Village Board

AGENDA LITTLE CHUTE VILLAGE BOARD COMMITTEE OF THE WHOLE MEETING PLACE: Little Chute Village Hall DATE: Wednesday, October 10, 2018 TIME: 6:00 p.m. A. Call to Order B. Roll Call C. Public Appearance for Items Not on the Agenda 1. Approval of Minutes Minutes of the Regular Board Meeting of October 3, 2018 2. 2019 Budget Workshop 3. Action—2018 Library Update 4. Unfinished Business 5. Items for Future Agendas Closed Sessions: a) 19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Development Negotiations b)19.85(1)(c) Consideration of Employment, Promotion, or Performance Evaluation Data of any Public Employee of the Village of Little Chute. Personnel Matter 6. Return to Open Session 7. Adjournment  MINUTES OF THE REGULAR BOARD MEETING OF OCTOBER 3, 2018 Call to Order: President Vanden Berg called the Regular Board Meeting to Order at 6:00 p.m. Pledge of Allegiance to the Flag President Vanden Berg led members in the reciting of the Pledge of Allegiance. Roll call of Trustees PRESENT: Michael Vanden Berg, President David Peterson, Trustee Larry Van Lankvelt, Trustee James Hietpas, Trustee John Elrick, Trustee Skip Smith, Trustee Bill Peerenboom, Trustee Roll call of Officers and Department Heads PRESENT: James Fenlon, Village Administrator Valerie Clarizio, Finance Director Adam Breest, Director of Parks, Recreation and Forestry Kent Taylor, Director of Public Works Laurie Decker, Village Clerk Steve Thiry, Library Director Tyler Claringbole, Village Attorney Chief Meister, Fox Valley Metro Police Department Interested Citizens EXCUSED: Chris Murawski, Engineer Jim Moes, Community Development Director Public Appearance for Items Not on the Agenda None Approval of Minutes Minutes of the Committee of the Whole Meeting of September 26, 2018 Moved by Trustee Van Lankvelt, seconded by Trustee Peterson to Approve the Committee of the Whole Meeting Minutes of September 26, 2018 Ayes 7, Nays 0 – Motion Carried Operator License Approvals Ernst, Brittny Kwik Trip Menasha Muntner, Edward Super Shell 41 Seymour De Valk, Olivia Seth’s Coffee Kimberly Frekich, Brandon Piggly Wiggly Kaukauna Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to Approve the Operator Licenses as presented Ayes 7, Nays 0 – Motion Carried Department and Officers Progress Reports Departments and Officers provided progress reports to the Board Action—2019-2023 CIP Administrator Fenlon went through slides for a quick overview of Capital Improvement for 2019–2023. Director Breest went over Parks and Recreation needs and Director Taylor went through Utilities and Public Works. Moved by Trustee Smith, seconded by Trustee Van Lankvelt to Approve the 2019-2023 CIP as presented Ayes 7, Nays 0 – Motion Carried Discussion/Action—FVMPD Vehicle Purchase Request Chief Meister advised the Board that the Village of Kimberly has approved the purchase of vehicles as requested and also advised that a question was asked why they were being purchased from out of State; Chief Meister advised it was the best price for what they needed and the supply is very limited. Moved by Trustee Elrick, seconded by Trustee Smith to Purchase of two Police Vehicle for FVMPD as presented Ayes 7, Nays 0 – Motion Carried Committee/Commission Appointments Trustee Peerenboom was appointed to the Library Board Moved by Trustee Smith, seconded by Peterson to appoint Trustee Peerenboom to the Library Board Ayes 7, Nays 0 – Motion Carried Disbursement List Moved by Trustee Peerenboom, seconded by Trustee Van Lankvelt to Approve the Disbursement List and Authorize the Finance Director to pay all vendors Ayes 7, Nays 0 – Motion Carried Call for Unfinished Business None Items for Future Agendas Joint Budget Meeting will be held October 29th Closed Session: 19.85(1)(e) Wis. Stats. Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session. Development Agreement Negotiations Moved by Trustee Smith, seconded by Trustee Elrick to Enter into Closed Session Ayes 7, Nays 0 – Motion Carried Return to Open Session Moved by Trustee Elrick, seconded by Trustee Smith to Exit Closed Session Ayes 7, Nays 0 – Motion Carried Adjournment Moved by Trustee Elrick, seconded by Trustee Smith to Adjourn the Regular Board Meeting at 7:17 p.m. Ayes 7, Nays 0 - Motion Carried VILLAGE OF LITTLE CHUTE By: ___________________________________ Attest: Michael R. Vanden Berg, Village President Laurie Decker, Village Clerk  Village of Little Chute REQUEST FOR VILLAGE BOARD CONSIDERATION ITEM DESCRIPTION: Library Updates PREPARED BY: Steve Thiry – Library Director REPORT DATE: October 4, 2018 ADMINISTRATOR'S REVIEW/COMMENTS: No additional comments to this report ___________________________________ See additional comments attached ___________________________________ EXPLANATION: The purpose of a library is to inspire, educate and build communities by providing information programs and services that bring people together through learning and enrichment activities. These activities develop deeper understanding of today’s world and equip community members with tools to make better decisions leading to healthy and successful communities. This heavy undertaking is in essence the message within our mission statement: Inspiring and supporting lifelong learning and the love of reading. 4,490 residents have a library card. Little Chute Library had 40,447 visits through September. The library may be the first and sometimes the only impression many of these visitors have of the village. In effort to best serve our resident by providing updated and comfortable library spaces and to market the educational and enrichment values of the community to its many visitors I recommend the Village consider library updates to address windows that indicate loss of efficiency, replacement of worn carpeting in the children’s area and texture and paint walls. Windows and walls should be complete prior to carpeting replacement to prevent accidental damage. The 2018 CIP had scheduled carpet replacement at $50,000. D & M has provided a quote for carpet replacement for the youth area at $17,471, The current young adult room at $4,699 and the remaining public areas at $22,242.80 Tri City Glass has previously provided a quote of $16,200 for window replacement. After speaking with Dave Neumann and reviewing recent texturing costs I propose wall texture and contingency of $11,630. RECOMMENDED ACTION Village Board to authorize the payment of the $50,000 for library updates. Including carpet replacement in the youth and young adult areas, replacement of all windows and texture of walls.