwalk that was proposed on the original plan on that side of the river. Locally, this boardwalk would link 2 miles of trail from Little Chute through Kaukauna along the Fox River. Regionally, this trail will be a crucial link in Outagamie’s plan to create interconnected trails along the Fox River. The counties proposed trail system would consist of roughly 13.5 miles of a connected loop from Appleton to Kaukauna and back. I have also attached a map as to how this project would specifically impact the Heart of the Valley. We would create a 10.9 mile loop from Little Chute to Kaukauna, and back around to Kimberly. In January of this year the City and Village applied for a grant with Outagamie County to help fund the proposed boardwalk. In March we were notified that we have received the maximum requested funding of $600,000 for our project. 2019 is our target year for construction of this project. The next phase of this project is for the Village of Little Chute and the City of Kaukauna to continue to apply for grants and then begin a fundraising effort this fall. In spring of last year both the City and Village were presented with a plan from staff to reach a goal of 80% funding from grants and donations. The other 20% would be covered by the City and Village (10% each). Through the investigation that we have performed over the last half year, GRAEF has adjusted the estimates to reflect the railroad coordination, river and soil conditions, current construction costs, and the added site work. The new estimated project cost is $3,277,876. Our immediate next step is to apply for Wisconsin DNR Stewardship Funds. These applications are due my May 1 of this year. Applicants are notified of the results typically in September. This is an important step in our fundraising process as this grant could account for up to 50% of our project cost. Once this grant process is complete we will begin the process of fundraising for our gap. In the mean time we will also be submitting an application with the Fox Cities Visitors and Convention Bureau through their grant process. CURRENT TOTAL PROJECT COST BREAKDOWN • 10% Village of Little Chute $327,787.60 • 10% City of Kaukauna $327,787.60 • Outagamie County ATC Grant $600,000 • Regional Festival Participation $40,000 Funds Received to Date: $1,295,575.20 • DNR Stewardship (Up to 50%) $1,638,938 • FCVCB (Approved to Apply) Funding Unknown • Private Fundraising $343,362.80 TOTAL COST OF PROJECT: $3,277,876 ATTACHMENTS: Fox River Boardwalk Schematic Design, original map of bridge location, county trail map, and HOTV trail map. RECOMMENDATION: Presentation and Discussion on the Fox River Boardwalk Due Diligence and Schematic Design Report  CENTRAL PARK FUTURE RIVER DOWNTOWN CROSSING DOWNTOWN KAUKAUNA LITTLE CHUTE TRAIL TRAIL EXT. B&B HYDRO EXT. PARK REDEVELOPMENT LOCK COMBINED LOCK BALL SITE FUTURE FIELDS SUNSET TRAIL PARK EXT. BOARDWALK PARK POOL MEMORIAL KIMBERLY PARK POND DOWNTOWN SCHOOL SCHOOL HIGHSCHOOL KONKAPOT FOOD PRESERVE TRAIL EXT. TRAIL SCHOOL TRAIL YMCA EXTENSION EXTENSION RECYCLIST UNDERPASS UNDERPASS UNDERPASS 10.9 MILES Sources: Esri, HERE, DeLorme, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), MapmyIndia, NGCC, © OpenStreetMap contributors, and the GIS User Community Date: 4/5/2018 E 1 inch = 600 feet CITY OF KAUKAUNA PLANNING DEPT.  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Polling Sites for the possible Primary for the Special Election for the Office of State Senator, First District to be held on May 15, 2018 and to be held on June 12, 2018. PREPARED BY: Laurie Decker REPORT DATE: April 11, 2018 ADMINISTRATOR'S REVIEW/COMMENTS: No additional comments to this report See additional comments attached EXPLANATION: Pursuant to past history for minor local elections, the Village of Little Chute has historically combined the polling locations to facilitate greater efficiency amongst the election inspectors. There is a Special Election for State Senator, First District for Wards 3, 7, 9, 10, and 11 in the Village of Chute on Tuesday, June 12, 2018 with a possible Primary Election to be held on May 15, 2018. All Wards will vote in the Community Hall in Village Hall. RECOMMENDATION: Adopt Resolution No. 14 Amending Resolution No. 8, Series of 2001 regarding the polling sites for The Village of Little Chute. C:\USERS\LAURIE\DESKTOP\IFC-POLLING PLACE.DOC  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 14, SERIES OF 2018 A RESOLUTION AMENDING RESOLUTION NO. 1, SERIES OF 2001 REGARDING THE POLLING SITES FOR ALL ELECTIONS HELD IN THE VILLAGE OF LITTLE CHUTE WHEREAS, the Village of Little Chute, Outagamie County, Wisconsin has been required by Wisconsin Statutes, Section 5.18(3) establishing polling places; and WHEREAS, Wisconsin Statutes provides that no later than 30 days before an election the governing body of any municipality may, by resolution, establish a polling site replacing an old site; and WHEREAS, Wisconsin Statutes states that polling places shall be established for each primary and general election at least 60 days before the election, and for each other election at least 30 days before the election. NOW, THEREFORE, BE IT RESOLVED, by the Village Board of the Village of Little Chute, that the voting sites be established as follows: Wards 3, 7, 9, 10, 11 for the Special Election for State Senator, First District will all vote in the Community Room in Village Hall. This resolution shall remain in effect until modified or rescinded, or until a new division is made following the next census. Introduced, approved and adopted: April 11, 2018 VILLAGE OF LITTLE CHUTE By: Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  Village of Little Chute INFORMATION FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Evergreen Drive Update: Intergovernmental Agreement with Town of Grand Chute PREPARED BY: James Fenlon, Administrator REPORT DATE: April 6, 2018 EXPLANATION: I was informed by the Town of Grand Chute Community Development Director that on Thursday, April 5th, the Town Board approved the attached agreement. The staff have requested that we provide the Town with an executed copy for their execution. This is the same document that had been previously discussed and shared with the Town of Vandenbroek, with the only change being the names and description of road. RECOMMENDATION: Approve the attached Intergovernmental Agreement with the Town of Grand Chute.  INTERGOVERNMENTAL COOPERATION AGREEMENT BETWEEN VILLAGE OF LITTLE CHUTE AND TOWN OF GRAND CHUTE The Parties to this Intergovernmental Cooperation Agreement (hereinafter “Agreement”) are the Village of Little Chute (hereinafter the “Village”) and the Town of Grand Chute (hereinafter the “Town”). The Village and town may be referred to herein individually as “party” or collectively as “parties”. RECITALS WHEREAS, a portion of the boundary between the Village and Town consists of a public road known as Evergreen Drive which is located partially in both communities, within Sections 8 & 17 T21N R18E, approximately the north one-half in the Town and the south one-half in the Village; and WHEREAS, the Village and Town find it to be in their mutual interests to make this Agreement regarding repairs, maintenance, and reconstruction of that portion of Evergreen Drive located between Holland Road on the east and French Road on the west (“Road”); NOW THEREFORE, the Village and the Town hereby enter into an Intergovernmental Cooperation Agreement pursuant to the authority granted to them by Wisconsin Statutes §66.0301, on the following terms: 1. Term of Agreement. The Term of this Agreement begins when signed on behalf of the last of either the Town or Village, and shall continue for an indefinite time period until either the Town or the Village gives at least 24 months advance written notice to the other party of the date of termination of this Agreement, at which time the Agreement shall terminate. 2. Maintenance, Repair, and Reconstruction. The Village is granted exclusive authority to determine when maintenance, repair, or reconstruction of this entire road shall take place, and the Village is granted exclusive responsibility to maintain, repair, or reconstruct this entire Road at Village expense. Maintenance includes, but is not limited to snow plowing, ditch maintenance, driveway access control and other usual and customary procedures and methods to keep the Road in good condition for vehicular travel. Reconstruction of the Road will be substantially consistent with preliminary plans presented by the Village to the Town. The Village shall obtain all permits required for such work. 3. Use of the Road right of way. The Village is granted exclusive authority to permit use of the Road right of way for installation and maintenance of above and below ground utilities. 4. Traffic control of the Road. The Village is granted exclusive authority to control traffic speeds, weight limits and signage on the Road. 5. Assessments by Village. The Village will not make assessments to Town of Grand Chute land owners abutting the Road for the initial road reconstruction and any initial water, sanitary sewer, or storm sewer work done in connection with the initial reconstruction of the Road. This provision does not apply to, or cancel, current outstanding deferred assessments for existing water, sanitary sewer, and storm sewer utilities. 6. Complete Agreement. This constitutes the complete agreement between the parties and there have been no other oral or written representations, warranties, or agreements upon which any party hereto has relied. 7. Described segment of Road. The road and road right-of-way affected by this Agreement begins where the road intersects at a point 285.3 feet West of the West line of Cherryvale Avenue and continues Westerly approximately 1340 feet to the West line of Section 8 T21N R18E. 8. Signatures. Fax or email copies of this document, and copies of signatures transmitted by fax or email, and counterpart signature pages of this document shall be deemed as binding and valid as originals. Dated this _____ day of ______________, 2018. VILLAGE OF LITTLE CHUTE BY: _________________________________________ Michael Vanden Berg, Village President Dated this _____ day of ______________, 2018. TOWN OF GRAND CHUTE BY: _________________________________________ David A. Schowalter, Town Chairman