Village Board

AMENDED AGENDA R PLACE: EGULAR BOARD MEETING Little Chute Village Hall DATE: Wednesday, May 2, 2018 TIME: 6:00 p.m. REGULAR ORDER OF BUSINESS A. Invocation B. Pledge of Allegiance to the Flag C. Roll call of Trustees D. Roll call of Officers and Department Heads E. Public Appearance for Items Not on the Agenda F. Approval of Minutes Minutes of the Regular Board Meeting of April 18, 2018 G. Department and Officers Progress Reports H. Action—2018 Paving Contract - Daytona I. Discussion/Possible Action—Mill Street Bridge J. Discussion/Possible Action—Wayfinding Signage K. Approval of Special Event Permits: a) Taste for the Game on September 8, 2018 for Little Chute Diamond Club b) Mustang Scamper on May 12, 2018 c) American Legion Memorial Day Event and Parade on May 28th, 2018 d) Rock Cancer on August 17th through the 19th, 2018 L. Action—Approve Temporary “Class B” Retailers License for Rock Cancer M. Disbursement List N. Call for Unfinished Business O. Items for Future Agendas P. Closed Sessions: a)19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conduction other specific public business when competitive bargaining reasons require a closed session. TID #6 Economic Development Proposals b)19.85(1)(c) Consideration of Employment, Promotion, or Performance Evaluation Data of any Public Employee of the Village of Little Chute. Personnel Related Matters Regarding Recruitment and Discipline Q. Return to Open Session R. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: April 30, 2018  Village of Little Chute Engineering Department REQUEST FOR BOARD'S CONSIDERATION ITEM DESCRIPTION: Award of 2018 Concrete Paving For Daytona Lane - 2018003 REPORT PREPARED BY: Christopher L. Murawski, P.E. REPORT DATE: May 3, 2018 ADMINISTRATOR'S REVIEW / COMMENTS: No additional comments to this report ___________________ See additional comments attached ________________________ EXPLANATION: On April 26, 2018 bids were opened for the 2018 Concrete Paving For Daytona Lane, Project Contract Number 2018003. Four bids were received ranging in price from $127,586.28 to $154,270.25 as compared to the capital improvement budget of $141,740 for this work. The low bid was submitted by Vinton Construction of Manitowoc, WI. This contractor appears to be a responsible bidder and qualified to perform the work. The bid tabulation for this project is attached for your review. RECOMMENDATION: It is the recommendation of the Engineering Department to award the 2018 Concrete Paving Contract for Daytona Lane, Project Contract Number 2018003, to Vinton Construction of Manitowoc, WI in the amount of $127,586.28.  Bid Tabulation 2018 Daytona Lane Street Reconstruction - No.2018003 Village of Little Chute, Wisconsin April 26, 2018 2:00 p.m. 2018 Concrete Paving Project - Daytona Lane MCC, Inc. Vinton Construction Company Highway Landscapers, Inc. Sommers Construction Co, Inc Item No Est Qty Units Item Description Unit Cost Bid Amount Unit Cost Bid Amount Unit Cost Bid Amount Unit Cost Bid Amount 1 24 ID Grubbing (WisDOT Item #201.0220) $ 42.16 $ 1,011.84 $ 20.00 $ 480.00 $ 20.00 $ 480.00 $ 20.00 $ 480.00 2 6 EA Inlet Protection - Type D $ 120.00 $ 720.00 $ 110.00 $ 660.00 $ 110.00 $ 660.00 $ 110.00 $ 660.00 3 1 EA Tracking Pad $ 1,932.03 $ 1,932.03 $ 0.01 $ 0.01 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 4 28 LF 12" Class IV Reinforced Concrete Storm Sewer $ 76.79 $ 2,150.12 $ 69.00 $ 1,932.00 $ 69.00 $ 1,932.00 $ 69.00 $ 1,932.00 5 20 LF 15" Class IV Reinforced Concrete Storm Sewer $ 79.00 $ 1,580.00 $ 72.00 $ 1,440.00 $ 72.00 $ 1,440.00 $ 72.00 $ 1,440.00 6 39 LF 4 Inch Sanitary Lateral - Open Cut (Schedule 35 or 40 PVC) $ 58.97 $ 2,299.83 $ 60.00 $ 2,340.00 $ 60.00 $ 2,340.00 $ 60.00 $ 2,340.00 7 2 EA Storm inlet (2' x 3') $ 2,100.00 $ 4,200.00 $ 1,750.00 $ 3,500.00 $ 1,750.00 $ 3,500.00 $ 1,750.00 $ 3,500.00 8 1 EA Abandon Storm Structure (No Slurry) $ 850.00 $ 850.00 $ 750.00 $ 750.00 $ 750.00 $ 750.00 $ 750.00 $ 750.00 9 257 LF Sawcut Asphalt Pavement $ 2.85 $ 732.45 $ 3.00 $ 771.00 $ 4.00 $ 1,028.00 $ 2.50 $ 642.50 10 647 LF Removing Curb and Gutter (WisDOT Item #204.0150) $ 4.96 $ 3,209.12 $ 5.00 $ 3,235.00 $ 5.00 $ 3,235.00 $ 5.00 $ 3,235.00 11 402 SY Removing Concrete $ 8.35 $ 3,356.70 $ 6.00 $ 2,412.00 $ 6.00 $ 2,412.00 $ 6.00 $ 2,412.00 12 662 CY Excavation Common $ 10.96 $ 7,255.52 $ 15.00 $ 9,930.00 $ 15.00 $ 9,930.00 $ 15.00 $ 9,930.00 13 381 TON Base Aggregate Dense 1-1/4 Inch $ 13.12 $ 4,998.72 $ 16.00 $ 6,096.00 $ 16.00 $ 6,096.00 $ 16.00 $ 6,096.00 14 38 TON Base Aggregate Dense 3" Inch $ 22.20 $ 843.60 $ 16.00 $ 608.00 $ 16.00 $ 608.00 $ 16.00 $ 608.00 15 759 SY Concrete Pavement 7 Inch (Non-Doweled) $ 48.75 $ 37,001.25 $ 34.98 $ 26,549.82 $ 49.75 $ 37,760.25 $ 48.75 $ 37,001.25 16 8 EA Drilled Tie Bars (WisDOT Item #416.0610) $ 20.00 $ 160.00 $ 8.00 $ 64.00 $ 20.00 $ 160.00 $ 20.00 $ 160.00 17 192 LF 30" Concrete Curb & Gutter - Standard, Including Aggregate Base $ 33.31 $ 6,395.52 $ 30.00 $ 5,760.00 $ 30.75 $ 5,904.00 $ 27.75 $ 5,328.00 18 53 TON 2¼" Asphalt Binder Course, E-1 Mix, 19mm Aggregate $ 129.61 $ 6,869.33 $ 193.00 $ 10,229.00 $ 286.00 $ 15,158.00 $ 275.00 $ 14,575.00 19 53 TON 1¾" Asphalt Surface Course, E-1 Mix, 12.5mm Aggregate $ 63.54 $ 3,367.62 $ 193.00 $ 10,229.00 $ 286.00 $ 15,158.00 $ 275.00 $ 14,575.00 20 2 TON Asphaltic Surface Driveways, including Aggregate Base $ 833.77 $ 1,667.54 $ 193.00 $ 386.00 $ 305.00 $ 610.00 $ 305.00 $ 610.00 21 2255 SF 4" Concrete Sidewalk, Including Aggregate Base $ 5.79 $ 13,056.45 $ 4.10 $ 9,245.50 $ 6.95 $ 15,672.25 $ 5.60 $ 12,628.00 22 2052 SF 6" Concrete Driveway & Sidewalk, Including Aggregate Base $ 6.34 $ 13,009.68 $ 4.85 $ 9,952.20 $ 7.50 $ 15,390.00 $ 6.40 $ 13,132.80 Curb Ramp Detectable Warning Field Natural Patina(WisDOT Item 23 32 SF #602.0515) $ 35.00 $ 1,120.00 $ 28.00 $ 896.00 $ 35.00 $ 1,120.00 $ 35.00 $ 1,120.00 24 5 MGAL Water (WisDOT Item #624.0100) (For Compaction and Dust Control) $ 343.51 $ 1,717.55 $ 75.00 $ 375.00 $ 75.00 $ 375.00 $ 75.00 $ 375.00 25 635 SY Restoration (Topsoil, Seed, Fertilizer and Mulch) $ 7.64 $ 4,851.40 $ 10.05 $ 6,381.75 $ 10.05 $ 6,381.75 $ 10.05 $ 6,381.75 26 1 EA Relocate Sign $ 70.00 $ 70.00 $ 150.00 $ 150.00 $ 150.00 $ 150.00 $ 150.00 $ 150.00 27 2 EA Street Signs and Posts $ 220.00 $ 440.00 $ 400.00 $ 800.00 $ 400.00 $ 800.00 $ 400.00 $ 800.00 28 66 LF Pavement Marking Crosswalk Epoxy 6 Inch (WisDOT Item #646.7420) $ 35.00 $ 2,310.00 $ 29.00 $ 1,914.00 $ 20.00 $ 1,320.00 $ 35.00 $ 2,310.00 29 1 LS Traffic Control $ 900.00 $ 900.00 $ 8,500.00 $ 8,500.00 $ 900.00 $ 900.00 $ 3,500.00 $ 3,500.00 30 1 LS Construction Staking $ 2,200.00 $ 2,200.00 $ 2,000.00 $ 2,000.00 $ 1,500.00 $ 1,500.00 $ 3,000.00 $ 3,000.00 Base Bid Sub-Total $ 130,276.27 $ 127,586.28 $ 154,270.25 $ 151,172.30 Total of Base Bid $ 130,276.27 $ 127,586.28 $ 154,270.25 $ 151,172.30  Village of Little Chute Engineering Department REQUEST FOR BOARD'S CONSIDERATION ITEM DESCRIPTION: Mill Street Bridge – Alternate for Bridge Operation REPORT PREPARED BY: Christopher L. Murawski, P.E. REPORT DATE: May 2, 2018 ADMINISTRATOR'S REVIEW / COMMENTS: No additional comments to this report ___________________ See additional comments attached ________________________ EXPLANATION: Hydraulic valve testing was completed on April 11, 2018 for two alternate valves for the bridge lift system as currently designed. This testing resulted in less than acceptable results. The test results are attached as provided by the Wisconsin Department of Transportation for your review. The Village of Little Chute has been requested by the Wisconsin Department of Transportation to consider an alternate design that would change the controls, hydraulic design and include a new manifold with the installation of a torque tube to connect the two lift arms. The torque tube would be installed in the equipment pit so as not to alter the bridge ascetics. This change in design would provide additional control and adjustment to raise and lower the bridge deck while allowing the design to meet AASHTO Standards for highway lift spans. These additional costs are listed as follows: Alternate Design by AECOM: $18,000 Materials for Hydraulic redesign by SIT and Installation by Lunda: $19,000 Supply and Install Torque Tube by Lunda: $18,000 Total = $55,000 RECOMMENDATION: The Village’s options are limited at this time. If the presented alternative is not selected our only other alternatives would be to accept the bridge as is and fix it on our own or pursue the costly expense of legal action to try and prove errors in the design as constructed. Therefore, it is in my opinion that the two later alternates are more costly than the provided solution and the $55,000 alternate should be accepted. It should be noted that although AECOM is confident in their solution, no guarantee can be provided for its success. Chris Murawski From: Edwards, Brian - DOT <Brian.Edwards@dot.wi.gov> Sent: Tuesday, April 17, 2018 2:00 PM To: Byron Danley Cc: Schilling, Bill; Thompson, James - DOT; Zlatohlavek, Jeff; NE Local Program; Shankar Nair; Jeff Roemer; 'gnpavlakis@kc.surewest.net'; Chris Murawski; Edwards, Brian - DOT Subject: 4990-03-71 Little Chute Bridge UPDATE 4/11/18 Attachments: CBAB_en_us_letter.pdf; CBCA_en_us_letter.pdf; MBDB_en_us_letter.pdf Importance: High Byron, Here’s the latest update on the Little Chute Bridge testing. On Wednesday, April 11th Lunda and their sub provided two additional CBV’s for testing purposes. The spec sheets are attached along with the CBCA valve, which are the ones that were last placed into the system during prior testing. The new valves are CBAB, 1.5:1 pilot ratio, ultra-restrictive, with a 2.5 gpm capacity. The other valves were MBDB, 1.5:1 ratio, load reactive, rated at 15 gpm capacity. Both were factory set at 3,000 psi. Prior to testing and due to the seasonally cold temperatures, the machinery room was heated prior to operations to get the hydraulic fluid and machinery equipment consistent with expected operating temperatures. Temperature reading on the oil reservoir was 80 degrees. The heating began on 4/9/18 and remained consistent through testing operations. The testing results are below, but basically failed to provide satisfactory results. Video was taken of all tests and can be uploaded to an ftp site if you desire. Our next steps in troubleshooting are looking at revising the hydraulic circuit and possible installation of a torque tube between the trunnions as Shankar previously proposed. I will forward you any proposed revisions for exp’s review/comment before installation. Testing – CBAB Valves (the oscillations observed were more prominent than previous CBV in the start and stopping motion) Test #1 Time: 8:16AM Oscillations Up: 41 Oscillations Down: 24 Oil Temperature: 82° Fahrenheit Cylinders Temperatures: 64° Fahrenheit Test #2 Time: 8:25AM Oscillations Up: 45 Oscillations Down: 24 Oil Temperature: 80° Fahrenheit Cylinders Temperatures: 66° Fahrenheit Test #3 Time: 8:34AM Oscillations Up: 45 Oscillations Down: 27 Oil Temperature: 80° Fahrenheit 1 Cylinders Temperatures: 68° Fahrenheit Testing – MBDB Valves (Partially tested and stopped due to considerable bouncing on deck) Test #1 Oil Temperature: 82° Fahrenheit Cylinder Temperature: 72° Fahrenheit Test stopped due actual bouncing of the bridge deck. Lifted to approx. 10 ft before stopping and lowering the deck. No visual bouncing observed in the lowering. Test #2 Oil Temperature: 82° Fahrenheit Cylinder Temperature: 72° Fahrenheit Tried one time and had the same result. Did not do a complete lift and lowering due to the bouncing of the deck. Testing – CBCA Valves (Original Valves) Test #1 Time: 9:32AM Oscillations Up: 27 Oscillations Down: 24 Oil Temperature: 83° Fahrenheit Cylinders Temperatures: 72° Fahrenheit Test #2 Time: 9:40AM Oscillations Up: 45 Oscillations Down: 27 Oil Temperature: 83° Fahrenheit Cylinders Temperatures: 72° Fahrenheit Brian A. Edwards, PE Local Program Project Manager Wisconsin Department of Transportation Northeast Region 920.360.2801 wisconsindot.gov If this is related to a records request, please email: dotdtsdnerecords@dot.wi.gov 2  MODEL 1.5:1 pilot ratio, ultra-restrictive counterbalance valve CBAB SERIES 1 / CAPACITY: 2.5 gpm / CAVITY: T-11A snhy.com/CBAB 3-Port Non-vented Counterbalance valves with pilot assist are meant to control an overrunning load. The check valve allows free flow from the directional valve (port 2) to the load (port 1) while a direct-acting, pilot-assisted relief valve controls flow from port 1 to port 2. Pilot assist at port 3 lowers the effective setting of the relief valve at a rate determined by the pilot ratio. Other names for this valve include motion control valve and over-center valve. TECHNICAL DATA NOTE: DATA MAY VARY BY CONFIGURATION. SEE CONFIGURATION SECTION. Pilot Ratio 1.5:1 Maximum Recommended Load Pressure at Maximum Setting 3075 psi Maximum Setting 4000 psi Factory Pressure Settings Established at 2 in³/min. Maximum Valve Leakage at Reseat 5 drops/min. Adjustment - No. of CCW Turns from Min. to Max. Setting 3.75 Reseat >85% of setting Locknut Hex Size 9/16 in. Locknut Torque 80 - 90 lbf in. Seal kit - Cartridge Buna: 990011007 Seal kit - Cartridge Polyurethane: 990011002 Seal kit - Cartridge Viton: 990011006 CONFIGURATION OPTIONS Model Code Example: CBABLHN CONTROL (L) FUNCTIONAL SETTING RANGE (H) SEAL MATERIAL (N) MATERIAL/COATING L Standard Screw Adjustment H 1000 - 4000 psi w/25 psi Check (70 - N Buna-N Standard Material/Coating C Tamper Resistant - Factory Set 280 bar w/ 1,7 bar Check), 3000 psi V Viton /AP Stainless Steel, Passivated R Lockwired Screw Adjustment (210 bar) Standard Setting /LH Mild Steel, Zinc-Nickel A 1000 - 4000 psi w/4 psi Check (70 - 280 bar w/ 0,3 bar Check), 3000 psi (210 bar) Standard Setting B 400 - 1500 psi w/4 psi Check (28 - 105 bar w/ 0,3 bar Check), 1000 psi (70 bar) Standard Setting I 400 - 1500 psi w/25 psi Check (28 - 105 bar w/ 1,7 bar Check), 1000 psi (70 bar) Standard Setting c 2017 Sun Hydraulics Corporation See www.sunhydraulics.com for detailed product information 1 of 1  MODEL 3:1 pilot ratio, standard capacity counterbalance valve CBCA SERIES 1 / CAPACITY: 15 gpm / CAVITY: T-11A snhy.com/CBCA 3-Port Non-vented Counterbalance valves with pilot assist are meant to control an overrunning load. The check valve allows free flow from the directional valve (port 2) to the load (port 1) while a direct-acting, pilot-assisted relief valve controls flow from port 1 to port 2. Pilot assist at port 3 lowers the effective setting of the relief valve at a rate determined by the pilot ratio. Other names for this valve include motion control valve and over-center valve. TECHNICAL DATA NOTE: DATA MAY VARY BY CONFIGURATION. SEE CONFIGURATION SECTION. Pilot Ratio 3:1 Maximum Recommended Load Pressure at Maximum Setting 3075 psi Maximum Setting 4000 psi Factory Pressure Settings Established at 2 in³/min. 3-Port Non-vented, Fixed Setting Maximum Valve Leakage at Reseat 5 drops/min. Adjustment - No. of CCW Turns from Min. to Max. Setting 3.75 Reseat >85% of setting Locknut Hex Size 9/16 in. Locknut Torque 80 - 90 lbf in. Seal kit - Cartridge Buna: 990011007 Seal kit - Cartridge EPDM: 990011014 Seal kit - Cartridge Polyurethane: 990011002 Seal kit - Cartridge Viton: 990011006 CONFIGURATION OPTIONS Model Code Example: CBCALHN CONTROL (L) FUNCTIONAL SETTING RANGE (H) SEAL MATERIAL (N) MATERIAL/COATING L Standard Screw Adjustment H 1000 - 4000 psi w/25 psi Check (70 - N Buna-N Standard Material/Coating C Tamper Resistant - Factory Set 280 bar w/ 1,7 bar Check), 3000 psi E EPDM /AP Stainless Steel, Passivated (210 bar) Standard Setting V Viton /LH Mild Steel, Zinc-Nickel A 1000 - 4000 psi w/4 psi Check (70 - 280 bar w/ 0,3 bar Check), 3000 psi (210 bar) Standard Setting B 400 - 1500 psi w/4 psi Check (28 - 105 bar w/ 0,3 bar Check), 1000 psi (70 bar) Standard Setting I 400 - 1500 psi w/25 psi Check (28 - 105 bar w/ 1,7 bar Check), 1000 psi (70 bar) Standard Setting c 2017 Sun Hydraulics Corporation See www.sunhydraulics.com for detailed product information 1 of 1  MODEL 1.5:1 pilot ratio, load reactive load control valve MBDB SERIES 1 / CAPACITY: 15 gpm / CAVITY: T-11A snhy.com/MBDB 3-Port Non-vented Load reactive, load control valves with pilot assist combine two valves; a check valve and a relief valve. The check valve allows free flow from the directional valve (port 2) to the load (port 1) while a direct-acting, pilot-assisted relief valve controls flow from port 1 to port 2. Pilot assist at port 3 lowers the effective setting of the relief valve at a rate determined by the pilot ratio. TECHNICAL DATA NOTE: DATA MAY VARY BY CONFIGURATION. SEE CONFIGURATION SECTION. Pilot Ratio 1.5:1 Maximum Recommended Load Pressure at Maximum Setting 3850 psi Maximum Setting 5000 psi Factory Pressure Settings Established at 2 in³/min. Maximum Valve Leakage at Reseat 5 drops/min. Check Cracking Pressure 25 psi Adjustment - No. of CCW Turns from Min. to Max. Setting 6.5 Reseat >85% of setting Locknut Hex Size 9/16 in. Locknut Torque 80 - 90 lbf in. Seal kit - Cartridge Buna: 990011007 Seal kit - Cartridge Polyurethane: 990011002 Seal kit - Cartridge Viton: 990011006 CONFIGURATION OPTIONS Model Code Example: MBDBLHN CONTROL (L) FUNCTIONAL SETTING RANGE (H) SEAL MATERIAL (N) L Standard Screw Adjustment H 1000 - 4000 psi (70 - 280 bar), 3000 psi N Buna-N C Tamper Resistant - Factory Set (210 bar) Standard Setting V Viton J 2000 - 5000 psi (140 - 350 bar), 3000 psi (210 bar) Standard Setting c 2017 Sun Hydraulics Corporation See www.sunhydraulics.com for detailed product information 1 of 1