Village Board

AGENDA LITTLE CHUTE VILLAGE BOARD COMMITTEE OF THE WHOLE MEETING PLACE: Little Chute Village Hall DATE: Wednesday, July 11, 2018 TIME: 6:00 p.m. A. Call to Order B. Roll Call C. Public Appearance for Items Not on the Agenda 1. Report—2017 Fox Cities Room Tax Commission 2. Approval of Minutes Minutes of the Regular Board Meeting of June 20, 2018 3. Action—Adopt Resolution No. 20 Amending Resolution No. 1, Series of 2001, Regarding The Polling Sites for All Elections Held in the Village of Little Chute 5. Action—Regency Place Senior Living Site Plan 6. Discussion—NOAA Weather Radios 7. Discussion—Fox Cities Exhibition Center—Municipal Day 8. Discussion—Village Board Job Description 9. Closed Session: a)19.85(1)(c) Consideration of Employment, Promotion, or Performance Evaluation Data of any Public Employee of the Village of Little Chute. Personnel Matter 10. Return to Open Session 11. Unfinished Business 12. Items for Future Agendas 13. Adjournment  Annual Report of the Fox Cities Area Room Tax Commission 2017 The FOX CITIES AREA ROOM TAX COMMISSION has been created as a Commission under the provisions of Section 66.0615 of the Wisconsin Statutes, formed to coordinate tourism promotion and tourism development using tax revenues generated from the imposition of room taxes in the Fox Cities Tourism Zone pursuant to the Room Tax Act. Meetings The Commission met five (5) times in 2017. Meeting discussions included financial reports on room tax collections, overviews of state-mandated municipal reporting and status updates on room-tax funded bonds relating to the Fox Cities Performing Arts Center and Fox Cities Exhibition Center. Commissioners were appointed from the 10 municipalities comprising the Fox Cities Tourism Zone (see attached for listing). At the June 2017 meeting of the Commission, officers were elected: • Bruce Sherman – Chair • Mike Easker – Vice-Chair • George Dearborn – Secretary Room Tax Expenditures Aside from those allocations set in ordinance, the Fox Cities Area Room Tax Commission approved the allocation of $25,000 of room tax to a fund earmarked for the Commission’s own legal costs. In 2017, the Commission solicited outside legal counsel to provide an opinion on the room tax funds remaining in the Room Tax Stabilization and Debt Service Reserve funds relating to the Fox Cities Performing Arts Center Bonds. Fund in excess of those needed to pay off the bonds existed in these accounts and the Commission asked for clarification on their role in determining the ultimate use of the funds. As a result of this effort, the Commission distributed the funds in the following manner: • a grant of $750,000 to the City of Appleton to be used in the financing of the Fox Cities Exhibition Center • $647,220.45 for the Fox Cities Sports Facility • $25,000 to the Fox Cities Area Room Tax Commission legal fund Allocation of Room Tax Funds The attached financial report shows actual tax collections and the allocations. A graphic summary of room tax allocations for 2017 is below:  MINUTES OF THE REGULAR BOARD MEETING OF JUNE 20, 2018 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Pledge of Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Michael Vanden Berg, President David Peterson, Trustee Larry Van Lankvelt, Trustee James Hietpas, Trustee John Elrick, Trustee Skip Smith, Trustee Bill Peerenboom, Trustee Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Jim Moes, Community Development Director Adam Breest, Director of Parks, Recreation and Forestry Kent Taylor, Director of Public Works Chris Murawski, Engineer Laurie Decker, Village Clerk Tyler Claringbole, Village Attorney Interested Citizens EXCUSED: Teri Matheny, Finance Director Daniel Meister, Chief of Police Steve Thiry, Library Director Public Appearance for Items Not on the Agenda None Other Informational Items—May Fire, FVMPD Monthly Reports and May Report Approval of Minutes Minutes of the Regular Board Meeting of June 6, 2018 Moved by Trustee Smith, seconded by Trustee Peterson to Approve the Minutes of the Regular Board Meeting of June 6, 2018 Ayes 7, Nays 0 – Motion Carried Presentation—Fox Cities Sports Facility Administrator Fenlon introduced the following guests to give information on the Fox Cities Sports Facility. - Char Stankowski, GM, Country Inn and Suites, Little Chute - Pam Seidl, Executive Director, Fox Cities Convention and Visitors Bureau - Matt Ten Haken, Director of Sports Marketing, Fox Cities Convention and Visitors Bureau - Mike Patza, Town Planner, Town of Grand Chute Char Stankowski advised the Board this facility should be supported and feels it will increase visitors to the area, especially in the slower winter months. Pam Seidl gave information on the goal of the Sports Facility and the potential for increased visitors to the area to help all area businesses. Once funding is secured the projected ground breaking should be in August with a projected opening date of October, 2019. Trustee Van Lankvelt questioned the closest facility and was advised the closest right now is Pleasant Praire Rec Plex near Kenosha. Director Moes questioned ownership and if the Town of Grand Chute will be leasing this facility, Pam Seidl answered the owner will be the Town of Grand Chute Fox Cities Sports Development and will be leases to the Town of Grand Chute but no money will be exchanged. Trustee Hietpas has read that Neenah is going to vote next week, and wondered about other communities, Pam Seidl replied that all of the areas are expected to commit by June 27th and as far as she knows Appleton is the only facility she is not aware of the date of the meeting. Engineer Murawski feels this is a much needed facility as kids in the area that are in sports are doing a lot of traveling. Director Breest agreed with Engineer Murawski and feels this will be a great asset to all surrounding communities. Action—Adopt Resolution No. 17 Authorizing Fox Cities Sports Facility Moved by Trustee Elrick, seconded by Trustee Smith to Adopt Resolution No. 17 Authorizing Fox Cities Sports Facility Ayes 7, Nays 0 – Motion Carried Action—Fox Cities Sports Facility Pledge and Security Agreement Moved by Trustee Elrick, seconded by Trustee Smith to Approve the Fox Cities Sports Facility Pledge and Security Agreement Ayes 7, Nays 0 – Motion Carried Action—Fox Cities Sports Facility Cooperation Agreement Moved by Trustee Elrick, seconded by Trustee Smith to Approve the Fox Cities Sports Facility Cooperation Agreement Ayes 7, Nays 0 – Motion Carried Department and Officers Progress Reports Departments and Officers provided progress reports to the Board Action—Approve 2018-2019 Liquor Licenses Moved by Trustee Smith, seconded by Trustee Peterson to Approve the 2018-2019 Liquor Licenses as presented Ayes 7, Nays 0 – Motion Carried Action—Adopt Resolution No. 18 Compliance Maintenance Annual Report (CMAR) Moved by Trustee Peerenboom, seconded by Trustee Van Lankvelt to Adopt Resolution No. 18 Compliance Maintenance Annual Report (CMAR) Ayes 7, Nays 0 – Motion Carried Action—Adopt Resolution No. 19 Tennessen CSM Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to Adopt Resolution No. 19 Tennessen CSM Ayes 7, Nays 0 – Motion Carried Action—Façade Grant for Lasting Impression by Mary LLC Administrator Fenlon advised that Mary Thiel, owner of Lasting Impression by Mary LLC, applied for a Façade Renovation Loan in the amount of $25,890.00. Administrator Fenlon advised the Design Review Board has approved and is recommending the Board also approve. Moved by Trustee Smith, seconded by Trustee Elrick to Approve the Façade Grant for Lasting Impression by Mary LLC Ayes 7, Nays 0 – Motion Carried Operator License Approvals Appleton, Lisa Up the Hill/Hawks Nest Kimberly Chalupa, Darlene Down the Hill Little Chute Goss, Kara Moto Mart Appleton Hacker, Ryan Van Zeeland (00) Appleton Hartjes, Bruce R. Village Limits Little Chute Hartjes, Paul Village Limits Little Chute Hermus, Karen Up the Hill Appleton Kinjerski, Lisa A. Weenies Still Kimberly Lamers, Breanna Moto Mart Little Chute Malewski, Stacy Up the Hill Little Chute Maley, Tammy Rosehill Appleton Martin, Rachel Piggly Wiggly Kimberly Mitchell, Jared Moto Mart Menasha Norvell, Kimberly Up the Hill Appleton Paul, Debra Moto Mart Appleton Schmid, Sheryl Moasis Little Chute Schroeder, Ali Rosehill Grand Chute Schmieder, Valarie Moto Mart Little Chute Tarket, Ryan Moto Mart Kaukauna VandenBerg, James 5th Quarter Little Chute VandenBerg, LouAnn Rosehill Little Chute Moved by Trustee Smith, seconded by Trustee Peterson to Approve Operator Licenses as presented Ayes 7, Nays 0 – Motion Carried Discussion/Possible Action—Doyle Pool Director Breest updated the Board on information previously requested regarding the cost of the splash pad in Sherwood. The splash pad was built in 2012 at a cost of $345,000. Director Breest is looking for direction for the future of Doyle Pool and if the pool is going to stay would like to know if there is maximum dollar amount that can be set up. Trustee Van Lankvelt recommended running the pool until the end of the lifespan and then to make a decision. Trustee Hietpas asked if grant money was available for splash pads or pools, Director Breest has not run into any grants. Trustee Peterson asked what the issues are currently with the pool, Director Breest said most of the items at this time are minor, pumps and electrical issues, and mentioned that the Maintenance building is very tight and fans were not working for quite a while so items were deteriorated. Also mentioned the pump and filters will need to be replaced and he is getting cost estimates. Engineer Murawski said the tub or the shell of the pool is 30 years old and advised that could cause more maintenance issues. Trustee Hietpas asked regarding the CIP, where does the pool stand, Administrator Fenlon advised it would be pretty far out, probably looking at 5 years. Trustee Elrick stated his opinion was that we don’t build a new pool, and go with splash pads; and also questioned if the CIP for splash pads could be added in 4-5 years. Trustee Elrick suggested getting a splash pad in place prior to the pool be closed to compare usage. Trustee Smith agreed with Trustee Elrick and would like some kind of a formula put in place for upkeep of the pool. Trustee Peterson also agreed with Trustee Elrick on doing two splash pads instead of the money for a new pool. Trustee Peerenboom is in favor of remodeling the pool but will go with the majority and agrees that if a splash pad is put in place it would be a good idea to do the pads at the parks that are busy with sports. Administrator Fenlon thanked the Board for the input and appreciates their professionalism and agrees that maintaining the pool and deal with any failure as it happens as the pool could last another 10 years. Trustee Peterson asked Director Breest if anything is done once the pool closes to help maintain the pool, and Director Breest advised they do follow the manufacturer guide lines on the slides, and the pumps, etc. when they shut the pool down for the year but the maintenance building does not have heat. Trustee Elrick asked Director Breest what the projected life span is for splash pads; Director Breest stated they haven’t really been around long enough to evaluate. The oldest he is aware of in the area was built 15 years ago but stated the cost for replacement parts lower. Trustee Peterson would like to see something drawn up on the amount spent for repairs in the last few years before the board has to approve, and also stated that with the splash pad you don’t need the life guards so could potentially stay open longer not required to follow the school schedule. Trustee Van Lankvelt asked about the staffing requirements for splash pads; Director Breest stated they do not have any staff besides maintenance staff and probably a camera or two. Director Breest asked the Board if the general consensus is to run the pool as is and look at building a splash pad within the next 4-5 years. Trustee Smith asked the current budget amount to maintain the pool and Director Breest stated roughly $12,000.00 per year. Trustee Smith suggested the Board come up with an amount so Director Breest does not need to go back to the Board for general upkeep. Trustee Elrick suggested Director Breest facilitate putting a splash pad at one of the parks in the next 3-4 years. The Board consensus is to run the pool as long as you can and look at adding a splash pad in the Village in the next few years. Committee/Commission Appointments President Vanden Berg recommended Leon Vanden Heuvel to the Fire Commission Moved by Trustee Elrick, seconded by Trustee Peterson to Appoint Leon Vanden Heuvel to the Fire Commission Ayes 7, Nays 0 – Motion Carried Disbursement List Moved by Trustee Peerenboom, seconded by Trustee Smith to Approve the Disbursement List and Authorize the Finance Director to pay all vendors Ayes 7, Nays 0 – Motion Carried Call for Unfinished Business None Items for Future Agendas None Closed Session a)19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conduction other specific public business when competitive bargaining reasons require a closed session. TID 5 & 6 Negotiations Moved by Trustee Elrick, seconded by Trustee Smith to Enter into Closed Session Ayes 7, Nays 0 – Motion Carried Return to Open Session Moved by Trustee Elrick, seconded by Trustee Peterson to Exit Closed Session Ayes 7, Nays 0 – Motion Carried Adjournment Moved by Trustee Elrick, seconded by Trustee Peterson to Adjourn the Regular Board Meeting at 7:50 p.m. Ayes 7, Nays 0 - Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Attest: Michael R. Vanden Berg, Village President Laurie Decker, Village Clerk  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 20, SERIES OF 2018 A RESOLUTION AMENDING RESOLUTION NO. 1, SERIES OF 2001 REGARDING THE POLLING SITES FOR ALL ELECTIONS HELD IN THE VILLAGE OF LITTLE CHUTE WHEREAS, the Village of Little Chute, Outagamie County, Wisconsin has been required by Wisconsin Statues, Section 5.18(3) establishing polling places; and WHEREAS, Wisconsin Statutes provides that no later than 30 days before an election the governing body of any municipality may, by resolution, establish a polling site replacing an old site; and WHEREAS, Wisconsin Statutes states that polling places shall be established for each primary and general election at least 60 days before the election, and for each other election at least 30 days before the election. NOW, THEREFORE, BE IT RESOLVED by the Village Board of the Village of Little Chute that the voting sites be established as follows: Wards 2, 6, 7, 8, 12, 13 will be held at the Little Chute Village Hall located at 108 West Main Street in the Community Room. Wards 3, 9, 10, 11, 15 will be held at 625 Grand Avenue in Room N1/N2 of the Library/Civic Center. Wards 1, 4, 5, 14 will be held at 625 Grand Avenue in Room S2/S3 of the Library/Civic Center. This resolution shall remain in effect until modified or rescinded, or until a new division is made following the next census. Introduced, approved and adopted: July 11, 2018 VILLAGE OF LITTLE CHUTE By: Michael Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Regency Place Senior Living Final Site Plan Review PREPARED BY: James P. Fenlon, Administrator REPORT DATE: July 5th, 2018 ADMINISTRATOR'S REVIEW/COMMENTS: ( See Below ) EXPLANATION: Per the terms of the Village of Little Chute’s Development Agreement with Northpointe Development Corporation, the Board of Trustees has final approval of the Site Plan. Attached to this document is an excerpt of the formal site plan application submitted to the developer. It is worth noting the following prior to your consideration: - Village staff has spent a considerable amount of time working with the developer and their consultants to ensure that zoning ordinances and design standards were met. - The Design Review Board has unanimously approved the façade features of the facility earlier this year. - Village staff would recommend approval of the site plan. Upon conclusion of this requirement, village staff expects that we will be ready to close on the property with the developer by September. RECOMMENDATION: Approve the attached site plan for the Regency Place Senior Living to be located in Downtown Little Chute. C:\Documents and Settings\jfenlon\Desktop\Village Board and Notes\IFCs 7/5/2018 2:49:47 PM Lots 22-25 and the North 5' of Lot 26, Block 42, of the 1988 Amendment to the 1917 Assessors Plat, Village of Little Chute Outagamie County, Wisconsin; ARCHITECTS ● ENGINEERS ● SURVEYORS 100 CAMELOT DRIVE FOND DU LAC, WI 54935 PHONE: (920) 926-9800 WWW.EXCELENGINEER.COM PROJECT INFORMATION PROJECT NUMBER 1722560 REGENCY PLACE SENIOR LIVING GRAND AVE ● LITTLE CHUTE, WI 54140 NEW CONSTRUCTION · · · PROFESSIONAL SEAL PRELIMINARY DATES SEPT. 26, 2017 NOT FOR CONSTRUCTION APR. 26, 2018 JUNE 21, 2018 JUNE 26, 2018 SHEET INFORMATION SITE PLAN SHEET NUMBER C1.2 2017 © EXCEL ENGINEERING, INC.  ARCHITECTS ● ENGINEERS ● SURVEYORS 100 CAMELOT DRIVE FOND DU LAC, WI 54935 PHONE: (920) 926-9800 WWW.EXCELENGINEER.COM PROJECT INFORMATION PROJECT NUMBER 1722560 REGENCY PLACE SENIOR LIVING GRAND AVE ● LITTLE CHUTE, WI 54140 NEW CONSTRUCTION STAKEOUT INFORMATION: VERIFY STATION FOR INLET LOCATION. REFER TO STAKEOUT POLICY FOR STAKEOUT LOCATION AND OFFSETS. PROFESSIONAL SEAL PRELIMINARY DATES JUNE 21, 2018 NOT FOR CONSTRUCTION JUNE 26, 2018 SHEET INFORMATION LANDSCAPE PLAN SHEET NUMBER C1.5 2017 © EXCEL ENGINEERING, INC.  PROJECT INFORMATION PROJECT NUMBER 1722560 REGENCY PLACE SENIOR LIVING (2) HR. RATED (2) HR. RATED GRAND AVE ● LITTLE CHUTE, WI 54140 (2) HR. RATED NEW CONSTRUCTION (3) HR. RATED PRECAST PLANK #3,500 (2) HR. RATED AND COLUMNS HEATED TO 50° 24 - TOTAL PARKING STALLS 1 - HANDICAP PARKING STALL PROFESSIONAL SEAL PRELIMINARY DATES JUN. 26, 2018 NOT FOR CONSTRUCTION SHEET INFORMATION PARKING LEVEL FLOOR PLAN SHEET NUMBER A1.0 2017 © EXCEL ENGINEERING, INC.  KEY AUTOMATIC DOOR OPENER FIRE ALARM PULL STATION KEY LOCK (KNOX BOX) EXIT LIGHT CARBON MONOXIDE DETECTOR SMOKE DETECTOR, HARD-WIRED (SMOKE DETECTORS IN CORRIDOR TO BE 30'-0"o.c. MIN.) HEAT DETECTOR 5# FIRE EXTINGUISHER IN RECESSED CABINET (SEE DTL. ON SHT. A4.2) WALL MOUNTED 5# FIRE EXTINGUISHER WITH MOUNTING BRACKET (SEE DTL. ON SHT. A6.1) PROJECT INFORMATION FIRE ALARM HORN PROJECT NUMBER 1722560 FIRE ALARM HORN AND STROBE EMERGENCY LIGHTING HEARING / VISUALLY IMPAIRED UNIT PER ANSI SECTION 1005 ACCESSIBLE WINDOW LOCATION SEE WHEDA NOTES ON A5 SHEETS FOR REQUIREMENTS REPRESENTS (1) HR RATED SEE SECTIONS FOR UL RATING REPRESENTS (2) HR RATED SEE SECTIONS FOR UL RATING REPRESENTS (3) HR RATED SEE SECTIONS FOR UL RATING ALL FIRE-ALARM, SMOKE DETECTOR, HEAT DETECTOR, CARBON MONOXIDE AND EMERGENCY LIGHTING SHOWN ON PLAN IS SCHEMATIC AND IS PROVIDED ONLY FOR BUDGETING PURPOSES. CONTRACTOR SHALL PROVIDE CODE-COMPLIANT LAYOUT AND SHALL INCLUDE EMERGENCY LIGHTING SUBMITTAL AND ASSOCIATED COST. GENERAL NOTES REGENCY PLACE SENIOR LIVING 1.) PUBLIC STAIRWAYS MUST BE EQUIPPED WITH CONTINUOUS GRIPPABLE HANDRAILS ON BOTH SIDES OF STAIRS. IF HANDRAIL IS NOT CONTINUOUS, IT MUST EXTEND A MIN. OF (12") BEYOND THE TOP RISER, AND A MIN. OF (12") BEYOND Unit # 1 BOTTOM RISER. HANDRAILS TO RETURN TO WALLS. (TYP.) 1004 1 - Bedroom 2.) PROVIDE VISUAL AND AUDIBLE EMERGENCY ALARM SYSTEM THROUGHOUT PUBLIC AND COMMON USE AREAS OF BUILDING. 780 sq. ft. Unit # 4A Unit # 6 (2) HR. RATED Unit #15 HOME/Type 'B' 3.) HAND RAILS ON BOTH SIDES OF COMMON HALLWAYS - STOP 1000 1002 1006 CORRIDOR HANDRAILS @ FIRE EXT. CABINETS AND 2 - Bedroom 2 - Bedroom 2 - Bedroom GRAND AVE ● LITTLE CHUTE, WI 54140 RETURN TO WALLS 970 sq. ft. 1,073 sq. ft. 993 sq. ft. 4.) ALL INT. DIMS. ARE FROM FACE-OF-STUD TO FACE-OF-STUD. HOME/Type 'B' Type 'B' #3,500 (2) HR. RATED HOME/WHEDA Type 'A' ALL EXT. DIMS ARE FROM OUTSIDE FACE-OF SHEATHING TO OUTSIDE FACE-OF-SHEATHING 5.) AUTOMATIC DOOR OPENERS AT MAIN ENTRANCE 6.) HEARING / VISUALLY IMPAIRED UNITS TO INCLUDE THE FOLLOWING AUDIBLE AND VISIBLE SIGNALING DEVICES PER ANSI SECTION 1005: UNIT SMOKE DETECTION, UNIT BUILDING NEW CONSTRUCTION FIRE ALARM, UNIT DOORBELL & UNIT TELEPHONE. 6.) THE ELEVATOR CAR SHALL BE OF SUCH A SIZE AND ARRANGEMENT TO ACCOMMODATE A 24-INCH BY 84-INCH AMBULANCE STRETCHER IN THE HORIZONTAL, OPEN POSITION AND SHALL BE IDENTIFIED BY THE INTERNATIONAL SYMBOL FOR EMERGENCY MEDICAL SERVICES (STAR OF LIFE). THE SYMBOL SHALL NOT BE LESS THAN 3 INCHES (76 MM) HIGH AND SHALL BE PLACED INSIDE ON BOTH SIDES OF THE (2) HR. RATED HOISTWAY DOOR FRAME. UNIT TOTALS (1) HR. RATED 1 BEDROOM 2 BEDROOM 2 BEDROOM 2 BEDROOM + DEN TOTAL 1 BATH 1 BATH 2 BATH 2 BATH FIRST FLOOR 2 0 7 0 9 SECOND FLOOR 6 0 5 0 11 THIRD FLOOR 2 1 6 1 10 FOURTH FLOOR 2 1 6 1 10 TOTAL 12 2 24 2 40 Unit # 5 1009 Unit # 4 Unit # 9 Unit # 2 Unit # 9 2 - Bedroom 1001 1003 1005 1007 967 sq. ft. 2 - Bedroom 2 - Bedroom 1 - Bedroom 2 - Bedroom Type 'B' 943 sq. ft. 935 sq. ft. 677 sq. ft. 935 sq. ft. Type 'B' Type 'B' Type 'B' Type 'B' PROFESSIONAL SEAL #3,500 (2) HR. RATED PRELIMINARY DATES JUN. 26, 2018 NOT FOR CONSTRUCTION SHEET INFORMATION FIRST FLOOR PLAN SHEET NUMBER A1.1 2017 © EXCEL ENGINEERING, INC.  KEY AUTOMATIC DOOR OPENER FIRE ALARM PULL STATION KEY LOCK (KNOX BOX) EXIT LIGHT CARBON MONOXIDE DETECTOR SMOKE DETECTOR, HARD-WIRED (SMOKE DETECTORS IN CORRIDOR TO BE 30'-0"o.c. MIN.) HEAT DETECTOR 5# FIRE EXTINGUISHER IN RECESSED CABINET (SEE DTL. ON SHT. A4.2) WALL MOUNTED 5# FIRE EXTINGUISHER WITH MOUNTING BRACKET (SEE DTL. ON SHT. A6.1) PROJECT INFORMATION FIRE ALARM HORN PROJECT NUMBER 1722560 FIRE ALARM HORN AND STROBE EMERGENCY LIGHTING HEARING / VISUALLY IMPAIRED UNIT PER ANSI SECTION 1005 ACCESSIBLE WINDOW LOCATION SEE WHEDA NOTES ON A5 SHEETS FOR REQUIREMENTS REPRESENTS (1) HR RATED SEE SECTIONS FOR UL RATING REPRESENTS (2) HR RATED SEE SECTIONS FOR UL RATING REPRESENTS (3) HR RATED SEE SECTIONS FOR UL RATING ALL FIRE-ALARM, SMOKE DETECTOR, HEAT DETECTOR, CARBON MONOXIDE AND EMERGENCY LIGHTING SHOWN ON PLAN IS SCHEMATIC AND IS PROVIDED ONLY FOR BUDGETING PURPOSES. CONTRACTOR SHALL PROVIDE CODE-COMPLIANT LAYOUT AND SHALL INCLUDE EMERGENCY LIGHTING SUBMITTAL AND ASSOCIATED COST. GENERAL NOTES REGENCY PLACE SENIOR LIVING 1.) PUBLIC STAIRWAYS MUST BE EQUIPPED WITH CONTINUOUS GRIPPABLE HANDRAILS ON BOTH SIDES OF STAIRS. IF HANDRAIL IS NOT CONTINUOUS, IT MUST EXTEND A MIN. OF (12") BEYOND THE TOP RISER, AND A MIN. OF (12") BEYOND Unit #14 Unit #1 BOTTOM RISER. HANDRAILS TO RETURN TO WALLS. (TYP.) 2004 2006 1 - Bedroom 1 - Bedroom 2.) PROVIDE VISUAL AND AUDIBLE EMERGENCY ALARM SYSTEM THROUGHOUT PUBLIC AND COMMON USE AREAS OF BUILDING. Unit #1 786 sq. ft. 780 sq. ft. (2) HR. RATED (2) HR. RATED Unit # 4A 2002 HOME/WHEDA Type 'A' Type 'B' Unit # 5A 3.) HAND RAILS ON BOTH SIDES OF COMMON HALLWAYS - STOP 2000 2008 1 - Bedroom CORRIDOR HANDRAILS @ FIRE EXT. CABINETS AND 2 - Bedroom 2 - Bedroom GRAND AVE ● LITTLE CHUTE, WI 54140 RETURN TO WALLS 735 sq. ft. 970 sq. ft. Type 'B' 992 sq. ft. 4.) ALL INT. DIMS. ARE FROM FACE-OF-STUD TO FACE-OF-STUD. HOME/Type 'B' #3,500 (2) HR. RATED Type 'B' ALL EXT. DIMS ARE FROM OUTSIDE FACE-OF SHEATHING TO OUTSIDE FACE-OF-SHEATHING 5.) AUTOMATIC DOOR OPENERS AT MAIN ENTRANCE 6.) HEARING / VISUALLY IMPAIRED UNITS TO INCLUDE THE FOLLOWING AUDIBLE AND VISIBLE SIGNALING DEVICES PER ANSI SECTION 1005: UNIT SMOKE DETECTION, UNIT BUILDING NEW CONSTRUCTION FIRE ALARM, UNIT DOORBELL & UNIT TELEPHONE. 6.) THE ELEVATOR CAR SHALL BE OF SUCH A SIZE AND ARRANGEMENT TO ACCOMMODATE A 24-INCH BY 84-INCH AMBULANCE STRETCHER IN THE HORIZONTAL, OPEN POSITION AND SHALL BE IDENTIFIED BY THE INTERNATIONAL SYMBOL FOR EMERGENCY MEDICAL SERVICES (STAR OF LIFE). THE SYMBOL SHALL NOT BE LESS THAN 3 INCHES (76 MM) HIGH AND SHALL BE PLACED INSIDE ON BOTH SIDES OF THE HOISTWAY DOOR FRAME. UNIT TOTALS (1) HR. RATED 1 BEDROOM 2 BEDROOM 2 BEDROOM 2 BEDROOM + DEN TOTAL (1) HR. RATED 1 BATH 1 BATH 2 BATH 2 BATH FIRST FLOOR 2 0 7 0 9 SECOND FLOOR 6 0 5 0 11 THIRD FLOOR 2 1 6 1 10 FOURTH FLOOR 2 1 6 1 10 TOTAL 12 2 24 2 40 Unit # 4 Unit #13 Unit #2 Unit #12 Unit #3 Unit #5 2001 2003 2005 2007 2009 2011 2 - Bedroom 2 - Bedroom 1 - Bedroom 1 - Bedroom 1 - Bedroom 2 - Bedroom 943 sq. ft. 935 sq. ft. 677 sq. ft. 741 sq. ft. 730 sq. ft. 967 sq. ft. Type 'B' WHEDA Type 'B' Type 'B' WHEDA Type 'B' Type 'B' Type 'B' PROFESSIONAL SEAL #3,500 (2) HR. RATED (1) HR. RATED PRELIMINARY DATES JUN. 26, 2018 NOT FOR CONSTRUCTION SHEET INFORMATION SECOND FLOOR PLAN SHEET NUMBER A1.2 2017 © EXCEL ENGINEERING, INC.  KEY AUTOMATIC DOOR OPENER FIRE ALARM PULL STATION KEY LOCK (KNOX BOX) EXIT LIGHT CARBON MONOXIDE DETECTOR SMOKE DETECTOR, HARD-WIRED (SMOKE DETECTORS IN CORRIDOR TO BE 30'-0"o.c. MIN.) HEAT DETECTOR 5# FIRE EXTINGUISHER IN RECESSED CABINET (SEE DTL. ON SHT. A4.2) WALL MOUNTED 5# FIRE EXTINGUISHER WITH MOUNTING BRACKET (SEE DTL. ON SHT. A6.1) PROJECT INFORMATION FIRE ALARM HORN PROJECT NUMBER 1722560 FIRE ALARM HORN AND STROBE EMERGENCY LIGHTING HEARING / VISUALLY IMPAIRED UNIT PER ANSI SECTION 1005 ACCESSIBLE WINDOW LOCATION SEE WHEDA NOTES ON A5 SHEETS FOR REQUIREMENTS REPRESENTS (1) HR RATED SEE SECTIONS FOR UL RATING REPRESENTS (2) HR RATED SEE SECTIONS FOR UL RATING REPRESENTS (3) HR RATED SEE SECTIONS FOR UL RATING ALL FIRE-ALARM, SMOKE DETECTOR, HEAT DETECTOR, CARBON MONOXIDE AND EMERGENCY LIGHTING SHOWN ON PLAN IS SCHEMATIC AND IS PROVIDED ONLY FOR BUDGETING PURPOSES. CONTRACTOR SHALL PROVIDE CODE-COMPLIANT LAYOUT AND SHALL INCLUDE EMERGENCY LIGHTING SUBMITTAL AND ASSOCIATED COST. GENERAL NOTES REGENCY PLACE SENIOR LIVING 1.) PUBLIC STAIRWAYS MUST BE EQUIPPED WITH CONTINUOUS GRIPPABLE HANDRAILS ON BOTH SIDES OF STAIRS. IF HANDRAIL IS NOT CONTINUOUS, IT MUST EXTEND A MIN. OF (12") BEYOND THE TOP RISER, AND A MIN. OF (12") BEYOND Unit #10 BOTTOM RISER. HANDRAILS TO RETURN TO WALLS. (TYP.) 3006 2 - Bedroom 2.) PROVIDE VISUAL AND AUDIBLE EMERGENCY ALARM SYSTEM THROUGHOUT PUBLIC AND COMMON USE AREAS OF BUILDING. (2) HR. RATED 1,041 sq. ft. Unit # 4A Unit #1 Unit #11 HOME/Type 'B' (2) HR. RATED Unit # 5A 3.) HAND RAILS ON BOTH SIDES OF COMMON HALLWAYS - STOP 3000 3002 3004 3008 CORRIDOR HANDRAILS @ FIRE EXT. CABINETS AND 2 - Bedroom 1 - Bedroom 1 - Bedroom 2 - Bedroom GRAND AVE ● LITTLE CHUTE, WI 54140 RETURN TO WALLS 970 sq. ft. 735 sq. ft. 992 sq. ft. 786 sq. ft. 4.) ALL INT. DIMS. ARE FROM FACE-OF-STUD TO FACE-OF-STUD. HOME/Type 'B' Type 'B' WHEDA Type 'B' Type 'B' #3,500 (2) HR. RATED ALL EXT. DIMS ARE FROM OUTSIDE FACE-OF SHEATHING TO OUTSIDE FACE-OF-SHEATHING 5.) AUTOMATIC DOOR OPENERS AT MAIN ENTRANCE 6.) HEARING / VISUALLY IMPAIRED UNITS TO INCLUDE THE FOLLOWING AUDIBLE AND VISIBLE SIGNALING DEVICES PER ANSI SECTION 1005: UNIT SMOKE DETECTION, UNIT BUILDING NEW CONSTRUCTION FIRE ALARM, UNIT DOORBELL & UNIT TELEPHONE. 6.) THE ELEVATOR CAR SHALL BE OF SUCH A SIZE AND ARRANGEMENT TO ACCOMMODATE A 24-INCH BY 84-INCH AMBULANCE STRETCHER IN THE HORIZONTAL, OPEN POSITION AND SHALL BE IDENTIFIED BY THE INTERNATIONAL SYMBOL FOR EMERGENCY MEDICAL SERVICES (STAR OF LIFE). THE SYMBOL SHALL NOT BE LESS THAN 3 INCHES (76 MM) HIGH AND SHALL BE PLACED INSIDE ON BOTH SIDES OF THE HOISTWAY DOOR FRAME. UNIT TOTALS (1) HR. RATED 1 BEDROOM 2 BEDROOM 2 BEDROOM 2 BEDROOM + DEN TOTAL (1) HR. RATED 1 BATH 1 BATH 2 BATH 2 BATH FIRST FLOOR 2 0 7 0 9 SECOND FLOOR 6 0 5 0 11 THIRD FLOOR 2 1 6 1 10 FOURTH FLOOR 2 1 6 1 10 TOTAL 12 2 24 2 40 Unit # 4 Unit #13 Unit #7 Unit #8 Unit #5 3001 3003 3005 3007 3009 2 - Bedroom 2 - Bedroom 2 - Bedroom w/ Den 2 - Bedroom 2 - Bedroom 943 sq. ft. 935 sq. ft. 1,140 sq. ft. 1,030 sq. ft. 967 sq. ft. Type 'B' WHEDA Type 'B' Type 'B' Type 'B' Type 'B' PROFESSIONAL SEAL #3,500 (2) HR. RATED (1) HR. RATED PRELIMINARY DATES JUN. 26, 2018 NOT FOR CONSTRUCTION SHEET INFORMATION THIRD FLOOR PLAN SHEET NUMBER A1.3 2017 © EXCEL ENGINEERING, INC.  KEY AUTOMATIC DOOR OPENER FIRE ALARM PULL STATION KEY LOCK (KNOX BOX) EXIT LIGHT CARBON MONOXIDE DETECTOR SMOKE DETECTOR, HARD-WIRED (SMOKE DETECTORS IN CORRIDOR TO BE 30'-0"o.c. MIN.) HEAT DETECTOR 5# FIRE EXTINGUISHER IN RECESSED CABINET (SEE DTL. ON SHT. A4.2) WALL MOUNTED 5# FIRE EXTINGUISHER WITH MOUNTING BRACKET (SEE DTL. ON SHT. A6.1) PROJECT INFORMATION FIRE ALARM HORN PROJECT NUMBER 1722560 FIRE ALARM HORN AND STROBE EMERGENCY LIGHTING HEARING / VISUALLY IMPAIRED UNIT PER ANSI SECTION 1005 ACCESSIBLE WINDOW LOCATION SEE WHEDA NOTES ON A5 SHEETS FOR REQUIREMENTS REPRESENTS (1) HR RATED SEE SECTIONS FOR UL RATING REPRESENTS (2) HR RATED SEE SECTIONS FOR UL RATING REPRESENTS (3) HR RATED SEE SECTIONS FOR UL RATING ALL FIRE-ALARM, SMOKE DETECTOR, HEAT DETECTOR, CARBON MONOXIDE AND EMERGENCY LIGHTING SHOWN ON PLAN IS SCHEMATIC AND IS PROVIDED ONLY FOR BUDGETING PURPOSES. CONTRACTOR SHALL PROVIDE CODE-COMPLIANT LAYOUT AND SHALL INCLUDE EMERGENCY LIGHTING SUBMITTAL AND ASSOCIATED COST. GENERAL NOTES REGENCY PLACE SENIOR LIVING 1.) PUBLIC STAIRWAYS MUST BE EQUIPPED WITH CONTINUOUS GRIPPABLE HANDRAILS ON BOTH SIDES OF STAIRS. IF HANDRAIL IS NOT CONTINUOUS, IT MUST EXTEND A MIN. OF (12") BEYOND THE TOP RISER, AND A MIN. OF (12") BEYOND Unit #10 BOTTOM RISER. HANDRAILS TO RETURN TO WALLS. (TYP.) 4006 2 - Bedroom 2.) PROVIDE VISUAL AND AUDIBLE EMERGENCY ALARM SYSTEM 1,041 sq. ft. THROUGHOUT PUBLIC AND COMMON USE AREAS OF BUILDING. (2) HR. RATED Unit # 4A Unit #11 HOME/Type 'B' Unit # 5A 3.) HAND RAILS ON BOTH SIDES OF COMMON HALLWAYS - STOP Unit #1 (2) HR. RATED 4000 4004 4008 CORRIDOR HANDRAILS @ FIRE EXT. CABINETS AND 4002 2 - Bedroom 1 - Bedroom 2 - Bedroom GRAND AVE ● LITTLE CHUTE, WI 54140 RETURN TO WALLS 1 - Bedroom 970 sq. ft. 786 sq. ft. 992 sq. ft. 735 sq. ft. 4.) ALL INT. DIMS. ARE FROM FACE-OF-STUD TO FACE-OF-STUD. HOME/Type 'B' WHEDA Type 'B' Type 'B' Type 'B' #3,500 (2) HR. RATED ALL EXT. DIMS ARE FROM OUTSIDE FACE-OF SHEATHING TO OUTSIDE FACE-OF-SHEATHING 5.) AUTOMATIC DOOR OPENERS AT MAIN ENTRANCE 6.) HEARING / VISUALLY IMPAIRED UNITS TO INCLUDE THE FOLLOWING AUDIBLE AND VISIBLE SIGNALING DEVICES PER ANSI SECTION 1005: UNIT SMOKE DETECTION, UNIT BUILDING NEW CONSTRUCTION FIRE ALARM, UNIT DOORBELL & UNIT TELEPHONE. 6.) THE ELEVATOR CAR SHALL BE OF SUCH A SIZE AND ARRANGEMENT TO ACCOMMODATE A 24-INCH BY 84-INCH AMBULANCE STRETCHER IN THE HORIZONTAL, OPEN POSITION AND SHALL BE IDENTIFIED BY THE INTERNATIONAL SYMBOL FOR EMERGENCY MEDICAL SERVICES (STAR OF LIFE). THE (1) HR. RATED SYMBOL SHALL NOT BE LESS THAN 3 INCHES (76 MM) HIGH AND SHALL BE PLACED INSIDE ON BOTH SIDES OF THE HOISTWAY DOOR FRAME. UNIT TOTALS 1 BEDROOM 2 BEDROOM 2 BEDROOM 2 BEDROOM + DEN TOTAL (1) HR. RATED 1 BATH 1 BATH 2 BATH 2 BATH FIRST FLOOR 2 0 7 0 9 SECOND FLOOR 6 0 5 0 11 THIRD FLOOR 2 1 6 1 10 FOURTH FLOOR 2 1 6 1 10 TOTAL 12 2 24 2 40 Unit # 4 Unit #13 Unit #7 Unit #8 Unit #5 4001 4003 4005 4007 4009 2 - Bedroom 2 - Bedroom 2 - Bedroom w/ Den 2 - Bedroom 2 - Bedroom 943 sq. ft. 935 sq. ft. 1,140 sq. ft. 1,030 sq. ft. 967 sq. ft. Type 'B' WHEDA Type 'B' Type 'B' Type 'B' Type 'B' PROFESSIONAL SEAL #3,500 (2) HR. RATED (1) HR. RATED PRELIMINARY DATES JUN. 26, 2018 NOT FOR CONSTRUCTION SHEET INFORMATION FOURTH FLOOR PLAN SHEET NUMBER A1.4 2017 © EXCEL ENGINEERING, INC.  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Outagamie County NOAA Weather Radio Distribution PREPARED BY: James P. Fenlon, Administrator REPORT DATE: July 5th, 2018 ADMINISTRATOR'S REVIEW/COMMENTS: ( See Below ) EXPLANATION: On June 26th, staff from the Outagamie County Emergency Management office provided 18 NOAA Weather Radios for our use. The radios have been programmed for Outagamie County. In their distribution, they provided information that if municipalities would have liked to block buy additional radios in 2018 that we respond by June 29th. We clearly missed the deadline but given the lead time, we can take advantage in future years if we would like (and that is an option per the information they provided). The radios themselves are being offered by the County at a unit price of $24.99 (the radios seem to retail for about $29.99). The Village of Kimberly proposed some sort of safety event to be held in conjunction with FVMPD and that we provide a portion of the radios to be made available for residents through a future event. It would seem that may be the most useful effort that we could execute at this time. I would NOT recommend expending additional resources at this time in 2018 for any additional radios. RECOMMENDATION: Provided for information and/or discussion. No action needed at this time. C:\Documents and Settings\jfenlon\Desktop\Village Board and Notes\IFCs 7/5/2018 4:02:34 PM  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Fox Cities Exhibition Center and Your Future Live PREPARED BY: James P. Fenlon, Administrator REPORT DATE: July 5th, 2018 ADMINISTRATOR'S REVIEW/COMMENTS: ( See Below ) EXPLANATION: As part of the agreement regarding the construction of the Fox Cities Exhibition Center, each municipality within the tourism zone contributing hotel room tax to the facility is granted one “free” day to use the facility for an event. While many communities have looked for creative ways to use their “free” day, we have been approached by the Fox Cities Chamber of Commerce with the request that we donate our day for 2019 for their use. The event they are attempting to host there is called the “Your Future Live”. The event is catered to local 8th to 12th grade students with conversations regarding future careers, networking with local employers and information related to financial planning. With the current status of the local workforce, any effort related to assisting local employers with access to students or resources for students would seem to be an effective utilization of the resource provided to the Village of Little Chute. Based upon discussion and reception, this item will be presented for future action. RECOMMENDATION: Provided for information, direction, and/or discussion. No action needed at this time. C:\Documents and Settings\jfenlon\Desktop\Village Board and Notes\IFCs 7/5/2018 5:39:23 PM  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Village Board Job Description PREPARED BY: James P. Fenlon, Administrator REPORT DATE: July 5th, 2018 ADMINISTRATOR'S REVIEW/COMMENTS: ( See Below ) EXPLANATION: As a preliminary starting point for direction, attached to this memo is a DRAFT job description for the Village Board of Trustees. The draft was comprised from an example of a Wisconsin County that recently adopted the same and I would submit that it is a fairly reasonable and comprehensive document. One note for further consideration is that another advanced municipality (located in the western region of the state), in addition to having a “Rules for the Council” document, also has a regularly updated “Council Handbook”. While current board members are experienced and in some cases have served the Village of Little Chute for a considerable amount of time, this may not always be the case in the future. At present, in addition to the Village Municipal Code of Ordinances, the Board of Trustees can rely on Chapter 19 of Wisconsin State Statutes (General Duties of Public Officials) along with Chapter 61 (Functions and Government of Municipalities – Villages) as state guidance when it comes to “rules of the board”. Another source of information for local elected officials is the 300+page “Handbook for Wisconsin Municipal Officials” which is published by the League of Wisconsin Municipalities. The handbook is essentially a “how to” for local public officials in addition to serving as an executive primer specifically designed around the Village of Little Chute. Following future discussion and adoption of the attached job description, I would advocate for staff in the administration office to create a “Board Member Handbook” specifically for Little Chute. RECOMMENDATION: Provided for information, direction, and/or discussion. No action needed at this time. C:\Documents and Settings\jfenlon\Desktop\Village Board and Notes\IFCs 7/5/2018 5:07:54 PM  VILLAGE OF LITTLE CHUTE VILLAGE BOARD JOB DESCRIPTION The Village of Little Chute is a municipality of the State of Wisconsin. The Village Board of Trustees and Village President comprise of the governing body of the Village of Little Chute. The Village of Little Chute has a Village President and six Trustees, all elected at large with three year terms of office. To be elected as a Trustee or President, a candidate must be 18 years of age or older and be a resident of the Village of Little Chute at the time election papers are taken out. The duties, powers and responsibilities of the Board of Trustees are defined by the laws of the State of Wisconsin and the Code of Ordinances for the Village of Little Chute, specifically but not limited to Chapter 2 - Administration 1. All Village Board Members are expected to individually contribute to a collaborative effort to set strategic mission goals and make broad policy decisions that support the strategic mission and advance the priorities of the Village. Examples of such activities, include, but are not limited to: • Taking part in the activities of the Board and serving on Standing or Special Committees, Boards and Commissions enumerated in the Code of Ordinances under Chapter 2, Article V 2, as appointed by the Village President; • Participating in the process of debate and voting on proposed ordinances, resolutions and motions in Village Board meetings; • Providing oversight and advice to the management of the Village regarding delivery of County services while refraining from the delivery, management or administration of daily operations of the County; • Being responsive to the needs of their constituency through effective communication; • Establishing priorities for the delivery of County services through the annual budget and tax levy. Service as a Village Board member is an honor and a trust which compels the office holder to serve the public through use of his or her judgment for the benefit of the public, and binds him or her to uphold the Constitution of the United States, the Constitution of the State of Wisconsin, and to carry out impartially the laws of the Nation, State, County and Village. Village Board members, being representatives drawn from society at large, are recognized to hold different views, values, and loyalties that may result in personal conflict. Personal integrity, courtesy and a willingness to work toward consensus on commonly accepted goals are essential traits as we acknowledge that the Village Board of Trustees’ influence and authority comes from collective action and not from individual action. Village Board Members: • Are dedicated to the democratic ideals of honesty, openness and accountability in all matters involving Village government; • Are willing to accept responsibility for decision-making that can affect many; • Understand the Village’s mission, priorities, challenges, needs and demographics; 1 Chapter 2 of the Little Chute Code of Ordinances - https://library.municode.com/wi/little_chute/codes/code_of_ordinances?nodeId=COOR_CH2AD 2 Chapter 2, Article V of the Little Chute Code of Ordinances - https://library.municode.com/wi/little_chute/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTVBOCOCO • Understand the difference between governance and management and accept that their role is to set policy while management carries out policy; • Understand the importance of distinguishing between personal opinions and Village Board positions when communicating with the public and the media, exert a good faith effort to communicate the full truth about Village matters and avoid structuring information to achieve a personal advantage; • Are good listeners and will speak to issues, but also recognize when discussion must conclude and a decision must be made; • Are committed to building community partnerships; • Actively practice and support stewardship of the Village’s fiscal and natural resources by supporting public policy for the best use of land, water and air consistent with the public interests, community need and a vision for the future and adopt fiscal policies that promote the most effective, efficient and ethical use of public funds; • Perform the duties of their office with fairness and impartiality to build public confidence in government; • Support the principle of equal employment and oppose discrimination in all Village operations; • Strive to seek and consider citizen input; and • Strive for excellence through continuous learning, seek opportunities to acquire skills and knowledge, and dedicate the time necessary to adequately attend to the assignments and duties of the office.