Village Board

AGENDA LITTLE CHUTE SPECIAL BOARD MEETING PLACE: Little Chute Village Hall DATE: Wednesday, November 28, 2018 TIME: 6:00 p.m. A. Call to Order B. Roll Call C. Public Appearance for Items Not on the Agenda D. Other Informational Items—October Fire and October Monthly Report E. Approval of Minutes Minutes of the Committee of the Whole Meeting of November 14, 2018 F. Public Hearing—2019 Budget G. Discussion/Action—Final Budget Workshop H. Action—Adopt Resolution No. 34, Series 2018 Adopting the 2019 Budget and Establishing the Tax Levy I. Discussion/Action—Approve Village Credit Card Agreement J. Disbursement List K. Call for Unfinished Business L. Items for Future Agendas M. Adjournment Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made with as much advance notice as possible to the Clerk’s Office at 108 West Main Street, (920) 423-3852, email: Laurie@littlechutewi.org Prepared: November 26, 2018  LCFD Incident Report October 2018 Number of responses: 16 Last years: 20 YTD: 142 10/02/2018 14:30 Alarm sounding Outagamie County Landfill MRF building, false alarm 10/03/2018 14:08 Water flow alarm sounding @ Faith Technologies 3103 W. Evergreen Drive, false alarm company was doing sprinkler system testing 10/08/2018 08:34 Alarm sounding @ Bel Brands 1500 E. North Avenue, false alarm company was doing testing 10/11/2018 15:52 Auto accident cleanup intersection of North Avenue & French Road. 10/14/2018 02:46 Co Detector sounding @ 1301 Rosehill Road Apt. 83, found a faulty detector 10/14/2018 10:39 Lift assist with Gold Cross @ 1006 Carol Lynn Drive 10/15/2018 18:22 Vehicle accident, 41 north bound near Vanden Broek Road, assist with scene safety and accident clean up 10/15/2018 18:25 Downed power line @ 108 W. Florida, tree fell on line, stand by until Kaukauna Utilities arrived 10/18/18 18:35 Burning complaint, excessive smoke in area, located issue @ 608 Sanitorium Road, burning leaves, advised to extinguish 10/19/18 09:05 Wires down in roadway @ 1707 Freedom Road, found phone lines/cable TV lines, removed from roadway. 10/20/18 07:46 CO alarm sounding @ 22 St. Charles Place, investigated found no issues 10/22/18 11:29 Vehicle vs. building @ Agropur/Simon’s Specialty Cheese Store 2735 Freedom Road 10/22/18 15:36 Burning complaint @ 510 Miami Circle, homeowner was burning leaves in a portable fire pit causing excessive smoke, had extinguished 10/25/18 17:36 CO alarm sounding @ 528 Franklin Street, investigated no issues found 10/26/18 22:27 Accident cleanup @ 414 W. Elm Drive 10/29/18 11:10 CO alarm sounding @ 150 W. Greenfield Drive, found reading of 44ppm, determined caused by carpet cleaning chemicals or humidity from cleaning VILLAGE OF LITTLE CHUTE MONTHLY REPORT – OCTOBER 2018 October 2018 Village Administrator Report to the Board of Trustees Submitted to the Village Board of Trustees and the residents of Little Chute is a report of the various departments of the Village. The information contained herein is intended to keep the Board and public apprised of their government at work.  Village of Little Chute Monthly Report – October 2018 VILLAGE OF LITTLE CHUTE MONTHLY REPORT – OCTOBER 2018 The information in this report is meant to provide a snapshot of Village operations for the month preceding. The goal is to provide statistics and measures that can be analyzed and viewed over time. These reports will be reported to the Board on a monthly basis. The reports will be added to the official files of the Village of Little Chute and be published on the Village’s website at www.littlechutewi.org. As we continue this effort, the style and metrics will be fine-tuned to better capture operational aspects that will serve staff, the board and public with a more robust understanding of operations. Ultimately, this information can be used to assist in policy and fiscal decisions on the future of Village operations. Depar tment Overview The report will track monthly activities for the following:  Village Administrator  Clerk  Community Development  Finance Department  Fox Valley Metro Police Department  Kimberly/Little Chute Library  Parks, Recreation and Forestry Department  Department of Public Works  Engineering Department Questions or Comments Should you have questions or comments with the information contained herein, please contact the Village Administrator: James P. Fenlon Village Administrator 108 W. Main Street Little Chute, WI 54140 920-423-3850 james@littlechutewi.org  Village of Little Chute Monthly Report – October 2018 Village Administrator HIGHLIGHTS  On October 3rd Regular Board meeting, the Board of Trustees adopted the 2019-2023 Capital Improvement Plan.  The Board of Trustees held numerous budget workshops in October focused on the 2019 Budget. In late October, the Board met with Village of Kimberly leaders to approve the 2019 budgets for our joint departments.  A number of staff and board members attended the annual League of Wisconsin Municipality conference in the Wisconsin Dells.  Continued work with a number of industrial and commercial developers regarding future opportunities in the Village of Little Chute.  The Village of Little Chute purchased a vacant parcel to be utilized for a future storm water treatment facility.  Began the process of 2018 evaluations for all employees, including administration. All employees had the opportunity to participate in 360 surveys.  Hosted two training opportunities for staff, including Active Bystander Training in late October. TOP PRIORITIES FOR NOVEMBER  Finalize the 2019 budget which will be presented for adoption on the 28th of November.  Finalize 2018 personnel reviews for all staff.  Close on a façade loan for a renovation at 820 Madison Street.  Continue to work with developers and private businesses on economic development related matters.  Begin preparing for end of the year efforts related to reporting, personnel and development related matters.  Village of Little Chute Monthly Report – October 2018 Clerk HIGHLIGHTS On October 1st the Clerk’s office unofficially opened early voting. A week later, we started announcing on our social media platforms that we were here and ready for anyone that wanted to early vote. This is a great way to avoid the lines that were sure to be long for the November 6th election. Typically, the state mandate for early voting is two weeks prior to the election. Due to excellent planning and responding to the needs of our residents, we were able to service over 1,400 voters, which is close to 25% of our total registered voters.  Facilitate in-person voting  Mailed out daily absentee ballots and tracked returned ballots  Public Testing of equipment  Organize election day agenda and 26 workers  Completed voting signage  Set up for election day polling locations  Communicate trick or treat information  Continue working on the Winter Newsletter  Complete social media postings and tracking  Agendas and Minutes for 7 meetings  Maintenance reports  Supply ordering  Operator and Solicitor licensing  Village Hall scheduling (Civic Center closed for renovations) TOP PRIORITIES FOR NOVEMBER  Facilitate the November 6th Election  Enter all election day registrations and votes into our State system  Organize and deliver all election materials and ballots  Complete recording of results to county  Continue working on the Winter Newsletter  Complete social media postings and tracking  Agendas and Minutes for 5 meetings  Organize employee anniversary pizza party  Supply/calendar ordering  Operator and Solicitor licensing  Village Hall scheduling (Civic Center closed for renovations)  Village of Little Chute Monthly Report – October 2018 CLERK’S OFFICE DATA FOR OCTOBER  Village of Little Chute Monthly Report – October 2018 Community Development HIGHLIGHTS  Met with Commercial Developers regarding sites and TIF in village.  Continued Inspections of homes, apartments, schools and commercial projects.  Met with Weights and Measures team.  Met with local business regarding parking/zoning.  Attended League Conference in Wisconsin Dells  Attended and assisted Plan Commission with numerous items. TOP PRIORITIES FOR NOVEMBER  Meet with builders and owners about upcoming commercial projects.  Attend Design Review Meetings.  Attend ECWRPC Smart Communities, Smart Corridors @ Bridgewood Conference Center.  Continued Inspections of homes, apartments, schools and commercial projects.  Attend Department of Revenue meeting in Green Bay  Assist developers and engineers with Zoning requirements.  Village of Little Chute Monthly Report – October 2018 COMMUNITY DEVELOLOPMENT OCTOBER DATA Community Development Department 2018 Permit Data September-18 October-18 2018 TOTALS 2017 TOTALS Permits Issued 48 25 548 644 Property Complaints 3 3 49 37 Property/Field Inspections 84 92 756 1067 Letters Sent 0 0 Action Corrected 2 2 38 21 Referred for Action 1 1 6 0 Ongoing 1 3 11 16 Community Development Department 2018 Permit Data September-18 October-18 2018 TOTALS 2017 TOTALS Permits Issued 48 25 548 644 Permit Fees $7,968 $7,273 $211,330 $114,330 Permit Value $897,332 $1,269,893 $41,049,038 $35,708,279  Village of Little Chute Monthly Report – October 2018 HIGHLIGHTS  4,057 Utility Bills created and 700 ACH payments processed by Finance Department.  108 Service Orders (Final Reads, High/Low Reads, Meter Installations) for Utility Billing created and coordinated with MCO.  652 Ratepayers opted out of postcard billing and 1,083 ratepayers utilized PSN for payments through October, 2018.  735 Landlord Notices were mailed for tenant delinquency notification.  Continued work to finalize 2017 Audit.  Continued work on the 2019 Budget. TOP PRIORITIES FOR NOVEMBER  Continue work on the 2019 Budget.  Prepare Tax Roll.  Recruit an Accounting/Payroll Clerk to fill a vacant position.  Process employees benefit enrollments/changes during the open enrollment period.  Village of Little Chute Monthly Report – October 2018 FINANCE DEPARTMENT OCTOBER DATA  Village of Little Chute Monthly Report – October 2018 HIGHLIGHTS ADMINISTRATION  With the change of the both villages crossing guards coming back to Metro at the start of the new year, we are expecting a smooth/seamless transition. We are planning a meeting with the crossing guards sometime in December to go over the logistics of this change.  Our new Administrative Manager is now on board with us. Kelly Vanden Heuvel came from the Little Chute Finance Dept. We are prioritizing her training to include familiarization with our records management system, payroll, accounts payable and open records laws.  On October 31st I met with safety staff from Heartland Technology Group Inc. at their facility in Little Chute to discuss safety training, emergency response planning. I also conducted a walk-through of their rather large facility. FACILITIES  If you have been to the police dept. lately you may have noticed some changes to our lobby. We have a video screen that now serves as sort of an informational kiosk. The screen has a looped slide show that presents a variety of information to the public while they might be waiting in our lobby.  Just want to remind everyone that we now have a secure, medication disposal box in our lobby. The box was free through a grant from CVS Pharmacies. To date, we have collected over 20 lbs. of unwanted medications in the box. FLEET  We are preparing to have the two, new squads upfitted with the necessary equipment. We hope to have them in-service by the middle of December.  Kudos to Lt. Mark Ullman! Several squad cars needed new tires due to regular tread wear. Lt. Ullman was able to put together several sets of tires with all the full-sized spare tires from the squad cars and put them on the cars needing new tires. I would estimate we saved about $2,200.00 by doing this. PATROL  On Monday October 8th at about 9AM, our department responded to a report of an intruder/active shooter at Mapleview School in Kimberly. After a quick and dynamic response from our agency and five other law enforcement agencies, we determined that the alarm/report was false. The event was quite traumatic for the students and staff. Below is a picture of some “Thank you” cards we received from the students. One thanked us for coming on such short notice.  On that note, to more effectively respond to active shooter type incidents, we have purchased and equipped our patrol rifles with new optics. These optics are better than the stock, “iron sights” for close quarter type incidents. Below is a picture of a rifle with the new optics installed.  During the month of October officers completed their physical fitness testing which consisted of pushups, sit ups and a one and half mile timed run. INVESTIGATIONS  Numerous drug complaints were investigated by Metro while working cooperatively with the Lake Winnebago Area Metro Drug Unit.  Out investigator has conducted multiple digital forensic evidence extractions from various personal electronic devices and computers related to several child porn/child enticement cases. TRAINING AND SPECIAL EVENTS  Investigator Van Schyndel went to WACCI (Wisconsin Association of Computer Crime Investigators) training, where he received advanced training on mobile and computer forensics, etc.  Officers volunteered at Culvers on October 24th from 11AM to 7PM. Proceeds from the sales are going to the Lights of Christmas Program: https://www.facebook.com/LightsOfChristmasOutreach/  We are also selling calendars at the PD from this program. Area law enforcement agencies are represented during each month on the calendar. Metro is featured in November of 2019. Calendars are $20.00 each. I have intentionally darkened the photo of our department in the hopes of enticing more of you into purchasing the calendar to see our photo. We hosted a community-wide drug take back event on Saturday, October 27th at the Little Chute Village Hall. We collected about 44lbs. of unwanted medications during this event.  Additional officers were working during Trick-or-Treat and handing out candy and treats in various areas in the community.  Village of Little Chute Monthly Report – October 2018 FVMPD OCTOBER DATA  Village of Little Chute Monthly Report – October 2018 Kimberly/Little Chute Joint Public Library JOINT LIBRARY OCTOBER DATA  Village of Little Chute Monthly Report – October 2018 Parks, Recreation and Forestry Department HIGHLIGHTS  Trained by WI DOT and Lunda to operate the Mill Street Bridge.  Attended the LWM and WPRA Conference.  Creekview Park playground was installed in cooperation with the Little Chute Kiwanis.  Finished the Legion 3 Outfield Grading Project.  Midwest Athletic Fields finished the Van Lieshout Infield renovation project.  Village staff began installing the village wayfinding signs throughout the Village.  Held Family Glow Walk at Van Lieshout Park on 10/6/18 – total of 127 participants walked decorated park trails to gather various glow items and participate in fun glow games.  Fall Youth Soccer Program and Flag Football Programs finished their seasons in middle of month; all players received award ribbon on last day of their program.  Held end-of-season Jets Football Banquet at Darboy Club on 10/21/18 (meal followed by awards). Collected football players gear on 10/22/18.  Deer Culling Applications received and lottery draw for hunting weeks completed. Background checks on 14 selected hunters completed.  Senior Bus Trip registrants information to host community for 10/12 Door County trip and for 10/23 Two Rivers trip. TOP PRIORITIES FOR NOVEMBER  Village staff to shut down bathrooms the first week of November.  Train Village staff to shut down our irrigation systems at Van Lieshout, Doyle, Legion, and Heritage Parks.  Enter into an agreement with GRAEF to begin our final engineering and permitting process for the Fox River Boardwalk project.  Finish installing the village wayfinding signs.  Complete staff review meetings with Parks, Recreation, Forestry and facility staff members.  Begin planning and drafting RFPs for 2019 projects.  Prep work for December deer culling (permits to hunters, list to FVMPD, park closed ads, facebook posts, no trespassing signs, park closed signs).  Chute-ing Stars Dance Team (5th thru 8th graders) start their competitive dance season – events on 11/3/18 & 11/10/18. Village of Little Chute Monthly Report – October 2018  Village of Little Chute Monthly Report – October 2018 Department of Public Works HIGHLIGHTS  Welcomed Jasen Surin to the DPW, Parks and Forestry team.  The Fall Leaf Pick-up for the Village of Little Chute has begun. The crew will typically completed one route of leaf collection throughout the Village per week.  Finalized budget and CIP for 2019.  Installed way finding signs, 80% complete.  Municipal Services Crew helped out with the remodeling of the Civic Center.  Mill Street Bridge is now secured and owned by the Village. Crew received training on how to operate the bridge.  Started marking sanitary manholes outside of roadways for winter inspection and emergency jetting.  ks Yard waste site has been very active. Averaged hauling out waste to dumpsite two/three times weekly. TOP PRIORITIES FOR NOVEMBER  Continue leaf collection. The Village crew will continue to collect leaves throughout the Village till the snow flies and sticks or until December 1st.  Prepare fleet for upcoming snow collection. Review snow plow routes.  Continue to place seasonal banners on street lights.  Clean trash racks at storm ponds and prepare for rodent trapping. Todd Bruyette, Street Foreman, collecting leaves with the leaf vacuum.  Village of Little Chute Monthly Report – October 2018 OCTOBER Department of Public Works & Parks Department Hours Worked (Includes Full & Part-time Hours) Hours Worked Year to Date (Includes Full & Part-time Hours)  Village of Little Chute Monthly Report – October 2018 Engineering Department HIGHLIGHTS  Evergreen Drive Concrete Paving - Design has begun for this project but is in the preliminary stage.  2018 Bohm Drive Water Main Reconstruction - Design will be completed in November and will go out to bid in early December.  Northeast Sanitary Sewer Extension - A sanitary sewer easement was recorded and field work completed for the proposed sanitary sewer extension that will serve the new residential development (North Little Chute Estates). Design will be completed in November and will go out to bid in early December.  Buchanan Road Water Main Extension - Design will be completed in November and will go out to bid in early December for this project.  Village of Little Chute Staff Engineer - Our candidate for this position has declined our offer because of promotion by current employer. We will continue our search to fill this position.  2019 Park Avenue – Street Reconstruction - Continue with design and develop specifications and bid form for Park Avenue Street Reconstruction Project. TOP PRIORITIES FOR NOVEMBER  Evergreen Drive Concrete Paving - Continue design work for storm sewer and concrete pavement for Evergreen Drive from French Road to Holland Road.  2018 Bohm Drive Water Main Reconstruction - Bid Project in December for spring construction.  Northeast Sanitary Sewer Extension & Buchanan Road Water Main Extension - Obtain permits, and bid projects for January construction for sanitary sewer and water extensions to service a new residential development (North Little Chute Estates).  Quiet Zone - Move forward with this initiative by signing consultant’s proposal for additional services.  2018 Reconstruction Projects – Hayes, Wilson, Downtown Storm Sewer - We are waiting to receive final pay applications for these projects in order to compare actual costs to the Final Engineer’s Report for assessed costs to property owners. A recommendation to adjust costs will be provided after this comparison is made. Village of Little Chute Monthly Report – October 2018  VILLAGE OF LITTLE CHUTE COMBINING BUDGET SUMMARY - GOVERNMENTAL FUNDS ANNUAL BUDGETS - ACTUAL AND ADOPTED LEVY LIMIT LEVY LIMIT LEVY LIMIT 4,288,717 4,288,717 4,288,717 2019 2019 2019 2016 2017 2018 2018 2018 Dept Admin Adopted REVENUE Actual Actual Adopted Amended Estimated Request Recommended Budget Property Taxes 4,141,815 4,782,924 4,912,301 4,912,301 4,912,301 5,249,257 5,093,435 Other Taxes 1,251,741 996,698 1,261,969 1,261,969 1,250,514 2,427,404 2,427,404 Licenses & Permits 129,272 128,827 122,233 122,233 165,397 123,985 123,985 Intergovernmental Revenue 4,285,921 4,097,282 4,109,066 4,109,066 4,122,585 3,676,195 3,706,689 Charges for services 643,559 623,178 570,358 570,358 709,484 586,585 589,235 Fines & Forfeitures 92,634 80,891 100,000 100,000 91,000 91,000 91,000 Special Assessments 18,930 606 20,750 20,750 1,000 1,000 1,000 Interest 27,156 29,561 12,945 12,945 31,361 25,938 25,938 Miscellaneous Revenue 337,474 428,599 475,489 475,489 265,859 165,721 165,721 Total Revenues 10,928,502 11,168,564 11,585,111 11,585,111 11,549,501 12,347,084 12,224,406 - EXPENDITURE General Government 1,259,782 1,268,747 1,412,344 1,412,344 1,334,673 1,440,106 1,556,542 Public Safety 4,379,891 5,025,768 4,306,884 4,306,884 3,932,825 4,076,417 4,038,153 Public Works 4,714,848 9,099,938 2,411,990 2,411,990 3,204,786 6,185,215 6,128,008 Community Enrichment 1,272,437 1,438,873 1,463,173 1,463,173 1,495,302 2,013,203 1,924,597 Conservation & Development 45,363 1,098,363 18,315 18,315 1,130,058 5,495,632 5,488,632 Debt Service 689,677 900,388 2,518,569 2,518,569 855,393 942,351 942,351 Total Expenditures 12,361,999 18,832,078 12,131,275 12,131,275 11,953,037 20,152,924 20,078,282 - OTHER FINANCING SOURCES (USES) Transfer In 185,941 2,088,915 106,846 106,846 315,107 358,350 358,350 Other Sources 1,504,866 7,940,282 1,500 1,500 678,181 8,191,260 8,341,260 Transfer Out (1,110,704) (713,607) (74,951) (74,951) (1,023,129) (817,209) (1,042,532) Other Uses (299,932) (35,112) - - (17,812) (17,812) (17,812) 280,172 9,280,477 33,395 33,395 (47,653) 7,714,589 7,639,266 - Revenues less Expenditures (1,153,324) 1,616,964 (512,769) (512,769) (451,189) (91,251) (214,610) - => 4.400% 4.400% 4.400% => 7,304,020 7,304,020 7,304,020 2019 2019 2019 2016 2017 2018 2018 2018 Dept Admin Adopted Actual Actual Adopted Amended Estimated Request Recommend Budget Tax Levy 4,514,674 4,925,911 4,912,301 4,912,301 4,912,301 5,249,257 5,093,435 - Equalized Value 704,553,900 726,771,000 771,569,100 771,569,100 771,569,100 878,465,300 878,465,300 878,465,300 TID Increment (52,490,150) (49,468,150) (56,140,100) (56,140,100) (56,140,100) (109,169,600) (109,169,600) (109,169,600) Equalized - TID Out 652,063,750 677,302,850 715,429,000 715,429,000 715,429,000 769,295,700 769,295,700 769,295,700 Equalized Rate 6.924 7.273 6.866 6.866 6.866 6.823 6.621 - PRELIM RATIO FINAL RATIO FINAL RATIO DOR Assessment Ratio 0.9954335930 0.9948201150 0.9528300580 0.9528300580 0.9528300580 0.8799443840 0.8799443840 0.8799443840 Assessed Value 697,899,300 723,006,500 735,134,700 735,134,700 735,134,700 773,487,300 773,487,300 773,487,300 TID Increment (52,250,480) (49,468,150) (53,491,975) (53,491,975) (53,491,975) (96,063,176) (96,063,176) (96,063,176) Assessed - TID Out 645,648,820 673,538,350 681,642,725 681,642,725 681,642,725 677,424,124 677,424,124 677,424,124 Assessed Rate 6.992 7.313 7.207 7.207 7.207 7.749 7.519 -  ESTIMATED ASSESSED VALUE FOR ALL PROPERTY VILLAGE OF LITTLE CHUTE - 2018 BASED ON DEPARTMENT OF REVENUE EQUALIZED VALUES AS OF 8/15/2018 (A) 2018 Board of Review assessed value: (Filed by Outagamie) 689,638,900 (B) State Equalized Values for all but manufacturing properties: Real Estate: Residential 549,672,600 Commercial 225,554,900 Agricultural 80,300 Other 442,200 Personal Property: Machinery - Furniture 5,680,500 All Other 2,282,600 Compensation (535,400) Grand Total 783,177,700 (C) Divide assessed value of all but manufacturing by the equalized value provided by the state for all but manufacturing: 689,638,900 / 783,177,700 88.056503652% Actual Ratio on DOR website for Manufacturing 87.99443840% (D) Manufacturing real estate multiplied by assessment ratio gives estimated assessed value of manufacturing real estate: 84,398,600 X 0.87994438400 74,266,074 (E) Manufacturing personal property multiplied by assessment ratio gives  estimated assessed value of manufacturing personal property: 10,889,000 X 0.87994438400 9,581,714 . (F) Total ESTIMATED ASSESSED VALUE: Assessed Real Estate (A) 689,638,900 689,638,900 Estimated assessed manufacturing RE (D) 74,266,074 74,266,074 Estimated assessed manufacturing PP (E) 9,581,714 9,581,714 Total Estimated Assessed Value 773,486,688 773,486,688 AS = divided by levy amount (property taxes) LEVY = = Village Mill Rate Estimated Equalized Value = 773,487,300 0.87994438400 879,018,395 OR: Full Value Manufacturing real estate 84,398,600 Full Value Manufacturing personal property 10,889,000 Full Value Real Estate 783,177,700 878,465,300 TOTAL ESTIMATED EQUALIZED 878,465,300 TOTAL EQUALIZED TID VALUE 109,169,600 ESTIMATED EQUALIZED - TID OUT 769,295,700 ESTIMATED ASSESSED TID OUT 769,295,700 0.87994438400 676,937,431 Tax Levy $ 5,093,435 Mill Rate $ 7.518827304  MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NOVEMBER 14, 2018 Call to Order Trustee Smith called the Committee of the Whole meeting to order at 6:00 p.m. Roll Call PRESENT: Trustee Peterson, Trustee Peerenboom, Trustee Van Lankvelt, Trustee Smith, Trustee Elrick, EXCUSED: President Vanden Berg, Trustee Hietpas ALSO PRESENT: James Fenlon, Jim Moes, Valerie Clarizio, Kent Taylor, Adam Breest Public Appearance for Items not on the Agenda None Approval of Minutes Minutes of Regular Board Meeting of November 7, 2018 Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to Approve Minutes of the Regular Board Meeting of November 7, 2018 Ayes 5, Nays 0 – Motion Carried 2019 Budget Workshop Administrator Fenlon and Director Clarizio provided information and gave a presentation for the 2019 budget, no action is needed at this time. Trustee Peerenboom requested the sidewalk levy be put back in the budget and made a motion to add this to the final budget. Moved by Trustee Peerenboom, seconded by Trustee Peterson to recommend to staff to adjust the tax levy in the final budget. Ayes 5, Nays 0 – Motion Carried Discussion/Action—2019 Civic Center Fee Increase Clerk Decker presented suggested 2019 room rental fees for the newly renovated Civic Center to $100.00 for the Northside and $75.00 for the Southside. Also non-residents would be able to rent a room but will have to pay double the resident fee. Trustee Elrick questioned why we don’t raise both rooms to $100.00 and the board felt this was a good idea. Moved by Trustee Elrick, seconded by Trustee Peerenboom to adopt the new Civic Center Fees to $100.00 each for Little Chute residents and the fees will be doubled for non-residents Ayes 5, Nays 0 – Motion Carried Action—Denial of Statewide Services Claim for Jonathan Maas Clerk Decker advised that a claim was received from Statewide Services and they are recommending the board deny the claim. Moved by Trustee Peerenboom, seconded by Trustee Peterson to deny Statewide Services Claim for Jonathan Maas Ayes 5, Nays 0 – Motion Carried Unfinished Business None Items for Future Agendas None Adjournment Moved by Trustee Elrick, seconded by Trustee Van Lankvelt to Adjourn the Committee of the Whole Meeting at 6:47 p.m. Ayes 5, Nays 0 – Motion Carried VILLAGE OF LITTLE CHUTE By: Michael R. Vanden Berg, Village President Attest: Laurie Decker, Village Clerk  VILLAGE OF LITTLE CHUTE RESOLUTION NO. 34, SERIES OF 2018 A RESOLUTION ADOPTING THE 2019 BUDGET AND ESTABLISHING THE TAX LEVY. WHEREAS, Chapter 16 Article II, Section 16-31 of the Village of Little Chute requires an annual budget appropriating monies to finance activities of the Village for the ensuing fiscal year; and WHEREAS, the Village Board of Trustees has duly considered and discussed a Budget for 2019 as recommended by the Village Administrator; and WHEREAS, the Village Board of Trustees held a public hearing on the 2019 Budget on November 28, 2018 as required; and WHEREAS, the 2019 Budget requires a tax levy to partially finance the appropriations; NOW, THEREFORE, BE IT RESOLVED by the Village Board of Trustees, Village of Little Chute, Wisconsin, that: Budgeted revenue estimates and expenditure appropriations for the year 2019 for the Village's General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds be, and are hereby adopted as set forth below in summary and established by department or cost center in the budget document: BE IT FURTHER RESOLVED, that the property tax levy required to finance the 2019 Budget be certified as follows: Fund Name Tax Levy General Fund $ 1,282,717 Fire Equipment 75,000 Aquatics 50,000 Library/Civic Center 408,053 Fox Valley Metro Police 1,912,850 Debt Service 942,351 Major Capital Projects 340,214 Fleet 14,500 Park Improvements 6,000 Facilities 61,750 Total $ 5,093,435 Introduced, approved and adopted: November 28, 2018 VILLAGE OF LITTLE CHUTE By: Michael Vanden Berg, Village President Attest: Laurie Decker, Village Clerk